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HomeMy WebLinkAboutPeconic Land Trust 2025-17 ao�osuevoix o0 9� RESOLUTION 2025-438 ADOPTED DOC ID: 21340 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-438 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 10,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Peconic Land Trust,to hold Special Event 2025-17 at Krupski Farms, 38030 NY-25, Peconic,New York as applied for in application PLTla for'Though Farms and Fields 2025' on Sunday, August 3rd, 2025 from 4PM-8PM. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [5 TO 01 MOVER: Brian O. Mealy, Councilperson SECONDER:Anne H. Smith, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski RECUSED: Albert J Krupski Jr Special Event Master Permit#: LT i Q TC Checklist for Special Events Farms/Wineries/Private Events Applicant Name ?9-r-mic Land Type of Event(i.e. Community Event,Wedding, etc.): chf m I( JT Application(Master/ Event) Date Received: /' /Zq/202 Addendum(s) No. of Addendums attached: Date Received: / /202_ Same type of event as Master? Y N Fees to be collected: Master/1st Event fee($300.00) Date Received: 4 /2q/Z025 $300.00 Addendum(s)($50/Addendum) Date Received: / / Total Due: $ Late Application fees: $500.00-30-59 days before event Total Due: $ $1,000.00 - 14-29 days before event Total Due: $ Total Paid: $ 300.00 Check#(s): qO 175 JCurrent Certificate of Ins. V Hold Harmless Agreement JApplication sent for approvals to the following people: Gwynn Schroeder ✓ Denis Noncarrow V Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. - 2 i MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT PLEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED RECEIVED FOR INTERNAL USE ONLY Special Event Master Permit Southold Town Clerk Date of Submission: 04/29/2025 Applicant's Name&Title: Bridget Q. Micieli-Martinez,Senior Manager of Events, Peconic Land Trust Applicant's Phone: 631.283.3195 ext. 113 Email: BMartinez@PeconicLandTrust.org Property Owner(if different from above): Al Krupski, Krupski Farms, 38030 NY-25, Peconic, NY 11958 Owner Phone: 631-942-7326 Email: alkruskitown@yahoo.com' Contact Person(if different from above): Bridget Q. Micieli-Martinez, Peconic Land Trust Contact Phone: 631-283-3195 ext. 113 Email: BMartinez@PeconicLandTrust.org Event Venue: Krupski Farms 1 Venue Address: 38030 NY-25 Hamlet Peconic i SCTM#'s 1000-Section 085.00 Block 03.00 Lot(s) 008.000 Name of Event(s) Through Farms and Fields 2025 A farm to table country supper celebrating 42 years of the work of the Peconic Land Trust which includes Type of Event(s):the conservation, preservation,and stewardship of natural lands and working farms on the East End of Long Island.(Please complete one addendum below for each individual event) Date(s)of Event(s): 08/03/2025 Is there an approved site plan for the event venue?Yes [ ]No [. ] Maximum Number of Persons Attending at One Time(including staff): 385 Max#of Cars Expected at Any One Time: 175 J Is a tent or other temporary structure being used?Yes [X]No [ ] If yes,provide of tent provide size(s): 60'X120' ; 30 'X 40' Have any of the development rights been sold to the Town of Southold [ ]Yes [X]No and/or Suffolk County Agricultural Program? [. ]Yes [X]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place.. Is this event being held to benefit a charitable organization?Yes [X]No [ ] If yes,you may be eligible.to request a waiver of the special event fee,with the submission of verification and a written request.with this application. Mailing Address to Send Event Permit to: Peconic Land Trust, 296 Hampton Road, Southampton, New York, 11968 3 SPEC AL EVENT, .APPLICATIONADDENDU M Please complete one form for each event " Peconic Land Trust Applicant/Venue: Date of Event: 08103/2025 Master Permit#(if previously issued) 4 8 PM PM Start Time: End Time:.. . Is- this special event consistent,with the Master Application submitted/approved for,this type of event?For;example; does this event comply with the:initial parking plan,maximum number of attendees,and the size and placement of tent s a lied for:or a roved? Yes No: If no,what amendments to the permit,are,being requested? Will food be served?;[X]Yes [ ]No: If yes,provide'following: Art of Eating: County p [. Vendor Name: g Suffolk Coun emit#: gyp Vendor Name: 'Little Ram Oysters : Suffolk County'permit#: pa:� Will outside vendors be serving alcohol?