HomeMy WebLinkAboutHellenic Restaurant 2025-14 RESOLUTION 2025-415
Z " ADOPTED DOC ID: 21330
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-415 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 28, 2025:
The Town Board of the Town of Southold Grants Special Event Permit 2025-14 to Hellenic
Restaurant for their East End Market events HSB 1 a-k Every Saturday from June 8th to August
16th 2025. Future events need Master Addendum's submitted. No Parking on Route 25. Signs
must be placed to direct public parking. All rules of Special event policy must be followed as all
events are reviewed by Town Board.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilperson
SECONDER:Anne H. Smith, Councilperson
AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr
Special Event Master Permit#: CT SS I Q" k
' TC Checklist for Special Events (Farms/Wineries/Private Events)
Applicant Name: 4w-e v c- J n ca—. —
Type of Event(i.e. Community Event,Wedding,etc.): WWONt h6VYY tW-S'L6tO j UCLT WO-
✓ Application(Master/1`Event) Date Received: _j �202,5
Addendum(s)
No. of Addendums attached: 0 _ Date Received: / /202_
Same type of event as Master? ✓ Y N
Fees to be collected:
✓Master/I"Event fee($300.00) Date Received:q/.,U/ a-S $300.00
v/ Addendum(s) ($50/Addendum) Date Received: / / Total Due: $ sCO•
Late Application fees: $500.00 - 30-59 days before event Total Due: $
$1,000.00 - 14-29 days before event Total Due: $
Total Paid: $ $60. 00
Check#(s): ,3(7
Current Certificate of Ins.
Hold Harmless Agreement
Application sent for approvals to the following people:
✓Gwynn Schroeder -""Denis Noncarrow Stacey Norklun
After emailing application and all applicable paperwork to the people above, put application in
`pink' pending folder.
Mudd, Jennifer
From: Mudd,Jennifer
Sent: Tuesday, April 22, 2025 3:39 PM
To: Schroeder, Gwynn
Cc: Noncarrow, Denis; Born, Sabrina; Franke, Diana
Subject: Emailing: HSB 1 a-k (Hellenic Snack Bar).pdf
Attachments: HSB la-k (Hellenic Snack Bar).pdf
Hi Gwynn,
Attached is the special event application from Hellenic Snack Bar.
Thank you,
Jen
Jennifer M. Mudd
Sub-Registrar and Deputy Town Clerk
Account Clerk
Southold Town Clerk's Office
53095 Route 25
P.O. Box 1179
Southold, NY 11971
Phone: 631-765-1800 ext. 1274
Fax: 631-765-6145
Your message is ready to be sent with the following file or link attachments:
HSB la-k(Hellenic Snack Bar).pdf
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attachments. Check your e-mail security settings to determine how attachments are handled.
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 04/22/25 Receipt#: 339191
Quantity Transactions Reference Subtotal
1 Event Fee HSB la-k $800.00
Total Paid: $800.00
Notes:
Payment Type Amount Paid By
CK#30996 $800.00 Hellenic, Snack Bar
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Hellenic, Snack Bar
George Giannaris CEO
780 Gold Spur Street
Cutchoque, NY 11935
Clerk ID: JENNIFER Internal ID: HSB la-k
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SUPEFIVISUR'S OFFIGE .�t
TOWN OF SOU-Now r :
'['OWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EV.ENT.PE.RM.[.'['.I.NS'I'.RUCT[ONS AND APPLICATION FORM.
Applications for a Special.Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals,Police Department,Government Liaison Officer,and Suffolk County Planning.
Application fees:
Special Events of the same type: $300 for an initial.,master application and the first event.Each subsequent
event of the same type, up to(or unlimited or limited to)(x?) events, requires a fee of$50. All special events
require a one-page addendum including the specifics of each individual event. Different types of events
require a separate and complete initial,master application.
