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HomeMy WebLinkAboutBrock, Margaret RESOLUTION 2025-466 ADOPTED DOC ID: 21397 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-466.WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 10,2025: RESOLVED that the Town Board of the Town of Southold hereby amends Resolution Number 2025-401 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J Krupski, Jr to execute a Consultant Agreement with Margaret Brock, for services to be performed at the office of the Highway Superintendent, for a maximum duration of two months effective June 2, 2025,to expire on July 31, 2025 and not to exceed 17.5 hours weekly, at a rate of$48.50 per hour, to be a legal charge to Highway budget line A.5010.4.500.ioo, all in accordance with the Town Attorney. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilperson SECONDER:Anne H. Smith, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr Professional Services Agreement: Confidential Secretary Consultant AGREEMENT made this T7thday of June, 2025 between the Town of Southold, a municipal corporation with a principal place of business located at 53095 Main Road, Southold, New York (hereinafter "Town"), and Margaret Brock (hereinafter"Consultant"). That in consideration of the covenants and agreements herein contained, to be performed by the parties hereto, and of the payments hereinafter agreed to be made, it is mutually agreed as follows: WITNESSETH 1. CONSULTING PERIOD: June 2, 2025 —July 31, 2025 Not to exceed 17% hours per week. 2. CONSULTING SERVICES: I. The Consultant agrees to perform the following services: a. Provide confidential secretarial services to the Southold Town Highway Superintendent including but not limited to preparation of confidential correspondence, contracts, agreements, memoranda, email, telephone and other communication between the Highway Superintendent and internal and external entities; b. Provide primary assistance in the education and training of the new Confidential Secretary to the Highway Superintendent, in order to familiarize said employee with department procedure and protocol, in addition to job duties and responsibilities; c. Familiarize the new Confidential Secretary with new and existing contracts, tracking of contract deadlines and renewals; d. Provide preparation and response support for emergency events requiring Highway Department employee allocation and resource dedication; e. Prepare and process confidential employment records, including daily payroll and employee accrual tracking; f. Provide training and assistance in responses to resident inquiries; g. Provide training and assistance in the preparation of Southold Town Highway Budget, monthly expenditures and financial reports; h. Provide training and assistance in the tracking of Department assets and supplies; 3. During the pendency of this Agreement,the Town will provide Consultant with access to the Town Highway Department administrative offices and facility, including access to all computer software, office equipment, laptop and work station. 4. The Consultant shall be compensated the rate of$48.50 per hour. Requests for payment for services provided under this Agreement shall as be directed by the Town, at a minimum frequency of monthly, no later than fourteen (14) days from the close of each calendar month. All such requests shall include dates and hours worked and any other material requested by the Town. Page 1 of 2 5. This Agreement shall be deemed personal and non-assignable by either party. In the performance of all services under this Agreement, Consultant shall operate as an Independent Contractor and not an employee of the Town. Consultant shall have no power or authority to act for, represent or bind the Town in any manner and shall not be entitled to any benefits provided to Town employees, including but not limited to, vacation pay, sick leave, retirement benefits, life insurance, holiday pay or any other benefit afforded employees of the Town. In this regard, the Town will not withhold any federal or state income taxes or FICA from the Consultant's compensation. 6. The Consultant shall comply with all Federal, State, County and Town statutes, laws, ordinances, codes, rules and/or regulations which pertain to Consultant's work under this Agreement. 7. Any waiver by the Town of any term, condition, covenant and/or provision of this Agreement shall not be deemed as a waiver at any time thereafter of the same or any other term, condition, covenant and/or provision of this Agreement. The failure of the Town to assert any right or privilege shall not be deemed a waiver or relinquishment thereof. 8. This Agreement shall be construed pursuant to the laws of the State of New York. 9. The foregoing Agreement embodies the entire Agreement between the parties with respect to the subject matter described herein. It shall not be changed or modified, except in writing, and executed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by their respective authorized representatives as of the day and year first set forth above. Town of Southold Margaret Brock By: Albert J Krupski, Jr., Supervisor Page 2 of 2 RECEIVED COVER SHEET FOR DOCUMENTS JUN 2 3 203 DW P SENT T0Southold Town Clerk : 1 I Sent By: TOWN ATTORNEY, PAUL M. DECHANCE DEPUTY T/A, JACK SQUICCIARINI ASSISTANT T/A, JULIE M. MCGIVNEY ASSISTANT T/A, BENJAMIN JOHNSON CONFIDENTIAL SECRETARY, AMY SCHLACHTER, Tyre of Agreeme nt : : Nature of Contract/Agreement