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Home My WebLink AboutPeconic Bay Vineyards 2025-20 i Noncarrow, Denis To: Peter Speranza Cc: Mudd,Jennifer Subject: Special event. HI Peter, Here is the resolution for your special event.Your Fireworks permit is being mailed. Talk soon. Special Event 2025-20 Peconic Bay Vineyards RESOLVED that the Town Board of the Town of Southold hereby grants permission to Peconic Bay Vineyard,to hold Special Event 2025-20 at the Peconic Bay Vineyards, 31320 Main Road,Cutchogue, New York as applied for in Application PBV-1a to hold a catered event in association with Fireworks on Saturday,July 5th 2025 from 5:OOPM to 10:00 PM, provided they adhere to all conditions on the application; permit and the Town of Southold Policy for Special Events.All parking must be contained on site.This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Motion By: Councilman Doroski Seconded By:Councilman Mealy Motion Yes/Aye (5) No/Nay (0) Abstain (0) Absent Adopted Supervisor Krupski,Jr., Councilwoman Smith, Councilman Doroski, Councilman Mealy,Justice Evans None None Jill Doherty Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/12/25 Receipt#: 341237 Quantity Transactions Reference Subtotal 1 Event Fee PBV1-A $300.00 1 Fireworks PBV-1 A. $100.00 1 Late Fee PBV-1 a $600.00 Total Paid: $1,000.00 Notes: Payment Type Amount Paid By CK#1240 $1,000.00 Crossroads Wine LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Crossroads Wine LLC 9 West 57th St. 30th FI New York, NY 10019 Clerk ID: DENISN Internal ID:PBV-la MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIALIMME D PLEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED JON a 6 FOR INTERNAL USE ONLY Southold Town Clerk Special Event Master Permit#: V � I Date of Submission: .3 a Applicant's Name&Title: -e--er Sq Wz-vn L M . Q Applicant's Phone:Wi 0 XK q Email: \ e4r t n e ai�5, COS, Property Owner(if different from above): vl 2 f1%0Vk I k Owner Phone:(63 I) 1 �1 Email: )JO 0 Go w\ Contact Person(if different from above): Contact Phone: Email: Event Venue: Ves-on►t ckrt Venue Address: aJ �aO YA cM V1 , J cl��L Hamlet Ca ck 2_y<— SCTM#'s 1000-Section Block Lot(s) Name of Event(s) -3ok, LO"I` Type of Event(s): k)re Ljr" (Please complete one addendum below for each individual event) Date(s)of Event(s): I 5� a� Is there an approved site plan for the event venue?Yes �N0 [ ] Maximum Number of Persons Attending at One Time(including staff): 3 oo Max#of Cars Expected at Any One Time: /O o Is a tent or other temporary structure being used?Yes[ ]No [V/ If yes,provide of tent provide size(s): Have any of the development rights been sold to the Town of Southold[ ]Yes[ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. Is this event being held to benefit a charitable organization?Yes [ ]No [ If yes,you may be eligible to request a waiver of the special event fee,with the submission of verification and aCAA0,0"je , written request.with this application. Mailing Address to Send Event Permit to: 3 i�a� ^ 1-1F�1 -� 3 SPECIAL EVENT APPLICATION ADDENDUM Please complete one form for each event Applicant/Venue: C.o e L � hit k Date of Event: J Master Permit#(if previously issued) Start Time: AN End Time: 10 P n' Is this special event consistent with the Master Application submitted/approved for this type of event?For example, does this event comply with the initial parking plan,maximum number of attendees,and the size and placement of tent(s)applied for or approved? Yes[✓]No [ ].If no,what amendments to the permit are being requested? Will food be served?[4Yes [ ]No If yes,provide following: Vendor Name: Cr^��seJ (�- Suffolk County permit#: `r�/ " 6d006 7 Vendor Name: Suffolk County permit#: Will outside vendors be serving alcohol?[ ]Yes [VfNo If yes,provide: Vendor Name: Liquor License# Vendor Contact Name: Cell Phone: Will non-food/alcohol vendors be on the premises during the event?