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HomeMy WebLinkAboutCR 48 & Cox Neck Rd D w Town of Southold- Letter Board Meeting of January 30; 2007 o RESOLUTION 2007-144 Item # 16 ADOPTED DOC ID: 2568 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-144 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD-ON JANUARY 30,2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Suuervisor Scott A. Russell to execute the Traffic Signal Agreements between the County of Suffolk and the Town of Southold for the installation and maintenance of traffic signals at CR 48,Middle Road @ Cox Neck Road/Sound Avenue, Mattituck, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Evans, Wickham, Ross, Edwards, Russell, Krupski Jr. Generated February 2, 2007 Page 23 o��S11FF0��-c ELIZABETH A.NEVILLE �`1` OG�� Town Hall, 53095 Main Road TOWN CLERK p P.O.Box 1179 H = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS W MARRIAGE OFFICER O Fax(631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone(631) 765-1800 FREEDOM OF INFORMATION OFFICER �'� .�� southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD - THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 153 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 11,2003: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Joshua Y. Horton to execute an agreement with the County of Suffolk Department of Public Works for the installation of a traffic signal at County Road 48 and Cox Lane, Cutchogue,N.Y. as recommended by the Superintendent of Highways and Town Engineer, all in accordance with the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk s ` O�Og�FF01/r ELIZABETH A.NEVILLE a� Gy� Town Hall, 53095 Main Road TOWN CLERK H = P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold,New York 11971 MARRIAGE OFFICER Fax(631) 765-6145 RECORDS MANAGEMENT OFFICER y�Q! �aO� Telephone(631) 765-1800 FREEDOM OF INFORMATION OFFICER southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 14, 2003 Re: Traffic Signal at CR48&Cox Lane Cutchogue Charles J. Bartha,P.E., Commissioner Suffolk County Department of Public Works Attention: Traffic Division 335 Yaphank Avenue Yaphank,New York 11980 Dear Mr. Bartha: Enclosed please find the following documents in regard to the anove referenced agreement: • Town Board resolution of March 11,2003 • Five(5)copies of the agreement and LW-3 form signed by Supervisor Joshua Y. Horton. Should you have any questions, please call. Thank you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures cc: Town Attorney Superintendent of Highways Chief of Police Solid Waste Coordinator COUNTY OF SUFFOLK ROBERT J.GAFFNEY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICHARD J. LAVALLE, P.E. CHARLES J. BARTHA, P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER February 17,2003 Honorable Joshua Horton, Supervisor Southold Town Hall 53095 Main Road Southold,NY 11971 RE: Traffic Signal Agreement Addendum—Living Wage CR 48,Middle Road @ Cox Lane,Hamlet of Cutchogtue Dear Supervisor Horton: Due to the recently passed Living Wage Law, the Suffolk County Department of Law has amended the Traffic Signal Agreement cover signature page under"Terms and Conditions" and prepared an exhibit attachment which is to be included with all Traffic Signal Agreements. , Please indicate your acceptance of the Living Wage Exhibit attachment to the Agreement by signing page LW-3 of this exhibit (flagged). This form has been filled out for you. Only your signature is required. Please return entire package to the Suffolk County Department of Public Works (self-addressed envelope enclosed). Also, please send a copy of a Certificate of Insurance and any Resolution pertaining to the signal installation at the above-referenced location. Once these Agreements are fully executed, a copy will be returned to your office. Thank you for your cooperation. If you have any questions or require additional information, please contact William S. Shannon, P.E., Chief Engineer, Highways/Waterways at 852-4002. t,ery truly yours, s Charles J. ,P.E. Co ._ .. ...._. _. .. n1m�SS]AnPr _ w._.._.... :... SUP E,.: '}` CJB:mj Enclosure w/return envelope cc: Peter A. Scully,Deputy County Executive for Administration - FEB 2 7 200" William S. Shannon,P.E., Chief Engineer SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631) 852-4010 335 YAPHANK AVENUE ■ YAPIIANK,N.Y.11980 Fax (631) 852-4150 Ma.daline- ';�5a - 46?/ Town of Southold with COS Agreement Location: CR 48,Middle Road @ Cox,Lane, Hamlet of Cutchogue Law Dept.No. As Revised 10/25/02 AGREEMENT FOR THE INSTALLATION OF TRAFFIC CONTROL DEVICES This AGREEMENT is between the County of Suffolk ("COUNTY"), a municipal corporation of the State of New York, having its principal office at the County Center, Riverhead, New York 11901, acting through its duly constituted Department of Public Works ("the DEPARTMENT") located at 335 Yaphank Avenue, Yaphank,New York 11980-9744, and the Town of SOUTHOLD ("TOWN"), having its principal office at 53095 Main Road, Southold,NY, 11971. TERMS AND CONDITIONS: Shall be as set forth in "Exhibit A" and "Exhibit B" attached hereto and made a part hereof and Suffolk County Living Wage Requirement Exhibit. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date written below: TOWN OF SOUTHOLD APPROVED: By: By: z o 3 JOS A HORTON Date CHARLES J. BARTHA,P.E. Date Supervisor Commissioner APPROVED AS TO FORM NOT REVIEWED AS TO EXECUTION ROBERT J. CIMINO Suffolk County Attorney COUNTY OF SUFFOLK By: By: f MARISA G. MARLETTI, ESQ. Date ERIC A. KOPP Date Assistant County Attorney Chief Deputy County Executive Town of Southold with COS Agreement Location: CR 48,Middle Road @ Cox Lane, Hamlet of Cutchogue Law Dept.No. As Revised 10/25/02 Exhibit A WHEREAS, the DEPARTMENT operates a program to improve traffic signals, markings, signs and the like ("Devices") in order to ensure the safe and continuous movement of traffic, and WHEREAS, the DEPARTMENT has determined that certain Devices are necessary along CR 48, Middle Road @ Cox Lane, Hamlet of Cutchogue for the improvement of traffic conditions at the said location within the TOWN, and the TOWN accepts said determination, and WHEREAS, pursuant to Section 136 of the New York State Highway Law, the Commis- sioner of the Suffolk County Department of Public Works ("Commissioner") is empowered to erect Devices, as authorized by the County Legislature, in order to improve traffic conditions, and WHEREAS, the parties hereto desire to provide for the installation and maintenance of Devices at the aforesaid location within the TOWN for the improvement of traffic conditions, in accordance with a traffic signal plan on file with the DEPARTMENT: NOW, THEREFORE, in consideration of the individual and mutual covenants, promises and representations herein contained, the parties hereto agree as follows: 1. Definitions The following terms whenever used in this Agreement shall have the following meaning: Devices: Traffic signals and associated appurtenances. Traffic Signal Service Report: A report of any and all work performed on the Devices. 2. Design; Installation The COUNTY shall install, at the expense of the Permit Applicant or through the COUNTY'S Capital or Operating Budget, Devices of the type, and at the location, set forth above. 3. Ownership A. Any and all Devices installed pursuant to this Agreement shall be the sole and exclusive property of the TOWN. B. Any Devices removed from the site(s) designated herein shall be delivered to either the DEPARTMENT or the TOWN, as directed by the Commissioner. Page 1 Town of Southold with COS Agreement Location: CR 48,Middle Road @ Cox Lane, Hamlet of Cutchogue Law Dept.No. As Revised 10/25/02 4. Operation and Maintenance A. All costs incurred in the operation and maintenance of the Devices, including any and all charges for electricity, shall be borne by the TOWN or, in the case of a Permit Signal, the Permit Applicant, until such time as responsibility for the operation and maintenance of the Devices is assumed by the TOWN. B. At such time as responsibility for the operation and maintenance of the Devices is as- sumed by the TOWN, the TOWN shall operate and maintain the Devices in accordance with the current Maintenance Specifications of the DEPARTMENT. A copy of said specifications is available upon request at the DEPARTMENT. C. In the event that the TOWN has a set of Maintenance Specifications equivalent to that of the DEPARTMENT, the TOWN may, subject to the review and approval of same by the DE- PARTMENT, use same in lieu of the DEPARTMENT'S Maintenance Specifications. D. In connection with its maintenance of the Devices, the TOWN shall provide the COUNTY with a Traffic Signal Service Report whenever and wherever a maintenance problem exists which prevents the device from operating as designed. E. The TOWN shall keep all local police authorities aware of the party responsible for maintenance of the Devices. The TOWN shall establish procedures that will allow maintenance contractors and/or TOWN employees to provide maintenance services for the Devices on a 24- hour basis. 5. Modification of Devices The TOWN shall not alter the signal operation or timing of the Devices without the prior written approval of the DEPARTMENT. In the event of any alteration to the signal operation or timing of the Devices, the TOWN shall furnish the DEPARTMENT with one (1) set of wiring diagrams for each alteration. 6. Representations and Warranties A. The TOWN shall enact any ordinance, order, rule or regulation necessary for the installation and maintenance of the Devices. B. The TOWN shall comply, and shall require its officers, directors, partners, trustees and other members of its governing body, as well as any personnel employed to render services under this Agreement, to comply, with all applicable rules, regulations and requirements of law, includ- ing Suffolk County local preference laws and other applicable Suffolk County local laws, and resolutions of the Suffolk County Legislature. Page 2 ` Town of Southold with COS Agreement Location: CR 48,Middle Road @ Cox Lane, Hamlet of Cutchogue Law Dept.No. As Revised 10/25/02 C. The TOWN shall maintain full and complete books and records of any and all Traffic Signal Service Reports. Such books and records shall be retained for a period of seven (7) years and shall be available for inspection by the DEPARTMENT, or its duly designated representative, upon written notice during regular business hours. D. The COUNTY agrees to transfer any and all warranties and representations on all equipment and materials installed by the COUNTY or its permittees to the TOWN. 7. Violation A. In the event that the TOWN fails to maintain the Devices in accordance with the terms of this Agreement, the COUNTY, in addition to any other remedies to which it may be entitled, may withhold funds for traffic improvements within the TOWN. B. The COUNTY shall provide the TOWN with written notice of the TOWN'S failure to. maintain the Devices. Such notice shall specify the particular failure. The TOWN shall be given a reasonable period of time to correct any said failure. 8. Insurance (See Exhibit B) A. The TOWN shall procure, pay the entire premium for, and maintain throughout the term of this Agreement, insurance in amounts and types specified by the COUNTY. Unless otherwise specified by the COUNTY and agreed to by the TOWN, in writing, such insurance shall be as follows: COMMERCIAL GENERAL LIABILITY INSURANCE, *including contractual coverage, in an amount not less than TWO MILLION AND NO/100THS ($2,000,000.00) DOLLARS combined single limit for bodily injury and property damage per occurrence. B. The TOWN shall furnish to the COUNTY certificates of insurance or, on request, [original] policies, evidencing compliance with the aforesaid insurance requirements. Said certificates or other evidence of insurance shall name the COUNTY OF SUFFOLK as an additional insured. All such certificates or other evidence of insurance shall provide for the COUNTY to be a certificate holder and to be notified in writing thirty (30) days prior to any cancellation, non-renewal or material change. Such certificates, policies or other evidence of insurance and notices shall be mailed to the DEPARTMENT and to the Suffolk County Risk Management and Benefit Division [700 Veterans Memorial Highway, 2nd Floor, Hauppauge, New York 11788, or such other address of which the COUNTY shall have given the TOWN written notice]. C. If the TOWN is a town or other municipal corporation and has a self-insurance program under which it acts as a self-insurer for any of such required coverage, it may provide self-funded coverage and certificates or other evidence of such self-insurance in lieu of insurance issued by insurance companies as required by subparagraphs (A) and (B) above. (See Exhibit C, if applicable). Page 3 Town of Southold with COS Agreement Location: CR 48,Middle Road @ Cox Lane, Hamlet of Cutchogue Law Dept.No. As Revised 10/25/02 9. Indemnification To the extent permitted by law, the TOWN shall indemnify and hold harmless the COUNTY from and against all claims, costs (including reasonable attorneys' fees), losses and liabilities, of whatsoever nature, arising out of the acts or omissions or negligence of the TOWN, its officers, agents, servants or employees, in connection with the services described or referred to in this Agreement. 10. Licenses The TOWN covenants, warrants and represents that it has, and shall have throughout the term of this Agreement, and that, to the extent applicable, its employees, agents and subcontractors have, and shall have throughout the term of this Agreement, the required education, knowledge, experience and character necessary to qualify them individually for the particular duties they are to perform with respect to this Agreement (the "Services"), and that the TOWN has, and shall have, and, to the extent applicable, its employees, agents and subcontractors have, and shall have throughout the term of this Agreement, all required authorization(s), registration(s), license(s) or permit(s) [hereinafter collectively referred to as a "License"] required by State, COUNTY or local authorities for the Services. The TOWN shall forward to the DEPARTMENT a copy of its License or, if applicable, a complete list of its employees, agents and subcontractors providing Services, including names, area of License, License numbers and copies of License(s). The TOWN shall furnish the DEPARTMENT with copies of any updates, additions or deletions to such list as the same may occur, together with copies of any new or renewal License(s). The TOWN shall immediately notify the DEPARTMENT, in writing, of any disciplinary proceedings against the holder of any License. In the event that the TOWN or such other holder of a License is no longer licensed for any one or more of the Services, the TOWN shall immediately so notify the DEPARTMENT. 11. Offset of Arrears or Default The TOWN warrants that it is not, and shall not be during the term of this Agreement, in arrears to the COUNTY for taxes or upon debt or contract and that it is not, and shall not be during the tenn of this Agreement, in default as surety, contractor or otherwise on any obligation to the COUNTY. The COUNTY may withhold the amount of any such arrearage or default from amounts payable to the TOWN under this Agreement. 12. Termination In the event that the COUNTY assumes responsibility for the maintenance of the Devices, this Agreement shall automatically be deemed terminated. Page 4 Town of Southold with COS Agreement Location: CR 48,Middle Road @ Cox Lane, Hamlet of Cutchogue Law Dept.No. As Revised 10/25/02 13. Merger; Modification This Agreement represents the entire agreement of the parties. All previous understandings of the parties concerning the terms hereof are merged into this Agreement. No modification of this Agreement shall be valid unless written and executed by both parties. 