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HomeMy WebLinkAboutBorghese Vineyard 2025-23 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Times Review to hold Special Event 2025-23 at the Borghese Vineyard, County Road 48, Cutchogue, New York as applied for in Application BV- 1 a for Special Event Celebrating local Farms, Food, Restaurant and Wineries on the North Fork on Thursday, August 28th, 2025 from 6PM to 11 PM with the following conditions from Suffolk County Department of Economic Development and Planning, Division of Planning and Environment : 1. The special use permit shall be valid on August 28th only; and 2. The"Northforker Wine & Food Classic"special event shall be conducted in accordance with the proposal and updated site plan received by the Suffolk County Department of Economics Development and Planning, Division of Planning and Environment, on August 28, 2025. 3. The"Northforker Wine& Food Classic"special event shall not adversely impact the viability of the agricultural operation and/or the associated natural resources; and 4. The landowner shall be responsible for compliance with all conditions of Farmland Committee Resolution No. FC-19-2022, the deed of development rights, the contract of sale, and all applicable federal, state, county, and town regulations, rules and statutes. RESOLVED that the Town Board of the Town of Southold hereby grants permission to NOLA to NOFO LLC at Borghese Vineyard, to hold Special Event 2025-22, location of event will be on 17150 Route 48, Cutchogue, New York as applied for in Application BV2a-d for a Music Festival on Thursday, August 14th to Sunday, August 17th 2025 from 4PM-10:30PM. Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event and that the Town of Southold is named as additional insured. No parking on preserved land. A temporary fence is needed at 1000-101.00-02.00-018.005. Special Event Master Permit#: �V TC Checklist for Special Events (Farms /Wineries/Private Events Applicant Name: hereqimedetrJ e &ew Medloa Type of Event(i.e. Community Event,Wedding, etc.): Ml wtyle— T Application(Master/I`Event) Date Received: `1 /A/202rj_ J Addendum(s) No. of Addendums attached: Date Received: / 14/2025 �- Same type of event as Master�Y N i Fees to be collected: y Master/lst Event fee($300.00) Date Received: $300.00 Addendum(s) ($50/Addendum) Date Received: / / Total Due: $ Late Application fees: $500.00 -30-59 days before event Total Due: $ $1,000.00 - 14-29 days before event Total Due: $ Total Paid: $ Check#(s): 328Q0 JCurrent Certificate of Ins. Hold Harmless Agreement JApplication sent for approvals to the following people: ✓ Gwynn Schroeder V Denis Noncarrow V Stacey Norklun After emailing application and all applicable paperwork to the people above,put application in `pink' pending folder. Franke, Diana From: Franke, Diana Sent: Tuesday,April 15, 2025 10:07 AM To: Blasko, Regina;'DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Special Event: Borghese Vineyard: North Forker Wine & Food Classic (4th year) Attachments: BV-1.Applic.pdf, BV-1.COI.pdf Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Borghese Vineyard c/o Times Review Media received on 04/14/2025. Thank you, 8�a&W V' Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/15/25 Receipt#: 338947 Quantity Transactions Reference Subtotal 1 Event Fee BV-1 $300.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#32890 $300.00 Times Review Media Group Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Borghese, Vineyard c/o Times Review Media 7785 Main Rd Mattituck, NY 11952 Clerk ID: DIANAF Internal ID: By-1 �pR � � 1025 4 � y RECEIVEU �y� • o� APR 14 2025 TOWN OF SOUTHOLD Southold Town Clerk Town Code Chanter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney;Town Assessors,Land Preservation, Building,Planning,Zoning . Board of Appeals,Police Department, Government Liaison Officer,and Suffolk County Planning. Application fees: Special Events of the same type: $300 for an initial,master application and the first event. Each subsequent event of the same type, up to(or unlimited or limited to)(0)events, requires a fee of$50. All special events require a one-page addendum including the specifics of each individual event. Different types of events require a separate and complete initial,master application. All applications must be submitted at least 60 business days prior to the event. Applicants are encouraged to submit applications as early as possible.Any application submitted between 59 and 30 days before the event will be charged an additional $500 late fee. Any application submitted between 29 and 14 days will be charged a$1000 late fee.Late fees will also apply to late event addenda. PLEASE NOTE: NO APPLICATIONS WILL BE ACCEPTED WITHIN 14 DAYS BEFORE THE SPECIAL EVENT DATE. IMCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. The Committee will obtain comments on all applications from relevant Town,County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article 1, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings, graduations,parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as a venue for weddings or other events is prohibited. 