Loading...
HomeMy WebLinkAboutOrient Fire Dept. Memorial Day Parade I Vendor No. Check No: Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Orient Fire Department c/o Burke Liburt 23300 Main Road Audit'Date Vendor Telephone Number Orient, NY 11957 Town Clerk Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-425 5/28/25 250.00 250.00 Clean-up Deposit T1.030 Total 1 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the ant-'es thereof have been verified with the exceptions due and owing,andthat taxes from which the Town is exempt are excluded. or disc panci noted,and payment is approved. Signat re Title:Deputy Qepujy TowW Clerc Signa ure Company Name Date � � — Title: e u Town Clerk Date La 1 Town of Southold F P.O Box 1179 Southold, NY 11971 w * * * RECEIPT * Date: 03/27/25 Receipt#: 338495 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 5.26.2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2154 $250.00 Orient Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Orient Fire Department 23300 Main Road Orient, NY 11957 Clerk ID: DENISN Internal ID:5.26.2025 aouthold Town,Board - Letter Board Meeting of May._28;2025 RESOLUTION 2025-425 Item # 5.34 ADOPTED DOC ID: 21343 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-425 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 28, 2025: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steven Grattan, has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in -- — -the-amount of the deposit made to the following: Name Date Received Amount of Deposit L I Antique Power Assoc. 4/7/2025 $250.00 c/o Susan Young 3637 Sound Ave Riverhead,NY 11901 Bicycle Shows U.S. 2/12/2025 $1,500.00 c/o Glen Goldstein 230 Smith Hughes Road Narrowsburg,NY 12764 CAST 2/4/2025 $1,500.00 c/o Erica Steindl 53930 Main Road PO Box 1566 Southold,NY 11971 GTG American Legion Post 803 3/18/2025 $250.00 c/o David DeFriest PO Box 591 Southold, NY 11971 The Orient Fire Dept. 3/27/2025 $250.00 c/o Burke Liburt 23300 Main Road Orient,NY 11957 Generated May_2.8, 2025 __ _.._ . :_ JPgge 53 Southold Town Board- Letter Board Meeting of May.-28, 2025 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilperson SECONDER:Anne H. Smith, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr -- -: Generated May 28;_.2.025 _. __.._ Page:.54 TC Checklist for Parade/5KY/Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: �r� ` ,r� bqo�, Name of Event: OY��Q�I Date(s) of Event: rj _D� *No SK and Bicycle events during the period of June 1 to November 1* Event fee check (or request to owaive Road clean-up check�(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.:` PD H \ / Land Pres. �/ TA Records Mngmnt/TC �Hwy V J Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: �xo , 30 / Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher& reso.) 4�c DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 0 Fax(631)765-6145 MARRIAGE OFFICER °�' RECORDS MANAGEMENT OFFICER ®� �'�® Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov % Kam'}� 7 t,�'v),� 1 r�� e, -�i.�J OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAR 2 7 2025 APPLICATION FOR A PERMIT TO HOL� B0utholi-5 Tomm r s v SPECIAL EVLNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission MA SC— oL �Fk Name of Event �\ ©R T'° De— T`. Name of Organization: i-\ Re ` (--PogvfMe Is this a Not-For-Profit Event?P. 2110 Contact's Name: g t—k e— — Mailing Address: 0 R\ r P 3 oa Y Contact's Phone Number: Ic< ° (0c-3 � -� M Contact's Email Address: �c� !-" '�-�— � � m e �C � Event Location and Site Diagram: i ter' ill 1 t l-e M A i7 6,F .m 17-Aak (Use additional paper if necessary) Event Date(s): Mo EU (F 0 00 kA (Include set up and shutdo n times a d dates) Nature of Event: (Please attach a detail d escription to this a plication) Time Period (Hours) of Event: From 1`1-;0101-A to boll .fk IV) p MO � � � Maximum Number of Expected Attendees: Q �C�t-1 N", Specify any special requirements (i.e. road closure, police presence): i C�/�c��i`L C ek 0-5 �1 f) i J,� - AA 1JU to 5 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: D �\ ��` \ ��� `-C I�R \`(1,A }-)'� �•_ s 1 CEO t� i i� u Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) t--- $250 or more Clean-up deposit all other events 1. ERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filline out Si awre of Au rized er on filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT The applicant O R�fl-k 1 `I of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Aut orized Agent On behalf of: 71�"a (Name of Business Entity) t Dates of event(s): a 02 Richard D.Noncairow 1 Notary Public State of New`- Sworn to ore e thi No.01W06224106 y Da of 7 20� 'Qualified in Suffolk county r Y My Comnlisslon Explres June 2f,.20 Orient Fire Department Memorial Day Parade Monday, May 26th, 2025 Description The Memorial Day Parade is staged throughout