14. Local Law No. 32-1980 TOWN warrants and represents that TOWN has not offered or given any gratuity to any official, employee or agent of Suffolk County, New York State or any political party with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement, or the making of any determinations with respect to the performance of an agreement, and that TOWN has read and is familiar with the provisions of Suffolk County Local Law Number 32-1980. 15. Living Wa eg Law This contract is subject to the Living Wage Law of the County of Suffolk. The law requires that, unless specific exemptions apply, or a waiver is granted, all employers (as defined) under service contracts and recipients of county financial assistance (as defined) shall provide payment of a minimum wage to employees (as defined)of$9 per hour with health benefits of at least$1.25 per hour or otherwise$10.25 per • hour. Such rate shall be adjusted annually pursuant to the terms of the Suffolk County Living Wage Law, County of Suffolk. Under the provisions of the Living Wage Law, the County shall have the authority, under appropriate circumstances, to terminate this contract and to seek other remedies as set forth therein, for violations of this law. a Page 5 r • SUFFOLK COUNTY DEPARTMENT OF LABOR -LIVING WAGE UNIT CERTIFICATION OF THE NON-APPLICABILITY OF THE LIVING WAGE LAW Living Wage Law, Suffolk County Code,Chapter 347(2001) To Be Completed By Applicant(Employer). 1) EMPLOYER NAME: Town of Sn i�t hn1 rl Southold Town Hall 2) ADDRESS: 53095 Main Road Southold,. NY 1.1971 3) CONTACT: Joshua Y. Horton, Supervisor 4) TELEPHONE #: 765-1889. 5) PROJECT NAME: (IF DIFFERENT FROM#1) 6) ORIGIN OF ASSISTANCE SOUGHT: (e.g.,State or County assistance program and contracting Department). County .7) AMOUNT OF CONTRACT: 0 8)TERM OF CONTRACT:* N/A 9) BRIEF DESCRIPTION OF PROJECTOR SERVICE: :Traffic Signal Agreement for: CR 483 Fiddle Road @ Cox Lane, Haml.et of C.utcWgue 10) PROJECTED EMPLOYMENT NEEDS: (attach a statement of projected needs by job classification, under the prospective assistance,including calculation of estimated net increase- or decrease in jobs as a result of assistance). Reason Living Wage Law is not applicable: No Noney Involved I hereby attest that the provisions of Suffolk County Local Law No. 12-2001, the Suffolk County.Living Wage Law, are not applicable to this agency, organization, employer, contract or assistance applied for. I declare under penalty of perjury under the Laws of the State of New York that the undersigned is authorized to provide this certification, and that the above attestation is true and correct. 3 113 I01 Si ature Date Joshua Y. Horton Supervisor, Town of Southold Print Name & Title Vendor# L I-3 auwotK t;ounty Living Wage requirements t=xmAu As."Last Revised by the Suffolk County Department of Labor on 9/26102 Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk.County Department of Labor on 9126102 Pursuant to Section 6 of Chapter 347 of the Suffolk County Local Law No. 12-2001, °A Local Law to Implement Living Wage Policy for the County of Suffolk" (the "Living Wage Law"), all RFPs, County contracts and financial assistance agreements subject to the law . shall-contain the following two paragraphs or substantially equivalent language: This Agreement is subject to the Living Wage Law of-the County of Suffolk. The law requires that, unless specific exemptions apply, or a waiver is granted, all employers (as defined) under service contracts and recipients of county financial assistance, (as defined)shall provide payment of a minimum wage to employees (as defined)of $9.00 per hour with health benefits of at least$1.25 per hour or otherwise$10.25 per hour. Such rate shall be adjusted annually pursuant to the terms of the Suffolk County Living Wage Law, of the County of Suffolk. - Under the provisions of the-Living Wage Law, the County shall have the authority, under appropriate circumstances, to terminate this Agreement and to saek other remedies as set forth therein,for violations of this Law. Suffolk County Local Law No. -2002, `A Local Law to Implement Living Wage Policy for the County of Suffolk"provided for certain amendments to the Living Wage Law. Forms for Completion and/or Signature (as applicable) , • Suffolk County Department of Labor-Living Wage Unit Notice of Application for County Assistance (Contract) Form LW-1 (consists of 1 page) • Suffolk County Department of Labor-Living Wage Unit Certification of Compliance Form LW-2(consists of 1 page) • Suffolk County Department of Labor- Living Wage Unit Certification of the Non-Applicability of the Living Wage Law Form LW-3 (consists of 2 pages) • Suffolk County Department of..Labor- Living Wage Unit Request for General Living Wage Exemption Form LW-4(consists of 1 page) • Suffolk County Department of Labor- Living Wage Unit Request"for Specific Living Wage Exemption Form LW-5 (consists of 2 pages) 1 of 2 pages QMT901 c county Living wage Requirements txnion At.,Last Revised by the Suffolk County Department of.Labor on 9126/02 ` • Suffolk County Department of Labor-Living Wage Unit Declaration of Compliance—Subject to Audit Form LW-33 (consists of 1 page) Note: Pursuant to Section 7 of Local Law No: --2002, "A Local Law to Implement Living Wage Policy for County of Suffolk", all covered employers subject to the provisions of the Living Wage Law shall submit a completed and sworn (under penalty of perjury) Certification of Compliance Subject to Audit 'form, signed-by an authorized.representative, as part of an executed contract with the County of Suffolk. The complete Declaration of Compliance form shall be made a part of any executed contract or project agreement and made available to the public upon request. • To certify Living Wage compliance:.Return Form.LW A, Form LW-2 and Form LW-33. or • To certify non-applicability of Living Wage law: Return Form LW 3. or • To request and document a general living wage exemption: Return Form LWA, LW-2 and Form LW-4. or • To request and document a specific living wage exemption: Return Form LW A, LW 2 and Form LW 5. • In the event that there is a change in circumstances, it is the Contractor's responsibility to submit to the County additional Living Wage forms which either replace or supplement prior submissions of Living Wage forms. • Living Wage Law Information Fact Sheet, text of the Local Law, Frequently Asked Questions, Forms, and Rules and Regulations can be found on the Suffolk County web site at www.co.suffolk.ny.us Click Department Directory Labor Living Wage Law Info • Suffolk County Department of Labor Living Wage Unit Tel. (631) 853-3808 End of Text for Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9126/02 2 of 2 pages COUNTY OF SUFFOLK lab STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICHARD J.LAVALLE,P.E. CHARLES J.BARTHA,P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER February 25,2004. CERTIFIED MAIL: 7099 3220 0010 8484 3732 Honorable Joshua Y.Horton, Supervisor Southold Town Hall 53095 Main Road Southold,NY 11971 RE: CR 48,Middle Road @ Cox Lane,Cutchogue Dear Supervisor Horton: The installation of the traffic signal at the above-referenced location has been completed by Johnson Electrical Construction Corporation in conformance with the plans and specifications. We are now transferring maintenance to your jurisdiction. Please make arrangements with your maintenance contractor to assume all maintenance responsibility for this signal as of Noon,Wednesday,March 17,2004. The installation of the new 3-color traffic signal and the transfer of maintenance responsibility are in accordance with the Agreement between the County of Suffolk and the Town of Southold. Yery truly yours, C Charles J. ,P.E. Commissioner CJB:JP:dm cc: Kevin Law, Chief Deputy County Executive/General Counsel William S. Shannon,RE, Chief Engineer �. Johnson Electrical Construction Corporation d Southold Town Police Department 1 ` J.Park,D.Dresch,L.Hickey,E.Reilly,M.Jubenville, SCDPW 3 SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)852-4010 335 YAPHANK AVENUE ■ YAPHANK,N.Y.11980 ■ FAX(631)8524150 ADDENDUM 1 Traffic Signal Installation on: CP 5054.565 Traffic Signal Requirements CR 48,Middle Road @ Cox Lane,Cutchogue This installation has the following equipment: ITEM NO. MFGJModel/Serial No. DESCRIPTION Condition T16 Microtronics Model 800-SS Traffic Si al Controller Used T16 PDC Model CM-82-12 Conflict Monitor Used T16 PDC Model 200 3 Load Switches Used T16 EDI Model 810 Flasher Used T21 EDI Model LM301 (2)Inductance Loop Used Dectors T21 EDI Model LM302T Inductance Log Det. Used This will acknowledge that the above-referenced equipment was installed by the County of Suffolk at the above-referenced location in accordance with the Agreement between the County of Suffolk and the Town of Southold. Supervisor Date JOSHUA Y.HORTON o Town Hall;53695 Route 25 ti Z P.O.Box 1179, SUPERVISOR v, 1 Dy�� ♦', O� Southold,New York 11:011=0959 �JOla Fax(631) 765 1'823 Telephone(631) 76b=1889 OFFICE OF '. SUPERVISOR TOWN 6 $O JTHOLD t March 15, 2004 Mr. Charles J,,Bartha;P. E. Commissioner Suffolk County Department of Public Works 3,3 5 Yaphank,Avenue' Yaphank,NY 11980 Dear Commissioner Bartha: q, j am:writing you to formally request that a traffic light be installed at the intersection of Cox Neck Road and CR 48. I know conversations have taken place with you and Superintendent Peter-Harris,various.other-people,in Southold Town from.,time to time,as well..as our most recent dialog..; As we discussed,this is a very busy,and,dangerous;intersection. It is very ;i is t to make a turn from Cox Neck heading on to CR 48 heading in either direction, due to the high�rate of-speed:and:poor visibility. ; It creates a=potential disaster and one of high concern. In addition,this intersection is the main corridor to points north of CR 48 where we have many large communities. I wo,wd'appreci,46 if you could look into thus matter and advise me of your findings. If you need additional information,plea se..contact my office. Your`prompt.attention to thus,matter is greatly appreciated, ,. , Sincerely yours, y J J shua Y , orlon upervisor RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Horton to sign an Agreement between the Town of Southold and the County of Suffolk,in reference to the installation of the traffic signal at CR 48,Middle Road @ Cox Neck Lane, Cutchogue,whereby the Town of Southold assumes all maintenance responsibility for the traffic signal, as of March 17, 2004. - If you have-any questions-on the above,please contact Jim McMahon.--.--- -- - -- - -- - --------COUNTY OF-SUFFOLK - —— T--- a STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICHARD J.LAVALLE,P.E. CHARLES J.BARTHA,P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER February 25,2004 Honorable Joshua Y.Horton, Supervisor Southold Town Hall 53095 Main Road Southold,NY 11971 Re: CP 5054.565—Traffic Signal Requirements Dear Supervisor Horton: The traffic signal installation at the following location is operating in accordance with the plans and specifications: CR 48,Middle Road @ Cox Lane,Cutchogue Addendum I documents a list of the equipment installed at this location, and is enclosed herein. Please sign Addendum I and return a copy to this office in the enclosed self-addressed envelope within two weeks. If you should have any questions, please do not hesitate to contact either myself or William S. Shannon,P.E., Chief Engineer at 8524002. ery truly yours, Charles J. a,P.E. Commissioner CJB:JP:dm Enclosure cc: Kevin Law, Chief Deputy County Executive/General Counsel William S. Shannon,P.E.,Chief Engineer J.Park,D.Dresch,R. Schroeder, SCDPW SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)8524010 335 YAPHANK AVENUE ■ YAPHANK,N.Y.11980 ■ FAX(631)8524150 COUNTY OF SUFFOLK I STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICHARD J.LAVALLE,P.E. CHARLES J.BARTHA,P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER February 25,2004. CERTIFIED MAIL: 7099 3220 0010 8484 3732 Honorable Joshua Y.Horton, Supervisor Southold Town Hall 53095 Main Road Southold,NY 11971 RE: CR 48,Middle Road @ Cog Lane,Cutchogue Dear Supervisor Horton: The installation of the traffic signal at the above-referenced location has been completed by Johnson Electrical Construction Corporation in conformance with the plans and specifications. We are now transferring maintenance to your jurisdiction. Please make arrangements with your maintenance contractor to assume all maintenance responsibility for this signal as of Noon,Wednesday,March 17,2004. The installation of the new 3-color traffic signal and the transfer of maintenance responsibility are in accordance with the Agreement between the County of Suffolk and the Town of Southold. Very truly yours, Charles J. ,P.E. Commissioner CJB:JP:dm cc: Kevin Law,Chief Deputy County Executive/General Counsel William S. Shannon,RE,Chief Engineer Johnson Electrical Construction Corporation Southold Town Police Department J.Park,D.Dresch,L.-Hickey,E.Reilly,M.Jubenville, SCDPW SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)852-4010 335 YAPHANK AVENUE ■ YAPE ANK,N.Y.11980 ■ FAX(631)8524150 ADDENDUM 1 Traffic Signal Installation on: CP 5054.565 Traffic Signal Requirements CR 48,Middle Road @ Cox Lane,Cutchogue This installation has the following equipment: ITEM NO. MFG./Mod&Serial No. DESCRIPTION Condition T16 Microtronics Model 800-SS Traffic Signal Controller Used T16 PDC Model CM-82-12 Conflict Monitor Used T16 PDC Model 200 3 Load Switches Used T16 EDI Model 810 Flasher Used T21 EDI Model LM301 (2)Inductance Loop Used Dectors T21 EDI Model LM302T I Inductance Lop Det. I Used - _- -- This will-acknowledge-that the-above-referenced-equipment was-installed-by - --- -the County of Suffolk at the above-referenced location in accordance with the Agreement between the County of Suffolk and the Town of Southold. Supervisor Date ADDENDUM 1 Traffic Signal Installation on: CP 5054.565 Traffic Signal.Requirements CR 48,Middle Road @ Cox Lane,Cutchogue This installation has the following equipment: ITEM NO. MFGJModel/Serial No. DESCRIPTION Condition T16 Microtronics Model 800-SS Traffic Si al Controller Used T16 PDC Model CM-82-12 Conflict Monitor Used T16 PDC Model 200 3 Load Switches Used T16 EDI Model 810 Flasher Used T21 EDI Model LM301 (2)Inductance Loop Used Dectors T21 EDI Model LM302T Inductance Loop Det. Used ---This_will_acknowledge_that_the-above-referenced_equipment-was_installed.