[X]Yes [. ]No, : If yes,provide: . :Art of Eating Vendor Name: Liquor License# Vendor�Contact.Name: John Kowalenko, Cel Phone: 631 .603.2565 Will. non-food/alcohol vendors be on the'premises during the event? Yes No 'If es provide: p g [ l: � .. Y ,p. Describe type of vendors). Number of vendors , .. Bridget Q. MicielkMartinez, Senior Mari r'of Events, 631: 31:2.6224 Day of Event Contact Person: one: E-mail address(print clearly) BMartinez@PeconicLandTrust:org Will any:Southold Town serve''ces,berequested []Yes,(Describe below) [X]Na. .Police_Highway. . . .Other .'Will a-security company be used for any of the events? [X]Yes,'[ ]No.If yes,provide]the following: name, address and cell number ofthe security-company,which will work on the premises,and a:description of the duties to be'performed: 'Security Company: . : Roman Sanford, LLC. Co 631:6 Contact Name: Luke McNamara, CEO: . Cell Phone: 1,8'3397 Duties• . to be performed;. Point and.Direct Parking Assistance„Security for Medical:Emergencies,. Please use additional paaes if more are needed. YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next pace) A ParkinyMvent Plan may be a survey,site plan and/or aerial view(for example Google Earth)of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan.showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event, Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, 5 circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event be r— T er-L 0,_r Ilk I, Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative 6 PERMISSION IS HE REBY GRANTED:SUBJECT TO THE FOLLOWING CONDITIONS (PLEASE:READ CAREFULLY): 1. By acceptance of this,per-mit, applicant agrees to adequately supervise and direct.all parking to be,on. 'the:premises or at another site,and to provideparking assistants and'any additionalaraffic controls necessary: . for this event..Parking is strictly prohibited on ANY.Town, County or.State Roads or Rights.of. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic, controller in accordance with the attached,approved traffic:control plan. 3. One on-premises"sign not larger than six 6 's 'dare feet in size may be displayed not lon' er.than P � g ( ) q Y . g �rh' (30) days before this event, and removed immedi'ately'after the event. Directional parking signs shall be;. adequately displayed. 4. Applicant indemnifies and:holds:harmless the Town of Southold from all claims, damages; expenses, ',suits and losses includin bu t not limited: attorne 's fees arisiri 'from activities under this permit. .: . .. .. g Y g: , P.. P r . 5. Tent ro prop must receive: permtt approval;from,'the Southold Town:Building Inspector before placement on the Pr P rtY and must meet all fire:and safety codes. 6...This permit is valid only for the time',date,place and use specified above,and for the designated event. . Each.additional day will require a separate permit application, fee, and related documents for review, etc. . at least 60 business days prior.'to the scheduled event. 7. Adequate tem ora sanitary facilities must'be provided b q p ry ry p y'applicant for this.everit and applicant agrees to remove the aemporary facilities'from the premises within 48 hours after the day of the event:: : '8. : On-site food preparation is NOT permitted;although food inay be catered subject to all Suffolk County: Department:of Health regulations: g parking, 9. N0"activities associated'with this event, includin but not limited'toingress/egress/access,; Lent (s) or temporary structure(,or temporary sanitai facilities; shall be conducted.on Town of Southold: Purchase of Development Righm land. 10.:NO activities:associated with this ewnt., including but not limited to parkiriz ingress/egress/access: " tent(s) or temporary• structure, or temporary sanitary facilities, shall be conducted on•Suffolk CountyCounty: Purchase of Development Rights-land without a permit issued by the Suffolk County Farmland Committee. . 11 Issuance of this permii does not authorize in any manner the occupancy of any building.exceeding the. legal limitations under.the fire code or other codes which would prohibit such increased.occupancy. Access12. shall be provided f6r emergency vehicles,to all public,assembly areas,all,buildings;all work . areas and any additional area where emergencies may occur: Two emergency-fire:exits and exit path from.the building(s) on the .property, to a publk way or remote safe.area,.shall'remain,open.and unobstructed at all times. .. : : 11::Owner assures full compliance with all'fire;safety,building,:and:other Town laws,.and:possesses a valid. Certificate of Occupancy for any building the public will occupy or,used during the special event. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: 8 PECONIC LAND TRUST April 291h,2025 Special Event Permit Application Attachments Organizer:Peconic Land Trust(501c-3 Non-for-Profit) Name of Event: Through Farms and Fields-ari afternoon farm to table country supper celebrating the past 42 years of land conservation August 3,2025 Point of Contact 1. Yvette DeBow-Salsedo,,Vice President 2. Bridget Micieli.