HomeMy WebLinkAboutRoad Treatment 1
, . RESOLUTION 2025-343
ID
u� ADOPTED DOC ID: 21270
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-343 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 29, 2025:
RESOLVED that the Town Board of the Town of Southold hereby authorizes Supervisor Albert
J. Krupski, Jr. to exercise the one-year option agreement extending the Contractual Agreement
between the Town of Southold and Corazzini Asphalt in connection with Type 6 Asphalt Road
Treatment, Type 6 Asphalt Road Treatment supplied and picked up by the Town, and Hot Mix
Asphalt Concrete - Base Coat, subject to the approval of the Town Attorney.
Denis Noncarrow
Southold Town Clerk'
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilperson
SECONDER:Anne H. Smith, Councilperson
AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr
'"-
THIS AGREEMENT made and entered into this I day of June, 2025 by and between
the Town of Southold (hereinafter referred to as "Town"), a municipal corporation organized
and existing under and by virtue of the laws of the State of New York(mailing address: c/o
Denis Noncarrow, Town Clerk, Town Hall, P.O. Box 1179, Southold, New York 11971-
0959), party of the first part, and Corazzini Asphalt, Inc. (hereinafter referred to as
"Contractor") with an address of P.O. Box 1281, Cutchogue, New York 11935, party of the
second part.
In accordance with the terms of the accepted bid Agreement dated May 22,2024, and
attached herewith, the parties agree as follows:
1. The existing agreement provides at paragraph"8" that the "contract
period may be extended for up to one (1) additional year upon mutual
agreement-of the Town and Contractor".
2. The parties mutually agree to extend the Agreement for a period of one
additional year,to expire on May 22, 2026 for services identified as "Asphalt Road
Treatment (Hot Mix Asphalt Concrete-Base Coat and Hot Mix Asphalt Concrete
Type 6 Top").
3. All other terms and conditions of the original Agreement shall apply.
4. This Agreement may be executed by the parties hereto in separate
counterparts, each of which when so executed and delivered shall be an original,
but all such counterparts shall together constitute one and the same agreement, and
all signatures need not appear on any one counterpart. Executed copies of the
signature pages of this Agreement sent by facsimile or transmitted electronically in
Portable Document Format or any similar format, shall be treated as originals, fully
binding and with full legal force and effect, and the parties waive any rights they
may have to object to such treatment.
5. This Agreement constitutes the complete understanding of the parties.
No modification of any provisions thereof shall be valid unless in writing and
signed by both parties.
IN WITNESS WHEREOF, the Town of Southold has caused its corporate seal to
be affixed hereto and these presents to be signed by Albert J. Krupski, Jr, its
Supervisor, duly authorized to do so, and the Contractor has caused its corporate
seal to be affixed hereto and these presents to be signed by its President, the day
and year first above written.
Town of Southold
By: fi
Albert J. I pski, Jr., upervisor
Corazzini Asphalt, Ire .
By:
Richard orazzini, President
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I Iot Mix Asphalt Concrete hem # 5
"Type 6 Top'' Year 2024-25
ITEM NO. 5
SPECIFICATIONS
FOR THE PURCHASE & APPLICATION OF
ASPHALT ROAD MATERIALS
HOT MIX ASPHALT CONCRETE
- "Type 6 Top"
NOTE: THE TOWN OF SOUTHOLD WILL
ALSO REQUIRE +/- X3 ,1600 SQUARE YARDS
(more or less as may e needed) OF PAVEMENT
TO BE APPLIED O FISHERS ISLAND.
THE CONTRACTOR SHALL BE REQURIED TO
NOTIFY EACH RESIDENT AT LEAST 24
HOURS PRIOR TO ANY WORK ON TOWN
ROADS. RESIDENTS MUST BE RE-NOTIFIED
AFTER- DELAYS DUE TO INCLEMENT
WEATHER OR JOB OPERATIONS.
Hot Mix Asphalt Concrete Item 4 5
"Type 6 Top": Year 2024-25
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall
not be detached from the bid package. Failure to comply with this requirement will coil stitute.grounds for
rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the
specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications",
and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of
bidder.
The bidders shall write in ink, both in words& numerals, the price for which he proposed to furnish all
materials, plant, equipment; tools, shoring or bracing, or other facilities, &to perform all labor and services
necessary for the proper completion of the work in strict accordance with the plans and specifications, and
subject at all times-to the approval of the Highway Superintendent.
Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope
and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing
the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the
proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour
and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond
or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold.
As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified
checks accompanying such proposals as, in his judgment, would not likely be involved in making the award.
All other proposal quantities will be held until the contract and contract bond have been executed after
which they will be released or returned to the respective bidders whose proposals they accor0panied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the specifications and fully inform .themselves of all conditions and,
matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or
omissions from the specifications, or other documents or should he be in doubt as to their meaning, he
should at once notify the Highway Superintendent who may issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, authorized agents; and other interested parties are invited to be present.
2
n
Hot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25,
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to
make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best
interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money
bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for
receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency
and responsibility of the bidder and his sub-contractors will be considered in making,the award. The Town
reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract
form will be a Standard form of Agreement between Owner and Contractor.
The Town will either award the project or reject all proposals received within forty-five (45) days after
formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk &
no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the hour set
for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the
proposals, when such proposals are reached, it will be returned to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without
limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be
rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be
rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also
reserves the fight to reject any bid if the evidence submitted in the qualification statement or an
investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the
obligations of the contract and to complete the work contemplated therein. Conditional bids will not be
accepted.
H. PLANT&EQUIPMENT
The bidder shall State in his bid that be has available or under his control, plant and equipment of the
character and in the amount required to complete the proposed work within the specific time.
I TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a
firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the
Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the
Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement
effected by the acceptance of the Proposal
Hot Mix Asphalt Concrete Item # 5
"Type 6 Top" Year 2024-25
The damages to the Town for such breach will include loss from interference with his construction program
and other items; the accurate amount of which it will be difficult or impossible to compute. The amount of
the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the
Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal
shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at
there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and
acceptance thereof shall be mill and void, and the Town shall be entitled to liquidated damages as above
provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The
Contractor is responsible for being familiar with the latest available schedules.
INSURANCE REQUIREMENTS
The Contractor shall not commence any work until he has obtained, and had approved by the Town of
Southold, all of the insurance that is required under this contract which has been enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage Insurance
Contractor's Protective Liability and Property Damage Insurance
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory
proof of carriage of the above required insurance has been posted with and approved by the Owner.
Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract,
Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of
any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's
Compensation Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the Contractor.
Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life
of this Contract such Public Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this Contract from claims for damages four personal injury
including accidental death as well as from claims for property damage which may arise from operations
under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or
indirectly employed by either of them, and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily
injuries, including wrongful death to each person and subject to the same limit for each person in an amount
not less that One Million Dollars. ($1000,000.00) on account of each accident.
4
l lot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25
Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on
account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for
damages on account of all accidents.
Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage
Insurance must be so written to include Conti-actor's Protective Liability and Property Damage insurance to
protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also
name the Town of Southold as an additional insured.
Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the
Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public
Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject
to that limit for each person,a total limit of One Million Dollars ($1,000,000.00) for all damages arising out
of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective
Property Damage Insurance providing for a limit of not Iess than One Million Dollars ($1,000,000.00)for
damages arising out of injury to, or destruction of,property in any one accident and subject to that limit per
accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of
injury to, or destruction of,property during the policy period. This insurance must fully cover the legal
liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs
work in connection with the project either for or in cooperation with the Contractor or as an aid thereto
whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents
or if the Owner directs or supervises the work to be performed by the Contractof.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any
subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph,
the Contractor shall furnish the Owner with the original insurance policy.
Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,the
expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall
be endorsed to provide the Owner with any notice of cancellation or non-renewal.
5
Hot Mix Asphalt Concrete Itern 4 5
"Type 6 Top" Year 2024-25
PROPOSAL FORIv1
DATE: NA a aoa q
NAME OF BIDDER: C( \(a z-z,,�v--\ti ph aJt C
TO:
SOUTHOLD TOWN BOARD NOTE: All items listed herein must
TOWN HALL be bid. Failure to bid any
PO BOX 1179 item will be grounds for
53095 MAIN ROAD disqualification.
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in
the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he
has carefully examined all project requirements, including bidding requirements, contract, general and.
special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates
must be included as indicated on bottom page); that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all
materials not provided by the Town (See Specifications) and to perform all the work required to construct,
perform and complete the specified work; and that he will start the work as directed by the Town,he will
accept, in full payment thereof as listed below:
BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top",IN
ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES
WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF:
6
Hot Mix Asphalt Concrete Item # 5
"Type 6 Top" Year 2024-25
BID #1
FURNISH AND PLACE THE FOLLOWING WITHIN
HOT Mix ASPHALT CONCRETE
"Type 6 Top" which includes Tack Coat and seam seal joint all new joints
MADE WITH AN ALLOTMENT OF (30% OF RAP)
RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE
•),::k:fi>,c r,. -��:fir, ae:!r,.a::<�:�:k k:;:*:;:�e•X;(:: •X,>e:l 4,c•J,c x;<:;:Y is x x x;c:;:r,,x>,l•>,e c r;:x>c>,c$ c F x c i;:<•1,:T r�:�:Y h:;::?::F M�c:�:��:k k;< c
0— 100 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
On u V�v ro rtc ve ��
(written in words) Per Ton (written in words) Per Ton
I SO oo . IS
(written in numbers)Per Ton (written in numbers)Per Ton
:;*F:kx:ky�x%k�*�*:k*���:�:k#x>;:�kW**r•*��k•x,=kk:kx�a*k?:#=�a�=*�a **��**�:*k:�yx*��::k�>:x*#ry:�x�c
100—250 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
O ho r-cd 4v ('
e CI��(a s ee✓ u► >red
(written in words) Per Ton (written in words) Per Ton
0 CD
(written in numbers) Per Ton (written in numbers)Per Ton
250—500 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
(written in words) Per Ton (written in words) Per Ton
rq -?Q, of
(written in numbers) Per Ton (written in numbers) Per Ton
7
Hot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25
500— 1,000 Tons
SOUTMOLD TOWN: FISHERS ISLAND:
0"Py� y0 ooays -ivy hord red doaall-(
(written in words) Per Ton (written in words) Per Ton
C414
(written in numbers) Per Ton (written in numbers) Per Ton
Over 1;000 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
Ua ki
ahe,"otx d hAeo Uays f-W V ha%6t.d I&O—en
(written in words)Per Ton (written in words) Per Ton
f p Ll, 0 6 6 � 2-0 0 0
(written in numbers) Per Ton (written in numbers) Per Ton
BID 42
COLD MILLING & REMOVAL
SOUTHOLD TOWN: FISHERS ISLAND:
- doUays S �kendb
(written in words) Per Square Yard (written in words)Per Square Yard
(written in numbers) Per Square Yard (written in numbers) Per Square Yard
BID 93
PAVEMENT KEY CUT
SOUTHOLD TOWN: FISHERS ISLAND:
-T 1@ Uy- adjoyvS T -( o L),r 60
(written"in wo ids) Per Linear Foot (written in w rds) Per Linear Foot
S -2-L( I O'D 0 2-L4 -") "
(written in numbers) Per Linear Foot (written in numbers) Per Linear Foot
Hot Ivlix Asphalt Concrete Item # 5
"Type 6 Top" Year 2024-25
BID #4
HOT RUBBERIZED CRACK SEALING
SOUTHOLD TOWN: FISHERS ISLAND:
n e do Uay..s
(written in words) Per Linear Foot (written in words) Per Linear Foot
I' / oy 'T'-7t00
(written in numbers) Per Linear Foot (written in numbers) Per Linear Foot
:;:•.,:� *�x�;;<•;,:�:�x�Y*�:;:#a%k�x�-�=k;=:<k�:x:;<xx�:>:x•T:��:*� ��*Mx�kx�:�:�:x�Txx�:�:*x-��x�::E:xxxx*�xx
BID #5
SITE PREPARATION— COST PER SQUARE YARD.
Site Preparation shall include the excavation of existing soil to a maximum depth of twelve (12") inches in
depth as directed by the Town.
Sub-soil shall be compacted and a four(4") inch lift of Recycled Concrete Aggregate meeting State DOT
Specification shall be place, graded and compacted in preparation for the placement of asphalt pavement.
SOUTHOLD TOWN: FISHERS ISLAND:
c d of Lips do G{ays
(written in words) Per Square Yard (written in words)Per Square Yar
(written in numbers) Per Square Yard (written in numbers)Per Square Yard
BID #6
TRENCH REPAIR—COST PER SQUARE YARD.
Trench Repair shall include the excavation of existing town placed Recycled Concrete Aggregate to a depth
of 4"in depth as directed by the Town. Once excavated, Hot Mix Asphalt Concrete shall be placed in a
minimum of(2)—2" lifts to provide smooth transition to the existing pavement elevation.