-by-- the County of Suffolk at the above-referenced location in accordance with the Agreement between the County of Suffolk and the Town of Southold. Supervisor Date COUNTY OF SUFFOLK lob STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICHARD J.LAVALLE,P.E. CHARLES J.BARTHA,P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER February 25,2004 Honorable Joshua Y.Horton, Supervisor Southold Town Hall 53095 Main Road Southold,NY 11971 Re:CP 5054.565—Traffic Signal Requirements Dear Supervisor Horton: The traffic signal installation at the following location is operating in accordance with the plans and specifications: CR 48,Middle Road @ Cox Lane,Cutchogue Addendum I documents a list of the equipment installed at this location, and is enclosed herein. Please sign Addendum I and return a copy to this office in the enclosed self-addressed envelope within two weeks. If you should have any questions, please do not hesitate to contact either myself or William S. Shannon,P.E., Chief Engineer at 8524002. ery truly yours, Charles J. a,P.E. Commissioner CJB:JP:dm Enclosure cc: Kevin Law, Chief Deputy County Executive/General Counsel William S. Shannon,P.E., Chief Engineer `pd` J.Park,D.Dresch,R. Schroeder, SCDPW SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)8524010 335 YAPHANK AVENUE ■ YAPHANK,N.Y.11980 0 FAX(631)857AI50 ADDENDUM 1 Traffic Signal Installation on: CP 5054.565 Traffic Signal Requirements CR 48,Middle Road @ Cox Lane,Cutchogue This installation has the following equipment: ITEM NO. MFGJModel/Serial No. DESCRIPTION Condition T16 Microtronics Model 800-SS Traffic Signal Controller Used T16 PDC Model CM-82-12 Conflict Monitor Used T16 PDC Model 200 3 Load Switches Used T16 EDI Model 810 Flasher Used T21 EDI Model LM301 (2)Inductance Loop Used Dectors T21 EDI Model LM302T Inductance Loop Det. Used This will acknowledge that the above-referenced equipment was installed by the County of Suffolk at the above-referenced location in accordance with the Agreement between the County of Suffolk and the Town of Southold. Supervisor Date s COUNTY OF SUFFOLK ,� STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICHARD J.LAVALLE,P.E. CHARLES J.BARTHA,P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER February 25,2004. CERTIFIED MAIL: 7099 3220 0010 8484 3732 Honorable Joshua Y.Horton, Supervisor Southold Town Hall 53095 Main Road ` Southold,NY 11971 RE: CR 48,Middle Road @ Cox Lane,Cutchogue Dear Supervisor Horton: The installation of the traffic signal at the above-referenced location has been completed by Johnson Electrical Construction Corporation in conformance with the plans and specifications. We are now transferring maintenance to your jurisdiction. Please make arrangements with your maintenance contractor to assume all maintenance responsibility for this signal as of Noon,Wednesday,March 17,2004. The installation of the new 3-color traffic signal and the transfer of maintenance responsibility are in accordance with the Agreement between the County of Suffolk and the Town of Southold. Very truly yours, Charles J.Oa.P.E. Commissioner CJB:JP:dm cc: Kevin Law,Chief Deputy County Executive/General Counsel William S. Shannon,RE,Chief Engineer Johnson Electrical Construction Corporation Southold Town Police Department J.Park,D.Dresch,L.Hickey,E.Reilly,M.Jubenville, SCDPW SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)852-4010 335 YAPHANK AVENUE ■ YAPHANK,N.Y.11980 ■ FAX(631);8524150 r_ ADDENDUM 1 Traffic Signal Installation on: CP 5054.565 Traffic Signal Requirements CR 48,Middle Road @ Cox Lane,Cutchogue t This installation has the following equipment: ITEM NO. MFGJModel/Serial No. DESCRIPTION Condition T16 Microtronics Model 800-SS Traffic Signal Controller Used T16 PDC Model CM-82-12 Conflict Monitor Used T16 PDC Model 200 3 Load Switches Used T16 EDI Model 810 Flasher Used T21 EDI Model LM301 (2)Inductance Loop Used Dectors T21 EDI Model LM302T I Inductance LoOD Det. Used This will acknowledge that the above-referenced equipment was installed by the County of Suffolk at the above-referenced location in accordance with the Agreement between the County of Suffolk and the Town of Southold. Supervisor Date pF 50!/ryQ JAMES C.McMAHON ,`O 1 Town Hall,53095 Main Road Director P.O.Box 1179 Southold,New York 11971 Telephone(631)765-1283 Fax(631) 765-9015 Q �yCOUNTY,� TOWN OF SOUTHOLD DEPARTMENT OF PUBLIC WORKS February 6, 2007 Mr. Gilbert Anderson, P.E. Chief Deputy Commissioner Department of Public Works 335 Yaphank Avenue Yaphank,NY 11980 Dear Commissioner Anderson: Please find the enclosed Traffic Control Devise Agreement for CR 48, Middle Road @ Cox Neck Road,Mattituck. The Town of Southold is very pleased with the installation the traffic control devise at CR 48 @ Cox Neck and we look forward to working with the Suffolk County Department of Public Works on the long-term solution of constructing a roundabout at this location(see attached correspondence). We continue to be appreciative of your efforts to mitigate traffic problems in Southold Town. If you have any questions on the above,please give me a call. Si erely, Jim McMahon,Director Department of Public Works Town of Southold T ` Town of Southold with COS Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 AGREEMENT FOR THE INSTALLATION OF TRAFFIC CONTROL DEVICES This AGREEMENT is between the County of Suffolk("COUNTY"), a municipal corporation of the State of New York, having its principal office at the County Center, Riverhead, New York 11901,. acting through its duly constituted Department of Public Works ("the DEPARTMENT") located at 335 Yaphank Avenue, Yaphank,New York 11980-9744, and the Town of SOUTHOLD ("TOWN"),having its principal office at Independence Hill,Farmingville,NY, 11738. TERMS AND CONDITIONS: Shall be as set forth in "Exhibit A" and "Exhibit B" attached hereto and made a part hereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date written below: TOWN OF SOUTHOLD APPROVED: By: By: SC SSELL Date JGBERT ANDERSON,P.E. Date Supervisor eputy Commissioner APPROVED AS TO LEGALITY: CHRISTINE MALAFI Suffolk County Attorney COUNTY OF SUFFOLK By: By: BASIA DEREN BRADDISH,ESQ. Date PAUL SABATINO Il Date Assistant County Attorney Chief Deputy County Executive Town of Southold with COS Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept No. As Revised 8/03/05 EXHIBIT A WHEREAS,the DEPARTMENT operates a program to improve traffic signals, markings, signs and the like("Devices")in order to ensure the safe and continuous movement of traffic, and WHEREAS, the DEPARTMENT has determined that certain Devices are necessary at the intersection of CR 48,Middle Road @ Cox Neck Road/Sound Avenue,Hamlet of Mattituck for the improvement of traffic conditions at the said location within the TOWN, and the TOWN accepts said determination,and WHEREAS, pursuant to Section 136 of the New York State Highway Law, the Commissioner of the Suffolk County Department of Public Works ("Commissioner") is empowered to erect Devices, as authorized by the County Legislature,in order to improve traffic conditions,and WHEREAS, the parties hereto desire to provide for the installation and maintenance of Devices at the aforesaid location within the TOWN for the improvement of traffic conditions, in accordance with a traffic signal plan on file with the DEPARTMENT: NOW, THEREFORE, in consideration of the individual and mutual covenants, promises and representations herein contained,the parties hereto agree as follows: 1. Definitions: The following terms whenever used in this Agreement shall have the following meaning: Devices: Traffic signals and associated appurtenances. Traffic Signal Service Report: A report of any and all work performed on the Devices. 2. Design: Installation: The COUNTY shall install, at the expense of the Permit Applicant or through the COUNTY'S Capital or Operating Budget,Devices of the type, and at the location,set forth above. 3. Ownership: A. Any and all Devices installed pursuant to this Agreement shall be the sole and exclusive property of the TOWN. ' B. Any Devices removed from the site(s) designated herein shall be delivered to either the DEPARTMENT or the TOWN, as directed by the Commissioner. 4. 0yeration and Maintenance: A. All costs incurred in the operation and maintenance of the Devices, including any and all charges for electricity, shall be borne by the TOWN or, in the case of a Permit Signal, the Permit Applicant, until such time as responsibility for the operation and maintenance of the Devices is assumed by the TOWN. B. At such time as responsibility for the operation and maintenance of the Devices is assumed by the TOWN, the TOWN shall operate and maintain the Devices in accordance with the current Maintenance Specifications of the DEPARTMENT. A copy of said specifications is available upon request at the DEPARTMENT. Page 1 Town of Southold with COS Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 C. In the event that the TOWN has a set of Maintenance Specifications equivalent to that of the DEPARTMENT, the TOWN may, subject to the review and approval of same by the DE- PARTMENT,use same in lieu of the DEPARTMENT'S Maintenance Specifications. D. In connection with its maintenance of the Devices,the TOWN shall provide the COUNTY with a Traffic Signal Service Report whenever and wherever a maintenance problem exists which prevents the device from operating as designed. E. The TOWN shall keep all local police authorities aware of the party responsible for maintenance of the Devices. The TOWN shall establish procedures that will allow maintenance contractors and/or TOWN employees to provide maintenance services for the Devices on a 24-hour basis. 5: Modification of Devices: The TOWN shall not alter the signal operation or timing of the Devices without the prior written approval of the DEPARTMENT. In the event of any alteration to the signal operation or timing of the Devices,the TOWN shall furnish the DEPARTMENT with one(1)set of wiring diagrams for ach alteration. 6. Representations and Warranties: A. The TOWN shall enact any ordinance, order, rule or regulation necessary for the installation and maintenance of the Devices. B. The TOWN shall comply, and shall require its officers, directors, partners, trustees and other members of its governing body, as well as any personnel employed to render services under this Agreement, to comply, with all applicable rules, regulations and requirements of law, including Suffolk County local preference laws and other applicable Suffolk County local laws, and reso- lutions of the Suffolk County Legislature. C. The TOWN shall maintain full and complete books and records of any and all Traffic Signal Service Reports. Such books and records shall be retained for a period of seven(7)years and shall be available for inspection by the DEPARTMENT, or its duly designated representative, upon written notice during regular business hours. D. The COUNTY agrees to transfer any and all warranties and representations on all equipment and materials installed by the COUNTY or its permittees to the TOWN. 7.Violation A. In the event that the TOWN fails to maintain the Devices in accordance with the terms of this Agreement, the COUNTY, in addition to any other remedies to which it may be entitled, may withhold funds for traffic improvements within the TOWN. B. The COUNTY shall provide the TOWN with written notice of the TOWN'S failure to maintain the Devices. Such notice shall specify the particular failure. The TOWN shall be given a reasonable period of time to correct any said failure. Page 2 Town of Southold with COS Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept,No. As Revised 8/03/05 8. 'Insurance (See Exhibit B) A. The TOWN shall procure, pay the entire premium for, and maintain throughout the term of this Agreement, insurance in amounts and types specified by the COUNTY. The TOWN agrees to require all of its subcontractors in connection with work performed for the TOWN related to this Agreement, procure, pay the entire premium for and maintain throughout the term of this Agreement, insurance in amounts and types equal to that specified by the COUNTY for the TOWN. Unless otherwise specified by the COUNTY and agreed to by the TOWN, in writing, such insurance shall be as follows: i. COMMERCIAL GENERAL LIABILITY INSURANCE, including contractual coverage, in an amount not less than TWO MILLION AND NO/100THS ($2,000,000.00) DOLLARS per occurrence for bodily injury and TWO MILLION AND NO/100THS ($2,000,000.00)DOLLARS per occurrence for property damage. ii. AUTOMOBILE LIABILITY INSURANCE,(if any vehicles are used by the TOWN in the performance of this Agreement including owned, non-owned, and hired cars) in an amount not less than Five Hundred Thousand Dollars ($500,000) per person, per accident, for bodily injury and not less than One Hundred Thousand Dollars ($100,000) for property damage per occurrence. iii. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE,in compliance with all applicable New York State laws and regulations and DISABILITY BENEFITS INSURANCE, if required by law.The TOWN shall furnish to the COUNTY,prior to its execution of the Agreement, the documentation required by the State of New York Workers' Compensation Board of coverage or exemption from coverage pursuant to §§57 and 220 of the Workers' Compensation Law. In accordance with General Municipal Law § 108, this Agreement shall be void and of no effect unless the TOWN shall provide and maintain coverage during the term of this Agreement for the benefit of such employees as are required to be covered by the provisions of the Workers'Compensation Law. iv. PROFESSIONAL LIABILITY INSURANCE (ERRORS AND OMISSIONS), that covers any damage arising out of the TOWN'S performance of professional services caused by an error, omission, or negligent acts, in an amount not less than Two Million Dollars($2,000,000)on either a per occurrence or claims made coverage basis. v. In the event the TOWN maintains a COMPREHENSIVE GENERAL LIABILITY INSURANCE policy form in lieu of Commercial General Liability, said policy must include all of the above requirements plus premises/operations; independent contractors, contractual, and broad form property damage. B. All policies providing such coverage shall be issued by insurance companies with an A.M. best rating of A- or better. All insurance shall be obtained from companies licensed to do business in the State of New York. Town of Southold with COS . Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 Page 3 C. The County of Suffolk must be named Additional Insured and the TOWN shall furnish to the COUNTY a declaration page for each such policy of insurance, and upon request, a true and certified original copy of each such policy, evidencing compliance with the aforesaid insurance requirements. In the case of commercial general liability insurance, the County of Suffolk shall be named as an additional insured and the TOWN shall furnish a Declaration page and endorsement page evidencing the County's status as an additional insured on said policy. Where work under this Agreement is sub-contracted, the TOWN must require the subcontractor to provide that the COUNTY be named as an additional insured on all required policies, as well as require the subcontractor to provide the COUNTY with all required evidence of insurance. D. All such Declaration Pages, certificates and other evidence of insurance shall provide for the County of Suffolk to be notified in writing thirty (30) days prior to any cancellation, non-renewal or material change in said policies. Required limits of insurance are not to be modified by deductibles that the COUNTY deems excessive without the COUNTY'S written permission. All such Declaration Pages, certificates, policies and other evidence of insurance and notices shall be mailed to the DEPARTMENT and to the Suffolk County Risk Management and Benefit Division [700 Veterans Memorial Highway, 2nd Floor, Hauppauge, New York 11788, or such other address of which the COUNTY shall have given the TOWN written notice]. E. If the TOWN,as a municipal corporation,has a self insurance program under which it acts as a self insurer for any of such for any such required coverage, it may provide self-funded coverage, declarations and certificates or other evidence of such self-insurance in lieu of insurance issued by insurance companies. F. In the event.the TOWN fails to provide the Declaration Pages or certificates of insurance or to maintain any insurance required by this Agreement, the COUNTY may, but shall not be required to, obtain such policies and deduct the cost thereof from payments due the TOWN under this Agreement or any other Agreement between the COUNTY and the TOWN. G. The COUNTY will not authorize work to begin under this Agreement until all the required insurance has been obtained and said insurance has been approved and filed by the COUNTY.Approval of the insurance by the County shall not relieve or decrease the liability of the TOWN. The TOWN shall assume all responsibility for the insurance requirements of any applicable sub-consultants. 