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Home My WebLink AboutGiswold Terry Glover Post 803 Vendor No. Chdck'No. Town of Southold, New York -Payment Voucher Vendor Name Vendor Address Entered by GTG American Legion Post 803 c/o David DeFriest PO Box 591 Audit Date Vendor Telephone Number Southold, NY 11971 Town Clerk Invoice Invoice Invoice Net Purchase Order Number Date Total 7777Amount Claimed Number Description of Goods or Services General Ledger.Fund and Account Number 2025-425 5/28/25 250.00 250.00 Clean-up Deposit T1.030 Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except anas there' stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing, d that es from which the Town is exempt are excluded. or discrepancies noted, ayment is approved. Signature Title:De ut Town Clerk Signa re Company Name Date Title:De u Town Clerk Date �o Town of Southold P.O_Box 1179 Southold, NY 11971 * * * RECEIPT ' * * Date: 03/18/25 Receipt#: 338263 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 3/18/2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2924 $250.00 Griswold, Terry Glover Post 803 Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Griswold, Terry Glover Post 803 Po Box 591 Southold, NY 11971 Clerk ID: DIANAF Internal ID:3/18/2025 `",,outhold Towri-Board - Letter Board Meeting of May28;.2025 RESOLUTION 2025-425 Item # 5.34 ADOPTED DOC ID: 21343 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-425 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 28, 2025: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steven Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit L I Antique Power Assoc. 4/7/2025 $250.00 c/o Susan Young 3637 Sound Ave , Riverhead,NY 11901 Bicycle Shows U.S. 2/12/2025 $1,500.00 c/o Glen Goldstein 230 Smith Hughes Road Narrowsburg,NY 12764 CAST 2/4/2025 $1,500.00 c/o Erica Steindl 53930 Main Road PO Box 1566 Southold, NY 11971 GTG American Legion Post 803 3/18/2025 $250.00 c/o David DeFriest PO Box 591 Southold,NY 11971 The Orient Fire Dept. 3/27/2025 $250.00 c/o Burke Liburt 23300 Main Road Orient,NY 11957 Generated May 28, 2025. Page 53;,;. Southold Town Board_- Letter Board Meeting of May.28, 2025 gtj� � 't r Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilperson SECONDER:Anne H. Smith, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr - - Generated May 28, 2025.._.... _.. __... ___.... Page 54 ,_,- V VI � TC Checklist for Parade/5KI,Bicyclel/Town Property/Road Closure Special Events Applications Organization: &G7WV6 owd " Y I Q . :rac Name of Org Name of Event: (,�� Date(s) of Event: i7—S *No 5K and Bicycle events durinIZ the period of June 1 to November lY V Event fee check(or request to be waived) V Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.: Hwy PD H I// Land Pres. TA Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) DENIS NONCARR,OW Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER `® ®�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD VAR 10 20 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVLNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission AZf-C Gt Name of Event Ilepne)j-!e4 Tay AQr`--cee Name of Organization: Gy!s-woid l eyry G fove(/r Arrt�� fy%o)i Ao 5t Is this a Not-For-Profit Event? Yes/No VreS Contact's Name: J a-��W Mailing Address: _ P a 86 y So k--A olw 'NY Contact's Phone Number: Contact's Email Address: Event Location and Site Diagram: P4&''".eyO (Use additional paper if necessary) Pe5tt Event Date(s): 140ndeCy PlaY -(P� Aoa57 /b ;o o //4AIA — !/=30 �}� n (Include set up and shutdow times and dates) Nature of Event: memv!