1 This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. VIA completed application form signed by the owner and the event manager. Applications without property owner's signature/approval-will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event EV/Yes [ ]No L771f Yes,Fee of$ has been submitted ❑ If No, Fee of$ has been submitted The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured I(A signed and notarized Hold Harmless Agreement naming Southold Town ❑ An up-to-date Certificate f Compliance issued by the Southold Town Fire Marshall or the Town Building Department NA ❑ A valid Certificate of Occupancy in all buildings used during the special event. VAParking Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred(300)or more people require submission and approval of a traffic control plan ceeptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the CqunV of Suffolk with a permit issued by the Suffolk County Farmland Commit leg. If food is to be served, it must be atered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. 2 MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT PLEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED FOR INTERNAL USE ONLY Special Event Master Permit#: Date of Submission: ( Applicant's Name&Title:S/c'lle l-lGel �'y" !ll? .E/Ceilr Applicant's Phone: 5� r � Email: Property Owner(if different from above): �0/ �e�SPV1,v,���t✓pl` (y!D�ANN► �0���1 DS Owner Phone: 6 311"/ 2 / `-P`l Email: a Contact Person,(if different from above): Contact Phone: Email: Event Venue: Venue Address: / / '2�0 `mot / 6 Hamlet SCTM#'s 1000-Section 10 Block lodf Lot(s) 100119 00 Name of Event(s) (AD<'k��!/1/ �Ile �t,, l ��A yBAI� Type of Event(s): [�G�( 6A/e r (Please complete one addendum below for each individual event) Date(s)of Event(s): Is there an approved site plan for the event venue?Yes $ No [ ] Maximum Number of Persons Attending at One Time(including staff): ©p� Max#of Cars Expected at Any One Time:,�7�� Is a tent or other-jrmporar Vrufture being used?Yes [V]No [ ] If yes,provide of tent provide size(s): Have any of the development rights been sold to the Town of Southold[ ] Yes [X No and/or Suffolk County Agricultural Program? eon Yes [ ]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area which the event will take place. Is this event being held to benefit a charitable organization?Yes [ ]No [x] If yes,you may be eligible to request a waiver of the special event fee,with the submission of verification and a �ritten request. with this application. SS` Mailing Address to S nd Ev nt Permit t `79 /�loN' M, 141-fi 14Z/�j' /1 ' 3 SPECIAL EVENT APPLICATION ADDENDUM Please com late one form for each event Applicant/Venue: QQ'' a Date of Event: f� �'�� Master Permit#(if previously issued) Start Time: 1 End Time: Is this special event consistent with the Master Application submitted/approved for this type of event?For example, does this event comply with the initial par ' g plan,maximum number of attendees,and the size and placement of tent(s)applied for or approved? Yes[ No [ ]. If no,what amendments to the permit are being requested? Will food be served?[ Yes [ ]No If yes,provide following: Vendor Name: �� 17�h 1��1 PP/e-'SumfoIk County permit#: I`�((� �{�/� �f�//✓�����6C2 Vendor Name: Suffolk County permit#: Will outside vendors be serving alcohol? V Yes [ ]No If yes,provide: Vendor Name: AlOwvea5 PA"yA Liquor License# �iblW-SL/ Vendor Contact Name: Cell Phone: Will non-food/alcohol vendors be on the premises during the event?[ Yes [] No If yes,provide: Describe type of vendor(s) WI �P�i �� yiG� -��Number of vendors: (O— � flG Day of Event Contact Person: ��y��Gr\L�� Phone: E-mail address(print clearly) Will any Southold Town services be requested []PYes(Describe below) [ ]No. Police Highway Other Will a security company be used for any of the events? Kic Yes [ ]No. If yes, provide the following: name, address and cell number of the security company wwill work on the premises, and a description of the duties to be performed: Security Company: '61A Contact Name: � `� t�l�vs�A 1 Cell Phone: � � J Duties to be performed: (7_,VayA1J:5 � V{'�✓I l�/^�t �G�rFV i�y /�G'rGt�jr�p'I �� �/�v/'�%'c� �d✓ A lsr doit-f PA1'ki1vp Please use additional pages if more are needed. 4 YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next nape) A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth)of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1) Who will be conducting traffic,2)Where they will be stationed on site,3) How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1) Who will be conducting traffic,2) Where they will be stationed on site,3) How they will direct the entrance, 5 circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. 6j'OVA-Ppli (Giouanni Borghese April 111h 2025 10:25 EST) Print -name of Owner Signa Owner Ieyew Yc Print name of Authorized Person/Representative Signature of Authorized Person/Representative 6 1 ' PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS (PLEASE READ CAREFULLY): 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly_prohibited on ANY Town,County or State Roads or Rights of Way_ 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size maybe displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date,place and use specified above,and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted,although food maybe catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking regress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures.full compliance with all fire,safety,building,and other Town laws,and possesses a valid Certificate of Occupancy for any building the public will occupy or used during the special event. • I 7 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: I i I 8 HOLD HARMLESS AGREEMENT The applicant � v5 ���` `�' �'°'��' of this Special Permit shall defend, l indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: i Signature: Name: ,Authorized Agent 0&/ On behalf of: I`M6 Nd`-i f�"�u1/ �/0Jr (Name of Business Entity) l �✓e. y�r� 2� 7ioZ� Dates of event(s): ! Sw bef me this CHR