9. Indemnification: To the greatest extent permitted by law,the TOWN agrees that it shall protect, indemnify and hold harmless the County and its officers,officials,employees, contractors,agents and other persons(the"County Indemnified Parties")from and against all liabilities,fines,penalties,actions, damages,claims,demands,judgments,dosses,costs,expenses, suits or actions and reasonable attorneys' fees,arising out of the acts or omissions or the negligence of the Contractor in connections with the services described or referred to in this Agreement.The TOWN shall defend the County in any suit, including appeals,or at the County's option,pay reasonable attorney's fees for defense of any such suit arising out of the acts or omissions or negligence of the TOWN,its officers,officials, employees, subcontractors or agents, is any,in connection with the services described or referred to in this Agreement. Town of Southold with COS Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 Page 4 10. Licenses: The TOWN covenants, warrants and represents that it has, and shall have throughout the term of this Agreement, and that, to the extent applicable, its employees, agents and subcontractors have, and shall have throughout the term of this Agreement, the required education, knowledge, experience and character necessary to qualify them individually for the particular duties they are to perform with respect to this Agreement(the"Services"), and that the TOWN has, and shall have, and, to the extent applicable, its employees, agents and subcontractors have, and shall have throughout the term of this Agreement, all required authorization(s), registration(s), license(s) or permit(s) [hereinafter collectively referred to as a "License"]required by State,COUNTY or local authorities for the-Services. The TOWN shall forward to the DEPARTMENT a copy of its License or, if applicable, a complete list of its employees, agents and subcontractors providing Services, including names, area of License, License numbers and copies of License(s). The TOWN shall furnish the DEPARTMENT with copies of any updates, additions or deletions to such list as the same may occur, together with copies of any new or renewal License(s). The TOWN shall immediately notify the DEPARTMENT, in writing, of any disciplinary proceedings against the holder of any License. In the event that the TOWN or such other holder of a License is no longer licensed for any one or more of the Services,the TOWN shall immediately so notify the DEPARTMENT. 11. Offset of Arrears or Default: The TOWN warrants that it is not,and shall not be during the term of this Agreement, in arrears to the COUNTY for taxes or upon debt or contract and that it is not, and shall not be during the term of this Agreement, in default as surety, contractor or otherwise on any obligation to the COUNTY. The COUNTY may withhold the amount of any such arrearage or default from amounts payable to the TOWN under this Agreement. 12. Termination: In the event that the COUNTY assumes responsibility for the maintenance of the Devices,this Agreement shall automatically be deemed terminated. 13. Merger: Modification: This Agreement represents the entire agreement of the parties. All previous understandings of the parties concerning the terms hereof are merged into this Agreement.No modification of this Agreement shall be valid unless written and executed by both parties. 14. Local Law No. 32-1980: TOWN warrants and represents that TOWN has not offered or given any gratuity to any'official, employee or agent of Suffolk County, New York State or any political party with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement, or the making of any determinations with respect to the performance of an agreement, and that TOWN has read and is familiar with the provisions of Suffolk County Local Law Number 32- 1980(Chapter 386 of the Suffolk County Code). 15. Living Wage Law: This Agreement is subject to the Living Wage Law of the County of Suffolk. The law requires that, unless specific exemptions apply, or a waiver is granted, all employers (as defined) under service contracts and recipients of county financial assistance (as defined) shall provide payment of a minimum wage to employees as set forth in the Living Wage Law. Such rate shall be adjusted annually pursuant to the terms of the Suffolk County Living Wage Law of the County of Suffolk.Under the provisions of the Living Wage Law, the COUNTY shall have the authority, under appropriate circumstances, to terminate this Agreement and to seek other remedies as set forth therein,for violations of this law. 16. Child Sexual Abuse Reporting Policy: The TOWN agrees to comply with Chapter 577,Article IV of the Suffolk County Code, entitled, "Child Sexual Abuse Reporting Policy', as now in effect or amended hereafter or of any other Suffolk County Local Law that may become applicable during the term of this Agreement with regard to child sexual abuse reporting policy. Page 5 Town of Southold with COS Agreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 17. Public Disclosure Statement: The TOWN represents and warrants that the TOWN has filed with the Comptroller of Suffolk County the verified public disclosure statement required by Suffolk County Administrative Code Section A5-7 and shall file an update of such statement with the said Comptroller on or before the 31 st day of January in each year of this Agreement's duration. The TOWN acknowledges that such filing is a material, contractual and statutory duty and that the failure to file such statement shall constitute a material breach of this Agreement, for which the County shall be entitled, upon a determination that such breach has occurred,to damages, in addition to all other legal remedies, of fifteen percent(15%)of the amount of the Agreement. 18. Certification: The parties to this Agreement hereby certify that, other than the funds provided in this Agreement and other valid Agreements with the County, there is no known relationship within the third degree of consanguinity,life partner, or business, commercial, economic, or financial relationship between the parties, the signatories to this Agreement, and any partners, members, directors, or shareholders of five percent(51%)(or more)of any party to this Agreement. 19. .Set-Off Rights: The County shall have all of its common law, equitable, and statutory rights of set- off. These rights shall include, but not be limited to, the County's option to withhold, for the purposes of set-off, any moneys due to the Contractor under this contract up to any amounts due and owing to the County with regard to this contract and/or any other contract with any County department or agency, including any contract for a term commencing prior to the term of this contract,plus any amounts due'and owing to the County for any other reason including, without limitation, tax delinquencies, fee delinquencies or monetary penalties relative thereto. The County shall exercise its set-off rights in accordance with normal County practices including,in cases of set-off pursuant to an audit,the finalization of such audit by the County agency, its representatives, or the County Comptroller, and only after legal consultation with the County Attorney. 20. Use of County Resources to Interfere with Collective Bargaining Activities Local Law No. 26-2003: The Contractor represents and warrants that it has read and is familiar with the requirements of Article 1, Chapter 466 of the Suffolk County Local Laws, "Use of County Resources to Interfere with Collective Bargaining Activities". County Contractors (as defined) shall comply with all requirements of Local Law No.26-2003 including the following prohibitions: a.The Contractor shall not use County funds to assist,promote,or deter union organizing. b.No County funds shall be used to reimburse the Contractor for any costs incurred to assist, promote,or deter union organizing. c.The County of Suffolk shall not use County funds to assist,promote,or deter union organizing. d.No employer shall use County property to hold a meeting with employees or supervisors if the purpose of such meeting is to assist,promote,or deter union organizing. If Contractor services are performed on County property the Contractor must adopt a reasonable access agreement, a neutrality agreement, fair communication agreement, non-intimidation agreement and a majority authorization card agreement. If Contractor services are for the provision of human services and such services are not to be performed on County property,the Contractor must adopt,at the least,a neutrality agreement: Under the provisions of Local Law No. 26-2003, the County shall have the authority, under appropriate circumstances,to terminate this Agreement and to seek other remedies as set forth therein,for violations of this Law. Page 6 End of Text CR 48,Middle Road (a,Cox Neck Road/Sound Avenue, Hamlet of Mattituck Suffolk County Form 22 Contractor'sNendor's Public Disclosure Statement Pursuant to Section A5-7 of the Suffolk County Administrative Code,this Public Disclosure Statement must be completed by all contractors/vendors that have a contract with Suffolk County. In the event contractor/vendor is exempt from completing paragraphs numbered 1 through 11 below, so indicate at paragraph number 12 below setting forth the reason for such exemption. Notwithstanding such exempt status, you must execute this form below before a notary public. 1. Contractor'sNendor's Name n ©` — -s-;o 0;6A C� ,d Address City and State Zip Code 2. Contracting Department's Name Address 3. Payee Identification or Social Security No. 4. Type of Business_Corporation Partnership Sole Proprietorship_Other 5.a Is contractor/vendor entering into or has contractor/vendor entered into a contract with Suffolk County in excess of$1,000? _Yes_No. 5.b Has contractor/vendor entered into three or more contracts, including the one for which you are now completing this form, with Suffolk County, any three of which, when combined, exceed $1,000? Yes_No. 6. Table of Organization. List names and addresses of all principals; that is, all individuals serving on the Board of Directors or comparable body, names and addresses of all partners, and names and addresses of all corporate officers. Conspicuously identify any person in this table of organization who is also an officer or an employee of Suffolk County. (Attach additional sheet if necessary.) 7. List all names and addresses of those individual shareholders holding more than 'five percent (5%) interest in the contractor/vendor. Conspicuously identify any shareholder who is also an officer or an employee of Suffolk County. (Attach additional sheet if necessary). 8. Does contractor/vendor derive 50% or more of its total revenues from its contractual or vendor relationship with Suffolk County? Yes_No. 9. If you answered yes to 8 above, you must submit with this disclosure statement,' a complete financial statement listing all assets and liabilities as well as a profit and loss statement. These statements must be certified by a Certified Public Accountant. (Strike this out if not applicable.) 10. The undersigned shall include this Contractor'sNendor's Public Disclosure Statement with the contract. (Describe general nature of the contract.) 11. Remedies. The failure to file a verified public disclosure statement as required under local law shall constitute a material breach of contract. Suffolk County may resort, use or,employ any remedies contained in Article II of the Uniform Commercial Code of the State of New York. In addition to all legal remedies, Suffolk County shall be entitled, upon a determination that a breach has occurred,to damages equal to fifteen percent(15%)of the amount of the contract. 12. If you are one of the entities listed below at a) through c) or you qualify under d)below, you are exempt from completing paragraphs numbered 1 through 11 herein: a) Hospital X_b) Educational or governmental entities c) Not-for-profit corporations d) Contracts providing for foster care, family day-care providers or child protective services Please check to the left side of the appropriate exemption. 13. Verification. This section must be signed by an officer or principal of the contractor/vendor authorized to sign for the company for the purpose of executing contracts. The undersigned being sworn, affirms under the penalties of perjury at he/she has read and understood the foregoing statements and that they are,to his/her o owledge,true. Dated: W Signed: Printed Name of Signer: Title of Signer: Name of Contractor/Vendor: ( t jV, ,D u UNIFORM CERTIFICATE OF ACKNOWLEDGMENT (Within New York State) STATE OF NEW YORK COUNTY OFS0V'rV ss.: On the day of in the year 20� before me, the undersigned, personally appeared A 1-me,E 4rpersonally known to me or proved to me on the basis of satisfactory evidence to be the individual(s,) whose name( is (4e) subscribed to the within instrument and acknowledged to me that he/*heMt ey executed the same in his/fir capacity(4es&) and that by his/l ke4-signature(X) on the instrument, the individual(*), or the person upon behalf of which the individual(►) acted, executed the instrument. (signithe and ofifice of individual taking acknowledgement) LINDA J COOPER NOTARY PUBLIC,State of New York NO.O1C04822563,Suffolk County Term Expires December 31,20,4 UNIFORM CERTIFICATE OF ACKNOWLEDGEMENT (Without New York State) STATE OF ) )ss.. COUNTY OF ) On the day of in the year 20 before me,the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s)whose name(s)is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies) and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument, and that such individual(s)made such appearance before the undersigned in (Insert the city or other political subdivision and the state or country or other place the acknowledgement was taken) (signature and office of individual taking acknowledgement) Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 Pursuant to Section 6 of Chapter 347 of the Suffolk County Local Law No. 12-2001, "A Local Law to Implement Living Wage Policy for the County of Suffolk" (the "Living Wage Law"), all RFP's, County contracts and financial assistance agreements subject to the law shall contain the following two paragraphs or substantially equivalent language: This Agreement is subject to the Living Wage Law of the County of Suffolk. The law requires that,unless specific exemptions apply, or a waiver is granted, all employers(as defined) under service contracts and recipients of county financial assistance, (as defined) shall provide payment of a minimum wage of employees (as defined) of$9.00 per hour with health benefits of at least $1.25 per or otherwise $10.25 per hours. Such rate shall be adjusted annually pursuant to the terms of the Suffolk County Living Wage Law,of the County of Suffolk. Under the provisions of the Living Wage Law,the County shall have the authority, under the appropriate circumstances, to terminate this Agreement and to seek other remedies as set forth therein,for violations of this law. Suffolk County Local Law No. 2002, "A Local Law to Implement Living Wage Policy for the County of Suffolk"provided for certain amendments to the Living Wage Law. Forms for Completion and/or Signature(as applicable) • Suffolk County Department of Labor—Living Wage Unit Notice of Application for County Assistance(Contract) Form LW-1 (consists of 1 page) • Suffolk County Department of Labor-Living Wage Unit Certification of Compliance Form LW-2(consists of 1 page) • Suffolk County Department of Labor—Living Wage Unit Certificate of the Non-Applicability of the Living Wage Law Form LW-3(consists of 2 pages) • Suffolk County Department of Labor—Living Wage Unit Request for General Living Wage Exemption Form LW-4(consists of 1 page) • Suffolk County Department of Labor—Living Wage Unit Request for Specific Living Wage Exemption Form LW-5(consists of 2 pages) 1 of 2 pages v Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 • Suffolk County Department of Labor—Living Wage Unit Declaration of Compliance—Subject to Audit Form LW-33(consists of 1 page) Note: Pursuant to Section 7 of Local Law No. 2002,"A Local Law to Implement Living Wage Policy for County of Suffolk", all employers subject to the provisions of the Living Wage Law shall submit a completed and sworn (under+penalty of perjury) Certification of Compliance Subject to Audit form,signed by an authorized representative,as part of an executed contract with the County of Suffolk. The complete Declaration of Compliance form shall be made a part of any executed contract or project agreement and made available to the public upon request. • To certify Living Wage compliance: Return Form LW-1,Form LW 222 and Form LW 33. Or • To certify non-applicability of Living Wage law: Return Form LW-3. Or • To request and document a general living wage exemption: Return Form LW-,LW-2 and Form LW-4 Or • To request and document a specific living wage exemption: Return Form LW-1,LW-2 and Form LW-5. • In the event that there is a change in circumstances,it is the Contractor's responsibility of submit to the County additional Living Wage forms which either replace or supplement prior submissions of Living Wage forms. • Living Wage Law Information Fact Sheet, text of the Local Law, Frequently Asked Questions, Forms, and Rules and Regulations can be found on the Suffolk County web site at www.co.suffolk.ny.us Click Department Directory Labor Living Wage Law Info • Suffolk County Department of Labor Living Wage Unit Tel.