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HomeMy WebLinkAboutNew Suffolk Civic Association RESOLUTION 2025-455 ADOPTED DOC ID: 21387 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-455 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 10,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the New Suffolk Civic Association to use the following route for its 41h of July Parade in New Suffolk, on Friday, July 4, 2025 at 11:00 AM; participants will march down New Suffolk Road, New Suffolk Avenue, Main Street, First Street, Jackson Street and onto the Town Beach grassy area,provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. Failure to comply with the conditions of the policy will result in the forfeiture of the cleanup deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr TC Cheddist for Parade/5KY/Bicyde,*/Town Property/Road Closure Special Events Applications I� l l�1�it SSa pia Name of Organization: GW �= '� r Name of Event: ���t�� Date(s) of Event: �5 *No SK and Bicycle events during the period of June 1 to November 1*' it Event fee check (or request to be waived) Road clean-upcheck CANNOT BE WAIVED) Current Insurance certificate ApplPD Hwy Land Pres. ' ation sent for approvals to the following Depts.: / TA ✓ Records Mngmnt/TC. � ✓ JApproval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation 1 Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. C Approval Letter to Orga.nization's contact person w/copy of T B�resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: d.�� r 3 �p J c of TB clean-up Reso. to Accounting Dept. Voucher and copy P Whole application file to Records Management (include copy of voucher & reso.) Franke, Diana From: Grattan, Steven Sent: Tuesday, May 13, 2025 3:02 PM To: Franke, Diana Subject: RE: Special Event: New Suffolk Civil Association Attachments: New Suffolk 4th parade.xls No objections, See attached cost analysis. From: Franke, Diana<dianaf@town.southold.ny.us> Sent: Monday, May 12, 2025 1:36 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject:Special Event: New Suffolk Civil Association Importance: High Good Afternoon, Please see attached the Application.for a Special Event.Permit from New Suffolk Civil Association received on 05/12/2025. Provide approval or disapproval and cost analysis. Kindly review Certificate of Liability Insurance. Thank you so much, a p�i�mTke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Town ,of Southold Police Department Special Event Cost Analysis Event: New Suffolk Civic Association 4th Parade Date(s): July 4, 2025 Location: I New Suffolk °Pa rt o1Alla_ati0n or Event � � ' Reg Hours OT Hrs Hrly Wage Total Comments 'Police Off,Uff, (!-:Kr sM, w. »r Sergeant $0.00 Police Officer $0.00 Reg Hours OT Hrs Hrly Wage Total Comments PO Chenche 2 $78.17 $156.34 PO Sanders $0.00 sBIcy,�cle Patr"al $0.00 $0.00 1(�9�Uni� Fk $0.00 $0.00 Highway Patrol PO Onufrak $0.00 PO Flatley 2 $79.82 $159.64 �Marine�Uiiits ' �TrhafflcControl .. # Reg Hours OT Hrs Hrly Wage Total Comments TCO 2 $19.49 $38.98 TCO 2 $19.49 $38.98 Equipment Costs, x PD Vehicles' #of vehicles Hours $/hr Total 2 2 $20.00 $80.00 Command Van Marine Patrol Boats Total Department Cost for Event = $473.94 Prepared by Chief S. Grattan 5/14/2025 Pagel Franke, Diana From: Franke, Diana Sent: Monday, May 12, 2025 1:36 PM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Special Event: New Suffolk Civil Association Attachments: 7-4-2025.pdf Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from New Suffolk Civil Association received on 05/12/2025. Provide approval or disapproval and cost analysis. Kindly review Certificate of Liability Insurance. Thank you so much, C9 Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 . 1 DENTS NONCAR ,OW ��® �� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ® ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SAY 12 APPLICATION FOR A PERMIT TO HOLD A S®utho!d Town Clerk SPECIAL EVLNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. �I Date of Submission % Name of Event NJ���� ( �Zia, lA Par Name of Organization: ocw ek* L �A /'�C SS, 2)C C t�Tt i r0k Is this a Not-For-Profit Event?Yes/No -ILContact's Name: A� �D 1--a W\ r�C Mailing Address: J-n �a SV �111��1 1'AL l 150 Contact's Phone Number: Contact's Email Address: Event Location and Site Diagram: cal '\ 1Nal +-0 (Use additional paper if necessary) C 5j-,�k Event Date(s): + O- 5 (Include set up and hutdown times and dates) Nature of Event: S,09. , (Please attach a detailed de cription to his application) Time Period (Hours) of Event: From to Maximum Number of Expected Attendees: 1 000 ©K Specify any special requirements (i.e. road closure, police presence): If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) X $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 r HOLD HARMLESS AGREEMENT The applicant of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: j Signature: Name: ,Authorized Agent e r On behalf of: N�Q) ��17i*Fti� �,Iy1G . (Name of Business Entity) Dates of event(s): ZJ LqoC D Z 5 Sworn to be re me this Day of fflaU , 202-5 G DIANA FRANKE NOTARY PUBLIC,STATE OF NEW YORK Registration No.05FR6288691 Qualified in Suffolk County My Commission Expires SgAarnber 09,20 z" day �5 r�• � F. .S�k .���• `$.,- �. y{q��j.f.//q�K�(soaD w ?AK RU ,I: it, �an v • '"'* \ CIA �6.lii#RA ��W " 5 V. jG RD i^ > ware •��,rad I Minn ow At T Ho alley 6v UFFOL.K AVE Oil cso sT. ry N: uffclk . Beach 41 M4 &65 0 AQI 4 Directions X � - W�S%IfF01 DENIS NONCARROW �� G.y Town Hall,53095 Main Road TOWN CLERK C* P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p � .F Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��j �a� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 12,2025 New Suffolk Civic Association Deb Colitti 720 2°d St. New Suffolk,New York 11956 Dear Deb, The Southold Town Board at its regular meeting held June 1 Oth, 2025 granted permission to The New Suffolk Civic Association to hold its 4`i'of July parade, Friday, July 4 ,2025 as per resolution.A certified copy of the'resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631)765- 1800. BegNocarrow h your event. De Town Clerk Enc. DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK *0 Sol/.. Box 1179 �4.A Southold,New York 11971 Fax REGISTRAR OF VITAL (631) 765-6145 Telephone(631) 765-1800 STATISTICS MARRIAGE OFFICER www.southoldtownny.gov RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER O���ot1pITI+ � OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-536 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8, 2025: WHEREAS the following groups have supplied the Town of Southold with a refundable clean- up deposit fee for their events and WHEREAS the Southold Town Police Chief, Steven Grattan, has informed the Town Clerk's office that this fee may be refunded.Now therefore be it, RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund to be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Mattituck Lions Club 1/30/2025 $500.00 PO Box 595 Mattituck,NY 11952 Cutchogue-New Suffolk Library 1/17/2025 $250.00 PO Box 935 Cutchogue,NY 11935 New Suffolk Civil Association 5/12/2025 $250.00 PO Box 642 New Suffolk,NY 11956 Southold Village Merchants 3/25/2025 $250.00 c/o Joan Tyrer PO Box 1356 Southold,NY 11971 w- North Fork Country Club 4/16/2025 $250.00 PO Box 725 Cutchogue,NY 11935 Oysterponds Historical Society 4/2/2025 $250.00 PO Box 70 Orient,NY 11957 Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilwoman Doherty SECONDER: Councilman Doroski AYES: Supervisor Krupski, Jr., Councilwoman Doherty, Councilwoman Smith, Councilman Doroski, Councilman Mealy NAPES: None Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by New Suffok Civil Association PO Box 642 New Suffolk, NY 11956 Audit Date Vendor Telephone Number Town Clerk 212-810-7288 Deb Colitti Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-536 7/8/25 250.00 250.00 On deposit return A.1410.4.600.100 Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. 1LS(g itle:Deputy Town Clerk Signature ���� (/ r� Company Name Date 7/10/2025 Title:Deputy Town Clerk Date 7/10/2025 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/12/26 Receipt#: 339731 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/4/2025 $250.00 1 Event Fee 7/4/25 $250.00 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#146 $250.00 New, Suffolk Civic Assoc. CK#147 $250.00 New, Suffolk Civic Assoc. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: New, Suffolk Civic Assoc. P O Box 642 New Suffolk, NY 11956 Clerk ID: DIANAF Internal ID:7/4/25