[ ]Yes eNo If yes,provide: Describe type of vendor(s) Number of vendors: Day of Event Contact Person: �Q �n Z Phone: E-mail address(print clearly) Will any Southold Town services be requested ['4Yes(Describe below) [ ]No. Police Highway Other rcx U Co ) Will a security company be used for any of the events? [ ]Yes [�]No.If yes,provide the following:name, address and cell number of the security company which will work on the premises, and a description of the duties to be performed: Security Company: W�L x ) Contact Name: Cell Phone: Duties to be performed: Please use additional pages if more are needed. 4 This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event[ ]Yes [V�No ❑ If Yes,Fee of$ has been submitted •E'(If No,Fee of$ has been submitted VThe applicantlowner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an * /additional insured Q A signed and notarized Hold Harmless Agreement naming Southold Town [Y An up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Town /Building Department f� A valid Certificate of Occupancy in all buildings used during the special event. b(A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) 0 Events for three hundred(300)or more people require submission and approval of a traffic control plan o acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. /(See application form for details) `i�J Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 63a'( Da d I Signat Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit 1 2 YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Eyent Plan may be a survey,site plan and/or aerial view(for example Google Earth)of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and.exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including,but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, 5 circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event t make any and all inspections necessary in connection with this Special Event. Print name of Owner S' a e of Owner Print name of Aut iori7hd Person/Representative sign a thorized Perso epresentative l 6 PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS (PLEASE READ CAREFULLY): 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictl�nrohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date,place and use specified above,and for the designated event. Each additional day will require a separate permit application,fee,and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted,although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking ingress/egress/access. tent(s)or temporary structures) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including, but not limited to parking ingress/egress/access. tent(s) or temporary structure( or temporary sanitaiy facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws,and possesses a valid Certificate of Occupancy for any building the public will occupy or used during the special event. 7 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: 8 HOLD HARMLESS AGREEMENT The applicant of this Special Permit shall defend, indemnify and hold harmless the Town of Southold,its officers,employees,and representatives from and against any and all damages, liability,judgments,losses,and expenses,including but not limited to attorney's fees,including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Authorized Agent I , On behalf of: (Name of Business Entity) Dates of event(s): S a Sworn to before me this �1 Day of Jklt,,IL 20]2. TIFFANY J BEREZNY Notary Public-State of New York No.01BE6284112 Qualified in Suffolk County My Commission Expires 06/17/2025 f F 1320 R%-4 r eI : Bay Vine d s� f by Krissie. wine ff� .«,..-: - ,,., ,• '" r. ,r _. "Now, CITGOm Y � T rv' M- � •fir �f .f �✓ 1' Ile ^ r ' x t ' J f t tj # ri ' a �• t A t l s� .