SOUTHOLD TOWN: FISHERS ISLAND:
,Ce�vi (AoLkav�s 0,e Vwr�dff_d (N-&�4dRaVS
(written in woks)Per Square Yard (written in words) Per Square Yard
U , °0 l3Soa
(written in numbers) Per Square Yard (written in numbers) Per Square Yard
>,:'r,.�e•h•J,:!:•le x xv,•;;e ae x:;e r'.:<;e x:k:Y r,.!:J,::;=:F�::Y;{c Mr,.>;e r,r;.�Je:k:,c X�s',=�:�<K$e r,.v,.><x ;c x:;c :�:�:k x<:<:t•J,;;�x '.*x is'x,
9
Hot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the nail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any
deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this
proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept
or reject this proposal or by mutual agreement may extend this time period. L
Signature of Bidder: V—
Business Address:
Telephone Number: l I �- �3 �OO -G
Date:
10
Not Mix Asphalt Concrete Item 4 5
"Type 6 Top ' Year 2024-25
1. DESCRIPTION
Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in
repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year
beginning on the-date that the contract was executed. All Asphalt Concrete shall be delivered and machine
spread upon the surface of roads, driveways,parking fields, street intersections or any other areas requiring
pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public
Works where and as required.
2. MATERIALS
Bituminous Asphalt concrete pavement shall be equal to NYSDOT -Type 6 meet or exceed the following
requirements:
ASPHALT CONCRETE PAVEMENT
Screen General limits Job Mix
Sizes %Passing Total %
1" 100 --
1/2" 95-100 --
1/4" 65-85 +/- 7
1/8" 36-65 +/- 7
No. 20 15-39 +/- 7
No. 40 8-27 +/- 7
No. 80 4-16 +/- 4
No. 200 2-6 +/-2
Asphalt Content, % 5.8-7.0 +/- 4
Mixing& Placing Temperature Range- degrees F 250-325
NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the
Superintendent of Highways
3. WEATHER LIMITATIONS
The material shall be placed only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F
2. The weather is not foggy or raining.
3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement
of the Asphalt Concrete Material.
]l
Hot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25
4. EQUIPMENT; DELIVERY & APPLICATION
All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place
and thickness as specified by the Southold Town Highway Superintendent.No materials will be delivered
on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate
capacity and sufficient storage for the items to be fi.irmshed.
All work shall commence within five (5) Calendar days after receipt of written order. Any reason for delay
in work shall be submitted to the Town in writing explaining the delay. If the.reason is not acceptable to the
Town,work must continue without any further delay.
Bituminous pavers shall be self-powered units,provided with an activated screed or strike-off assembly.
The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane
widths up to twelve (12')feet or thickness up to four (4") inches as may be specified by the Highway
Superintendent.-
After-placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an
approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT
construction manual to obtain a thoroughly compacted pavement.
All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt
concrete material.
5. TESTING
The Town shall have the absolute right to make tests before and after delivery and placement of asphalt
material to determine conformity to Specifications, quality and standards of excellence. The Contractor
agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the.Town.
The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the
Specifications and quality intended. The work shall be executed in the best and most workmanlike manner.
6. SAMPLES
The town at its discretion can request samples of asphalt material provided by winning bidder to have
periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix
provided is to our specification.
7. BIDDER QUALIFICATIONS
The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a
responsible contractor experienced in the kind of work to be performed; that he is financially able to execute
the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently
perform the work as directed within the specified time limits. The bidder-must state exact location of his
Plant Facilities.
12
llot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25
S. MEASUREMENT & PAYMENT
The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual
materials furnished and placed within the Town of Southold from the date of award up to and including one
(1)year thereafter. The contract period may be extended for up to one (1) additional year upon mutual
written agreement of the Town and the Contractor.
Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete
will be measured by the number of tons of compacted material in place. The unit price per ton shall include
the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work.
9_ TRAFFIC MAINTENANCE
The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian
traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The
contractor shall also be responsible for providing all signage and traffic control during this work.
NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the
composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices
submitted for payment.
END OF SPECIFICATION
13
Not iUlix Asphalt Concrete ]temp 5
"Type 6 Top;: Year 2024-25
STATENMENT OF NON-COLLUSION -
(To be completed by each Bidder)
In accordance with Section 1.03-d General Municipal Law, effective September. 1, 1966, every bid or
proposal hereafter made to a political subdivision of the State of any public department, agency; or official
thereof or-to a fore district or any agency or official thereof for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and
affirmed by such bidder as true under the penalties of perjury; non_collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder- certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of knowledge and belief-
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting dompetition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly,to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder- to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy.of the statements contained in this certification, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that C���� -M2:7A�l r of the
(Name of signatory)
J Y-aZ� 1n't �� A L Be authorized to sign and submit the bid m.
(Name of Co poration)
14
Hot Mix Asphalt Concrete Item 4 5
"Type 6 Top" Year 2024-25
Or proposal of this corporation for the following Project:
Item # 5
Hot Mix Asphalt Concrete
"Type 6 Top"
Peconic Lane, Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-
d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or
miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
oC
The foregoing is true and coiTect copy of the resolution adopted by (�Gt2� rig I' _corporation at a
meeting of the Board of Directors, held on the ��-- day
of rA_a , 20 �
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965. Si ature
15
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS 14EREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing wit.ix�_the-To-wri of Southold, the following road treatments:
Gi�T�ppIot�Vlix.As halt Concrete
6. Base Coat
8. Type 6 Asphalt (town pick up)
9. Full Depth Reclamation
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, via
email or will be available for download on the Town website. Copies can be mailed by
calling the Town Clerks office 631-765-1800.
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft,
certified check, or bid bond in the amount of$100.00, will be received by the Town
Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main
Road, Southold,New York, until 2:00 P.M., Thursday, May 23, 2024 at which time
they will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids
and waive any and all informalities in any bid should it be deemed in the best interest of
the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment and item #being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: April 23, 2024 DENIS NONCARROW
S OUTHOLD TOWN CLERK
c �
Hot Mix Asphalt Concrete Item# 6
"Base Coat" Year 2024-2025
ITEM NO. 6
SPECIFICATIONS
FOR THE PURCHASE & APPLICATION OF
ASPHALT ROAD MATERIALS
HOT MIX ASPHALT CONCRETE
"Base Coat"
NOTE: THE TOWN OF SOtJTHOLD WILL
ALSO REQUIRE +/- 30,000 SQUARE YARDS
(more or less as may be needed) OF PAVEMENT
TO BE APPLIED ON FISHERS ISLAND.
