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Hotel Moriane 2025-4
I �QgUFFII(k�� RESOLUTION 2025-376 ADOPTED DOC ID: 21291 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-376 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD,ON MAY 13,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Hotel Moraine to hold Special Event 2025 -4 at 62005 County Road 48, Greenport New York a,'s applied for in Application HM Ia-g for weddings, 6/14/2025 and 6/21/2025 from 3:00 pm;to 10:00 pm provided they adhere to all conditions on the application, and to the Town of Southold Policy for Special Events. The Hotel to be closed to general public during weddings. . All Events are to be reviewed there after and are not an ongoing approval. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr � !' , RECEIVED •k't.�t' i "ti 1 k t ' 3osvthoId Tov.,n d rk � TOWN OF SOUTHOLD `ToWb Code Chantei-205`4PUA1ic Crrtert:ihinicht anal Syechd'EyOifs SPECIAL EVENT'PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit arc subject to an inter-departmental coordinated review by the Southold Town Board.Town Attoruev.Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals,Police Department,:Govenmient Liaison Officer,and Suffolk County Planning. :���lcationfe�s. Special Events of the same type: $300 for an initial,master application and the first event. Each subsequent event of the same type. up to(or ttn_lunited or limited to)(s?)events.requires a f-te of$S0• All special events require a one-page addendum including the specifics of. each.individual event. Different types of events. require a separate and complete initial,master application. :1I1_.lntilltritions niti�thesiibeni4ted=af9'e:isi:6O`busiires-s IiAgr.fo the-event.Ali blicit'nis"a"re 61'Coit1Asecl:to Alliitiii noWithii6ils b0;t-%*dM'59 30 dn'%s 'liefbre the ,yein will lie char-red nn.addit.ibi'M S500 bite tee. .Anv aunli6 ion, submitted befty'6en 29 ni<id`4 dg s will bg�ch.Ae•ged -a-`100.0 late Ccc:i ife'll'ees will also al)fAv.to fate event addenda. PLEASE NOTE: NO APPLICATIONS WILL BE ACCEPTED WMIN 14 DAYS BEFORE THE SPECIAL EVE\T DATE. IMC0IVIPL.E T E.kFr1,IC AT10 S WILL is OT BE ACCEPT Eta._ The Committee will obtain comments on all applications from relevant Town,County and/or State agencies and will fonvard completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety.and welfare of the community. { When is It:Perni'`it'Renui ed"' All Special Events.per', [��1�� _��i�t I ' _ k (Definitions)must obtain a permit. ° Occasional events on private residential properties hosted by the owner thereof that are by invitation such as Tamil\ gathcrilias. waldings,graduations,parties or iaot-for-profit ftindraisers.do not require permits. Am u-�y Ul'.1;:�=�i nti:il.u1.vu tl� itn I�!'Ullt..�tlClJ b15 it.4,entlo 161'-\1l7ddii1w;Of Ut1141'e1'elas 1y f11`Ul11biled f Thiti annliention is&6m'ed c6niiilft6 Brice sill the f'ci{Io�vinN'�atr��iremeiitsiarg'subiliitted to.the mn Clerk: I'kase"indic:itesidiiiiiSsion df'[lie°'fotlorv��i�lii elieciciria off the homes and sienhfg below.: © A completed._rpolication'form_signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ® FEE: Is the application being submitted at least 60 days before the event[x) Yes [ ]No O If Yes,Fee of 3t u 0 '.lias been'submitted 0 If No,Fee of$ has been submitted (] The applicantiowner of the property where the special event is proposed to.take place must provide a certirteate d' insurance not less than 2 million dollars naming the. T&W6 or 5crt1111okl .ati aii. Additio»al insured. 17 A s24rcd..a11d`houid' od Hold Harmless Agreement naming Southold Town El An up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Toxin Building Department 0 A valid Certificate of Occupancy in all buildings used during the special event. 0 A Pi kint!