All applications must be submitted at least 60 business days prior to the event.Applicants are
encouraged to submit applications as early as possible.Any application submitted between 59
and 30 days before the event will be charged an additional $500 late fee. Any application
submitted between 29 and 14 days will be charged a$1000 late fee.Late fees will also apply to
late event addenda.
PLEASE NOTE:
NO APPLICATIONS WILL BE ACCEPTED WITHIN 14 DAYS BEFORE THE SPECIAL
EVENT DATE.
IMCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.
The Committee will obtain comments on all applications from relevant Town,County and/or State agencies
and will forward completed applications to the Towm Board with a recommendation as to whether to grant
or deny the application.
The Town reserves the right to request additional infonnation from an applicant to address issues related to
the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article 1, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit,such as a venue for weddings or other events is prohibited.
RECEIVED
APR 2 2 26
1
Southold Town Clerk
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
YA completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days before the event[ Yes [ ]No
®,1f`Yes,Fee of$ (5013 has been submitted 1 11A f i I A L LA-J WCJ
❑ If No.Fee of S has been submitted
C� Ir—he applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an
additional insured
igne d and notarized Hold Ilarmless Agreement naming Southold Town
1YAn up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Town
Building Department
valid Certificate of Occupancy in all buildings used during the special event.
( P'arkinC/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
�} ❑ Events for three hundred(300)or more people require submission and approval of a traffic control plan
acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.
(Se application form for details)
1{�Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of
Southold to enter the subject premises during the hours of the event to ensure compliance with any and
all special event permit conditions.
My signature below affirms that I have submitted all the information required.above in connection
with my application.
v�,31 12r
Dated Zigna*re�'
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of'development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
2
MASTER APPLICATION FOR A PERMIT TO BOLD A SPECIAL EVENT
PLEASE PROVIDE ALL OF THE INFORMATION]REQUESTED:BELOW
INCO I<PETE APPLICATIONS WILL NOT BE ACCEPTED
FOR INTERNAL USE ONLY
Special Event Master Permit#:
Date of Submission:4/1/2025 Applicant's Name&Title:George Giannaris CEO
Applicant's Phone:6318065750 Email:george@thehellenic.com
Property Owner(if different from above):
Owner Phone: Email:
Contact Person(if different from above):
Contact Phone: Email:
Event Vefnie: Hellenic Restaurant
Venue Address: 5145 Main Road Hamlet East Marion
SCTM#'s 1000-Section SS Block Lot(s) '
Natne ofEvent(s)East End Market at the Hellenic Restaurant
Type of Event(s):Weekly Farm er's/Local Crafts and Vendors
(Please complete one addendum below for each individual event)
Date(s)ofEvent(s): Every Saturday from t tr Until October 18th from 9am-until 12pm(restaurant opens at 11:30am)
Is there an approved site plan for the event venue?Yes No [ ]
Maximum Number of Persons Attending at One Time(including staff): 100
Max.-8 of Cars Expected at Any One Time: 40-50
Is a tent or other temporary structure being used?Yes nNo [ ] If yes,provide of tent provide size(s):
Vendors will provide their own 10'x10'pop up tens.Maximum number of vendors will be fifteen
Have any of the development rights bees d to the Town of Southold[ ]YesFv-]No and/or Suffolk
County Agricultural Program? [ ]Yes I✓ No If yes to either or both,also incTi''c�-a''te on the attached plan the
boundaries of the reserved area Capon whtc i the event will take place.
Is this event being held to benefit a charitable organization?Yes [ ]No If yes,you may be eligible to request
a waiver of the special event fee,with the submission of verification and a v<ritten request. with this application.
Mailing Address to Send Fj ent Permit to: 780 Gold Spur- Street Cutchogue, NY 11935
YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION.
IN rm EXPECTED Al".1'ENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO FTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth)of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) 1-he location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed forthe event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred.(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please
attached a written description andor notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
u
Police.
