HomeMy WebLinkAboutSalt Air Farm 2025-18 Special Event Master Permit#: S A orb
TC Checklist for Special Events Farms/Wineries/Private Events)'
Applicant Name: SOA A,
l �Foiilyl ) 1 �
Ty p of Event(i.e. Community Event,Wedding,etc.): We-84,1
Application(Master/ls`Event) Date Received: / jq/202�
Addendum(s)
No. of Addendums attached: —�� Date Received: /IQ /202 S
Same type of event as Master's ✓ Y N
Fees to be collected:
J Master/I `Event fee($300.00) Date Received: 519 12.5 $300.00
V Addendum(s)($50/Addendum) Date Received: s / $ /9STotal Due: $ So -010
Late Application fees: $500.00 -30-59 days before event - Total Due: $
$1,000.00 - 14-29 days before event Total Due: $
Total Paid: $_ 350,QQ
Check# s :
Current Certificate of Ins.
7Hold Harmless Agreement
V Application sent for approvals to the following people:
Y Gwynn Schroeder V Denis Noncarrow V Stacey Norklun
After emailing application and all applicable paperwork to the people above, put application in
`pink' pending folder.
Franke, Diana
From: Franke, Diana.
Sent: Thursday, May 8, 2025 11:56 AM
To: Schroeder, Gwynn
Cc: Noncarrow, Denis; Norklun, Stacey; Born, Sabrina; Mudd,Jennifer
Subject: Special Event: Salt
Attachments: SAF 1 a-b.pdf
Importance: High
Good Morning,
Please see attached the Application for a Special Event Permit from Salt Air Farm received on 02/19/2025.
* Similar case regarding the insurance.
Thank you,
Account Clerk
Southold Town Clerk's Office
(631)765-1800 Ext 1228
1
RECEIVED
FEB 19 2025
d Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals,Police Department,Government Liaison Officer,and Suffolk County Planning.
Application fees:
Special Events of the same type: $300 for an initial,master application and the first event.Each subsequent
event of the same type,up to(or unlimited or limited to)(x?)events,requires a fee of$50. All special events
require a one-page addendum including the specifics of each individual event. Different types of events
require a separate and complete initial,master application.
All applications must be submitted at least 60 business days prior to the event.Applicants are
encouraged to submit applications as early as possible.Any application submitted between 59
and 30 days before the event will be charged an additional $500 late fee. Any application
submitted between 29 and 14 days will be charged a$1000 late fee.Late fees will also apply to
late event addenda.
PLEASE NOTE:
NO APPLICATIONS WILL BE ACCEPTED WITHIN 14 DAYS BEFORE THE SPECIAL
EVENT DATE.
IMCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.
The Committee will obtain comments on all applications from relevant Town,County and/or State agencies
and will forward completed applications to the Town Board with a recommendation as to whether to grant
or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related to
the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit,such as a venue for weddings or other events is prohibited.
1
Dated Signature
24lg/ ZS
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
2
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
l"A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
Er"FEE: Is the application being submitted at least 60 days before the event[ ]Yes [ ]No
9f Yes,Fee of$ 3 has been submitted
❑ If No,Fee of$ has been submitted
Q"The applicantlowner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an
additional insured
CAA signed and notarized Hold Harmless Agreement naming Southold Town
" up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Town
Building Department t4JR
1 ✓A valid Certificate of Occupancy in all buildings used during the special event. u`p
f'A ParkinglEvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
9'Events for three hundred(300)or more people require submission and approval of a traffic control plan
acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.