-Martinez,Senior Manager of Events and Marketing 296 Hampton Road Southampton,NY 11968 Work Phone:631.283.3195 ext. 113 Cell Phone: 631.312.6224 J bmartinez@peconiclandtrust.org J Location: Krupski Farms 3803 NY-25 Peconic, NY 11958 Site Diagram in the Attached. Setup:Friday,August 2,2025 Actual Event:Sunday,August 3,2025 from 4 p.m. to 8 p.m. Cleanup: Monday,August 4,2025 Nature of the Event: Through Farms and Fields is a country supper featuring locally grown produce,locally caught fish and'locally grown/produced wines and beer with an educational program focused on the conservation story of the farmland,woods and historic site.The late afternoon/early evening event would include a presentation by the Peconic Land Trust's President and founder,John v.H.Halsey,to honor members of the farming community that were leaders in land conservation. The purpose of this event is to shine a light on the conservation efforts of the Peconic Land Trust,local landowners of agricultural lands, woodland, open spaces and historic resources.This would be the third Through Farms and Fields event(now in its 23rd year) on the North Fork.We will celebrate the past 42 years of conservation successes that protect our agricultural heritage and rich community character. 350 attendees We plan on having tents on the property and will have contacted the Southold Town Building Department to begin application processes. Fees:In the attached,but also request the fees to be waived due to our non-profit 501c73 classification. Insurance Certificate in the attached. i c i ' l HOLD HARMLESS AGREEMENT The applicant wCom i C uO —rp— of this Special Permit shall defend, 44OX indemnify and hold harmless the Town of Southold,its officers, employees, and representatives from and against any and all damages, liability,'judgments, losses, and expenses,including but not limited to attorney's fees,including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: �v e -�B y„ 9,,authorized Agent On behalf of: (Name of Business Entity) Dates of event(s): Sworn to before me this Day of , 20,,7 Kathleen Kennedy , Notary Public State of New York ;} No. OIKE6047674 Qualified in Suffolk County Commission Expires 09/05/201ie' 9 ��� .rc$.� � '•-�,%Y s «III..Y'� �"`.�.b` �. _ 38030 Mx Road Paco 01 • .' �. ` Tax MaP�1006085.OD D3 vu .�y • ., PARCkLID ` UC `.V. '\ � A6DRF.SS ?t3030 U3U M R a .If 4 CITY f' r - ZIP CODE 11958 'J ACRE CALCULATED/9565000 10 )i LAND USE CODE 120'FIELD_R SPS OWNER ALBER7'KRUF91 . +, •+'" .i x� '� [ - REPORT AN ADDIIESS ISSUE at %. t `4 • .yS, ` g %F x�°\ �' �L1` .fit I� j• � 1 1 I i �l44 n '► t'"� 1` • r• ,• a. ` tT _ ,, }1 e z. r i� , `\•e It L e ti4 y.,' t�.. . -{ IV I.M R t - � + :�.f� - � ,. �,.. 1. '«. x ,.` }a ,i,,��. � � y ,:!�,\ ���� y� ..,1"• � . > s it r M ��►` P E C O N I C LAND TRUST Krupski Farms oH—rtonR—d I POfi-1996 W30NY-25 Through Farms and Fields Event Site Aerial ,.�mhampinn.NY 119M14 Peconinic,NY wwwR unleCanJ7rust.urg 611,293.3195 Town of Southold August 3rd,2025 Diagram ENTRANCE 1: "YID a �7, r �\ PECONIC LAND TRUST Krupski Farms a3 Nei 1­ 38030 NY-25 Through Farms and Fields Event Site Aerial ,.-11thImpum,NY i 19M19 Peconinic,NY 29 i.t 195 Town of Southold Parking Diagram wwwAY�v<Lan�7rusl.u[� August 3rd,2025 M111. rR Y oG� ILI Mam 6 PECONIC LAND TRUST Krupski Farms 11—p—ko.d i PU Pon O]6 38030 NY-25 Through Farms and Fields +nurt—p—nr r1969 - w•w 1k..i,L—d7r"-.rg Peconinic,NY August 3rd,2025 Event Site Diagram (3LIRi.1195 Town of Southold �caQ 0,41 t� lZej f- fi � f h / At 'P PECONIC LAND TRUST Krupski Farms "^ii—p—Road I PO Rm 1>>r• 38030'NY-25 Through Farms and Fields k..j,Lm —t. Event Site Diagram wwwR uiudand7msl.orR Peconinic,NY August 3rd,2025 - r 31._>R3.3195 Town of Southold l Parking Plan 2025 Through Farms and Fields anticipates approximately 150 guest vehicles, which. will be parked in a segregated, fallow farm field, adjacent to the party site (please refer to attached site plan). Additionally, staff vehicles, wait staff vehicles, will park in this designated area. Access to the parking area is easily obtained by a farm road which is accessed via Main Road/NY-25. Approximately 2 catering/vendor trucks will be parked on the site, adjacent to the catering/cook tent area. r Plan for Disposal of Garbage, Trash, Rubbish and Sanitary Waste and Sewage 2025: At the event site there will be an 8-yard dumpster with lid from Winters Brothers which will be in place during the day of set-up (08/02/2025) through the day of clean-up. On the day of clean-up (8/4/25) the dumpster will be removed. There will be trash/rubbish bins available for general waste in the cocktail tent and the cook tent (all rubbish from the dinner tent will be taken to the dumpster/bins in the cook tent). All trash/rubbish bins will be emptied into the dumpster. At the event site there will be a (male and female) port-o-john trailer provided by Island Portables. There will also be an additional handicap bathroom available also from Island Portables. Emergency and Security Plan 'I Through Farms and Fields 2025 Title of Event: Through Farms and Fields 2025 Date(s) of Event: August 3, 2025 Event Description: Annual gala fundraiser -farm to.table early afternoon supper Location: Krupski Farms, Peconic, New York On scene person in charge of event:. r Name:Bridget Micieli-Martinez, Event&Design Manager, cell.phone: 631.312.6224 Yvette DeBow-Salsedo, Vice—President, cell phone: 646.284.8028. Email Address:BMartinez@PeconicLandTrust.org YDebowPeconicLandTrust.org Medical Emergencies