O`VNER'S SIGNATURE:
1 am the Owner of the Property where this event is to be held and 1 agree to comply with the laws,
rules, regulations,conditions,and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that tl:e
information contained herein and attachments hereto are h-ue and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold.,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
5
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'SSIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations,conditions,and requirements of the Code of the Town of Southold, including but
riot limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and nspections necessary in
connection with this Special Event.
��� G�'l A"t I IS'
Print name of Owner ignatureop6er
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
6
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS
(PLEASE READ CAREFULLY'):
1, By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site,and to provide parking assistants and any additional traffic controls necessary
for this event. Parking is strictly prohibited on ANY Town County or State Roads or Rights of Way.
2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One"on-premises"sign not larger than six(6)square.feet in size inay be displayed not longer than thirty
(30) days before this event, and removed immediately after the event. Directional parking signs shall be
adequately displayed.
4. Applicant indemnities and holds harmless the 'Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent: proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time,date,place and use specified above,and.for the designated event.
Each additional day will require a separate permit application, fee, and related documents for review, etc.
at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees
to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted,although food maybe catered subject to all Suffolk County
Department of Health regulations.
9. NO activities associated with this event including but not limited to parking, ingress/egress/access,
tents or temporary structure(s) or to uporary sanitary facilities shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event including but not limited to parking in rgress/eress/access.
tents) or temporary structure(5) or temporary sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all tunes.
13. Owner assures full compliance with all fire,safety,building,and other Town laws,and possesses a valid
Certificate of Occupancy for any building the public will occupy or used during the special event.
7
14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of'Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
8
HOLD HARMLESS AGREEMENT
The applicant of this Special Permit shall defend,
indemnify and hold harmless the Town of Southold, its officers, employees, and representatives
from and against any and all damages,liability,judgments, losses, and expenses, including but
not limited to attorney's:fees, .including damages arising from injuries or death of persons and
damage to property which arise from or are connected with the event or events authorized by
resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct,
and/or omissions under this Agreement and that of applicant's agents,servants and/or employees.
If this Agreement is being executed in a representative capacity,the individual executing this
Agreement hereby represents that this action has been authorized.
Dated:
Signature:
:Name: ,Authorized Agent
On belialf of
(Name of Business Entity)
Dates of event(s):
Sworn to before me this 31
Day of 20a-e�
p Gi,' Dawn Johnson
c ;'NOTARY NOt'dII'y Pnl711C,.State Ne-,York
*, Pueuc :` No OIJ06349053
N�.OP....
o Qualified in Suffolk County
9 Commission Expires 10/11/20&T
Parking/Event Plan:
1) The Location of the East End Market will be held at the Hellenic Restaurant as shown in
the Aerial View Included. The property including the rented adjacent lot is approximately
2.25 acres and is outlined in a dashed red line.
2) The East End Market will be held on Saturdays from gam until 12 pm. During this time,
the restaurant is not in operation until 11:30 am.The restaurant will be made available
for public restrooms. The temporary vinyl sign is located as indicated on the aerial view.
3) The fifteen white squares with an "X" are 10'x10' popup tents (one for each vendor).
4) The blue hatched area on the aerial view is where the East End Market will be held. It is
approximately 8026 square feet.This is where the spectators, exhibitors and vendors will
be.There is enough space for 15 vendors/exhibitors.
5) Pedestrian access to the designated area is labeled on the aerial view as "Entry/Exit" and
gives access to the parking areas.
6) Each vendor will be required to have a fire extinguisher at their location.
7) There are no temporary utilities installed for these events.
8) The parking spots are labeled on the aerial view.There is a total of 89 parking spaces.
9) There are two entry points for vehicles to the Hellenic Restaurant as indicated on the
aerial view.
10) No live outdoor music is proposed.
11)We have drive through dual access for emergency vehicles.There will be employees on
hand in the event that access is needed for the facilities in the restaurant.
12)The restaurant facility has dumpsters for trash as indicated on the aerial view. Vendors
are responsible to provide a trash can at their location.