the hamlet of Orient. Prayers from Clergy as well as remarks from selected residents are recited at each of five Memorials: Souls Lost At Sea (at Orient Wharf) World War I (at Orient Wharf) World War II (on the grounds of the Oysterponds Historical Society) Korea/Vietnam (adjacent to Poquatuck Hall) Civil War(at the north end of Village Lane) ...ending on the grounds of the Orient Fire House Taps are played at each Memorial. The parade is attended by residents and family(including dogs and children). It is a unique and signal event that has been ongoing for well over a hundred years. The East Marion Fire Department participates as well as the Southold NJROTC. Doughnuts and coffee are served inside the Orient Fire House—where people gather to meet and talk. r Go ORIEN CO CEM . • � � _�' ,-1``�►tat`` •� CENTRA L C E M. Y. C . Lo rT, �P � C,y 10 40 �- Qom• \,y0 KING �O • r �C:l O Tb `a e— r1�i3t' �. ORIEFIR-01 KCANTWELL ,d►�oR�" CERTIFICATE OF LIABILITY INSURANCE FDATE(M 3/261202YYY) 2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Lupton 8r Luce PHONE FAX 225 Howell Ave (A/c,No,Ext):(631)727-4114 (q/C,No);(631)727-7138 Riverhead, ADD NY 11901 E-MAIL RESS: � p info lu tonandluce.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Arch Insurance Group 11150 INSURED INSURER B: Orient Fire District INSURER C: 23300 Main Road INSURER D: Orient,NY 11957 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR NSD WVD MM/D M IDD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR MEPK10405505 9/15/2024 9/15/2025 DAMAGE TO RENTED 300,000 X PREMISES Ea occurrence $ MED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,006 X POLICY❑JE0 LOC PRODUCTS-COMP/OP AGG $ 10,000,000 OTHER: $ A AUTOMOBILE LIABILITY EOMaBIINdED SINGLE LIMIT $ 1,000,000 ANY AUTO MEPK10405506 9/15/2024 9/15/2025 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ X X HIRED X NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE MEUM09312705 9/15/2024 9/15/2025 AGGREGATE $ DE D RETENTION$ Aggregate 109000,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STA U E ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Portable Equipment 769305 9/15/2024 9/15/2025 Guaranteed RC DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) RE:Memorial Day Parade-5/26/2025 Certificate holder is included as additional insured per provisions of attached endorsement#GL2014 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Town Main th ACCORDANCE WITH THE POLICY PROVISIONS. Rd PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ARCH INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COVERAGE EXTENSIONS This endorsement modifies the insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM 1. Enhanced Property Damage Paragraph a. Expected or Intended Injury in 2. Exclusions under Section I—Coverages,Coverage A Bodily Injury and Property Damage Liability is deleted and replaced with the following: a. Expected or Intended Injury "Bodily injury" or"property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. 2. Damage to Rented Premises The following paragraph is added to j. Damage to Property of 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage Liability: Paragraphs (1), (3), and (4) of this exclusion do not apply to "property damage" to premises, including the contents of such premises, rented to you or occupied by you with the permission of the owner for a period of 8 or more consecutive days. The most we will pay for all such"property damage" is$50,000. 3. Damage to Property The term "damage by fire" is amended to "damage by fire, lightning or explosion" in j. Damage to Property of 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage, Liability, paragraph 6. under Section III—Limits of Insurance and paragraph 9.a. under Section V—Definitions. 4. Customer's Autos Paragraphs g. Aircraft, Auto or Watercraft and j. Damage to Property in 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage Liability do not apply to "customer's autos" while on or next to those premises you own, rent or control that are used for"auto" repair or service. 'The most we will pay for"property damage"to a"customer's auto" is$50,000. The following definition is added to Section V— Definitions; "Customer's auto" means an "auto"temporarily in your care, custody or control for the purpose of receiving repair or service but does not include an "auto" owned by, rented or loaned to any insured. This extension only applies if there is no "auto" policy or coverage part provided by us which affords such coverage. 