� TOWN OF SOUTHOLD—FIRE MARSHAL ; 54375 MAIN ROAD P. 0. BOX 1179 SOUTHOLD,NY 11971-0959 OFFICE (631)'765-1802 FAX(631) 765-9502 F1RE ALARM SYSTEM r. (, CERTIFICATE OF FITNESS AND TESTING WARNING:NOTIFY ALL OCCUPANTS AND'�ANY,AGENCIES WHO+MIGHT RESPOND SEFORETESTTN&SY.STEM."' FAILURE,TO DQ`SO MAY RESU,LTyIN�LEGAL;ACTION:AGAINST THE INSPECTOR .. ESTABLISHMENT NAME:Pe.Conic Bay Winery DATE:5/16/25 ADDRESS:31320 Main Road C.utchogue., NY 11935 FIRE DISTRICT: SQuthOld NAME OF OWNER/AGENT PRESENT: HAS OCCUPANCY CHANGED SINCE LAST VISIT? Greg Gove YES ❑ NO 19 NATURE OF INSPECTION/TESTING/MAINTENANCE: Annual Fire InSPrCtLOn NAME OF CENTRAL STATION:Statewide Monitoring Corp [PHONE fl TO CENTRAL ST!fATION:718-392-6666 TYPE OF SYSTEM: MANUAL❑ AUTOMATIC B VOICE EVACUATION❑ OTHER❑ CENTRAL STATION❑; REMOTE❑ PROPRIETARY❑ AUX❑ Carbon Monoxide Integrated: Yes [m] No �( LIST ANY/ALL DEFICIENCIES � i I i i WERE THESE DEFICIENCIES CORRECTED?YES NO IF NOT,WHY? i . CERTIFICATION:,I,-AN EMPLOYEE OF THE INSPECTING FIRM LISTED BELOW,DO HEREBY CERTIFY THAT THE ALARM SYSTEM DESCRIBED ABOVE WAS INSPECTED IN,'ACCORDANCE WTI H THE APPLICABLE PORTIONS OF=NFPA 72(2016 VERSION) PARTICULARLY CTIAPTER,7 AS WELL A'' TABLE.10A.3,&SECTION 10.6.2 OENFPA'72.THIS CERTIFICATION ROCS NOT'IMPLY-THAT;ITEMS REQUIRING DAILY,'WEEKLY;,IviONTHIY,'OR QUARTERLY INSPECTION OR-TESTING,WERE PERFORMED AT THE SPECIFIED INTERVALS,BUT'DOES IMPLY A[1'SUCH'ITEMS'W6RE'INSPECTED=OR TESTED AND APPEAR'TO FUNCTION AS:NOTED IN THIS CERTIFICATION AT THE TIME.OF,INSPECTION.ICER`FIFY;THAT•THIS.INSPECTION HAS BEEN` k?ROPERLY'CONDUCTED AND ALL OF THE ABOVE;STATEMENTS:ARE TRUE AND,,CORRECT TO;;THE BEST of�vLY KNOWLEDGE INSPECTING FIRM INFORMATION COMPANY NAME:Lighthouse Security Inc NYS LICENSE NUMBER: 1200,0.022174 COMPANY ADDRESS: 1149 Old Country Rd Ste D5 Rvhd PHONE:63.1-727-2728 INSPECTOR'S NAME:Andrew Santacroce SIGNATURE , Y L 1»TE 5/.16/25 i9aa✓✓�w�,%�- ORIGINAL COPY WITH SIGNATURE IS TO BE SUBMITTED TO THE TOWN OF SOUTHOLD FIRE MARSHAL. A COPY IS TO BE LEFT ON SITE AT THE FIRE ALARM PANEL. OFFICE USE ONLY: DATE RECEIVED p'�flFf01�r TOWN OF SOUTHOLD-FIRE MARSHAL ; 54375_MAIN ROAD P. O. BOX 1179 SOUTHOLD,NY 11971-0959 OFFICE(631) 765-1802 FAX (631) 765-9502 FIRE ALARM SYSTEM� ' � ' CERTIFICA FITNESS,.AND TESTING TE OF a, s WARNING:NOTIFY ALL OCCUPANTS AND ANY AGENCIES WAO:MIGHT RESPOND BEFORE,TESTIN_G SYSTEM FAILURE TO DO SO MAY RESULT`IN LEGAL�ACTI6N AGAINST THE INS,P,ECTOR 'r` ESTABLISHMENT NAME:Peconlc Bay Winery Tasting DATE:5/16/25 ADDRESS:31320 Main Road Cutchogue, NY 11935 FIRE DIS'TRICT:Southold i NAME OF OWNER/AGENT PRESENT: G OVO HAS OCCUPANCY CHANGED SINCE LAST VISIT? GregYES ❑ NO B NATURE OF INSPECTION/TESTING/MAINTENANCE: Annual,Fire ln$prctlon NAME OF CENTRAL STATION:Statewide Monitoring Corp PIIONF 4 TO CENTRAL STAIION:718-392-66.66 TYPE OF SYSTEM: MANUAL❑ AUTOMATIC® VOICE EVACUATION❑ OTHER❑ CENTRAL STATION D REMOTE❑ PROPRIETARY❑ AUX❑ Carbon Monoxide Integrated: Yes F No LIST ANY/ALL DEFICIENCIES Replaced (1 ) SRK Outside_ Strobe I WERE THESE DEFICIENCIES CORRECTED?YES■NO IF NOT,WHY? CERTIFICATION:,1 AN EMPLOYEEOF,THE INSPECTING FIRM LISTED BELOW,<DO HEREBY CERTIFY THAT THE ALARNL;SYS,TEM DESCRIBED ABOVE WAS'INSPECTED IN ACCORDANCE WITH THE`APPLICABLE;PORTIONS",0 NFPA 72(2016 VERSION);PARTICULAIZLY;CHAPTER 7 AS,WELI A§; TABLE 10.4.3'&SECTION 16.6.2 OF NFPA 72.THIS=CERTIFICATION DOES NOT IMPLY THAT IT'EMS,REQUIItINGDMLY,WEEKLY MONTHLY;OR QLIAR'1'ERtiY INSPECTION OR TESTING WERE PERFORMED AT THESP.ECIFIEI)INTERVALS,rBUT,DOES'9MPEY AI L SUCFI;ITEMS;WERE TNSPECTED;OR ' TESTED AND APPEAR`TO FUNCTIONtAS'NOTED IN THIS CERTIFICATION AT;THE Trkt OF INSPECTION:I CERTIFY THATTHIS INSPECTION HAS BEEN PROPERLY CONDUCTED AND ALL OF-THE ABOVE,STATEMENTS ARE TRUE_AND,�CQRRECT TO THE BEST OF IJIY KNOWC EDGE INSPECTING FIRMMI INFORMATION COMPANY NAME:Lighthouse Security Inc NYS LICENSE NUMBER: I2O.000221.74 COMPANY ADDRESS:1 149 Old Country Rd S.te N Rvhd PHONE:63.1-727-2728 . INSPECTOR'S NAME:Andrew. Santacroce SIGNATURE DATE:5/1.6/25 ORIGINAL COPY WITH SIGNATURE IS TO BE SUBMITTED TO THE TOWN OF SOUTHOLD FIRE MARSHAL. A COPY IS TO BE LEFT ON SITE AT THE FIRE ALARM PANEL. OFFICE USE ONLY: DATE RECEIVED