(See application form for details) 1-4-0%
EKSignature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of
Southold to enter the subject premises during the hours of the event to ensure compliance with any and
all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT
PLEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW
INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED
FOR INTERNAL USE ONLY
Special Event Master Permit#:
Date of Submission: 2/1 t ZS Applicant's Name&Title:
Applicant's Phone: C�=�1 ''oZ3S -�t�S Email:
Property Owner(if different from above): �a —
Owner Phone:
Contact Person(if different from above):
Contact Phone: Email:
Event Venue:
Venue Address: IS S ��� o�k ��� �Hamlet
SCTM#'s 1000-Section Block Z Lot(s) �� 5
Name of Event(s) C
Type of Event(s):
(Please comVIete one addendum below for each individual event)
Date(s)of Event(s): 7_1 to,I Z5 a,-,,-.c\ %1 2.Z(2S
Is there an approved site plan for the event venue?Yes [x]No [ ]
Maximum Number of Persons Attending at One Time(including staff):
Max#of Cars Expected at Any One Time: v'VO
Is a tent or other temporary structure being used?Yes DQ No [ ] If yes,provide of tent provide size(s):
Have any of the development rights been sold to the Town of Southold[ ]Yes[/Iq No and/or Suffolk
County Agricultural Program? [jC]Yes [ ]No If yes to either or both,also indicate on the attached plan the
boundaries of the reserved area upon which the event will take place.
Is this event being held to benefit a charitable organization?Yes [ ]No DQ If yes,you may be eligible to request
a waiver of the special event fee,with the submission of verification and a written request.with this application.
Mailing Address to Send Event Permit to: (535 b�-e�
3
SPECIAL EVENT APPLICATION ADDENDUM
Please complete one form for each event
Applicant/Venue: 4SO-W kxv Vc2v'yv1
Date of Event: a 5 Master Permit#(if previously issued)
Start Time: -,,L End Time W:ev vi (SA I g— -q-
ls��cicl� cl�nn
Is this special event consistent with the Master Application submitted/approved for this type of event?For example,
does this event comply with the initial parking plan,maximum number of attendees,and the size and placement of
tent(s)applied for or approved? Yes[X]No [ ].If no,what amendments to the permit are being requested?
Will food be served?(A Yes [ ]No If yes,provide following:
Vendor Name: �h%&QLQk 0�,% Suffolk County permit#:_�S�- (0 ` a(.0
Vendor Name: Suffolk County permit#:
Will outside vendors be serving alcohol?[,C]Yes [ ]No If yes,provide:
Vendor Name:C L%s 0DV)9_4 \'j)\c�cxe\ r � Liquor License# (QQ) 6 L;2
Vendor Contact Name: V c r Cell Phone: &S I Co(D't?
Will non-food/alcohol vendors be on the premises during the event?[>Q Yes []No If yes,provide:
'Rr�e�n��sr..�kLex, mac.
Describe type of vendor(s)(`�},��c, �� � H�e V, Number of vendors:
Cs�eS�C�S cfne�l�.
Day of Event Contact Person: `�`� e^�- �s � Phone: cos l- av;�;
E-mail address(print clearly) Spa C, o SSG^1\V%Q_•
Will any Southold Town services be requested []Yes(Describe below) PCjNo.
Police Highway Other t4 j A
Will a security company be used for any of the events? [ ]Yes [ ]No.If yes,provide the following: name,
address and cell number of the security company which will work on the premises,and a description of
the duties to be performed: Security Company: ty/c7
Contact Name: Cell Phone:
Duties to be performed: —
Please use additional pages if more are needed.
4
SPECIAL EVENT APPLICATION ADDENDUM
Please complete one form for each event
Applicant/Venue: wt
Date of Event: '1 t04 2S- Master Permit#(if previously issued)
Start Time: End Time"' Yv\ c\��v�
Is this special event consistent with the Master Application submitted/approved for this type of event?For example,
does this event comply with the initial parking plan,maximum number of attendees,and the size and placement of
tent(s)applied for or approved? Yes M No [ ].If no,what amendments to the permit are being requested?
Will food be served?N Yes [ ]No If yes,provide following: FS�>- I Co- C)oOG--20(-
Vendor Name: C-)n`rt'�koevj W�x&IQA&�t�uffolk County permit#:
Vendor Name: r Suffolk County permit#:
Will outside vendors be serving alcohol?[M, Yes [ ]No If yes,provide:
Vendor Name:Qlw� p� MLc)vio-A Liquor License# 00%O a 3 a g
Vendor Contact Name: Mcft \Cc,.,.yP Cell Phone: C93 I GQ2cf I
Will non-food/alcohol vendors be on the premises during the event?[A Yes []No If yes,provide:
Describe type of vendor(s) �c y43� cnrc�.scv``C ��e� Number of vendors: -
�+r,
Day of Event Contact Person: \",r.�c�e"\C p— Phone: (-C,-S1
E-mail address(print clearly) ` &
Will any Southold Town services be requested []Yes(Describe below)j4No.