5. Patients Property Paragraph j. Damage to Property in 2. Exclusions under Section I—Coverages, Coverage A Bodily Injury and Property Damage Liability does not apply to the personal effects of fire and rescue victims, medical patients, and the immediate relatives of such victims and patients,while such property is in your care, custody or control at the scene of an emergency or while in transit to or from a medical care facility.. The most we will pay for"property damage"to patients property is$50,000. This extension only applies if there is no inland marine policy or coverage part provided by us which affords such coverage. GL 2014 01 15 McNeil&Co.,2015 Page 1 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. 6. Bail Bonds Subparagraph 1.b. under Section I — Coverages, Supplementary Payments — Coverages A and B is amended to read as follows: b. Up to $5,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 7. Your Expenses Subparagraph 1.d. under Section I — Coverages, Supplementary Payments — Coverages A and B is amended to read as follows: d. All reasonable expenses incurred by the insured at our request to assist in the investigation or defense of the claim or"suit", including actual loss of earnings up to$1,000 a day because of time off from work. 8. Additional Insured The following are added to Section II—Who Is An Insured: a. Persons or Organizations—As Required By Contract Any person or organization when you have agreed in writing in a contract or agreement that such person or organization is to be included on your policy as an additional insured. Such person or organization is only an insured with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: (1) Your ongoing operations for such person(s)or organization(s); (2) "Your products';or (3) Your use or maintenance of a premises you own, rent, lease, occupy or otherwise use with the permission of the owner, except those premises you lease from person(s) or organization(s) for which paragraph 8.b. below applies. b. Managers, Landlords or Lessors of Premises Any person or organization from whom you lease premises when you have agreed in writing in a contract or agreement that such person or organization is to be included on your policy as an additional insured. Such person or organization is only an insured with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and subject to the following additional exclusions: This insurance does not apply to: (1) Any occurrence"which takes place after you cease to be a tenant in that premises. (2) Structural alterations, new construction or demolition operations performed by or on behalf of such person(s)or organization(s). c. Lessors of Leased Equipment Any person or organization from whom you lease equipment when you have agreed in writing in a contract or agreement that such person or organization is to be included on your policy as an additional insured. Such person or organization is only an insured with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person(s)or organization(s). With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence"which takes place after the equipment lease expires. Coverage provided to the person(s) or organization(s) included as an insured in subparagraphs 8.a.; 8.b., and 8.c. above only applies if the written contract or agreement identified in subparagraphs 8.a., 8.b., and 8.c. above is executed prior to the"bodily injury", "property damage",or"personal and advertising injury". Coverage shall be primary and not contributory with respect to the person(s) or organization(s) included as an insured in subparagraphs 8.a., 8.b., and 8.c.above. Any other insurance such person or organization has will be GL 2014 01 15 McNeil&Co.,2015 Page 2 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. excess and not contributory with this insurance but this provision only applies if it is required in the written contract or agreement identified in subparagraphs 8.a., 8.b., and 8.c. above. 9. Newly Formed or Acquired Organizations Subparagraph 3.a under Section II—Who Is An Insured is deleted and replaced by the following: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period,whichever is earlier. 10. Duties in the Event of Occurrence,Offense, Claim, or Suit The following subparagraph e. is added to 2. Duties in the Event of Occurrence, Offense, Claim, or Suit under Section IV—Commercial General Liability Conditions: e. Knowledge of any 'occurrence", offense, claim, or"suit"will be deemed knowledge by you only when such "occurrence", offense, claim, or"suit" is known to an officer, director, commissioner, board member, trustee, "employee", "volunteer worker" or appointee designated by you to give us notice of such 'occurrence", offense, claim, or"suit". 11. Waiver of Subrogation Paragraph 8.Transfer of Rights of Recovery Against Others to Us under Section IV—Commercial General Liability Conditions is deleted and replaced by the following: 8. Transfer of Rights of Recovery Against Others to Us If the insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring"suit'or transfer those rights to us and help us enforce them. This condition does not apply to persons or organizations with which you have a written contract and for which the provisions of paragraph 8. of this endorsement apply, but only to the extent that subrogation is waived prior to the'occurrence"or offense under such written contract with that person or organization. 