THE CONTRACTOR SHALL BE REQURIED TO
NOTIFY EACH RESIDENT AT LEAST 24
HOURS PRIOR TO ANY WORK ON TOWN
ROADS. RESIDENTS MUST BE RE-NOTIFIED
AFTER DELAYS DUE TO INCLEMENT
WEATHER OR JOB OPERATIONS.
1
r
I-lot Mix Asphalt Concrete Item # 6
"Base Coat' Year 2024-2025
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall
not be detached from the bid package. Failure to comply with this requirement will constitute grounds for
rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the
specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications",
and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of
bidder.
The bidders shall write in ink, both in words &numerals, the price for which he proposed to furnish all
materials, plant, equipment, tools, shoring or bracing, or other facilities, &to perform all labor and services
necessary for the proper completion of the work in strict accordance with the-plans and specifications, and
subject at all times to the approval of the Highway Superintendent.
Proposals,together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope
and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing
the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the
proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour
and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond
or certified check in the amount of one hundred ($ 100) dollars payable to the Town of Southold.
As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified
checks accompanying such proposals as, in his judgment, would not likely be involved in making the award.
All other proposal quantities will be held until the contract and contract bond have been executed after
which they will be released or returned to the respective bidders whose proposals they accorpanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the specifications and fully inform .themselves of all conditions and
matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or
omissions from the specifications, or other documents or should he be in doubt as to their meaning, he
should at once notify the Highway Superintendent who may issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, authorized agents, and other interested parties ate invited to be present.
2
Hot Mix Asphalt Concrete Item# 6
"Base Coat" Year 2024-2025
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to
make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best
interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money
bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for
receipt of bids for a period of 45 days pending execution of a contract-by successful bidder. The competency
and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town
reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract
form will be a Standard form of Agreement between Owner and Contractor.
The Town will either award the project or reject all proposals received within forty-five (45) days after
formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk &
no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the hour set
for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the
proposals, when such proposals are reached, it will be returned to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without
limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be
rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be
rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also
reserves the.fight to reject any bid if the evidence submitted in the qualification statement or an
investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the
obligations of the contract and to complete the work contemplated therein. Conditional bids will not be
accepted.
H. PLANT & EQUIPMENT
The bidder shall State in his bid that be has available or under his control,plant and equipment of the
character and in the amount required to complete the proposed work within the specific time.
I TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a
firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the
Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the
Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement
effected by the acceptance of the Proposal
r
I-Iot Mix Asphalt Concrete Item# 6
"Base Coat" Year 2024-2025
The damages to the Town for such breach will include loss from interference with his construction program
and other items. the accurate amount of which it will be difficult or impossible to compute. The amount of
the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the
Town, not as a penalty,but as liquidated damages for such breach. In the event any bidder whose proposal
shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at
there option, determine that such bidder has abandoned the Contract, and thereupon,his proposal and
acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above
provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The
Contractor is responsible for being familiar with the latest available schedules.
INSURANCE REQUIREMENTS
The Contractor shall not commence any work until he has obtained, and had approved by the Town of
Southold, all of the insurance that is required under this contract which has been enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage Insurance
Contractor's Protective Liability and Property Damage Insurancd
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory
proof of carriage of the above required insurance has been posted with and approved by the Owner.
Compensation Insurance: The Contractor shall take out and maintain during the life-of this Contract,
Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of
any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's
Compensation Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the Contractor.
Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life
of this Contract such Public Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this Contract from claims for damages four personal injury
including accidental death as well as from claims for property damage which may arise from operations
under this Contract,whether such operations be by himself or by any subcontractor,to by anyone directly or
indirectly employed by either of them, and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily
injuries, including wrongful death to each person and subject to the same limit for each person in an amount
not less that One Million Dollars. ($1,000,000.00) on account of each accident.
4
Hot Mix Asphalt Concrete Item# 6
"Base Coat" Year 2024-2025
Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00)for damages on
account of each accident and in an amount of not less than One Million Dollars ($1,000,000:00)for
damages on account of all accidents.
Liability and Propegy Damage Insurance: The above policies for Public Liability and Property Damage
Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to
protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also
name the Town of Southold as an additional insured.
Owner's Protective Public Liabilily and Property Damage Insurance: The Contractor shall furnish to the
Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public
Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to,or death of, one person and subject
to that limit for each person, a total limit of One Million Dollars ($1,000,000.00)for all damages arising out
of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective
Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for
damages arising out of injury to, or destruction of,property in any one accident and subject to that limit per
accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of
injury to, or destruction of,property during the policy period. This insurance must fully cover the legal
liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs
work in connection with the project either for or in cooperation with the Contractor or as an aid thereto
whether the same be a part of the Contract or separate therefrom,by means of its own employees or agents
or if the Owner directs or supervises the work to be performed by the Contractor.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any
subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph,
the Contractor shall furnish the Owner with the original insurance policy.
Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers,the
expiration date of the policy and the limits of liability there under. Both the certificates and the policy shall
be endorsed to provide the Owner with any notice of cancellation or non-renewal.
5
Hot Mix Asphalt Concrete Item # 6
"Base Coat" Year 2024-2025
PROPOSAL FORM
DATE: ' " , Call,a'
NAME OF BIDDER: �d��Z^7�► ��r3 )Cu- I
TO:
SOUTHOLD TOWN BOARD NOTE: All items listed herein must
TOWN HALL be bid. Failure to bid any
PO BOX 1179 item will be grounds for
53095 MAIN ROAD disqualification.
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in
the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he
has carefully examined all project requirements, including bidding requirements, contract, general and
special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates
must be included as indicated on bottom page); that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all
materials not provided by the Town (See Specifications) and to perform all the work required to construct,
perform and complete the specified work; and that he will start the work as directed by the Town, he will
accept, in full payment thereof as listed below:
BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, 'Base Coat", IN
ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES
WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF:
6
Hot Iv1ix Asphalt Concrete Item# 6
"Base Coat" Year 2024-2025
BID #1
FURNISH AND PLACE THE FOLLOWING WITHIN
HOT Mix ASPHALT CONCRETE
MADE WITH AN ALLOTMENT OF (30% OF RAP)
RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE
0— 100 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
A Rye. lhumff-d
One
(written in words) Per Ton (written in words) Per Ton
O
I � 51
(written in numbers) Per Ton (written in numbers) Per Ton
100—250 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
drrd V& vAdJays
(written in words) Per Ton I (written in words)Per Ton
� 1�5.00 5�f�
(written in numbers) Per Ton (written in numbers)Per Ton
250—500 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
�� c�u .� ro JIB `1U' 4 ��� �Cum
Per Ton
(written in words) Per Ton (written in words)
(written in numbers) Per Ton (written in numbers)Per Ton
500— 1,000 Tons
SOUTHOLD TOWN: FISHERS-ISLAND:.