f . VOLINS Day f , 20a, NOTARY,.PUBL1C-STATE OF NEW YORE; No.01M06105059 Ou811,fled in Suffolk County, ►w Corttimisslgn Explrts 02.20,;202 9 i Town of Southold 53095 Route 25 PO Box 1179 Southold, NY 1197 631-765-1800 To Whom It May Concern: Please find enclosed an application for a Special event permit from the Times Review Media Group. We would like to hold the W1 Annual Northforker Wine & Food Classic at Borghese Vineyard on Thursday, August 28th, 2025 and hereby requests permission from the Town of Southold for the special event. Times Review Media Group is putting on this event to celebrate all things local on the North Fork and we will be supporting the Eastern Long Island Hospital Foundation and they will receive a portion of the proceeds from this event. Please find enclosed the following materials: 1. Special Event Permit Application including supporting materials 2. Additional `End to End" information about the event pre, post, and during. 3. Larger images of the setup and entry/parking flow Our tent company, Camelot TENT, will be processing the Tent Permit separately for the tent used for the event. Grace & Grit will be coordinating supplying the liquor license. We thank you very much for considering our application. Please do not hesitate to contact me at 631.520.8063 if you require additional information. We are truly looking forward to this wonderful event which will help support local businesses and ELIHF. Sincerely, Steven McKenna SMcKenna@TimesReview.com Representing Times Review Media Group 1. Description and Purpose of Gathering The Times Review Media Group is proud to announce the 4th Annual Northforker Wine & Food Classic at Borghese Vineyard on Thursday, August 28th ,2025, a food and wine event. A portion of ticket proceeds will benefit the Eastern Long Island Hospital Foundation who are committed to providing compassionate, high-quality care to residents of and visitors to the East End of Long Island. 2. Parking Plan &Traffic Control The event will use (8) strategically placed traffic & parking personnel directing our attendees to the on-site parking area rows as shown on the maps below with specific guidance of no cars backing up on CR 48. All exits will have personnel making sure all exit east on CR 48! On-Site Parking Map& Flow: © Grxeries YJ Rest:+ur—ts 8 Takeout Mo nolei. IS- F]Pnarmac:es $CoHoe 401 C f / % 3. Tenting; The Times Review Media Group will have a 80'x160' tent for the event. The tent will be provided by Camelot Tent and installed by Camelot Tent two days prior and removed 2 days after the Labor Day holiday. Camelot Tent will apply for the Tent Permit. =Vendor Tables 5 open no side panels • � =Fire Extinguishers M6in Entrance/Exit S Stage Band speakers •a a 4. Power&Lighting The Times Review Media Group will use Ocean Electric for the event generator that will power all of the event needs.We will use Camelot for lighting and sound. They will make sure to provide the following safety lighting: Exit Signs and Emergency Lighting (in tents as required by Fire Marshall Rules). They will provide downward facing spotlights for the parking lot and string lighting within the tent&courtyard. S. Details for Refuse Removal and Provisions for Sanitation Facilities The Times Review Media Group will order a 20-yard dumpster from National Waste Services to be on-site at for refuse removal.We will also have 20-30 trash bins on-site to place around the venue for garbage.All garbage,trash and recycling will be disposed in the dumpster. Americart L.I. will be providing self-contained bathroom trailers. as well as a ADA compliant bathroom. Grace & Grit will have attendants during the event for refuse removal. The dumpster will be tn delivered on Tuesday,August 28th and picked up on Tuesday,September 5 6. Security Plan The Times Review Media Group will use Platinum Executive Security, a Mattituck company that is familiar with Borghese Vineyard & the North Fork. There will be 4 security guards on-site and 1 supervisor. There will also be one overnight security guard on Wednesday,August 30tn 7. Medical/Emergency Plan &Personnel All medical emergencies will be reported to Police, EMS, or event personnel as soon as possible either in person or via phone. Event personnel, when notified, will call directly to 911 or notice onsite EMS and Police and report the incident/problem. Responding emergency vehicles will have unrestricted & expedient access to the location of any emergency. The onsite person in charge will make sure an area is open to allow emergency personnel, vehicles and equipment to access the event grounds whenever emergency assistance is needed and this shall be maintained throughout the event. All onsite event personnel, event coordinator, EMS,fire and police personnel will have a means of communication during the event. This will be accomplished by cell phones and supplied portable radios as well as announcements made on the PA system. i Additional area requested - --- — _�_ ---— ------— _ _ for Food/Restaurant/ Sponsor participants& employees working the event to park prior to the event start.Also as a over- __._.. S flow parking measure. , R gtQ)Rj] f 'F+ { E�It�It11�E1�1 ����•ar ^ • . Noncarrow, Denis From: Noncarrow, Denis To: giovanni@borghesevineyard.com Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: Special event info Attachments: Document1.docx Please see copies of resolutions for your special events attached. See.information as per the events as listed Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.Foutholdtownnv.gov denisn0southoldtownny aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1