12. Liberalization If we revise this coverage part to provide more coverage without additional premium charge, your policy will automatically provide the additional coverage as of the day the revision is effective in your state. 13. Mental Anguish Paragraph 3. under Section V-Definitions is deleted and replaced by the following: 3. 'Bodily injury" means bodily injury, disability, sickness or disease sustained by a person including death resulting from any of these. 'Bodily injury" includes "mental anguish"or other mental injury. "Mental anguish" means mental suffering or emotional disturbances such as distress, fear, anxiety, depression, grief or psychosomatic physical symptoms. GL 2014 01 15 McNeil&Co.,2015 Page 3 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. Noncarrow, Denis To: Special Events PD Subject: Orient Fire Department Memorial day parade Attachments: OFD 20250327142904.pdf Please check this and let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn @southoldtownnv.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. r pR1EN), 'ta D15�,� ORIENT FIRE DISTRICT 23300 Main Road, Orient, NY 11957 631-323 2445• FAX 631-323-9706 orientfired@optonline.net March 2, 2025 R E C"KE r �� ��� Southold Town MAR 2 8 2025 P.O. Box 1179 Southold, NY 11971 �Soluthc4d Tovnn Abe rba Town Board Members, We are reaching out to you to request permission to close the road at the intersection of Village Lane and Main Rd in Orient NY on May 26,2025. The closure would be during the time of our ceremony at the monument and while we walk east from the monument back to the Orient Fire Department. The parade begins at the Orient Fire Department at 7:30am and usually lasts about an hour,we expect to be at the monument around 8am. We have been having this,parade for many years. Last year,was the first year our request for the road closure was denied. During the brief closure traffic can be detoured around this area. Orient Fire Department would be willing to help with signage and Fire Police if needed. This parade displays the true meaning of the day. Our members, along with members of the community participate in the ceremonies at each of the six monuments consisting of laying a wreath, a prayer and the playing of taps. The safety of our members and our community members are our top priority. Lat year's decision by the town to keep the road open made the conditions unsafe for everyone,and gives the opportunity for vehicles to get way to close to our members and community members. We want to mention that you approved the road closure for East Marion Fire Department's 100th anniversary parade last summer which closed the road for one hour with no way to get around the closure. If you have any questions or need anything else from us, please feel free to reach out to the Orient Fire District secretary at orientfdsecretarv@gmail.com. Thank you, Amy Outeda, Orient Fire District Secretary By Order of the Board of Commissioners i I i I I I I i i I i I i Town of Southold Police Department Special Event Cost Analysis Event: Orient FD Memorial Day Parade i Date(s): 3/28/2025 Location: Route 25 Orient Patrol Allocation Tor-Event " . 4k Reg Hours OT Hrs Hrly Wage Total Comments PohceOfficers �',� �°� � Sergeant $0.00 Police Officer 1 0.5 $47.77 $83.60 Police Officer 1 0.5 $29.10 $50.93 Reg Hours OT Hrs Hrly Wage Total Comments CRUD 4 PO Chenche $0.00 PO Sanders $0.00 Bcycle�.Patrol,������, $0.00 $0.00 $0.00 Kr9':Unit $0.00 H�yyPatrol,�=i PO Onufrak $0.00 PO Flatley 1.5 $79.82 $119.73 MarineUnits _s #`..• `::`any. yy;„ t�" § v � ,*^ r '�,y) 5 yY,; b' �d''�`- ?s �;�Reg Hours OT Hrs rly Wage Total Comments EquipmentCosts PD Vehicles #of vehicles Hours $/hr Total 3 1 1/2 $20.00 $70.00 Command Van Marine Patrol Boats Total Department Cost for Event = $324.25 Prepared by Chief S. Grattan 3/28/2025 Pagel i Noncarrow, Denis From: Grattan, Steven Sent: Friday, March 28, 2025 1:07 PM To: Noncarrow, Denis Subject: RE: Orient Fire Department Memorial day parade Attachments: Orient Memorial Day 2025.x1s I called and left a message with Burke.Waiting his call back. I have no objections as long as traffic is managed as has been done in the past.This does not include a!closure of Route 25. Attached is my cost analysis. Steve t i From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday, March 27,2025 2:22 PM To: Blasko, Regina<rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattari@southoldtownny.gov>; Mudd,Jennifer <jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>;Orientale, Michael<michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us> Subject:Orient