Police Highway Other QLIP,
Will a security company be used for any of the events? [ ]Yes K No.If yes,provide the following: name,
address and cell number of the security company which will work on the premises,and a description of
the duties to be performed: Security Company: lit ILA
Contact Name: — Cell Phone: _
Duties to be performed: --
Please use additional Pam if more are needed.
4
HOLD HARMLESS AGREEMENT
of this Special Permit shall defend,
The applicant `s
indemnify and hold harmless the Town of Southold, its officers, employees, and representatives
from and against any and all damages, liability,judgments, losses,and expenses,including but
not limited to attorney's fees, including damages arising from injuries or death of persons and
damage to property which arise from or are connected with the event or events authorized by
resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct,
and/or omissions under this Agreement and that of applicant's agents,servants and/or employees.
If this Agreement is being executed in a representative capacity,the individual executing this
Agreement hereby represents that this action has been authorized.
Dated:
Signature:
Name: ,Authorized Agent
On behalf of �� `� ��v �av
(Name of Business Entity)
Dates of event(s): J1 n( j Z 5
Sworn to before me this 17'rl'-
Day of eb«�n 2025
JULIANNE CAROLINE FEDELE
Notary Public-State of New York
NO.OIFE0016050
Qualified In Suffolk County
My Commission Expires Nov 11,2027
9
YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION.
IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth)of
the subiect property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations,conditions, and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
5
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of thepermitted special event to make any and all inspections necessary in
connection with this Special Event
Print name of Owner Signature of Owner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
6
IN
i� •S . s', � '� y r
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' �/ ��.� .- ems., ��,- • - _. '4�
$fi Reeptton Tent
Bathro
Trailer ,,� l�cW Hook-up
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4 !
' yam Guest Entrance
Parking Area
- a -Please note: the driveways at the head cif
the field arelo'r loading and unloading
§ ONLY, All vehicles must be moved to
ark.ing arcs no later than 30 mirultes
�. fore ceremoi y.,start time...
RK
COUNTY OF SUFFOLK
Steven Bellone
SUFFOLK COUM EXECUTIVE
Department of
Economic Development and Planning
Theresa Ward
Commissioner Division of Planning and Environment
SUFFOLK COUNTY FAI(BU ANID COMMITTEE
AGRIC ULTURALDEVELOPMENT PERMIT
Application#: 2014001
Meeting Date: January 21,2014
Resolurior,;r: FC-03-2014
Permit#: PFC 2014014
Date Issued: April 3;2017
Property Address: 1535 New Suffolk Road,Cutchogue,Town of Southold
Tax Map#: 1000-110.00-01.00-001.006
Pursuant to Chapter 8 of the Suffolk County Administrative Local Laws,permission is hereby granted to
WICIGA,M EOY IDINOS.+GL C
To install and maintain
1) ONE(1)50 FOOT BY 500 FOOT AREA FOR A DESIGNATED PERMEABLE PARKING
AREA,TO BE USED ON AN MEI2Il�ENT BASIS.ASSOCIAT]EID Wf Iff A TJ PICK
AGPUCUL T URAL®mER TION
On the above-captioned property,subject to the following conditions.