� d ass u
(written in words) Per Ton (written in words) Per Ton
v Iaoill llp!qaEoa
(written in numbers) Per Ton (written in numbers) Per Ton
Hot Mix Asphalt Concrete Item # 6
"Base Coat" Year 2024-2025
Over 1,000 Tons
SOUTHOLD TOWN: FISHERS ISLAND:
d ko do
(written in words) Per Ton (written in words.) Per Ton
(written in numbers)Per Ton (written in numbers) Per Ton
BID 42
COLD-MILLING & REMOVAL
SOUTHOLD TOWN: FISHERS IS,LAND:
(written in words) Per Square Yard (written in words
0o) Per Square Yard
(written in numbers)Per Square Yard (written in numbers)Per Square Yard
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any
deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this
proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept
or reject this proposal or by mutual agreement may extend this time period.
Signature of Bidder:
Business Address: -Po Box
CLC+/ .0000
Telephone Number:
Date: — Ma
Hot Mix Asphalt Concrete Item # 6
"Base Coat" Year 2024-2025
1. DESCRIPTION
Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in
repair & maintenance of the Town Highways and related parking facilities for a period of one (1)year
beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine
spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring
pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public
Works where and as required.
2. MATERIALS
SEE PAGES 13-14 FOR DETAILS
NOTE: At No Time Will any Recycled Material (RAP) be used without the permission of the
Superintendent of Highways
3. WEATHER LIMITATIONS
The material shall be placed only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F
2. The weather is not foggy or raining.
3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement
of the Asphalt Concrete Material.
4. EQUIPMENT, DELIVERY&APPLICATION
All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place
and thickness as specified by the Southold Town Highway Superintendent.No materials will be delivered
on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate
capacity and sufficient storage for the items to be furnished.
All work shall commence within five(5) Calendar days after receipt of written order. Any reason for delay
in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the
Town, work must continue without any further delay.
Bituminous pavers shall be self-powered units,provided with an activated screed or strike-off assembly.
The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane
widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway
Superintendent.
After placement,the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an
approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT
construction manual to obtain a thoroughly compacted pavement.
All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt
concrete material.
9
Hot Mix Asphalt Concrete Item # 6
"Base Coat" Year 2024-2025
5. TESTING
The Town shall have the absolute right to make tests before and after delivery and placement of asphalt
material to determine conformity to Specifications, quality and standards of excellence. The Contractor
agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town.
The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the
Specifications and quality intended. The work shall be executed in the best and most workmanlike manner.
6. SAMPLES
The town at its discretion can request samples of asphalt material provided by winning bidder to have
periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix
provided is to our specification.
7. BIDDER QUALIFICATIONS
The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a
responsible contractor experienced in the kind of work to be performed;that he is financially able to execute
the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently
perform the work as directed within the specified time limits. The bidder must state exact location of his
Plant Facilities.
8. MEASUREMENT &PAYMENT
The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual
materials furnished and placed within the Town of Southold from the date of award up to and including one
(1) year thereafter. The contract period may be extended for tip to one(1) additional year upon mutual
written agreement of the Town and the Contractor.
Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete
will be measured by the number of tons of compacted material in place. The unit price per ton shall include
the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work.
9. TRAFFIC MAINTENANCE
The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian
traffic associated with this work. Opening to traffic does not constitute acceptance of the work. The
contractor shall also be responsible for providing all signage and traffic control during this work.
NOTE: The winning bidder will supply the Highway Department with daily mix reports showing the
composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices
submitted for payment.
END OF SPECIFICATION
10
Hot Mix Asphalt Concrete Item# 6
"Base Coat" Year 2024-2025
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or
proposal hereafter made to a political subdivision of the State of any public department, agency, or official
thereof or to a fore district or any agency or official thereof for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and
affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly,to any other bidder'or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that P,,�c lam(-6 n V-P ,I of the
(Name of signatory)
eofaz�An r lC lY1C- Be authorized to sign and submit the bid
(Name of Corporation)
11
Hot 1VIix Asphalt Concrete Item # 6
"Base Coat'' Year 2024-2025
Or proposal of this corporation for the following Project:
Item # 6
Hot Mix Asphalt Concrete
"Base Coat"
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-
d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or
miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted byC6 V-0- -,r1 �=corpora tion at a
meeting of the Board of Directors, held on the ��— day
of , 20
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, See. 103-d, as amended &
effective on September 1, 1965. eg4ignature
12
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing within the Town of Southold, the following road treatments:
5. Type 6 Top—Hot Mix Asphalt Concrete
6. Base Coat
F8. Type 6 ��lt:(Iown
9. Full Depth`Reclamafion
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, via
email or will be available for download on the Town website. Copies can be mailed by
calling the Town Clerks office 631-765-1800.
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft,
certified check, or bid bond in the amount of S100.00, will be received by the Town
Clerk of the Town of Southold at the Southold Town Hall, PO Box 1179, 53095 Main
Road, Southold,New York, until 2:00 P.M.,Thursday, May 23,2024 at which time
they will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids
and waive any and all informalities in any bid should it be deemed in the best interest of
the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type Clerk.
of road
treatment and item #being bid on, and submitted to the Office of the Town Cler
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: April 23, 2024 DENIS NONCARROW
SOUTHOLD TOWN CLERK
Hot Mix Asphalt Concrete Item 4 8
"Type 6 Top" - Furnish only Year 2024-25
ITEM NO. 8
SPECIFICATIONS
FOR THE FURNISHING OF
ASPHALT ROAD MATERIALS
INTO TOWN HIGHWAY TRUCKS
HOT MIX ASPHALT CONCRETE
"Type 6 Top"
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall
not be detached from the bid package. Failure to comply with this requirement will constitute grounds for
rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the
specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications",
and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of
bidder.
The bidders shall write in ink, both in words & numerals,the price for which he proposed to furnish all
materials &to perform all labor and services necessary for the proper completion of the work, and subject at
all times to the approval of the Highway Superintendent.
Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope
and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing
the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the
proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour
and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond
or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold.