13)No additional lighting is necessary
14) Bathrooms are located inside of the restaurant and labeled on the aerial view.
Employees will be available to direct access to the restroom facilities.
1
Schroeder, Gwynn
From: Schroeder, Gwynn
Sent: Thursday,April 3, 2025 11:41 AM
To: 'Rosa Hernandez'
Cc: george@thehellenic.com
Subject: RE: [SPAM] - Hellenic Cabins &Snack Bar Inc Insurance
Hi Rosa,
Thank you.Your email landed in my spam folder,sorry for the late response.
Everything looks in order, but the certificate expires on 7/1/2025. Is it possible to issue a C01 with the dates covering
events he as scheduled from 6/7—10/18/2025?
If not,the Town Board will only be able to approve events from 6/7 thru 7/5/2025 at this time, and the onus will be on
the applicant to get the updated insurance C01 to the Town before additional dates can be approved.
Best,
Gwynn Schroeder
Government Liaison Officer
Office of the Supervisor
Town of Southold
gMnns@southoldtowruiy.gov
631-765-5806
From: Rosa Hernandez<rosa@mcmannprice.com>
Sent: Monday, March 31, 2025 2:32 PM
To:Schroeder, Gwynn<gwynns@southoldtownny.gov>
Cc:george@thehellenic.com
Subject: [SPAM] - Hellenic Cabins&Snack Bar Inc Insurance
Importance: High
Good afternoon,
77 ,
As requested, attached is the certificate of insurance for Hellenic listing The Town of Southold as an additional insured.
Please advise if anything else is needed.
Sincerely,
7�
Rosa Hernandez
McMann Price Agency, Inc.
828 Front Street
Greenport,NY 11944
631-477-1680
631-477-8930??fax
. 1
G�.Y., fJt. Ai1�.�_ i tit } , ")
TOWN OF SOUTHOLD BUILDING DEPT.
coum, 631-765-1802
INSPECTI-10N.,
] FOUNDATION 1-ST/ REBAR [ ] ROUGH PLBG. . j
[ J .-FOUNDATION 2ND [ ]. INSULATION/CAULKING
- f
[ ] FRAMING /STRAPPING [ ] jINAL
[: ]. FIREPLACE& CHIMNEY FIRE-SAFETY'INSPECTION
[ . ],"FIRE RESISTANT.CONSTRUCTION j :]- FIRE RESISTANT PENETRATION: .
]_ ELECTRICAL (ROUGH) [. ] .ELECTRICAL (FINAL).
[i ] .CODE.VIOLATION [ I -PRE C/O. `. :4. ]- RENTAL
REMARKS:
i
DATE" .'-INSPECTOR. , . ..
OF SO(/T�OIo I
TOWN OF SOUTH'OLD BUILDING DEPT.
631-765-1802
I.NSP
ECTION
[ :] --FOUNDATION 1SW REBAR [ ] ROUGH PLBG:
] :FOUNDATION 2ND 1. A INSULATION/CAULKING f
[ ] FRAMING / STRAPPING j[\,]FINAL
FIREPLACE &,CHIMNEY [ ".] FIRE SAFETY INSPECTION -
' ] FIRE-RESISTANT CONSTRUCTION [ ;.r] 'FIRE RESISTANT PENETRATION
1
] ELECTRICAL (ROUGH) [ :] ELECTRICAL (FINAL)
'CODE VIOLATION [- ] PRE C/O [ ] RENTAL
REMARKS,: i
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Noncarrow, Denis
From: Noncarrow, Denis
Sent: Monday,June 2, 2025 4:12 PM
To: 'george@thehellenic.com'
Cc: Mudd,Jennifer; Born, Sabrina
Subject: Special Event Resolution
Attachments: Printout-21330-1034-M65241.doc
Hi George
Please see attached Resolution for your events.
Any question, please give us a call.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.pov
denisn@southoldtownny.pov
631-765-1800
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