(631)853-3808 End of Text for Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 2 of 2 pages �g• , . SUFFOLK COUNTY DEPARTMENT OF LABOR—LIVING WAGE UNIT CERTIFICATION OF THE NON-APPLICABILITY OF TILE LIVING WAGE LAW Living Wage Law,Suffolk County Code,Chapter 347(2001) To Be Completed by Applicant(Employer) 1) EMPLOYER NAME: Town of Southold 2) ADDRESS: Southold Town Hall.PO Box 1179,Southold,NY,11971 3) CONTACT: Supervisor Scott A.Russell 4) TELEPHONE#: 765-1889 5) PROJECT NAME: (IF DIFFERENT FROM#1) 6) ORIGIN OF ASSISTANCE SOUGHT: (E.G.,State of County assistance program and contracting Department). 7) AMOUNT OF CONTRACT: 8:TERMS OF CONTRACT: N/A 9) BRIEF DESCRIPTION OF PROJECT OR SERVICE: Traffic Signal Agreement for: CR 48,Middle Road @ Cox Neck Road/Sound Avenue,Hamlet of Mattituck 10) PROJECTED EMPLOYMENT NEEDS: (attach a statement of projected needs by job classification, under the prospective assistance, including calculation of estimated net increase or decrease in jobs as a result of assistance). Reason Living Wage Law is not applicable: No Money Involved I hereby attest that the provisions of Suffolk County Local Law No. 12-2001, the Suffolk County Living Wage Law, are not applicable to this agency, organization, employer, contract or assistance applied for. I declare under penalty of perjury under the Laws of the State of New York that the undersign is authorized to provide this certification, and that the above attestation is true and correct. z t 10-7 Sign ture Date SCE - 4, /�A s' Print Name&Title / Vendor# RESOLUTION 2005-513 ADOPTED DOC ID: 1084 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2005-513 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 30, 2005: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Joshua Y. Horton to execute the Traffic Signal Agreements between the County. of Suffolk and the Town of Southold for the installation and maintenance of traffic signals at CR 48, Middle Road @ Cox Neck Road, Mattituck, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Edwards, Councilman SECONDER:John M. Romanelli, Councilman AYES: John M. Romanelli, Thomas H. Wickham, Daniel C. Ross, William P. Edwards ABSENT: Joshua Y. Horton, Louisa P. Evans o�&4pF SO!/��ol JAMES C. McMAHON ~ Town Hall,53095 Main Road Director P.O.Box 1179 - Southold,New York 11971 Telephone(631)765-1283 Fax(631)765-9015 Comm TOWN OF SOUTHOLD DEPARTMENT OF PUBLIC WORKS FAX TRANSMISSION COVER SHEET To: Madeline Jubenville,Head Clerk, DPW From: Jim McMahon,Town of Southold FAX Number: (631) 852-4079 Re: Traffic Signal Agreement Date: February 9, 2007 Traffic Signal Agreement for Route 48 & Cox Neck Road Originals by mail If you have any questions on the following, please give me a call. We are sending you -I-) pages including this cover sheet. If you have any problems receiving this document,please contact our office at (631) 765-1283 02/08Y2007 17:29 FAX. 631 8524079 SCDPW PERMITS/TRAFFIC la 001 COUNTY OF SUFF OLK STEVE LEVY SUFFOLK COUNTY EXECUTLVE DEPART1VI,ENT OF PUBLIC WORKS CILDERT ANJ)ERSOK,P.E. LOUIS CAI,DEI>;ONE COMMISSIONER DEPUTY COMMISSIONER DATE: b� 9 TIME: #OF POS.(174CLUDIM THrS ONE) _/ TO; COM W.. FAX NO--- FROM- COMPANY:I SUEEOLK COUNTY bEPT OF PUBLIC WORKS PERMITS&TRAFFIC DIVISIONS (FAX# 31 852-40y9 T is bane 631 852-4081 PParld ftcie 631)852-4100) e�*a-Mertx�awMe++*.tieee� RE: COMMENTS: al e / J 0a a7os /1a U t - alt RA:? VD 7?. r I SUPFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFI:IRMATF.YE ACTION EIVIPLOVER 335 YAPHANK AVENUE ■ YAPHANK.N.Y.11980 ■ (631)8524M I&$52-4100 FAX(631)8524079 Town of Southold- Letter Board Meeting of January 30, 2007 RESOLUTION 2007-144 Item # 16 ADOPTED DOC ID: 2568 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2007-144 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 30,2007: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Traffic Signal Agreements between the County of Suffolk and the Town of Southold for the installation and maintenance of traffic signals at CR 48,Middle Road @ Cox Neck Road/Sound Avenue, Mattituck, subject to the approval of the Town Attorney. ajduw- Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Evans, Wickham, Ross, Edwards, Russell, Krupskl Jr. Generated February 2, 2007 Page 23 ACORD CERTIFICATE OF LIABILITY INSURANCE DAT0207/2007 ) TM. PRODUCER Phone: (631)298-4700 Fax: 631-298-3850 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ROY H REEVE AGENCY,INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE PO BOX 54 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR MATTITUCK NY 11952 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: Markel American Insurance Co. 28932 TOWN OF SOUTHOLD INSURER B: American Alternative Insurance Company C/O SOUTHOLD TOWN HALL INSURER C: P.O.BOX1179­ SOUTHOLD NY 11971„ INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD' TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR INSR DATE MMIDDIYY DATE MMIODIYY GENERAL LIABILITY CPEL-1001-07 01/01/07 01/01/08 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $ N/A � PREMISES(Es occurence) CLAIMS MADE OX OCCUR MED.EXP(Any one person) $ N/A A X $50,000.DEDUCTIBLE(SIR) PERSONAL&ADV INJURY $ 1,000,000 X CONTRACTUAL LIABILITY GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG. $ 1,000,000 PRO- POLICY JECT LOC AUTOMOBILE LIABILITY CPEL-1001-07 01/01/07 01/01/08 COMBINED SINGLE LIMIT $ 1,000,000 X ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY (Per person) $ SCHEDULED AUTOS A HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY 60A2UB000057703 01/01/07 01/01/68 EACH OCCURRENCE $ 10,000,000 X OCCUR 1-1 CLAIMS MADE AGGREGATE $ 0 B $ DEDUCTIBLE $ X RETENTION$ 10,000 $ WC STATU• OTHER WORKERS COMPENSATION AND TORY LIMITs EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ It yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $ OTHER: DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY,REGARDING THE TRAFFIC SIGNAL AGREEMENT @ CR 48,MIDDLE ROAD AND COX NECK ROAD/SOUND AVENUE,MATTITUCK,NY 11952. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE SUFFOLK COUNTY DEPT.OF PUBLIC WORKS TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, 335 YAPHANK AVENUE ITS AGENTS OR REPRESENTATIVES. YAPHANK,NY 11980 AUTHORIZED REPRESENTATIVE Attention: Th e s ACORD 26(2001/08) Certificate# 9218 @ ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or-negatively amend, extend or alter the coverage afforded by the policies listed thereon. J ACORD 25-S(2001/08) Certificate#9218 ' '�'oy 4:—,4. Clj EE(TE c.;#yV2CY, Yt2a. P.O. BOX 54 P.O. BOX 960 MATTITUCK,NY 11952 SHELTER ISLAND,NY 11964 PHONE:(631)298-4700 PHONE:(631)749-0484 FAX:(631AN298-3850 EMPLOYEE OWNED C FAX: Y749-0489 February 7,2007 Insured: Town Of Southold Company: Markel American Insurance Co. Policy#: CPEL-1001-07 Policy Period: JAN 1 07 To: JAN 108 Jim McMahon Town of Southold P.O. Box 1179 Southold NY 11971 Re: Certificate of Insurance- Suffolk Cty. DPW Dear Jim: y Please see certificate per your request. If you need anything further pleae let me know. Thank you. Sincerely, 4,,,Barbara J. Dammers :.Commercial Lines CSR ext. 14 �Independeni ►nsnrance Alegi. .y 1 pF SO!/r�ol JAMES C.McMAHON Town Hall,53095 Main Road Director P.O.Box 1179 Southold,New York 11971 Telephone (631) 765-1283 Fax(631)765-9015 TOWN OF SOUTHOLD DEPARTMENT OF PUBLIC WORKS February 8, 2007 Mr. Gilbert Anderson, P.E. Chief Deputy Commissioner Department of Public Works 335 Yaphank Avenue Vthe Yaphank,NY 11980 Dear Commissioner Anderson: Please find the enclosed Certificate Insurance, as requested asic Control Devise Agreement for CR 48, Middle Road @ Cox Neck Road, Mattituck. If you need any additional items for this project, please give me a call. Sincerely, Jim McMahon, Director Department of Public Works Town of Southold a FEB 06,2007 10:36A 6317346235 page 1 SUFFOLK COUNTY LEGISLATURE y talc�s�,sr�� I , EDWA►RD P. ROMAINE LEGISLATOR i ST DISTRICT asoirso9a September 5,2006 Honorable Scott A, Russell Supervisor, Southold Town P.U. Box 1179 Southold,NY 11971 Dear Supervisor Russell: Attached is correspondence from Charles Bartha,former Department of Public Works (DIV)Commissioner, regarding the status of a proposed roundabout for the C:R 48 and ('ox Neck Road intersection. I am fallowing through to ensure that the I*P is issued and awarded before the end of this year. As you can sec,Commissioner Bartha mentioned that as a temporary measure DPW was planning on installing a traffic signal at the intersection, until such time a decision is made concerning a roundabout. I will try to pin down DPW about when this traffic signal will beware operational, Rest assured, I will keep you and the members of the Town Board apprised of any information regarding this matter. Sincerely, i-x�1 � Gz� Edward P. Romaine County Legislator, I" District EPR:jmi cc: Southold Toiyn Huard Mcmburs 423 GRIFFING AVENUE RIVERHEAD.NY I 1 901 PHONE (631)652-3200 FAX (631)A.52-3203 FEB 06,2007 10:37A 6317346235 page 2 COUNTY OF SUFFOLK A-� 21 Zol STEVE LEVY RIFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS GIL13ERT ANDERSON,P.E. CHARLES J.BART)EIA,P.E. LESLIE A.MITCHEL CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER August 10,2006 Honorable Edward P.Romaine I"Legislative District 423 Griffing Avenue,Suite 2 Riverhead,NY 11901 RF.: CR 48,Mid Road(q)Cox Neck Road Dear i,egisl sine: 1 am in receipt of ur letter dated July 21, 2006 to William I•Iillman concerning the status of the above rcfewnccd location. Based on the study conducted by this Department in 2004, additional control is warranted at this location. We are issuing a RFP this summer to study the feasibility of consu=tiog a roundabout within the existing right-of-way. At present, the only funding available is for this feasibility study. 'Me consultant will provide the following: 6 Determine if a roundabout can be constructed within the existing R.O.W. utilizing the design criteria that matches the existing design standards for CR 48. • A preliminary design. • An estimate of additional right-of--way that may be needed. • A computer simulation of the traffic flow. Preliminary cost estimate for future capital project. A contract will be awarded in the fall of this year and a determination should be available by the beginning of next summer. Upon completion of this study, DPW will propose a future capital project utilizing the cost estimate derived from the study. However,in order to provide more positive control at this location, we are going to install a temporary traffic signal until such time as the roundabout issue is resolved. This interim measure will improve the level of safety until ilia permanent solution is provided. if you have any questions or require additional ittfanrlation concerning this matter,contact either myself or William Hillman,P,Ii.,Chief Enginccr of Highways/Waterways at 852-4002. ry truly yours, e Charles J.Dartha,P.E. Commissioner CJD:RJB:dm Cc:Kevin law,C:hicf Dcputy County Executive/General Counsel William Hillman,P.F..,Chief Engineer Daniel J.Dresch,Traffic Engineer III SUFFOLK COUNTY L.0 AN EQUAL.OPPowruNITY I AFFIRMATIVE A(-I*IGN EMPLOYER 335 YAPHANK AVENUE ■ YAPHANK,N.Y.11"o ■ ( &'9010 FAX(631)31)A,4t�244150 FEB 06,2007 10:37A 6317346235 page 3 SUFF'OL,K COUNTY LEGISLATURe lob eou EDWARD P. ROMAINE I► AUG LEGISLATOR I ST DISTRICT 20 Q'P1i OAFPL"V0" „lam` July 25,2006 � t ED 99JUL 28 306 William Iiilltnan,P.E. DE PT OF PUB IC WORKS ER ChiefLngineer VOCUMETIT MO.. Department of Public Works 335 Yaphank Avenue Yaphank,NY 11980 Dear Mr.Hillman: Please provide me with the status and a history of the proposed roundabout at the intersection of Cox Neck Road and County Road 48 in Mattituck.Is this project included in the capital budget?If so,how much funding has been included and when is the project scheduled for design,land acquisition,and construction? Sincerely, • Edward P.Romaine Suffolk County Legislator,First District EPR:bf 423 ORIFFIP-G AVENUE RIVERHEAD.MY 1 1901 PHONE w31)852-3200 FAX (631)852-3a03 FEB 06,2007 10:37A 6317346235 page 4 *r1i11(_>I.j.) rrl\A P'01\,llvl,.u.).\T r r a. ram Han P.O,fox 1179 53095 Maln Road Southold,W 119710959 PMM(Q31)765.1938 Fax(G31)7653136 Juprte 23,2006 Mir.Charles J. Bartha,P.E. Commissioner Suffolk County Department of Public Works 335 Yaphank Avenue Yaphank,New York 11980 Re:.County Road 48,Middle Road and Cox Neck Road County Road 48,Middle Road and Westphalia Road Town of Southold Dear Commissioner Bartha: This letter refers to Supervisor Scott A. Russell's February 23 letter regarding agreement reached to proceed with the roundabout design of County Road 48 and Cox Neck Road. However,the'town Board and the Transportation Commission would greatly appreciate your considering the inclusion of a potential roundabout at County Road 48 and Westphalia Road in this design process. Two urgent demands call for this request — the increased accident rate and additional traffic not previously envisaged at this intersection. There have been some 50 reported accidcnts from 2000 to April 2006. Additionally, a statewide boat launching ramp at the Mattituck Inlet is slated to open in the near future. Westphalia Road will be the prime access and egress to Cox Neck Road, The only other access will be Cox Neck Road at County Road 48. The Town Board deliberated this problem at length during its session last week. County Legislator Ed Romaine, who was present that day, promised to secure a light for this intersection in the short term. Town long-range plans call for a roundabout as requested by Mattituck Hamlet Study stakeholders. Obviously, the light could then be relocated should this roundabout bccome a reality. FEB 06,2007 10:31A 6317346235 page 5 Page 2 The Town Board and the Transportation Commission continue to be appreciative of your efforts to mitigate traffic problems within Southold Town. S' •rely, Neborha R. Drashich Ch Cc: Kevin Law,Esq.,Chief Deputy County Executive William Millman,P.E.,County DPW Chief Engineer Supervisor Scott A.Russell Southold Town Board Southold Highway Superintendent peter Harris Southold Town Engineer James A.Richter FEB 06,2007 10:37A 6317346235 page 6 ot so�ryo SCOW A.R.USSELL 'I%wn Hall,58095 Routo 25 SUPERVISOR P.O.Box 1179 Southold,New York 11971.0959 Fax(631)705-182 3 U Telophone.(681)765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD February 23,2006 Charles J.Bartha,P.E.,Commissioner Suffolk County Department of Public Works 335 Yaphank Avenue Yaphank, NY 11980 Re:County Road 48.Middle Road and Cox Nock Road,Town of Southold Dear Commissioner Rartha: Thank you for your January 24 h letter regarding your revised proposal for a roundabout at the above-referenced location. This was discussed by the Town Board at its February 14a`meeting and agreement was reached to proceed with the roundabout design,provided ample opportunity is given for public input during this process. The Town Board agrees that this would provide an attractive gateway to Southold on County Road 48 and is appreciative of your efforts to mitigate traffic problems within Southold Town. Sincerely urs, Scott A.Russell Supervisor cc: Kevin Law,aw,Esq. Chief Deputy County Executive William Hillman,P.E.,Chief Engineer Neboysha R.Brashich,Chairman, Southold Transportation Commission FEB 06,2007 10:38A 6317346235 page 7 COUNTY OF SUFIF:'OLK STEvv.LEv'Y SUFFOLm COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS RICMARD J.LAVAI.LV,P,E CHARL.95 J.HARTHA,P.E.CHIEF DV'u"COMNU&MONER COMMISSIONER LMSUE A.hUTCHP.L DEPUTY COMMISNO►O;R January 24,2006 Honorable S cott A.Russell ®® q� Supervisor E C E ! l�7 Town of Southold SoutholdTAwA Hall 53095 Roue 25 JAN 1 �06 Southold,NY 11971 P-E: CRA Middle Road Q Cox Neck Road � �p Dear Supervisor Russell: Ills letter is a follow-up to our July 29,2005 letter to Supervisor Horton updating the Town on the status of our efforts to mitigate the traffic problems at the above-referenced location, After reviewing the irnpacis of a traffic signal versus a roundabout,we have concluded that a roundabout is the best solution. The existing geomr`ry does not lend itself to satisfactory signal control of are intersection. Also, the roundabout can be constructed w!thin the existing right-of-way; it can fit the existing geometry; it will Slow tmMc through the immediate area and eliminates the need for further tmffe control at the CR 48& Southold on CR 48. Sound Avenue intersection, 600 feet to the east. AesthelicalIy, it will provide an attractive gateway to I am enclosing 5 copies of this proposal for your use. Although this project is not fiuuied in our capita! program for this year,we are exploring akcrnative ways to funding it so that design can begin this year.. If you have any questions or require additional information concernirfg this matter,contact either myself or William Hillman,P.F.,Chief 1~nginm of Highways/Waterways at$524002. v0,y truly you, Charl Commissioner CJB:RJB.dm Cc:Kevin Law,Chief Deputy County Executive,/Gcawdl Counsel William,Hillman,P.F,,Chief Engineer SUErFOLX COUNTY IS AN EQUAL QPPOkYUNrrY/AFFIRMATIVE ACTION EMPLOYER Oft YANK AVENUE !* YAPHANK,N.Y.11980 FAX(Be(68 0 88R-aot0 ■ 118f9Z-4 f fro V �• PATRICIA A. FINNEGAN O� soar SCOTT A.RUSSELL TOWN ATTORNEY O�� y�1 Supervisor patricia.finnegan@town.southold.ny.us Q KIERAN M.CORCORAN Town Hall Annex, 54375 Route 25 P.O.Box 1179 ASSISTANT TOWN ATTORNEY G • Southold,New York 11971-0959 kieran.corcoran@town.southold.ny.us LORI HULSE MONTEFUSCO OI�COU�(�� Telephone(631) 765-1939 ASSISTANT TOWN ATTORNEY Facsimile(631) 765-6639 lori.montefusco@town.southold.ny.us OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM To: Ms. Lydia Tortora From: Lynne Krauza Secretary to the Town Attorney Date: January 29, 2007 Subject: Traffic Control Devices Agreement CR 48, Middle Road @ Cox Neck Road, Mattituck Please be advised that Lori has reviewed and approved the attached Agreement between the Town of Southold and the County of Suffolk in connection with the referenced matter. A resolution authorizing Scott to sign this Agreement has been placed on the Agenda for tomorrow's meeting. In this regard, kindly have Scott sign all five counterparts where indicated. In addition, kindly have Scott sign the Disclosure Statement as well as the Living Wage Exhibit. Please note that the Disclosure Statement requires that Scott's signature be notarized. Once all,documents have been signed and notarized, please return them to Jim McMahon. By copy of this Memorandum.to Jim, I ask that he make certain that Betty receives a fully executed original for her records. Thank you for your attention. If you have any questions, please do not hesitate to call me. /I k Enclosures cc: Ms. Elizabeth A. Neville, Town Clerk (w/encls.) lffil ?FJ.ames c a on, rrec or PAW (w/o encis.) Mr. ames Richter, Town Engineering Inspector (w/encis.) o�osuFFo���oG SCOTT A. RUSSELL �� y JAMES A. RICHTER, R.A.. SUPERVISOR y ENGINEER TOWN HALL - 53095 MAIN ROAD. y, TOWN OF SOUTHOLD,NEW YORK 11971 Fax. (631)-765-9015 • aQ�� Tel.(631)-765-1560 OFFICE. OF THE.ENGINEER TOWN OF.SOUTHOLD M. E. M. O. RAN D. 0 M. N . To: Neb Brashich Chairman.-Transportation.Commission. From: James A. Richter Subject: Cox Neck Road & County Rte. 48 Date:. January 30, 2007 Enclosed.please.find a County Agreement regarding the.installation of.a Traffic Control Signal for the.intersection of Cox Neck Road& County.Rte..48. This.Agreement makes no mention of a. Roundabout Study and/or weather the county,will continue. to. pursue. the design. and installation. of. a Roundabout at this location.. . Do we. need to. confirm.this.intent with the.County,or am.I being paranoid,that the County,may stop the process if the. Traffic Control Signal is.installed?. Your assistance in.this.matter is greatly appreciated.. Thank You[ cc: Jim McMahon I PATRICIA A..FINNEGAN SCOTT A.RUSSELL TOWN ATTORNEY O���F SOUryOI Supervisor patricia.finnegan@town.southold.ny.us Q KIERAN M.CORCORAN Town Hall Annex, 54375 Route 25 G P.O.Box ASSISTANT TOWN ATTORNEY k 1• � Southold,New York 1971-0959 kieran.corcoran@town.southold.ny.us LORI HULSE MONTEFUSCO OIyC�U ,� Telephone(631) 765-1939 ASSISTANT TOWN ATTORNEY Facsimile (631) 765-6639 lori.montefusco@town.southold.ny.us OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM To: Ms. Lydia Tortora From: Lynne Krauza Secretary to the Town Attorney Date: January 29, 2007 Subject: Traffic Control Devices Agreement CR 48, Middle Road @ Cox Neck Road, Mattituck Please be advised that Lori has reviewed and approved the attached Agreement between the Town of Southold and the County of Suffolk in connection with the referenced matter. A resolution authorizing Scott to sign this Agreement has been placed on the Agenda for tomorrow's meeting. In this regard, kindly have Scott sign all five counterparts where indicated. In addition, kindly have Scott sign the Disclosure Statement as well as the Living Wage Exhibit. Please note that the Disclosure Statement requires that Scott's signature be notarized. Once all documents have been signed and notarized, please return them to Jim McMahon. c-e M o , I ask that he make certain that Betty receives a fully executed original for her records. Thank you for your attention. If you have any questions, please do not hesitate to call me. /Ik Enclosures cc: Ms. Elizabeth A. Neville, Town Clerk (w/encls.) Mr. James McMahon, Director DPW (w/o encls.) Mr. James Richter, Town Engineering Inspector (w/encls.) OF SOUI�o JAMES C.McMAHON ,`O l0 Town Hall,53095 Main Road Director .IL P.O.Box 1179 T Southold,New York 11971 Telephone(631)765-1283 G • Q Fax(631) 765-9015 'Q �yC4UNT`I,� TOWN OF SOUTHOLD DEPARTMENT OF PUBLIC WORKS February 6, 2007 Mr. Jon Shearin Roy Reeve Agency 13400 Main Road Mattituck,NY 11952 Dear Jon: Please find the following request by the Suffolk County Department of Public Works for Certificate of Insurance for the installation of a traffic light at the corner of Route 48 & Cox Neck Road, Mattituck. If you sent the Certificate of Insurance to my office, I will forward it to the SC DPW. If you have any questions on the above, please give me a call. Sincerely, Jim McMahon Town of Southold ;( t V-\- COUNTY. OF SUFFOLK b STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS GILBERT ANDERSON,P.E. LOUIS CALDERONE CHIEF DEPUTY COMMISSIONER DEPUTY COMMISSIONER December 15,2006 Honorable Scott A.Russell, Supervisor Southold Town Hall PO Box 1179 Southold,NY 11971 RE: Traffic Signal Agreement @ CR 48,Middle Road @ Cox Neck Road/Sound Avenue, Mattituck Dear Supervisor Russell: Attached you will find a set of five (5) Traffic Signal Agreements for the above referenced location. Please indicate your acceptance by signing all five Agreements as well as the Living Wage Exhibit and the Public Disclosure Statement. Please return the entire package to the Suffolk County Department of Public Works(self-addressed envelope enclosed). Also, pleas end co y o a Certifcat o nsu ante aMWe—Rewintionipertaining to the signal installation at the above-referenced location. Once these Agreements are fully executed, an original agreement will be returned to your office. Thank you for your cooperation. If you have any questions or require additional information, please call myself or William Hillman,P.E.,Chief Engineer,Highways/Waterways at 852-4002. Very truly yours, J A N - 3 2007 jGil� rt Anderson,P.E. Deputy Commissioner GC�W- - ti,. ... �.: Enclosure w/return envelope cc: Kevin Law,Chief Deputy County Executive,General Counsel William Hillman,P.E., Chief Engineer SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)SS2-4010 33S YAPHANK AVENUE 0 YAPHANK,N.Y. 1 1980 ■ FAX(631)852-4150 is ei PATRICIA A.FINNEGAN �F SQUr SCOTT A.RUSSELL TOWN ATTORNEY O�� y�1 Supervisor patriciafinnegan@town.southold.ny.us 0 KIERAN M.CORCORAN Town Hall Annex, 54375 Route 25 �O P.O.Box ASSISTANT TOWN ATTORNEY k 11� � Southold, New York 971-0959 kieran.coreoran@town.southold.ny.us LORI HULSE MONTEFUSCO �yCOUNNS Telephone (631) 765-1939 ASSISTANT TOWN ATTORNEY Facsimile(631) 765-6639 lori.montefusco@town.southold.ny.us OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD MEMORANDUM To: Ms. Lydia Tortora From: Lynne Krauza Secretary to the Town Attorney Date: January 29, 2007 Subject: Traffic Control Devices Agreement CR 48, Middle Road @ Cox Neck Road, Mattituck Please be advised that Lori has reviewed and approved the attached Agreement between the Town of Southold and the County of Suffolk in connection with the referenced matter. A resolution authorizing Scott to sign this Agreement has been placed on the Agenda for tomorrow's meeting. In this regard, kindly have Scott sign all five counterparts where indicated. In addition, kindly have Scott sign the Disclosure Statement as well as the Living Wage Exhibit. Please note that the Disclosure Statement requires that Scott's signature be notarized. Once all documents have been signed and notarized, please return them to Jim McMahon. By copy of this Memorandum.to Jim, I ask that he make certain that Betty receives a fully executed original for her records. Thank you for your attention. If you have any questions, please do not hesitate to call me. /lk , Enclosures cc: Ms. Elizabeth A. Neville, Town Clerk (w/encls.) Mr. James McMahon, Director DPW (w/o encls.) Mr. James Richter, Town Engineering Inspector (w/encls.) Town of Southold with COS Azreement Location:CR 48,Middle Rd.@ Cox Neck Rd/ ' Sound Ave..,Hamlet of Mattituck Law Dept. No. As Revised 8/03/05 AGREEMENT FOR THE INSTALLATION OF TRAFFIC CONTROL DEVICES This AGREEMENT is between the County of Suffolk("COUNTY"), a municipal corporation of the State of New York, having its principal office at the County Center, Riverhead, New York 11901,. acting through its duly constituted Department of Public Works ("the DEPARTMENT") located at 335 Yaphank Avenue, Yaphank, New York 11980-9744, and the Town of SOUTHOLD ("TOWN"),having its principal office at Independence Hill,Farmingville,NY, 11738. TERMS AND CONDITIONS: Shall be as set forth in "Exhibit A" and "Exhibit B" attached hereto and made a part hereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date written below: TOWN OF SOUTHOLD APPROVED: By: By. SCOTT RUSSELL Date AG 4Deputy RSON,P.E. Date Supervisor mmissioner APPROVED AS TO LEGALITY: CHRISTINE MALAFI Suffolk County Attorney COUNTY OF SUFFOLK By: By: BASIA DEREN BRADDISH,ESQ. Date PAUL SABATINO Il Date Assistant County Attorney Chief Deputy County Executive Town of Southold with COS Agreement Location: CR 48,Middle Rd. @ Cox Neck Rd/ I Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 E,XIHBIT A WHEREAS, the DEPARTMENT operates a program to improve traffic signals, markings, signs and the like("Devices")in order to ensure the safe and continuous movement of traffic,and WHEREAS, the DEPARTMENT has determined that certain Devices are necessary at the intersection of CR 48,Middle Road @ Cox Neck Road/Sound Avenue,Hamlet of Mattituck for the improvement of traffic conditions at the said location within the TOWN, and the TOWN accepts said determination, and WHEREAS, pursuant to Section 136 of the New York State Highway Law, the Commissioner of the Suffolk County Department of Public Works ("Commissioner") is empowered to erect Devices, as authorized by the County Legislature,in order to improve traffic conditions, and WHEREAS, the parties hereto desire to provide for the installation and maintenance of Devices at the aforesaid location within the TOWN for the improvement of traffic conditions, in accordance with a traffic signal plan on file with the DEPARTMENT: NOW, THEREFORE, in consideration of the individual and mutual covenants, promises and representations herein contained,the parties hereto agree as follows: 1. Definitions: The following terms whenever used in this Agreement shall have the following meaning: Devices: Traffic signals and associated appurtenances. Traffic Signal Service Report: A report of any and all work performed on the Devices. 2. Design; Installation: The COUNTY shall install, at the expense of the Permit Applicant or through the COUNTY'S Capital or Operating Budget,Devices of the type, and at the location, set forth above. 3. Ownershiu• A. Any and all Devices installed pursuant to this Agreement shall be the sole and exclusive property of the TOWN. B. Any Devices removed from the site(s) designated herein shall be delivered to either the DEPARTMENT or the TOWN,as directed by the Commissioner. 4. Oneration and Maintenance: A. All costs incurred in the operation and maintenance of the Devices, including any and all charges for electricity, shall be borne by the TOWN or, in the case of a Permit Signal, the Permit Applicant, until such time as responsibility for the operation and maintenance of the Devices is assumed by the TOWN. B. At such time as responsibility for the operation and maintenance of the Devices is assumed by the TOWN, the TOWN shall operate and maintain the Devices in accordance with the current Maintenance Specifications of the DEPARTMENT. A copy of said specifications is available upon request at the DEPARTMENT. Page 1 Town of Southold with COS Agreement Location: CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave,,,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 C. In the event that the TOWN has a set of Maintenance Specifications equivalent to that of the DEPARTMENT, the TOWN may, subject to the review and approval of same by the DE- PARTMENT,use same in lieu of the DEPARTMENT'S Maintenance Specifications. D. In connection with its maintenance of the Devices,the TOWN shall provide the COUNTY with a Traffic Signal Service Report whenever and wherever a maintenance problem exists which prevents the device from operating as designed. E. The TOWN shall keep all local police authorities aware of the party responsible for maintenance of the Devices. The TOWN shall establish procedures that will allow maintenance contractors and/or TOWN employees to provide maintenance services for the Devices on a 24-hour basis. 5. Modification of Devices: The TOWN shall not alter the signal operation or timing of the Devices without the prior written approval of the DEPARTMENT. In the event of any alteration to the signal operation or timing of the Devices, the TOWN shall furnish the DEPARTMENT with one(1) set of wiring diagrams for ach alteration. 6. Representations and Warranties: A. The TOWN shall enact any ordinance, order, rule or regulation necessary for the installation and maintenance of the Devices. B. The TOWN shall comply, and shall require its officers, directors, partners, trustees and other members of its governing body, as well as any personnel employed to render services under this Agreement, to comply, with all applicable rules, regulations and requirements of law, including Suffolk County local preference laws and other applicable Suffolk County local laws, and reso- lutions of the Suffolk County Legislature. C. The TOWN shall maintain full and complete books and records of any and all Traffic Signal Service Reports. Such books and records shall be retained for a period of seven (7)years and shall be available for inspection by the DEPARTMENT, or its duly designated representative, upon written notice during regular business hours. D. The COUNTY agrees to transfer any and all warranties and representations on all equipment and materials installed by the COUNTY or its permittees to the TOWN. 7.Violation A. In the event that the TOWN fails to maintain the Devices in accordance with the terms of this Agreement, the COUNTY, in addition to any other remedies to which it may be entitled, may withhold funds for traffic improvements within the TOWN. B. The COUNTY shall provide the TOWN with written notice of the TOWN'S failure to maintain the.Devices. Such notice shall specify the particular failure. The TOWN shall be given a reasonable period of time to correct any said failure. Page 2 Town of Southold with COS Agreement Location: CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/05 8. Insurance (See Exhibit B) A. The TOWN shall procure, pay the entire premium for, and maintain throughout the term of this Agreement, insurance in amounts and types specified by the COUNTY. The TOWN agrees to require all of its subcontractors in connection with work performed for the TOWN related to this Agreement, procure, pay the entire premium for and maintain throughout the term of this Agreement, insurance in amounts and types equal to that specified by the COUNTY for the TOWN. Unless otherwise specified by the COUNTY and agreed to by the TOWN, in writing, such insurance shall be as follows: i. COMMERCIAL GENERAL LIABILITY INSURANCE, including contractual coverage, in an amount not less than TWO MILLION AND NO/100THS ($2,000,000.00) DOLLARS per occurrence for bodily injury and TWO MILLION AND NO/100THS ($2,000,000.00)DOLLARS per occurrence for property damage. ii. AUTOMOBILE LIABILITY INSURANCE, (if any vehicles are used by the TOWN in the performance of this Agreement including owned, non-owned, and hired cars) in an amount not less than Five Hundred Thousand Dollars ($500,000) per person, per accident, for bodily injury and not less than One Hundred Thousand Dollars ($100,000) for property damage per occurrence. iii. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE,in compliance with all applicable New York State laws and regulations and DISABILITY BENEFITS INSURANCE, if required by law.The TOWN shall furnish to the COUNTY,prior to its execution of the Agreement, the documentation required by the State of New York Workers' Compensation Board of coverage or exemption from coverage pursuant to §§57 and 220 of the Workers' Compensation Law. In accordance with General Municipal Law § 108, this Agreement shall be void and of no effect unless the TOWN shall provide and maintain coverage during the term of this Agreement for the benefit of such employees as are required to be covered by the provisions of the Workers'Compensation Law. iv. PROFESSIONAL LIABILITY INSURANCE (ERRORS AND OMISSIONS), that covers any damage arising out of the TOWN'S performance of professional services caused by an error, omission, or negligent acts, in an amount not less than Two Million Dollars($2,000,000)on either a per occurrence or claims made coverage basis. v. In the event the TOWN maintains a COMPREHENSIVE GENERAL LIABILITY INSURANCE policy form in lieu of Commercial General Liability, said Policy must include all of the above requirements plus premises/operations; independent contractors, contractual, and broad form property damage. B. All policies providing such coverage shall be issued by insurance companies with an A.M. best rating of A- or better. All insurance shall be obtained from companies licensed to do business in the State of New York. Town of Southold with COS Agreement Location: CR 48,Middle Rd. @ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck �-% Law Dept.No. As Revised 8/03/05 Page 3 C. The County of Suffolk must be named Additional Insured and the TOWN shall furnish to the COUNTY a declaration page for each such policy of insurance, and upon request, a true and certified original copy of each such policy, evidencing compliance with the aforesaid insurance requirements. In the case of commercial general liability insurance, the County of Suffolk shall be named as an additional insured and the TOWN shall furnish a Declaration page and endorsement page evidencing the County's status as an additional insured on said policy. Where work under this Agreement is sub-contracted, the TOWN must require the subcontractor to provide that the COUNTY be named as an additional insured on all required policies, as well as require the subcontractor to provide the COUNTY with all required evidence of insurance. D. All such Declaration Pages, certificates and other evidence of insurance shall provide for the County of Suffolk to be notified in writing thirty (30) days prior to any cancellation, non-renewal or material change in said policies. Required limits of insurance are not to be modified by deductibles that the COUNTY deems excessive without the COUNTY'S written permission. All such Declaration Pages, certificates, policies and other evidence of insurance and notices shall be mailed to the DEPARTMENT and to the Suffolk County Risk Management and Benefit Division [700 Veterans Memorial Highway, 2nd Floor, Hauppauge, New York 11788, or such other address of which the COUNTY shall have given the TOWN written notice]. E. If the TOWN, as a municipal corporation,has a self insurance program under which it acts as a self insurer for any of such for any such required coverage, it may provide self-funded coverage, declarations and certificates or other evidence of such self-insurance in lieu of insurance issued by insurance companies. F. In the event,the TOWN fails to provide the Declaration Pages or certificates of insurance or to maintain any insurance required by this Agreement, the COUNTY may, but shall not be required to, obtain such policies and deduct the cost thereof from payments due the TOWN under this Agreement or any other Agreement between the COUNTY and the TOWN. G. The COUNTY will not authorize work to begin under this Agreement until all the required insurance has been obtained and said insurance has been approved and filed by the COUNTY.Approval of the insurance by the County shall not relieve or decrease the liability of the TOWN. The TOWN shall assume all responsibility for the insurance requirements of any applicable sub-consultants. 9. Indemnification: To the greatest extent permitted by law,the TOWN agrees that it shall protect, indemnify and hold harmless the County and its officers, officials,employees, contractors,agents and other persons(the"County Indemnified Parties")from and against all liabilities,fines,penalties,actions, damages,claims, demands,judgments, losses, costs, expenses, suits or actions and reasonable attorneys' fees,arising out of the acts or omissions or the negligence of the Contractor in connections with the services described or referred to in this Agreement.The TOWN shall defend the County in any suit, including appeals, or at the County's option,pay reasonable attorney's fees for defense of any such suit arising out of the acts or omissions or negligence of the TOWN,its officers,officials,employees, subcontractors or,agents, is any,in connection with the services described or referred to in this Agreement. Town of Southold with COS Agreement Location: CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law Dept.No. As Revised 8/03/OS Page 4 10. Licenses: The TOWN covenants, warrants and represents that it has, and shall have throughout the term of this Agreement, and that, to the extent applicable, its employees, agents and subcontractors have, and shall have throughout the term of this Agreement, the required education, knowledge, experience and character necessary to qualify them individually for the particular duties they are to perform with respect to this Agreement(the "Services"), and that the TOWN has, and shall have, and, to the extent applicable, its employees, agents and subcontractors have, and shall have throughout the term of this Agreement, all required authorization(s), registration(s), license(s) or permit(s) [hereinafter collectively referred to as a "License"] required by State, COUNTY or local authorities for the Services. The TOWN shall forward to the DEPARTMENT a copy of its License or, if applicable, a complete list of its employees, agents and subcontractors providing Services, including names, area of License, License numbers and copies of License(s). The TOWN shall furnish the DEPARTMENT with copies of any updates, additions or deletions to such list as the same may occur, together with copies of any new or renewal License(s). The TOWN shall immediately notify the DEPARTMENT, in writing, of any disciplinary proceedings against the holder of any License. In the event that the TOWN or such other holder of a License is no longer licensed for any one or more of the Services,the TOWN shall immediately so notify the DEPARTMENT. 11. Offset of Arrears or Default: The TOWN warrants that it is not, and shall not be during the term of this Agreement, in arrears to the COUNTY for taxes or upon debt or contract and that it is not, and shall not be during the term of this Agreement, in default as surety, contractor or otherwise on any obligation to the COUNTY. The COUNTY may withhold the amount of any such arrearage or,default from amounts payable to the TOWN under this Agreement. 12. Termination: In the event that the COUNTY assumes responsibility for the maintenance of the Devices,this Agreement shall automatically be deemed terminated. 13. Merger: Modification: This Agreement represents the entire agreement of the parties. All previous understandings of the parties concerning the terms hereof are merged into this Agreement.No modification of this Agreement shall be valid unless written and executed by both parties. 14. Local Law No. 32-1980: TOWN warrants and represents that TOWN has not offered or given any gratuity to any'official, employee or agent of Suffolk County, New York State or any political party with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement, or the making of any determinations with respect to the performance of an agreement, and that TOWN has read and is familiar with the provisions of Suffolk County Local Law Number 32- 1980(Chapter 386 of the Suffolk County Code). 15.Living Wage Law: This Agreement is subject to the Living Wage Law of the County of Suffolk. The law requires that, unless specific exemptions apply, or a waiver is granted, all employers (as defined) under service contracts and recipients of county financial assistance (as defined) shall provide payment of a minimum wage to employees as set forth in the Living Wage Law. Such rate shall be adjusted annually pursuant to the terms of the Suffolk County Living Wage Law of the County of Suffolk.Under the provisions of the Living Wage Law, the COUNTY shall have the authority, under appropriate circumstances, to terminate this Agreement and to seek other remedies as set forth therein,for violations of this law. 16. Child Sexual Abuse Reuorting Policy: The TOWN agrees to comply with Chapter 577,Article IV of the Suffolk County Code, entitled, "Child Sexual Abuse Reporting Policy", as now in effect or amended hereafter or of any other Suffolk County Local Law that may become applicable during the term of this Agreement with regard to child sexual abuse reporting policy. Page 5 Town of Southold with COS Agreement Location: CR 48,Middle Rd.@ Cox Neck Rd/ Sound Ave..,Hamlet of Mattituck Law'Dept.No. As Revised 8/03/05 17. Public Disclosure Statement: The TOWN represents and warrants that the TOWN has filed with the Comptroller of Suffolk County the verified public disclosure statement required by Suffolk County Administrative Code Section A5-7 and shall file an update of such statement with the said Comptroller on or before the 31 st day of January in each year of this Agreement's duration. The TOWN acknowledges that such filing is a material, contractual and statutory duty and that the failure to file such statement shall constitute a material breach of this Agreement, for which the County shall be entitled, upon a determination that such breach has occurred, to damages, in addition to all other legal remedies, of fifteen percent(15%)of the amount of the Agreement. 18. Certification: The parties to this Agreement hereby certify that, other than the funds provided in this Agreement and other valid Agreements with the County, there is no known relationship within the third degree of consanguinity, life partner, or business, commercial, economic, or financial relationship between the parties, the signatories to this Agreement, and any partners, members, directors, or shareholders of five percent(5%)(or more)of any party to this Agreement. 19. Set-Off Rights: The County shall have all of its common law, equitable, and statutory rights of set- off. These rights shall include, but not be limited to, the County's option to withhold, for the purposes of set-off, any moneys due to the Contractor under this contract up to any amounts due and owing to the County with regard to this contract and/or any other contract with any County department or agency, including any contract for a term commencing prior to the term of this contract,plus any amounts due and owing to the County for any other reason including, without limitation, tax delinquencies, fee delinquencies or monetary penalties relative thereto. The County shall exercise its set-off rights in accordance with normal County practices including,in cases of set-off pursuant to an audit,the finalization of such audit by the County agency, its representatives, or the County Comptroller, and only after legal consultation with the County Attorney. 20. Use of County Resources to Interfere with Collective Bargaining Activities Local Law No. 26-2003: The Contractor represents and warrants that it has read and is familiar with the requirements of Article 1, Chapter 466 of the Suffolk County Local Laws, "Use of County Resources to Interfere with Collective Bargaining Activities". County Contractors (as defined) shall comply with all requirements of Local Law No. 26-2003 including the following prohibitions: a.The Contractor shall not use County funds to assist,promote,or deter union organizing. b.No County funds shall be used to reimburse the Contractor for any costs incurred to assist, promote,or deter union organizing. c.The County of Suffolk shall not use County funds to assist,promote,or deter union organizing. d.No employer shall use County property to hold a meeting with employees or supervisors if the purpose of such meeting is to assist,promote,or deter union organizing. If Contractor services are performed on County property the-Contractor must adopt a reasonable access agreement, a neutrality agreement, fair communication agreement, non-intimidation agreement and a majority authorization card agreement. If Contractor services are for the provision of human services and such services are not to be performed on County property,the Contractor must adopt,at the least, a neutrality agreement. Under the provisions of Local Law No. 26-2003, the County shall have the authority, under appropriate circumstances,to terminate this Agreement and to seek other remedies as set forth therein, for violations of this Law. Page 6 End of Text C.k 48, Middle Road (7a, Cox Neck Road/Sound Avenue, Hamlet of Mattituck Suffolk County Form 22 Contractor'sNendor's Public Disclosure Statement Pursuant to Section A5-7 of the Suffolk County Administrative Code, this Public Disclosure Statement must be completed by all contractors/vendors that have a contract with Suffolk County. In the event contractor/vendor is exempt from completing paragraphs numbered 1 through 11 below, so indicate at paragraph number 12 below setting forth the reason for such exemption. Notwithstanding such exempt status, you must execute this form below before a notary public. 1. Contractor'sNendor's Name Address City and State Zip Code 2. Contracting Department's Name Address 3. Payee Identification or Social Security No. 4. Type of Business_Corporation Partnership_Sole Proprietorship_Other 5.a Is contractor/vendor entering into or has contractor/vendor entered into a contract with Suffolk County in excess of$1,000? Yes No. 5.b Has contractor/vendor entered into three or more contracts, including the one for which you are now completing this form, with Suffolk County, any three of which, when combined, exceed $1,000? —Yes—No. 6. Table of Organization. List names and addresses of all principals; that is, all individuals serving on the Board of Directors or comparable body, names and addresses of all partners, and names and addresses of all corporate officers. Conspicuously identify any person in this table of organization who is also an officer or an employee of Suffolk County. (Attach additional sheet if necessary.) 7. List all names and addresses of those individual shareholders holding more than five percent (5%) interest in the contractor/vendor. Conspicuously identify any shareholder who is also an officer or an employee of Suffolk County. (Attach additional sheet if necessary). 8. Does contractor/vendor derive 50% or more of its total revenues from its contractual or vendor relationship with Suffolk County? Yes No. 9. If you answered yes to 8 above, you must submit with this disclosure statement, a complete financial statement listing all assets and liabilities as well as a profit and loss statement. These statements must be certified by a Certified Public Accountant. (Strike this out if not applicable.) 10. The undersigned shall include this Contractor'sNendor's Public Disclosure Statement with the contract. (Describe general nature of the contract.) 11. Remedies. The failure to file a verified public disclosure statement as required under local law shall constitute a material breach of contract. Suffolk County may resort, use or employ any remedies contained in Article II of the Uniform Commercial Code of the State of New York. In addition to all legal remedies, Suffolk County shall be entitled, upon a determination that a breach has occurred, to damages equal to fifteen percent(15%) of the amount of the contract. 12. If you are one of the entities listed below at a) through c) or you qualify under d)below, you are exempt from completing paragraphs numbered 1 through 11 herein: a) Hospital X_b) Educational or governmental entities c) Not-for-profit corporations d) Contracts providing for foster care, family day-care providers or child protective services Please check to the left side of the appropriate exemption. 13. Verification. This section must be signed by an officer or principal of the contractor/vendor authorized to sign for the company for the purpose of executing contracts. The undersigned being sworn, affirms under the penalties of perjury, that he/she has read and understood the foregoing statements and that they are, to his/her own knowledge, true. Dated: Signed: Printed Name of Signer: S e Title of Signer: Name of ContractorNendor: t- J h UNIFORM CERTIFICATE OF ACKNOWLEDGMENT (Within New York State) STATE OF NEW YORK COUNTY OF.S-WfQ4( -ss.: On the day of in the year 20� before me, the undersigned, personally appeared S� �¢, u. P_( personally known to me or proved to me on the basis of satisfactory evidence to be the individual(`s,) whose name( is (are) subscribed to the within instrument and acknowledged to me that he%ke*my executed the same in his/ it capacity(), and that by his/hoggieii-signature(N) on the instrument, the individual(V), or the person upon behalf of which the individual() acted, executed the instrument. (signature and office of individual taking acknowledgement) UNIFORM CERTIFICATE OF ACKNOWLEDGEMENT (Without New York State) STATE OF ) )ss.. COUNTY OF ) On the day of in the year 20 before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s)whose name(s)is(are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies) and that by his/her/their signature(s)on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument, and that such individual(s)made such appearance before the undersigned in (Insert the city or other political subdivision and the state or country or other place the acknowledgement was taken) (signature and office of individual taking acknowledgement) 4 Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 Pursuant to Section 6 of Chapter 347 of the Suffolk County Local Law No. 12-2001, "A Local Law to Implement Living Wage Policy for the County of Suffolk" (the "Living Wage Law"), all RFP's, County contracts and financial assistance agreements subject to the law shall contain the following two paragraphs or substantially equivalent language: This Agreement is subject to the Living Wage Law of the County of Suffolk. The law requires that, unless specific exemptions apply, or a waiver is granted, all employers (as defined)under service contracts and recipients of county financial assistance, (as defined) shall provide payment of a minimum wage of employees (as defined) of$9.00 per hour with health benefits of at least $1.25 per or otherwise $10.25 per hours. Such rate shall be adjusted annually pursuant to the terms of the Suffolk County Living Wage Law, of the County of Suffolk. Under the provisions of the Living Wage Law,the County shall have the authority,under the appropriate circumstances, to terminate this Agreement and to seek other remedies as set forth therein,for violations of this law. Suffolk County Local Law No. —2002, "A Local Law to Implement Living Wage Policy for the County of Suffolk"provided for certain amendments to the Living Wage Law. Forms for Completion and/or Signature(as applicable) • Suffolk County Department of Labor—Living Wage Unit Notice of Application for County Assistance(Contract) Form LW-1 (consists of 1 page) • Suffolk County Department of Labor-Living Wage Unit Certification of Compliance Form LW-2(consists of 1 page) • Suffolk County Department of Labor—Living Wage Unit Certificate of the Non-Applicability of the Living Wage Law Form LW-3(consists of 2 pages) 0 Suffolk County Department of Labor—Living Wage Unit Request for General Living Wage Exemption Form LW-4(consists of 1 page) • Suffolk County Department of Labor—Living Wage Unit Request for Specific Living Wage Exemption Form LW-5(consists of 2 pages) 1 of 2 pages Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 • Suffolk County Department of Labor—Living Wage Unit Declaration of Compliance—Subject to Audit Form LW-33(consists of 1 page) Note: Pursuant to Section 7 of Local Law No. —2002,"A Local Law to Implement Living Wage Policy for County of Suffolk", all employers subject to the provisions of the Living Wage Law shall submit a completed and sworn (under +penalty of perjury) Certification of Compliance Subject to Audit form,signed by an authorized representative,as part of an executed contract with the County of Suffolk. The complete Declaration of Compliance form shall be made a part of any executed contract or project agreement and made available to the public upon request. • To certify Living Wage compliance: Return Form LW-1,Form LW-222 and Form LW-33. Or • To certify non-applicability of Living Wage law: Return Form LW-3. Or • To request and document a general living wage exemption: Return Form LW-,LW-2 and Form LW-4 Or • To request and document a specific living wage exemption: Return Form LW-1,LW-2 and Form LW-5. • In the event that there is a change in circumstances,it is the Contractor's responsibility of submit to the County additional Living Wage forms which either replace or supplement prior submissions of Living Wage forms. • Living Wage Law Information Fact Sheet, text of the Local Law, Frequently Asked Questions, Forms, and Rules and Regulations can be found on the Suffolk County web site at www.co.suffolk.nv.us Click Department Directory Labor Living Wage Law Info • Suffolk County Department of Labor Living Wage Unit Tel.(631)853-3808 End of Text for Suffolk County Living Wage Requirements Exhibit As Last Revised by the Suffolk County Department of Labor on 9/26/02 2 of 2 pages SUFFOLK COUNTY DEPARTMENT OF LABOR—LIVING WAGE UNIT CERTIFICATION OF THE NON-APPLICABILITY OF THE LIVING WAGE LAW Living Wage Law,Suffolk County Code,Chapter 347 (2001) To Be Completed by Applicant(Employer) 1) EMPLOYER NAME: Town of Southold 2) ADDRESS: Southold Town Hall,PO Box 1179,Southold,NY, 11971 3) CONTACT: Supervisor Scott A.Russell 4) TELEPHONE#: 765-1889 5) PROJECT NAME: (IF DIFFERENT FROM#1) 6) ORIGIN OF ASSISTANCE SOUGHT: (E.G.,State of County assistance program and contracting Department). 7) AMOUNT OF CONTRACT: 8: TERMS OF CONTRACT: N/A 9) BRIEF DESCRIPTION OF PROJECT OR SERVICE: Traffic Signal Agreement for: CR 48,Middle Road @ Cox Neck Road/Sound Avenue,Hamlet of Mattituck 10) PROJECTED EMPLOYMENT NEEDS: (attach, a statement of projected needs by job classification, under the prospective assistance, including calculation of estimated net increase or decrease in jobs as a result of assistance). Reason Living Wage Law is not applicable: No Money Involved I hereby attest that the provisions of Suffolk County Local Law No. 12-2001, the Suffolk County Living Wage Law, are not applicable to this agency, organization, employer, contract or assistance applied for. I declare under penalty of perjury under the Laws of the State of New York that the undersigned is authorized to provide this certification, and that the above attestation is true and correct. Signature Date Print Name&Title / Vendor# COUNTY OF SUFFOLK STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS THOMAS'LAGUARDIA, P.E. GILBERT ANDERSON, P.E. LOUIS CALDERONE CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER August 9,2007 Honorable Scott A. Russell Supervisor Town of Southold Southold Town Hall 53095 Route 25 Southold,NY 11971 RE: The 2006-2007 Annual Contract for the Installation and Modification of Traffic Signals on Various County Roads (Funding Source 5054.572) s Dear Supervisor Russell: The traffic signal modification at the following location.is operating in accordance with the plans and specifications: CR 48,Middle Road @ Cox Neck Road/Sound Avenue Addendum I documents a list of the equipment installed at this location, and is enclosed herein. Please sign Addendum I and return to this office in the enclosed self-addressed envelope within two weeks. If you should have any questions, please do not hesitate to contact either myself or William Hillman,P.E., Chief Engineer at 852-4002. Very truly yours, Gilb A Anderson, P.E. Co issioner GA:RS:dm Enclosure cc: Kevin Law, Chief Deputy County Executive/General Counsel William Hillman,P.E.,Chief Engineer J. Park,D.Dresch,R. Schroeder, SCDPW SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (63 1) 852-4010 335 YAPHANK AVENUE ■ YAPHANK, N.Y. 11980 ■ FAX(631) 852-4150 COUNTY OF SUFFOLK PO dD STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS THOMAS LAGUARDIA, P.E. GILBERT ANDERSON, P.E. LOUIS CALDERONE CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER August 9,2007 CERTIFIED MAIL: 7006 2150 0004 67681713 Honorable Scott A. Russell Supervisor Town of Southold Southold Town Hall 53095 Route 25 Southold,NY 11971 RE: The 2006-2007 Annual Contract for the Installation and Modification of Traffic Signals on Various County Roads(Funding Source 5054.572) Dear Supervisor Russell: The installation of the traffic signal has been completed by Commander Electric, Inc. in conformance with the plans and specifications. We are now transferring maintenance to your jurisdiction. CR 48,Middle Road @ Cox Neck/Sound Avenue Please make arrangements with your maintenance contractor to assume all maintenance responsibility for this signal as of Thursday,Noon,August, 30,2007. The installation of a new traffic signal with spread spectrum coordination and the transfer of maintenance responsibility are in accordance with the Agreement between the County of Suffolk and the Town of. Ve truly y rs, v� Gi bert Anderson,P.E. Co issioner GA:RS:dm cc: Kevin Law,Chief Deputy County Executive/General Counsel William Hillman,P.E,Chief Engineer Johnson Electrical Construction Corp. Commander Electric,Inc. :Peter Harris, Superintendent of Highway;Southold Chief Carl Cochran,Chief of Police,Southold L.Hickey,E.Reilly,J.Park,D.Dresch,R. Schroeder,M.Jubenville, SCDPW SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631)852-401 O 335 YAPHANK AVENUE ■ YAPHANK, N.Y. 11980 ■ FAX (631) 852-4150 COUNTY OF SUFFOLK STEVE LEVY SUFFOLK COUNTY EXECUTIVE DEPARTMENT OF PUBLIC WORKS THOMAS LAGUARDIA, P.E. GILBERT ANDERSON, P.E. LOUIS CALDERONE CHIEF DEPUTY COMMISSIONER COMMISSIONER DEPUTY COMMISSIONER ADDENDUM I Traffic Signal Installation on: RE: The 2006-2007 Annual.Contract for the Installation and Modification of Traffic Signals on Various County Roads(Funding Source 5054.572) CR 48,Middle Road @ Cox Neck Road/Sound Avenue Town of Southold August 9,2007 This installation has the following equipment: ITEM Condition ITEM MFG./Model/Serial No. DESCRIPTION T 16 Kentron 1800 8 0 FTA Controller New PDC/CM082-12 Conflict Monitor New EDI 810 Flasher New PDC 200 4 Load Switches New T21 Pall 2 Loop Sensors Used T7SS Encom 5200 Spread Spectrum Radio New - .--T12LED -GTl/G- elcpTe/GE LED Signal S-ectionsNew - This will acknowledge that the above-referenced equipment was installed by the County of Suffolk at the above-refere ed location in accordance with the Agreement between the County of Suffolk the To of Southold. Supe or o-ri5esignee Efate SUFFOLK COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (631) 852-4010 335 YAPHANK AVENUE 0 YAPHANK, N.Y. 11980 ■ FAX(631) 852-4150 o��OF SO�r�,ol JAMES C.McMAHON ~ Town Hall,53095 Main Road Director P.O.Box 1179 Southold,New York 11971 Telephone(631)765-1283 Ol �Q Fax(631)765-9015 TOWN OF SOUTHOLD DEPARTMENT OF PUBLIC WORKS August 22, 2007 Johnson Electrical Construction Corp. 262 Caleb's Path Hauppauge,NY 11788 Gentlemen: Please add the maintenance of the traffic signal on CR 48,Middle Road @ Cox Neck Road and Sound Avenue to your list of traffic signals on CR 48 that you maintain for the Town of Southold. If you have any questions on the above,please give me a call. Sincerely, Jam Mc on., rector Department of Public Works Town of Southold