1. The permeable parking area shall be located as depicted in the Applicant's"Salt Air Farm Site Plan,"
dated January 6, 2014 and received by Suffolk County on January 8, 2014, which is attached as
Exhibit A, to the Department of Economic Development and Planning, Division of Planning and
Environment Staff Report for Application No.2014001;and
2. The permeable parking area shall be 50 feet wide and 500 feet in length;and
3. A permanent cover crop shall be planted and shall be maintained on the permeable parking area;and
4. The aforementioned improvements shall be limited to those necessary for Agricultural Production
and/or Agricultural Tourism, as defined by Chapter 8 of the Suffolk County Administrative Code, as
amended;and
5. Any vehicles associated with aspects of the event other than the U pick portion, such as catering or
venue set-up,shall not be parked on the subject parcel;and
6. Issuance of the permit shall be held until an application is submitted,if required by the Department of
Economic Development and Planning,Division of Planning and Environment for the subdivision by
conveyance to heirs or next of kin of the underlying fee of SCRPTM No_ 1000-110.00-01.00-001-005
Page 1 of 2
A gi icuitural Development-Permit#PH C 20140111
into two separate parcels, to be used for agricultural production, to the Suffolk County Farmland
Co2'.:mit-t.ee i r im review and recowmendatlon to the Su'fiouc County Lezisiature:and
iNote: A review oy fae S%Division of Planning and Environment, in consuitation with the SC Law
Depaitmeinit on �1Ta`oL �0, �vi7, has resolved' l_e issue, and no i idler action is reaui:ea. Tl1e
following-parcels can be retained as trio separate Cominty FDR parcels: SCTM# 1000-=10.00-01.00-
601.006 and 1000-110.00-01.00-001.00i.
7. The landowner shall be responsible for com-pliance with all conditions Farmland Committee
Resolution IOC-03-20i4, &,e deed of development rights, the contract of sale, and all applicable
federal,state, count;=and Tmm statutes,rules,regulations,and guidelines.
T
Chief Environmental Analyst
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDPTIONS
(PLEASE READ CAREFULLY):
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site,and to provide parking assistants and any additional traffic controls necessary
for this event.Parking is strictly prohibited on ANY Town,County or State Roads or Rights of WU.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One"on-premises"sign not larger than six(6)square feet in size maybe displayed not longer than thirty
(30) days before this event, and removed immediately after the event. Directional parking signs shall be
adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time,date,place and use specified above,and for the designated event.
Each additional day will require a separate permit application, fee, and related documents for review, etc.
at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees
to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted,although food maybe catered subject to all Suffolk County
Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tent(s) or temporary structured or temporary sanitaryfacilities shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tents or temporary structures), or temporary sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12.Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws,and possesses a valid
Certificate of Occupancy for any building the public will occupy or used during the special event.
7
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
8
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 05/08/25 Receipt#: 339631
Quantity Transactions Reference Subtotal
1 Event Addendum Fee SAF lb $50.00
1 Event Fee SAF la $300.00
Total Paid: $350.00
Notes:
Payment Type Amount Paid By
CK#2989 $350.00 Salt, Air Farm LLC
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Salt, Air Farm LLC
1535 New Suffolk Rd
Cutchogue, NY 11935
Clerk ID: DIANAF Internal ID:SAF 1a
,I
Noncarrow, Denis
To: freddyshouse@optonline.net
Cc: Mudd,Jennifer
Subject: Special event
HI Prudence.
Here is the resolution to your special event.
Any questions give us a call.
Special event 2025-18,Salt Air Farm
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Prudence Heston to hold Special Event 2025-18 at the Salt Air Farm, 1535 New Suffolk
RD, Cutchogue, New York as applied for in Application SAF1a-b for weddings on July
19th, 2025 and August 22nd 2025 from 8AM to 11:0013M.All parking must be contained
on site. Provided they adhere to all conditions on the application, permit and to the Town of
Southold Policy for Special Everts.This permit is subject to revocation if the applicant fails
to comply with any of the conditions of the approval or is unable to properly control traffic
flow into and out of the event. On SCTM 1000-109-7-10.6, no parking on this parcel.
Motion By: Councilwoman Smith
Seconded By:Councilman Mealy
Motion Yes/Aye
(5)
No/Nay
(0)
Abstain
(0)
Absent
Adopted Supervisor
Krupski,Jr.,
Councilwoman
Smith,
Councilman
Doroski,
Councilman
Mealy,Justice
Evans
None None Jill Doherty
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisn@southoldtownny.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
i