/BV iii Phii1: consisting at a surr ey; site plan and/or-aerial y ew of the subject propprt3.that i „iuciutles'thc loclhons of:on site earl i e.' s'aiutary facillties,;.aud4ents.,or,;other tet�porary stnichue(s). (See application form for details) El Events for three hundred(300)or more people require submission and approval of a tral:Cc•eonfroi plat acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) O Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subjectpremises during the hours of the event to ensure compliance with any and z all special event pen-nit conditions.. My signature below affirms that I have submitted all the information required above in connection with my application. April 2025 �U ^' P _ Dated Signature Activities. associated with outdoor public, events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of dev&l ,!nejjj;j iq ih s to the Countl-(LS'rrffnik with a permit issued by the Suffolk County Farmland Cijnyir"i teg. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued bf,the Suffolk County Bureau of Public Health Food Protection Unit 2 MASTER APPLICATION FOR A PERMIT TO HOLD'A SPECIAL EVENT FOR INTERNAL USE ONLY Special Event Master Permit Date of Submission:Apfll;B•d,'2025 Applicant's Name&Title:Rachef:,Fliiiey,,(3enerarMariager Applicant's Phone.631-477-1776 EinA: 'radhel 464ibtehloraide.corri Property Owner(if different from above): Ciani'el P`ennessf Owner Plibnet 914-582-7861 Email:. dani6loennessi@amall.com- Contact Person(if different from above) Rachel.Malley Contact Phone:.631-477-1776 516-816-3872 Email: rachel@Kotbi�notainei.com Event Venue! Hotel Moraine Venue Address: 62605t&Jrity,Road_48-1_ Hamlet "Growiporl SCTM Ws 1000-Section-40 BlockL_L6t(s)1 Prieto-Hoffman Wedding, Fogel-Harwood Wedding,Sabbatino-Lescl-i Wedding,Tinto-Lanzaro Name of Event(s) Wedding,Flint-Pollock Wedding;Foglia-Liss Wedding,Torre-Hodgkinson Wedding Type of Event(s).__Wedding ors,; ;tddcr!'Tonl 1)(Ac%4y fop: Date(s)of Event(s), 6114.6/21 Is there an approved-site plan for the event venue?Yes [x]No[ Maximum Number of Persons Attending at One Time(including staff)" 120 Max 4 of Cars Expected at Any One Time: 60 Is a tent or other temporary structure being-used?Yes xj No If yes,provide of tent provide size(s)-.. .66'x 731.reception tent, 201 x 20'cook tent, Have any of the development rights.been sold to the Town of Southold[ ]Yes [x].N'o and/or Suffolk County Agricultural Program? [ ]Yes [x]No 1r-`V"d5jd'djtljbr 11:11cliiLp"I In fltc bi6lftidq'ri r-tj "fy' dhr6d 6 11 Eke vkk6.�es-oll- iefeso. Nyl! Is this event being held to benefit a charitable organization-?Yes No x If yes,you may be eligible to request a waiver of the special event fee,with the submission of verification and a written request with this application. Mailing Address to Send Event Permit to: Hotel Moraine 62005 County Road 48.Greenport NY 11944 3 SPECIAL EVENT APPLICATION ADDENDUM Please-complete one form for each event. Applicant/Venue: Hotel:Moraine Date of Event: 6/14125 Master Permit#(if previously issued) Start Time: *00 End Time: 10:00 Is this special event consistent with the Master Application submittedlapproved for this type of event?For example, does this event comply with the initial.parking plan,maximum number of attendees,and the size and placement of tent(s)applied for or approved? Yes[x]No [ J.If no,what amendments to the permit are being requested? i Will food be served?[x]Yes [ ]No If yes,provide following: Vendor Name: Lombardl's'Love Lane Suffolk Countypermit# FSP-16-0001373 Vendor Name:- .._Suffolk County permit#: . Will outside vendors be serving alcohol? [x]Yes [ ]No If yes,provide: Vendor Name: Lombardi's Love Lane Liquor License# 1045540 Vendor Contact Name: Lauren Lombardi Cell Phone: 516-375-8673 Will non-food/alcohol vendors be on the premises during the event? [x]Yes []No If yes,provide: event planner,caterer,Tent, Rentals, Describe type of vendor(s) Florist; Photographer, Band.Valet, Niunber ofvendors:9 5 Bathrooms Event contact Jordan Michelle Events Day of Event Contact Person: Hotelcont'aet.'Racliei;Flatley or John. Phone: 63j-4774776 3 Maroney E-mail address(print clearly).rachel@hotelmoraine.com Will any Southold Town services be requested [] Yes(Desc'ribe below) [r]No. Will a security company be used for any of the events? [ ]Yes [x]'No. If yes,provide the following: name, address and cell number of the security company which will work on the premises,and a description of the duties to'be performed: Security Company: Contact Name: Cell Phone: Duties to be performed: Peae.us -adfoagg b e'arE need&ls - t ) f1 . 