Procedure: All medical emergencies will be reported Police, EMS or.event personnel as soon as possible either in person or via phone. Event personnel, when notified, will call directly to 911 and report the incident/problem. Next, the contracted security company, Roman Sanford will be notified so that staff may begin to respond to clearing ingress and egress for emergency vehicles: Responding emergency vehicles will be granted access to the site through the driveway located at 38030 NY-25, Peconic, NY, or depending on the location of the emergency, a location determined by Police or EMS. The onsite person in charge or event manager will make sure an area is open to allow emergency personnel, vehicles and equipment to access the event grounds whenever emergency assistance is needed and this access shall be maintained throughout the event. The nearest hospital for receiving patients is Stony Brook Eastern Long Island Hospital 201 Manor PI, Greenport, NY 11944. Police Emergencies For all police emergencies 911 will be called immediately. All Emergency vehicles will be granted access to the site through 38030 NY-25, Peconic, NY (please refer to attached map). Police enforcement will be provided by the Southold Police Department. Fire Emergencies For all fire emergencies, 911 will be called. All Emergency vehicles will be granted access to the site through, 38030 NY-25, Peconic, NY (please refer to attached map). Onsite personnel will assist with evacuation to the parking field adjacent to the event site or if this area is unsuitable to an area designated by the fire personnel or police. Vehicles should not be moved during an emergency response.It is recognized that exiting traffic would inhibit and/or place arriving emergency responders and exiting individuals in peril. Portable fire extinguishers are located in each tent. Additional-Firefighting.equipment in the nature of water hookup is located on event site next to the dining tent. Lost Child Procedure: Police and onsite event personnel will be notified. In the event.a lost child is found he/she should remain at the location he/she is found at unless the location is unsafe or impractical or until it is determined that it is impractical to remain at the location. The child, if able, will be asked to provide parent/guardian information. Audio equipment is available onsite and an announcement-will be made at the decision of on scene police personnel. The child will remain under the supervision of police personnel or their designee (Peconic Land Trust Staff Member Kathy Kennedy) who will ensure the child is comfortable and safe until his/her parent/guardian arrives. Parental identification shall be verified prior to. release of the child. Weather Emergency: In the event of any weather emergency the police, event coordinator or onsite event personnel may decide to halt the event for the safety of participants and the public. At no time will the decision to halt an event due to a weather-related event by the police be overridden by others. Coordination for the safety of participants and spectators will be accomplished by the event coordinator utilizing PA system, all volunteers and Peconic Land Trust Staff to inform attendees of situations and of next steps. During the entire evacuation/relocation process the local Southampton Police department will be apprised of its progress and status. If and when the weather emergency has passed, a decision will be made by police personnel and the event coordinator as when to allow the event to resume. - Communication Plan: All onsite event personnel, event coordinator, EMS, fire and police personnel must have a means of communication during the event. This will be accomplished by cell phone communication and face to face. Personnel: Event Manager: Bridget Micieli-Martinez, 631-312-6224 Vice President Yvette Debow 646-284-8028 Volunteer Coordinator: Kathy Kennedy 631-278-6183 Emergency Numbers: Police Emergency 911 Town of Southold Police Department 6317765-2600 Stony Brook Eastern Long Island Hospital 631-477-1000 OSHA 631-334-3344 New York State Police 631- 728-3000 Poison Control 800-222-1221 Southold Highway Department 631-734-5211 Suffolk County Highway 631-852-4070 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT *.* Date: 04/30/25 Receipt#: 339398 Quantity Transactions Reference Subtotal 1 Event Fee PLT 1a $300.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#90175 $300.00 Peconic, Land Trust Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Peconic, Land Trust PO Box 1776 Southampton, NY 11969 Clerk ID: DIANAF Internal ID:PI_T 1a Noncarrow, Denis From: Noncarrow, Denis To: Bridget Micieli-Martinez(she/her) Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: Special event resolution Attachments: Printout-21340-1034-M65293.doc HI Bridget, Please see your attached Resolution for your special event. Any questions,give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications.Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1