^W (Please attach a detailed description t6 this application) Time Period (Hours) of Event: From /0,0D /114 to 11:3 0 #01 Maximum Number of Expected Attendees:Same- 0-9 i h 10gsf yeetr5 Vregct"c 4 LQ.V Pa.t"k;-419 Specify any special requirements (i.e. road closure, police presence): o I"oliGe pv-ov;cue e-et `ty-ol J&o- viq 'the peiLa-de If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: G TG APH Wry [-e-4%om Post ED 3 PO vox 159I Soythdlce N� //T7/ 1 Event Fees: e-ct v, ee that Y ,a Gc a f"V e 7%r S' f e e $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT The applicant /JPn,e 7 G&-,x 196.5f 9,63 of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Authorized Agent On behalf of: �'M er ?c� �.eq'/�,.,� Ad s f ea3 (Name of Business Entity) Dates of event(s): Aix 04P, asas Sworn to before me this f�- - Day of , 20 . SABRINA M BORN Notary Pbblic,State of New York No.01 B O6317038 Qualified in Suffolk county Commission Expires Dec.22,20-jp f Franke, Diana From: Grattan, Steven Sent: Wednesday, March 19, 2025 4:10 PM To: Franke, Diana Cc: Noncarrow, Denis Subject: RE: Special Event:America Legion Post 803 Attachments: Memorial Day Parade 2025.xls No Objections. Cost analysis is attached. From: Franke, Diana <dianaf@town.southold.ny.us> Sent:Tuesday, March 18, 2025 3:p8 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born, Sabrina<sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject:Special Event: America Legion Post 803 Importance: High Good Afternoon , Please see attached the Application for a Special Event Permit from Griswold Terry Glover American Legion Post 803 received on 03/18/2025 Provide approval or disapproval and cost analysis Thank you so much, 0amir cq ranke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Town of Southold Police Department Special Event Cost Analysis Event: Southold Memorial Day Parade Date(s): May 26, 2025 Location: Route 25 Southold 051. JOatrol.A,7f 1r w it`ws"` a cafion�forEu6Ii ' � Reg Hours OT Hrs Hrly Wage Total Comments ;Police'Off�� cers �_�s Sergeant Crosser 2 $91.93 $183.86 Police Officer Cardi 2 $28.30 $66.60 Police Officer Jernick 2 $73.51 $147.02 Reg Hours OT Hrs Hrly Wage Total Comments PO Chenche 2 78.17 $166.34 PO Sanders 2 78.17 $156.34 j y le Patrols g $0.00 $0.00 $0.00 RI ON i .3 $0.00 Highway Patrol PO Onufrak $0.00 PO Flatley 2 79.82 $159.64 Marine.�Units Traffic Control rv ` Reg Hours OT Hrs Hrly Wage I Total Comments Equipment PD Vehicles #of vehicles Hours 9 $/hr 11 Total 6 12 1 $20.00 $240.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,099.80 Prepared by Chief S. Grattan 3/19/2025 Page 1 Franke, Diana From: Franke, Diana Sent: Tuesday, March 18, 2025 3:08 PM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael;Squicciarini,James; Stype,John Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: Special Event:America Legion Post 803 Attachments: ALP-803.pdf Importance: High Good Afternoon , Please see attached the Application for a Special Event Permit fro �Gri=sal' 1'erzr� < Arn:erican •Leg received on 03/18/2025 Provide approval or disapproval and cost analysis Thank you so much, $Cl &Ir"1 7 Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Noncarrow, Denis To: Special Events PD Subject: FW: Special Event:America Legion Post 803 Attachments: ALP-803.pdf Importance: High HI Just checking if everyone received this. it's the Memorial day parade. Thank you to send some feedback. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn v.aov denisn@southoldtownnv.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review; use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Franke, Diana Sent:Tuesday, March 18, 2025 3:08 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject:Special Event:America Legion Post 803 Importance: High Good Afternoon , Please see attached the Application for a Special Event Permit from Griswold Terry Glover American Legion Post 803 received on 03/18/2025 . Provide approval or disapproval and cost analysis Thank you so much, c ana Franke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Town of Southold Police Department Special Event Cost Analysis Event: Southold Memorial Day Parade Date(s): May 26, 2025 Location: Route 25 Southold Reg Hours OT Hrs Hrly Wage Total Comments 'Police�Officers .� .