1
Hot iVlix Asphalt Concrete Item -4 8
"Type 6 Top" - Furnish only Year 2024-25
As soon as the proposal prices have been compared; the Owner shall return the bidder's bond or the certified
checks accompanying such proposals as, in his judgment, would not likely be involved in making the award.
All other proposal quantities will be held until the contract and contract bond have been executed after
which they will be released or returned to the respective bidders whose proposals they accompanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the specifications and frilly inform .themselves of all conditions and
matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or
omissions from the specifications, or other documents or should he be in doubt as to their meaning, he
should at once notify the Highway Superintendent who may issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, authorized agents, and other interested parties are invited to be present.
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical.The Superintendent of Highways reserves the right to
make awards by items, or as a whole, or not at all,whichever the Superintendent deems to be in the best
interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money
bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for
receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency
and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town
reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract
form will be a Standard form of Agreement between Owner and Contractor.
The Town will either-award the project or reject all proposals received within forty-five (45) days after
formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Cleric &
no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the hour set
for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the
proposals, when such proposals are reached, it At 11 be returned to him urufcad.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without
limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be
rejected, any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be
rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also
reserves the fight to reject any bid if the evidence submitted in the qualification statement or an
investigation of such bidder-fails to satisfy the Town that such bidder is property qualified to carry out the
2
Hot Mix Asphalt Concrete Item # 8
"Type 6 Top" -Furnish only Year 2024-25
obligations of the contract and to complete the work contemplated therein. Conditional bids will not be
accepted.
H. PLANT& EQUIPMENT
The bidder shall State in his bid that be has available or under his control, plant and equipment of the
;character and in the amount required to complete the proposed work within the specific time.
I TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a
firm or corporation, a duly authorized representative shall so appear; and execute six (6) copies of the
Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the
Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement
effected by the acceptance of the Proposal
The damages to the Town for such breach will include loss from interference with his construction program
and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of
the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the
Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal
shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at
there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and
acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above
provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The
Contractor is responsible for being familiar with the latest available schedules.
INSURANCE REQUIREMENTS
The Contractor shall not commence any work until he has obtained, and had approved by the Town of
Southold, all of the insurance that is required under this contract which has been enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage Insurance
Contractor's Protective Liability and Property Damage Insurance
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory
proof of carriage of the above required insurance has been posted with and approved by the Owner.
Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract,
Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of
any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's
Hot Nlix Asphalt Concrete Item 4 8
"Type 6 Top:' - Furnish only Year 2024-25
r's employees unless such employees are covered by the
Compensation Insurance for all of the tatte
protection afforded by the Contractor.
Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life
of this Contract such Public Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this Contract from claims for.damages four personal injury
including accidental death as well as from claims for property damage which may arise from operations
under this Contract,whether such operations be by himself or by any subcontractor,to by anyone directly or
indirectly employed by either of them, and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00)for bodily
injuries, including wrongful death to each person and subject to the same limit for each person in an amount
not less that One Million Dollars. ($1,000,000.00) on account of each accident.
Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00)for damages on
account of each accident and in an amount of not less than One Million Dollars($1,000,000.00) for
damages on account of all accidents.
Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage
Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to
protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also
name the Town of Southold as an additional insured.
Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the
Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public
Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject
to that limit for each person, a total limit of One Million Dollars ($1,000,000.00)for all damages arising out
of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective
Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for
damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per
accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00)for all damages arising out of
injury to, or destruction of,property during the policy period. This insurance must fully cover the legal
liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs
work in connection with the project either for or in cooperation with the Contractor or as an aid thereto
whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents
or if the Owner directs or supervises the work to be performed by the Contractor.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any
subcontractor-under this Contract except with respect to part D. As listed above. In respect to this paragraph,
the Contractor shall furnish the Owner with the original insurance policy. Both.certificates, as furnished,
and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the
limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner
with any notice of cancellation or non-renewal.
4
Hot Mix Asphalt Concrete hem 4 8
"Type 6 Top" - Furnish only Year 2024-25
� pp PROPOSAL FORM
I�/�
DATE: a Zz. c--�,00(4
NAME OF BIDDER: co, raZ�nf
TO:
SOUTHOLD TOWN BOARD NOTE: All items listed herein must
TOWN HALL be bid. Failure to bid any
PO BOX 1179 item will be grounds for
53095 MAIN ROAD disqualification.
SOUTH&D,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection; directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud; and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in
the performance of the contract,or the supplies relating to it, or in any portion of the profit thereof; that he
has carefully examined all project requirements, including bidding requirements, contract, general and
special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates
must be included as indicated on bottom page);that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all
materials not provided by the Town (See Specifications) and to perform all the work required to construct,
perform and complete the specified work; and that he will start the work as directed by the Town, he will
accept, in full payment thereof as listed below:
BID ON ASPHALT ROAD MATERIALS,HOT Mix ASPHALT CONCRETE, "Type 6 Top", IN
ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES
WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE "UNIT PRICE" OF:
BID #1
SUPPLY LABOR AND MATERIAL TO FURNISH
"Type 6 Top"
INTO SOUTHOLD TOWN HIGHWAY TRUCKS
MADE WITH AN ALLOTMENT OF (30% OF RAP)
RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE
C2 Inumrec� n
(written in words) Per Ton (written in numbers words) Per Ton
5
r'
Not Nlix Asphalt Concrete Item 118
"Type 6 'Fop"' - Furnish only Year 2024-25
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town; shall have
been deposited in the mail addressed to him at the address given in the proposal; that lie shall be considered
to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any
deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this
proposal is a formal bid and shall remain in effect for a period of forty-five (45) days,-the Town will accept
or reject this proposal or by mutual agreement may extend this time period.
Signature of Bidder: f y .a/�
Business Address: _P10 -B o x
�S bC4"O(d 1)g I l T-7 )
Telephone Number: U 3 ( -�3 4—
Date: Pa IJ
6
Hot Mix Asphalt Concrete Item # 8
"Type 6 Top,' - Furnish only Year 2024-25
1. DESCRIPTION
Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold
Town Highway Trucks. The materials shall meet the specifications to/for Item 403.1701 in the New York
Department of Transportation Specifications. The materials shall be constructed in accordance to section
400 in the New York State Department of Transportation Specifications. Material shall be measured by ton.
Payment for this item shall be made by the unit price multiplied by the number tons.
