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Home My WebLink AboutCutchogue-New Suffolk Library �SUFFOK RESOLUTION 2025-102 % . � ADOPTED DOC ID: 21042 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-102 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 21,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue-New Suffolk Free Library to hold its Summer Kick Off Concert, on the Village Green, Cutchogue on Tuesday, July 1st, 2025 from 05:00 PM to 7:00Green, on Tuesday, July 1st, 2025 from 05:00 PM to 7:00 PM, rovided they comply with all the conditions of the Town's Policy for Special Events on Town Properties. Library to contact Chief Grattan to plan event. Permission is for this year only as all events are reviewed every year. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Krupski Jr, Smith, Doherty, Evans, Doroski, Mealy TC Checklist for Parade/5K*/Bicycle*/Town Property/Road' Closure Special Events Applications Name of Organization: _IY U�l 1k, S 1,b rayr Name of Event: l k UcbT`T' Date(s) of Event: AW_4 *No 5K and Bicycle events during the period of June 1 to November 1* J Event fee check(or request to be waived) �1 Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.:f PD Hwy Land Pres. TA \f Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: gw—(� Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: dw oC5 ' ("o fVoucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher& reso.) DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERH ', P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS .� _ Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®,( `�Q. Tele hone 631 765-1800 FREEDOM OF INFORMATION OFFICER southpXdt .M w 7f OFFICE OF THE TOWN CLERK JAN 1 7 203 TOWN OF SOUTHOLD Southold Tolmn Uerlk APPLICATION FOR A PERMIT TO HOLD A --- SPECIAL EV#,NT Plesse.pi dvide ALL df the inf6rmation rddu69ted below.Into r itIe'te"ant licatioris:'WILI;NOT'be reviewed. Date of Submission January 10,2025 Name of Event Summer Kickoff Concert Name of Organization: Cutchogue New Suffolk Free Library _. Is this allot-For-Profit Event?Yes/No Yes Contact's Name: Rosemary Winters Mailing Address: P.O.Box 935,Cutchogue,NY 11935 Contact's Phone Number: 631-734-6360 Contact's Email Address: . rosemary@cnsfl.org Event Location and Site Diagram: Village Green,Main Road&Cases Lane(site plan included) (Use additional paper if necessary) Event Date(s): July 1,2025 (Include set up and shutdown times and dates) Nature of Event: Concert to begin Summer Reading Program (Please attach a detailed description to this application) Time Period(Hours)of Event: From 5:00pm to 7:00pm Maximum Number of Expected Attendees: Maximum of 300 Specify any special requirements (i.e. road closure,police presence): Road closure,police presence. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 N/A Mailing Address to Send Event Permit to: Cutchogue New Suffolk Free Library P.O.Box 935,Cutchogue,NY 11935,attn:Rosemary Winters Event Fees: x -$250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) x -$250 or more Clean-up deposit all other events CERTIEICATE,::OY INSURANCE REOURRED; Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED,-ADOPTED TOWN POLICY_*** Additional information and requirements may be required as deemed necessary by the Town Board. Rosemary Winters Print name of Authorized Person filling out Sigk064ofkutli6rfz0IIIeYs filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT The applicant A 0 5t ftl� UV 104f VS of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees,including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: l l g 1 a 0 Q 5 Signature: Name: ,Authorized Agent asernm UWIyis On behalf of: ri t naug New S1jif01 VFr&LI (� (Name of Business Entity) Dates of event(s): 11 I.1(J a 5 Sworn to before me this 17`` Day of 3a 20 25 . =- fLINE FEDELE Note of New York 016050 ffolk County My cires Nov 11,2027 y � . _ OC t hogu New .» ° «uZ �ff R RteB�ary - � ~ ~ 6\ y . s x »« s & \ \ \ - . . \ . . \ . . . 2 $ \00000» . . . Overflow Are i . . ad House \ \ Tempofarily closed , \ n & . - _ \ \ - - ` Main Event Area \ K ) � i : � w \ \ | ^ �6091e Town of Southold Police Department Special Event Cost Analysis Event: Summer Kickoff Concert Date(s): July 1, 2025 Location: Cutchogue Village Green l &il',. vent Reg Hours OT Hrs Hrly Wage Total Comments Sergeant $0.00 Police Officer $0.00 Special Patrol: Reg Hours OT Hrs Hrly Wage Total Comments PO Chenche $0.00 PO Sanders $0.00 Bicycle Patrol $0.00 $0.00 $0.00 $0.00 Highway Patrol� PO Onufrak $0.00 PO Flatley $0.00 Tiraffieco" ftrbu Reg Hours OT Hrs Hrly Wage Total Comments Traffic Control Officer 2 $19.49 $38.98 -M C T, f q 77 Ei p PD Vehicles #of vehicles Hours $/hr Total 1 $20.00 $40.00 Command Van Marine Patrol Boats ,Total Department Cost for Event = $78.98 Prepared by Chief S. Grattan 1/17/2025 Pagel Noncarrow, Denis From: Grattan, Steven Sent: Friday,January 17, 2025 1:42 PM To: Noncarrow, Denis; Blasko, Regina; Born, Sabrina; DeChance, Paul; Franke, Diana; Johnson, Benjamin; Lessard, Diane; Mudd,Jennifer; Stallbaumer, Nicole Cc: Schroeder, Gwynn; Reisenberg, Lloyd Subject: RE: Cutchogue New Suffolk Library Village green 7/1 Attachments: Cutch Green Summer Concert Kickoff.xls No objections. Cost analysis is attached. Chief Steven Grattan Southold Town Police.Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631) 765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is�intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. POLICE �{g 5 F From: Noncarrow, Denis<denisn@so utholdtownny.gov> Sent: Friday,January 17, 2025 11:30 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Born,Sabrina <sabrina.born @town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Franke, Diana<dianaf@town.southold.ny.us>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; Lessard, Diane<diane.lessard@town.southold.ny.us>; Mudd,Jennifer <jennifer.mudd@town.southold.ny.us>; Stallbaumer, Nicole<nstallbaumer@southold,townny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov> Cc:Schroeder, Gwynn<gwynns@southoldtownny.gov>; Reisenberg, Lloyd <Lloyd.Reisenberg@town.southold.ny.us> Subject:Cutchogue New Suffolk Library Village green 7/1 Please take a look and respond in regards to this event. Thank you Denis Noncarrow Southold Town Clerk. 1 Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.qov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 2 Q�ovaUFFoc,(�o DENIS NONCARROW �� Gy� Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 y 2 Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS 5 Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��l '1►a www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Rosemary Winters January 22,2025 Cutchogue New Suffolk Free Library P.O. Box 935 Cutchogue,New York 11935 Dear Rosemary, The Southold Town Board at its regular meeting held January 21st, 2025 granted permission to The Cutchogue,New Suffolk Library to hold their Summer Kickoff Concert on July 1 st 2025 as applied for. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best of luck with your event. Si c ely, enis Noncarrow Town Clerk Enc. 0. DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK OF Sol, Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631) 765-6145 Telephone (631) STATISTICS MARRIAGE OFFICER 765-18 RECORDS MANAGEMENT www•southoldto wnny.gov 0 OFFICER FREEDOM OF off. a INFORMATION OFFICER NTI OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-536 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8, 2025: WHEREAS the following groups have supplied the Town of Southold with a refundable clean- up deposit fee for their events and WHEREAS the Southold Town Police Chief, Steven Grattan,has informed the Town Clerk's office that this fee may be refunded.Now therefore be it, RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund to be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Mattituck Lions Club 1/30/2025 $500.00 PO Box 595 Mattituck,NY 11952 Cutchogue-New Suffolk Library 1/17/2025 $250.00 PO Box 935 Cutchogue,NY 11935 New Suffolk Civil Association 5/12/2025 $250.00 PO Box 642 New Suffolk,NY 11956 Southold Village Merchants 3/25/2025 $250.00 c/o Joan Tyrer PO Box 1356 Southold,NY 11971 3 North Fork Country Club 4/16/2025 $250.00 PO Box 725 Cutchogue,NY 11935 Oysterponds Historical Society 4/2/2025 $250.00 PO Box 70 Orient,NY 11957 Denis Nonearrow Southold Town Clerk RESULT: Adopted MOVER: Councilwoman Doherty SECONDER: Councilman Doroski AYES: Supervisor Krupski, Jr., Councilwoman Doherty, Councilwoman Smith, Councilman Doroski, Councilman Mealy NAYES: None Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Cutchogue-New Suffok Library PO Box 935 Cutchogue, NY 11935 Audit Date Vendor Telephone Number Town Clerk 631-734-6360 Rosemary Winters Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-536 7/8/25 250.00 250.00 du deposit return A.1410.4.600.100 Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Sign ur 61- --T—it-lze�:Deputy Town Clerk Signature Company Name Date 7/10/2025 Title:Deputy Town Clerk Date 7/10/2025 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/17/25 Receipt#: 337142 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.1.2025 $250.00 1 Event Fee 7.1.2025 $250.00 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#423 $250.00 Cutchogue, - New Suffolk Free Library CK#424 $250.00 Cutchogue, - New Suffolk Free Library Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: -Cutchogue, - New Suffolk Free Library Po Box 935 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:7.1.2025