Fire Department Memorial day parade Please check this and let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. I ' I ! I I i I i i i Noncarrow, Denis From: Grattan, Steven Sent: Friday, March 28, 2025 2:02 PM To: Noncarrow, Denis; Doherty,Jill; Doroski, Greg; Mudd,Jennifer, Krupski,Al; Louisa Evans; Mealy, Brian; Norklun, Stacey; Rudder, Lynda; Born, Sabrina; Smith,Anne;.Standish, Lauren;Tomaszewski, Michelle;Schlachter,Amy; DeChance, Paul Subject: RE: Memorial day request I'm not sure if the assertion that last year is the first time the Town denied their request for a road closure is accurate. Our action plan for this parade has remained the same since 2022.When the parade reaches the monument at Village Lane,we reduce Route 25 to one lane to provide participants enough space to assemble in front of the,monument.We close off the eastbound travel lane and place cones along the double yellow line from Village Lane to the Fire Department.Once the ceremony concludes, participants walk to the FD along the closed eastbound Ian,e, (shoulder and sidewalk)which remains closed until all participants have cleared the roadway.Two officers are assigned at each end of the lane shift coordinating the flow of traffic on Route 25. For the EMFD anniversary parade,there was a detour around the closure at Rocky Point Rd. and Stars Rd. I spoke with the applicant and he believed that last year went smoothly, but was in favor of closing the road. I believe we can continue managing traffic for this event as we have in the past. If the Town Board approves the closure, we will be prepared to adjust the action.plan and detour traffic. Have a great weekend all! Steve Chief Steven Grattan Southold Town Police Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631) 765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entitylto which it is addressed and may contain confidential information belonging to the sender which is protected by privilege.If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in'reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the 'sender immediately by e-mail and delete the original message. i �aI.ICE: i From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, March 28, 2025 12:27 PM To: Doherty,Jill<jill.doherty@town.southold.ny.us>; Doroski,Greg<greg.doroski@town.southold.ny.usl; Mudd, Jennifer<jennifer.mudd@town.southold.ny.us>; Krupski,Al <alk@town.southold.ny.us>; Louisa Evans <Ipevans06390@gmail.com>; Mealy, Brian<brian.mealy@town.southold.ny.us>; Noncarrow, Denis j 1 � I <denisn@southoldtownny.gov>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Born,Sabrina<sabrina.born @town.southold.ny.us>;Smith,Anne <anne.smith@town.southold.ny.us>; Standish, Lauren<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle <michellet@town.southold.ny.us>;Schlachter,Amy<amys@southoldtownny.gov>; DeChance, Paul <pauld@southoldtownny.gov> Cc:Grattan,Steven<sgrattan@southoldtownny.gov> Subject: Memorial day request Please see attached letter from Orient FD. Chief Grattan is speaking with them on this request. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownnv.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i i I 2 �SFfD( RESOLUTION 2025-301 y{o o ADOPTED 1 DOC ID: 21213 i THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-30iI WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 15,2025: i RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Orient Fire Department to hold its Annual Memorial Day Parade in Orient on Monday, May 26,2025 beginning at 7:00 AM. The parade will begin at the Orient Firehouse and take Tabor Road to Orchard Street to Navy Street to Village Lane to Main Road and back to the Firehouse,provided they follow all the conditions in the Town's Policy for Special Events. All fees associated with this event have been waived with the exception of the clean-up deposit. Applicant to contact Chief Grattan As soon as possible for traffic control. The Chief will determine road usage as needed. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilperson SECONDER:Brian O. Mealy, Councilperson i AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr it i i II I I I' I I UFFOLIr DENIS NONCARROW =� �G.j� Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 y = Southold,New York 11971 -— REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��l `1►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Orient Fire Department April 16,2025 Burke Liburt 23300 Main Road Orient,New York 11957 Dear Burke, The Southold Town Board at its regular meeting held April 15th,2025 granted permission to The Orient Fire Department to hold a Memorial Day Parade on Monday,May 26t'2025 as per resolution.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best luc with our event. Si e y enis Noncarr Town Clerk Enc.