2. MATERIALS
Bituminous Asphalt concrete pavement shall be equal to NYSDOT- Type 6 meet or exceed the following
requirements:
ASPHALT CONCRETE PAVEMENT
Screen General limits Job Mix
Sizes %Passing Total %
1" 100 --
1/2" 95-100 1/4" 65-85 +/- 7
1/8" 36-65 +/- 7
No. 20 15-39 +/- 7
No. 40 8-27 +/-7
No. 80 4-16 +/-4
No. 200 2-6 +/-2
Asphalt Content, % 5.8-7.0 +/- 4
5. TESTING
The Town shall have the absolute right to make tests before and after delivery and placement of asphalt
material to determine conformity to Specifications, quality and standards of excellence. The Contractor
agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town.
The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the
Specifications and quality intended. The work shall be executed in the best and most workmanlike manner.
6. SAMPLES
The town at its discretion can request samples of asphalt material provided by winning bidder to have
periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix
provided is to our specification.
7. -MEASUREMENT &PAYMENT
The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual
iaterials furnished and placed within Town of Southold Highway Trucks from the date of award up to and
7
Hot \/Iix Asphalt Concrete Item 4 8
"Type 6 Top", - Furnish only Year 2024-25
including one (1) year thereafter. The contract period may be extended for up to one (1) additional year
upon mutual written agreement of the Town and the Contractor_
Payment shall be made to.the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete r
will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all
materials, equipment, labor and incidentals necessary to complete the work.
NOTE:.The winning bidder will supply the Highway Department with daily mix reports showing the
composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices
submitted for payment.
END OF SPECIFICATION:
8
Hot Mix Asphalt Concrete Item E. 8
`:Type 6 Top:: - Furnish only Year 2024-25
STATEMENT OF NON-COT I )S10N
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or
proposal hereafter made to a political subdivision of the State of any public department, agency, or official
thereof or to a fore district or any agency or official thereof for work or services performed or to be
performed or goods sold or to be-sold, shall contain the following statement subscribed to by the bidder and
affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
` relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly,to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
B. The person signing this bid or proposal certifies that he has Rilly informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to-the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that OD Q' 2 A n i of the
(Name of signatory)
Q)v-0,-2;A01 �Rvion ,
Be authorized to sign and submit the bid
(Name orporation)
9
Hot Mix Asphalt Concrete llem 4 8
"Type 6 Top"' - Furnish only Year 2024-25
Or proposal of this corporation for the following Project:
Item # 8
Furnish into Town Highway Trucks
"Type 6 Top"
Peconic Lane, Peconic, New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-
d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or
miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by �b�G2zinv HULA
lcorporaUon at a
meeting of the Board of Directors, held on the a day
of Maw 2000I -
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965. Si iature
10
G=
Hot Mix Asphalt Concrete Item # 8
"Type 6 Top" - Furnish only Year 2024-25
ITEM NO. 8
SPECIFICATIONS
FOR THE FURNISHING OF
ASPHALT ROAD MATERIALS
INTO TOWN HIGHWAY TRUCKS
HOT MIX ASPHALT CONCRETE
"Type 6 Top"
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall
not be detached from the bid package. Failure to comply with this requirement will constitute grounds for
rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the
specifications shall be listed on a separate sheet bearing the designation: `Exceptions to the Specifications",
and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of
bidder.
The bidders shall write in ink, both in words & numerals, the price for which he proposed to furnish all
materials & to perform all labor and services necessary for the proper completion of the work, and subject at
all times to the approval of the Highway Superintendent.
Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope
and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing
the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the
proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour
and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond
or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold.
1
Hot Mix Asphalt Concrete Item # 8
"Type 6 Top" - Furnish only Year 2024-25
As soon as the proposal prices have been compared; the Owner shall return the bidder's bond or the certified
checks accompanying such proposals as, in his judgment, would not likely be involved in making the award.
All other proposal quantities will be held until the contract and contract bond have been executed after
which they will be released or returned to the respective bidders whose proposals they accompanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the specifications and frilly inform .themselves of all conditions and
'matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or
omissions from the specifications, or other documents or should he be in doubt as to their meaning, he
should at once notify the Highway Superintendent who may issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will-be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, authorized agents, and other interested parties are invited-to be present.
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical.The Superintendent of Highways reserves the right to
make awards by items, or as a whole, or not at all,whichever the Superintendent deems to be in the best
interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money
bidder, if it is in the best interest of the Town.No bid may be withdrawn after scheduled closing time for
receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency
and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town
reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract
form will be a Standard form of Agreement between Owner and Contractor.
The Town will either award the project or reject all proposals received within forty-five (45) days after
formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk&
no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the hour set
for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the
proposals,when such proposals are reached, it will be returned to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without
limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be
rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be
rejected; any proposal having interlmeations, erasure or corrections may be rejected. The Town also
reserves the fight to reject any bid if the evidence submitted in the qualification statement or an
investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the
2
Hot Mix Asphalt Concrete Item 4 8 -
"Type 6 Top" -Furnish only Year 2024-25
obligations of the contract and to complete the work contemplated therein. Conditional bids will not be
accepted.
H. PLANT &EQUIPMENT
The bidder shall State in his bid that be has available or under his control, plant and equipment of the
character and in the amount required to complete the proposed work within the specific time.
I TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a
firm or corporation, a duly authorized representative shall so appear; and execute six (6) copies of the
Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the
Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement
effected by the acceptance of the Proposal
The damages to the Town for such breach will include loss from interference with his construction program
and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of
the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the
Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal
shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at
there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and
acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above
provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The
Contractor is responsible for being familiar with the latest available schedules.
INSURANCE REQUIREMENTS
The Contractor shall not commence any work until he has obtained, and had approved by the Town of
Southold, all of the insurance that is required under this contract which has been enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage Insurance
Contractor's Protective Liability and Property Damage Insurance
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory
proof of carriage of the above required insurance has been posted with and approved by the Owner.
Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract,
Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of
any of the work being sublet,the Contractor shall require all subcontractors similarly to provide Workmen's
I-lot Nlix Asphalt Concrete Item # 8
"Type 6 Top ' - Furnish only Year 2024-25
Compensation Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the Contractor.
Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life
of this Contract such Public Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this Contract from claims for damages four personal injury
including accidental death as well as from claims for property damage which may arise from operations
under this Contract,whether such operations be by himself or by any subcontractor,to by anyone directly or
indirectly employed by either of them, and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily
injuries, including wrongful death to each person and subject to the same limit for each person in an amount
not less that One Million Dollars. ($1,000,000.00) on account of each accident.
Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00)for damages on
account of each accident and in an amount of not less than One Million Dollars($1,000,000.00)for
damages on account of all accidents.
Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage
Insurance-must be so written to include Contractor's Protective Liability and Property Damage insurance to
protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also
name the Town of Southold as an additional insured.
-Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the
Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public
Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject
to that limit for each person, a total limit of One Million Dollars ($1,000,000.00)for all damages arising out
of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective
Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00)for
damages arising out of injury to, or destruction of,property in any one accident and subject to that limit per
accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00)for all damages arising out of
injury to, or destruction of,property during the policy period. This insurance must fully cover the legal
liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs
work in connection with the project either for or in cooperation with the Contractor or as an aid thereto
whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents
or if the Owner directs or supervises the work to be performed by the Contractor.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any
subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph,
the Contractor shall fiirnish the Owner with the original insurance policy. Both.certificates, as furnished,
and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the
limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner
with any notice of cancellation or non-renewal.
4
Hot Mix Asphalt Concrete lien) # 8
"Type 6 Top" -Furnish only Year 2024-25
PROPOSAL FORM
DATE: N�G� Zz a�a�
NAME OF BIDDER: W.0J rG�Z��1! UI (AQh�
TO:
SOUTHOLD TOWN BOARD NOTE: All items listed herein must
TOWN HALL be bid. Failure to bid any
PO BOX 1179 item will be grounds for
53095 MAIN ROAD disqualification.
SOUTIOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud; and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in
the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he
has carefully examined all project requirements, including bidding requirements, contract, general and
special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates
must be included as indicated on bottom page);that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all
materials not provided by the Town (See Specifications) and to perform all the work required to construct,
perform and complete the specified work; and that he will start the work as directed by the Town, he will
accept, in full payment thereof as listed below:
BID ON ASPHALT ROAD MATERIALS, HOT Mix ASPHALT CONCRETE, "Type 6 Top",IN
ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES
WILL BE COMPLETED FOR THE STIPULATED CUMULATIVE"UNIT PRICE" OF:
BID #1
SUPPLY LABOR AND MATERIAL TO FURNISH
"Type 6 Top"
INTO SOUTHOLD TOWN HIGHWAY TRUCKS
MADE WITH AN ALLOTMENT OF (30% OF RAP)
RECYCLED ASPHALT PRODUCT INCLUDED IN THE MIXTURE
C21n�vrecQn
(written in words) Per Ton (written in numbers words) Per Ton
5
r'
Hot tilix Asphalt Concrete Item 118
"Type 6 Top'' - Furnish only Year 2024-25
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town; shall have
been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered
to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any
deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this
proposal is a formal bid and shall remain in effect for a period of forty-five (45) days,-the Town will accept
or reject this proposal or by mutual agreement may extend this time period.
Signature of Bidder:
Business Address: �� b o w (—7 q 14
Telephone Number:
Date: a `�
6
}
Hot Mix Asphalt Concrete Item N 8
"Type 6 Top" _ Furnish only Year 2024-25
1. DESCRIPTION
Bids are requested for the supply of labor and material to furnish N.Y.S. Type 6 Top Coat into Southold
Town Highway Trucks. The materials shall meet the specifications to/for-Item 403.1701 in the New York
Department of Transportation Specifications. The materials shall be constructed in accordance to section
400 in the New York State Department of Transportation Specifications. Material shall be measured by ton.
Payment for this item shall be made by the unit price multiplied by the number tons.
2. MATERIALS
Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following
requirements:
ASPHALT CONCRETE PAVEMENT
Screen General limits Job Mix
Sizes IN Passing Total %
111 100 --
1/2" 95-100 --
1/4" 65-85 +/- 7
1/8" 36-65 +/- 7
No. 20 15-39 +/- 7
No. 40 8-27 +/- 7
No. 80 4-16 +/- 4
No. 200 2-6 +/-2
Asphalt Content, % 5.8-7.0 +/- 4
5. TESTING
The Town shall have the absolute right to make tests before and after delivery and placement of asphalt
material to determine conformity to Specifications, quality and standards of excellence. The Contractor
agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town.
The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the
Specifications and quality intended. The work shall be executed in the best and most workmanlike manner.
6. SAMPLES
The town at its discretion can request samples of asphalt material provided by winning bidder to have
periodic testing of the mix at a DOT approved facility at the vendor's expense to help insure that the mix
provided is to our specification.
7. MEASUREMENT&PAYMENT
The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual
materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and
7
1-lot Nlix Asphalt Concrete Item # 8
"Type 6 Tope - Furnish only Year 2024-25
including one (1) year thereafter. The contract period may be extended for up to one (1) additional year
upon mutual written agreement of the Town and the Contractor.
Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete
will be measured by the number of tons. The unit price per ton shall include the cost of furnishing all
materials, equipment, labor and incidentals necessary to complete the work.
NOTE:.The winning bidder will supply the Highway Department with daily mix reports showing the
composition of the asphalt mix that day, and endeavor to submit them to us along with the invoices
submitted for payment.
END OF SPECIFICATION:
8
Hot Mix Asphalt Concrete Item 8
`-Type 6 "top" - Furnish only Year 2024-25
STATFMFNT OF NON-COT I IJSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September- 1, 1966, every bid or
proposal hereafter made to a political subdivision of the State of any public department; agency, or official
thereof or to a fore district or any agency or official thereof for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and
affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder- and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder- to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to-the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
ff -- 4
Resolved that 1 (�Yl rr �Q 7 x /� of the
(Name of signatory)
w , pavoq i, s Be authorized to sign and submit the bid
(Name orporation)
9
Hot Mix Asphalt Concrete Item :y S
"Type 6 Top"' - Furnish only Year 2024-25
Or proposal of this corporation for the following Project:
Item ## 4
Furnish into Town Highway Trucks
"Type 6 Top"
Peconic Lane, Peconic,New York 11953
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-
d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or
miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
g g PY P Y CQ�C(Z7r�/1� IZG Incorporation
The fore foregoing is true and correct co of the resolution adopted b / U i at a
meeting of the Board of Directors, held on the c o� day
of , 20 oC-1 .
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965. 'Sigfiature
10
t ,
COVER SHEET FOR DOCUMENTS
SENT TO: OLA
Sent By: TOWN ATTORNEY, PAUL M. DECHANCE
DEPUTY T/A, JACK SQUICCIARINI
ASSISTANT T/A, JULIE M. MCGIVNEY
ASSISTANTT/A, BENJAMIN JOHNSON
CONFIDENTIAL SECRETARY, AMY SCHLACHTER
I jo," Cip-rie,
i i
IZI-
Type of Agreement .
Nature of Contract/Agreement
vy, LO(