-s h; Sergeant Crosser 2 $91.93 $183.86 Police Officer Cardi 2 $28.30 $56.60 Police Officer Jernick 2 $73.51 $147.02 S ecial Patrol � s • N a, �r B Kr � ha « � 9SS t $4 � ;i Reg Hours OT Hrs Hrly Wage Total Comments PO Chenche 2 78.17 $156.34 PO Sanders 2 78.17 $156.34 Bicycle,Patrol $0.00 $0.00 $0.00 K-9 Unite $0.00 Highway'Patrol 3�� PO Onufrak $0.00 PO Flatley 2 79.82 $159.64 ManneUmts Traffic`Corit�o� I �` � °� Z� � ,. r,�� , ,• ��, 5`..�,. .a ,.' .° '.a, fie '"- . ,cam;,,,..�.._:. Reg Hours OT Hrs Hrly Wage Total Comments Equipment Costs" z h v, PD Vehicles #of vehicles Hours $/hr Total 6 12 $20.00 $240.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,099.80 Prepared by Chief S. Grattan 3/25/2025 Pagel s Noncarrow, Denis From: Grattan, Steven Sent: Tuesday, March 25, 2025 1:25 PM To: Noncarrow, Denis Subject: RE:Special Event:America'Legion Post 803 Attachments: Memorial Day Parade 2025.xls Hi Denis, I received it. No objections I believe I sent my cost analysis but if not, it's attached. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Tuesday, March 25,2025 12:56 PM To: Blasko, Regina<rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; Mudd,Jennifer <jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us> Subject: FW:Special Event:America Legion Post 803 Importance: High HI Just checking if everyone received this. it's the Memorial day parade. Thank you to send some feedback. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.aov denisn@southoldtownny.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient; please contact the sender and destroy all copies of the communication. From: Franke, Diana Sent:Tuesday, March 18, 2025 3:08 PM To: Blasko, Regina <rblasko@town.southo Id.nv.us>; DeChance, Paul<pauld@southoldtownny.eov>; Goodwin, Dan <dane@southoldtownny.eoy>; Grattan,Steven<ssrattan@southoldtownny.gov>;Johnson, Benjamin <beniamini@southoldtownnv.gov>; McCullough; Lillian<lillianm@southoldtownny.eov>; McGivney,Julie <iuliem@southoldtownnv.eov>; Noncarrow, Denis<denisn@southoldtownny.eov>; Norklun,Stacey <Stacey.Norklun@town.southold.nv.us>; Orientale, Michael<michaelo@southoldtownny.eov>;Squicciari6i,James <iacks@southoldtownny.eov>;Stype,John<iohnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born@town.southold.nv.us>; Mudd,Jennifer<iennifer.mudd@town.southold.ny.us> Subject:Special Event:America Legion Post 803 Importance: High 1 i. Good Afternoon , Please see attached the Application for a Special Event Permit from Griswold Terry Glover American Legion Post 803 received on 03/18/2025 Provide approval or disapproval and cost analysis Thank you so much, °Warta Cqfranke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 2 Q�oS�FFot,��o DENIS NONCARROW o~� Gy� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��•( �►a www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Griswold Terry Glover American Legion April 02, 2025 David E Defriest Post Office Box 591 Southold,New York 11971 Dear Dave, The Southold Town Board at its regular meeting held April 1st, 2025 granted permission to the Griswold Terry Glover American Legion Post 803 to hold the Memorial Day Parade, on Monday,May,26th 2025 as applied for. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631)765- 1800. Best of with your event. Si r ly, ems Noncarr Town Clerk Enc. RESOLUTION 2025-260 ADOPTED DOC ID: 21189 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-260 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 1,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Griswold Terry Glover Post 803 Southold American Legion to line up along Boisseau Avenue and Hobart Road and march from Boisseau Avenue to Tuckers Lane along Route 25 for the Annual Southold Town Memorial Day Parade in Southold,New York on Monday, May 26, 2025, beginning at 10:00 AM provided they follow all the conditions in the Towns Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York. All Town fees for this event are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr