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HomeMy WebLinkAbout04/17/2025 REGULAR MEETING MATTITUCK PARK DISTRICT THURSDAY, APRIL 17, 2025- 6:00 PM Presiding Commissioners Kevin Byrne, Chairman Denise Geis, Deputy Chairman Alexandra Getches, Commissioner Chris Shashkin, District Clerk Stephen Kiely, Esq., Legal Counsel Lyle Girandola,Treasurer Abigail Field, Recording Secretary Ben Heins, Facilities Manager Audience Scott Rosen, Mattituck • COMMISSIONERS' REPORT—K Byrne, D Geis, A Getches D Geis: o Easter Egg hunt big success o Will be finalizing Dog Park Opening beginning of May o Need to figure out how to pick the movies---a poll? A Getches: o Nursery will be delivering material Friday morning, she will distribute, at noon she will ask for help if she'll need it, help would be needed around 2 pm. • CLERK'S REPORT—C Shashkin o Lodge slightly done, picnic area down, but that's all pre-paid events, people don't rent it for March; community room very high—reflects increases in rates, six hour minimum, and also prebookings of most June-August weekends, beach permits are up versus last year but only a little over 10% of permits sold in a year, Kayak permit sales are up. • TREASURER'S REPORT— L Girandola o Revenue for the first quarter reached 68% of the full year's budget. Tax receipts of$471.2k are 80% of the expected amount for the year. Room and lodge rentals are running strong versus budget and all categories are above last March, year- to-date. o Expenses of$164.7k represent 22% of the full year budget. Utilities, sanitation, and building supplies expenses are running above expectations. Capital improvements of$42.7k reflect the new truck and the recent fence installation at Aldrich. o Cash on hand totals $687k and outstanding liabilities amount to $26.7k, yielding a net cash balance of$660.4k. • FACILITY MANAGER'S REPORT—B Heins o Veterans ■ Opening the seasonal bathrooms discovered all of them had broken in some way. • CXT needs additional parts, will be cleaned and opened at the end of next week ■ Community room window fix next week; correct parts unavailable, Ben will machine parts. ■ Green twisty slide has a crack, pursuing repairs ■ Lifeguard stands next week. ■ New AED in kitchen, the old one for the beach. Got cabinets for all of them o Breakwater ■ Rebuilt the inclusive swing • Mobi mats going in • RPZ/bathroom had backflow issues • The volleyball courts—between $7-12k to sand the courts and repair fences. B Heins asserts they are used about 45 hours/year in league play. Proposes shoving sand from one court on to the other ones and replace the one court with the basketball net donated by Steve. Discussion of use versus cost. Meeting scheduled with K Ryan next week to discuss. o Lodge ■ Colin had to reschedule bathroom floor work. Will be done this summer in the dead zone for renting because of lack of air conditioning. ■ Would like to give the Cub Scouts the "classroom" for storage; discussion of use. It is currently gutted because of the mold work, and it does not have proper egress, should be storage. Commissioners agree to allow Cub Scouts to use it. ■ Scouts fee at Lodge to be discussed at May work session if Scouts can come. Very interested in working out an arrangement. D Geis to follow up to make sure they are coming. L. Girandola: Cub Scouts currently in arrears, Boy Scouts paid. How to resolve the inconsistency. ■ Utility room paint is done, will be put together o Love Lane docks being built, should be in first week of May o Bay Ave, ready for Planting Day, though might need less than $100 of additional sprinklers, discussion o Wolf Pit, well disconnected in 2013 because of big electric bills. Casing is good, if we want the well, need a new pump. Reported on rescuing a distressed chicken, re-homed him. o Aldrich ■ Bollards from old propane tank gone, broken soccer stuff gone o General 2 ■ Over past couple years have lost a lot of tables. Priced out commercial grade. The difference in price is negligible. Difference in height is an issue. Discussion of replacement: one at time? In groups? • Last inventory at Vet's had 4 8' rectangles, 6 6' rectangles, 6 of each set of rounds, 5' and 6'. • Last inventory at the Lodge: 4 6' rectangles, 5 6' rounds, 15' round. • We will need more this season. K Byrne: determine what need at the Lodge, move from here to the Lodge, and do a wholesale replacement here. Pricing would be on the order of$4,000. Doing all the rectangles only would be a little less than half. Decision: Get real numbers for the work session. ■ Peconic Bay Park used to be a cranberry bog. Will make it hard to move the yacht club because the water table is so high. ■ Discussion of sign design for dog restrictions at Bailie and Breakwater. Design chosen, and smaller sign for QR codes on shorebirds and dog park. o Discussion of lifeguard clothing. D Geis opposed issuing sweatpants, and proposed red t-shirts. K Byrne wants to make sure that the issued uniformed are good and sufficient, doesn't want to cut corners on these high visibility people. Denise and Lyle • MANAGEMENT CONSULTANT'S REPORT—A Field o Organizing for Planting Day, including getting Spanish language materials o Mattituck Inlet; communication with Congressman's office, Trustee Goldsmith, and a granting organization o Field Use policy getting updated • Special meeting promotion—do we include a teams link in the email? Link in the poster? • Dog park opening discussion, Denise wants a pantry for the dog park where people can leave something or take something • Commissioners' corner for newsletter—topic?The Mattituck Inlet, the Dog Park? Introduce staff? Decision: Dog Park Looking Ahead—topic? Decision: Opening of the Season • DISCUSSION TOPICS o Planting Day ■ Mostly discussed already ■ A Getches: they will pull the order will need a check a week from Friday. o Dog Policy Signage at Mattituck Inlet (Done during facilities manager's report) RESOLUTIONS Approval of 3/20/2025 Meeting Minutes presented via email 3 Moved by D Geis, Seconded K Byrne unanimously RESOLUTION 2025-32 RESOLUTION APPROVING BILL REGISTERS AND AUTHORIZING PAYMENT OF CURRENT BILLS FOR APRIL 2025 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Bill Registers submitted by the Treasurer at the April 3 and April 17, 2025, meetings and further authorizes payment of the current bills. RESULT: Motion by A Getches, K Byrne, Unanimous RESOLUTION 2025-33 HIRING A SUMMER AND ON-CALL SECURITY GUARD WHEREAS the Mattituck Park District needs a regularly scheduled part-time security guard during the summer season and on-call for events throughout the year, RESOLVED, the Mattituck Park District hires Russell Bloom for$28.00 per hour for up to 20 hours/week. Motion by K Byrne, Seconded by D Geis, Unanimous Motion to Adjourn: by K Byrne 8 pm Seconded by D Geis, unanimous. 4 4/3/25, 11:20 AM Dime Bill Pay Bill History [till I.li.,tol CKPARK` a [ tit All Payments l-1 ahppt'g;r L1 h P.Ltt�:l,nti,'C ,. rl To view payments and bills for a different date range,select an option in Current View. Use Additional Options to search for specific payments. 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Capital improvements Of $42.7h reflect the new truck and the recent fence installation 8iAldrich. Cash OD hand totals$GM7h and outstanding liabilities amount iO$2G.7h,yielding 8 net cash balance Of$GG0.4h. Mallhuch Mattituck Park District Park Bwistrid t4 0 Budget vs. Actuals January- March, 2025 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET Revenue 1000 Revenue 1010 Tax Receipt Revenue 471,162 592,000 120,838 80.00% 1110 Room rentals 18,046 35,000 16,954 52.00% 1120 Picnic rental 1,832 5,000 3,168 37.00% 1130 Field use 625 9,000 8,375 7.00% 1140 Lodge rental 10,407 20,000 9,593 52.00% 1150 Permit fees, Resident 5,625 48,000 42,375 12.00% 1152 Daily Beach Pass 6,600 6,600 1155 Permits, Non-Residents 400 5,900 5,500 7.00% 1215 Service/Fee Revenue 1,500 2,800 1,300 54.00% 1230 Special Events 15,000 15,000 1250 Other Revenues 605 5,000 4,395 12.00% 1500 Bank Interest Earned 794 4,900 4,106 16.00% Total 1000 Revenue 510,996 749,200 238,204 68.00% Total Revenue $510,996 $749,200 $238,204 68.00% GROSS PROFIT $510,996 $749,200 $238,204 68.00% Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 9,994 42,600 32,606 23.00% 2020 Administrative 10,725 44,900 34,175 24.00% 2030 Beach Attendants 42,000 42,000 2040 Buildings&Grounds 17,131 72,000 54,869 24.00% 2042 Custodians 5,691 31,000 25,309 18.00% 2045 Security 325 5,700 5,375 6.00% 2050 Hostess 350 2,400 2,050 15.00% 2060 Lifeguards 44,500 44,500 2070 Lifeguard Manager 9,000 9,000 2080 Secretary 1,771 4,000 2,229 44.00% Total 2000 Payroll Wages 45,988 298,100 252,112 15.00% 3000 Payroll Taxes and Benefits 3010 Fed/State/FICA Taxes 14,668 80,000 65,332 18.00% 3030 Workers'compensation insurance 588 600 12 98.00% 3040 Disability 236 1,400 1,164 17.00% 3300 401 k Wages Earned 1,984 8,400 6,416 24.00% Total 3000 Payroll Taxes and Benefits 17,475 90,400 72,925 19.00% 4000 Office Supplies& Fees 4010 Office Supplies 408 7,400 6,992 6.00% 4020 Printing 728 1,600 873 45.00% 4030 Postage 131 600 469 22.00% A cr ls j,,),r st h,,, /,,,rr 17, 2il25 11 08 A G 06 00 (/a', Mattitluch Mattituck Park District Park tttstrid t4 0 Budget vs. Actuals January- March, 2025 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET 4040 Computers&Software 273 1,600 1,327 17.00% 4050 Internet&Cells 745 3,300 2,555 23.00% 4060 Permits, Memberships&Subscriptions 67 600 533 11.00% 4070 Mileage Reimbursement 1,000 1,000 Total 4000 Office Supplies&Fees 2,352 16,100 13,748 15.00% 5000 Professional Fees 5010 Accounting fees 2,500 10,500 8,000 24.00% 5020 Legal fees 3,810 17,300 13,491 22.00% 5025 Legal Outside Counsel 34 1,000 967 3.00% Total 5020 Legal fees 3,843 18,300 14,457 21.00% 5030 Bank fees&service charges 798 1,800 1,002 44.00% 5035 QuickBooks Payments Fees 314 -314 5037 Square Fees 256 -256 Total 5030 Bank fees&service charges 1,369 1,800 431 76.00% 5040 Payroll service fees 2,566 21,500 18,934 12.00% 5060 Other professional fees 4,111 26,300 22,189 16.00% 5070 Election Fees 29 200 171 15.00% 5100 Property insurance -787 26,000 26,787 -3.00% 5210 Advertizing fees 184 4,000 3,816 5.00% 5220 Website/email 522 1,000 478 52.00% 5300 Special Events 2,700 15,000 12,300 18.00% Total 5000 Professional Fees 17,036 124,600 107,564 14.00% 6000 Operational &Site Maintenance 6010 Natural Gas 6,872 12,000 5,128 57.00% 6015 Oil 1,943 1,800 -143 108.00% 6020 Electricity 9,000 9,000 6030 Water 189 2,100 1,911 9.00% 6040 Sanitation 7,027 22,300 15,273 32.00% 6100 Building Supplies 8,377 24,400 16,023 34.00% 6110 Small tools&equipment 1,000 1,000 6120 Equipment lease& maintenance 5,000 5,000 6130 Site Repairs&Maintenance 9,446 61,000 51,554 15.00% 6140 Landscaping 4,635 47,400 42,765 10.00% 6210 Gas for Vehicles/Equipment 497 3,000 2,503 17.00% 6220 Vehicle repairs 67 1,000 933 7.00% Total 6000 Operational&Site Maintenance 39,054 190,000 150,946 21.00% 7000 Capital Improvements& Purchases 7010 Major Purchase 103 -103 7110 Capital Improvements 42,683 30,000 -12,683 142.00% Total 7000 Capital Improvements&Purchases 42,786 30,000 -12,786 143.00% A ciawr s k71r s j„ %, 1,, r 1 2 025 11 08 A,4 G E 0l¢ 00 2/ mallhuch ��sff'fn Lr �� �^ District /v/x���|�w��m Park m Park Ifistrid Budget vs. ACtU8lS January K4orch, 2025 TOTAL ACTUAL BUDGET REMAINING Y60F BUDGET Total Expenditures $164.602 $740.200 $584.508 22.00% NET OPERATING REVENUE $346.304 $O $'346.304 O% NET REVENUE $346.304 $O $'346.304 O% Mattituck Park District Statement of Financial Position As of March 31, 2025 TOTAL ASSETS Current Assets Bank Accounts Money Market(*4827) 652,859.90 Operating Account (*9531) 16,406.59 Payroll (*9630) 14,540.93 QuickBooks Checking Account 1,045.31 Special Events (*2417) 1,730.06 Total Bank Accounts $686,582.79 Accounts Receivable $291.00 Other Current Assets $175.00 Total Current Assets $687,048.79 TOTAL ASSETS $687,048.79 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable $25,008.17 Credit Cards $3,356.04 Other Current Liabilities Security deposits -1,700.00 Total Other Current Liabilities $-1,700.00 Total Current Liabilities $26,664.21 Total Liabilities $26,664.21 Equity $660,384.58 TOTAL LIABILITIES AND EQUITY $687,048.79 r� AI H T7, 2025 M2 T AM Gm r od ,r