4 SPECIAL EVENT APPLICATION ADDENDUM Please complete one form for each event Applicant/Vcnue: Hotel Moraine Date of Event: 6/21/25 Master permit#(if previously issued), Start Time: 4:00 End Time: 10.00 Is this special event consistent with the Master Application submitted/approved for this type of event?For example, does this event comply with'the initial paiking plan,maximum number of attendees,and the size and placement of tent(s)applied for or approved? Yes[x]No [ ].If no,what amendments to the permit are being requested? Will food be served?[x]Yes [ ]No Ifyes,provide following: 3 f Vendor Name: Lombardi's Love Lane Suffolk County permit#: FSP-16-0001373 Vendor Name" Suffolk County permit#: s Will outside vendors be serving alcohol?[x]Yes [ ]No If yes,provide: Vendor Name: Lombardi's Love Lane Liquor License# 1045540 Vendor Contact Name: Lauren Lombardi Cell Phone:. 516-375-8673 Will non-food/alcohol vendors be on the premises during the event?[x]Yes []No If yes,provide: event planner, caterer,Tent, Rentals, Describe type of vendor(s)-'.Florist„f?;hotographer„iBand, Valet,__ Numher of�endors: '14 Bathrooms,Transportation- - Event contact:.Lacy Karl The Party New York Day of Event Contact Person:,Hotel contact:Rachel Flatlet/or John Phone: 631-477-1776 Maroney E-mail address(print clearly) rachel@.hotelmorairie.com Will any Southold Town services be requested [J Yes(Describe below) [r]No. Police Highway Uther _ Will a security company be used for any of the events? [ ]Yes [x]No.If yes,provide the following: name, address and cell number of the security company which will work on the premises,and a description of the duties to be performed: Security Company Contact Name:, Cell Phone:, Duties to be performed:., ' Please:u"se srci�lifiom�l na ges=if mere are needed. 4 YOU IirpINT,A`ITAGH LA PARK NG/EVEM 1lALAN''TO THE-.MASTEI- ."&PPLICATIO . I�'TIIE*BXPECTED ATT1 M AINCE'-IS�300:OR iiiOltE.PEOPLI .-1'"tlU ii%IUS3'_d1l:sSO'ATTACK A. M FFIC'CONTROL PLAN Isee-nesf-in•*e), A Rarlcii�g/f;:aes�d I?Irtn n)ily be Survey.Si W Indlor aerial vied tfol-esa.11101e Goggle.E111410 0(i tltie'sub ectf)i•�oer.ty lid(I71f ATL'OiVTIi)1,Pi�AN`AI,L.o( thc,following itforni-at'1on; A parking/event plan showing:. (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles acid the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment.- (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refase. (13) Location and description of any additional lighting to be utilized in conjunction with the event. 3 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND.a c(iralifie(l`U A iiic 1confi _ivid d.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town- Police. 0WAT7 R'S VIGNATUI?E. I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold;including but not limited to the conditions listed below, as-well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND.a_qualified traffic eaiitroller must::'be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,. 5 r, circulation,parking,-and exiting of cars on site,and 4)Contact information for use by Southold Town: Police. OWNER'S SIGNATURE. I am the Owner of the Property where this event is to.be held and I agree to comply with the laws, rules,regulations,conditions, and requirements-of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,i hereby swear.or affirm that the information contained herein and attachments hereto are true and correct to the best of'my knowledge, and agree to provide notice to the.Town immediately should there be any material changes regarding t to this application ' _ Furthermore,I hereby authorize Code Enforcement Personnel of the'Town of Southold to enter the, property during the hours of the permitted special event to make any and all inspections necessary W t connection with this Special Event. Daniel Pennessi' Print name of Owner Signature of Owner Rachel flatley � Print name of Authorized Person/Representative Signature of Authorized to c ri/,l Gj i 1"tili� 1 i } i i i 6 FO.R 1N'T1+:D ST]B;IC`(:'T T(�TIiI; L'LCI��'I'NCs C ND T1 i PERMISSION,TS HEREBY C 1. By acceptance of this permit., applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event.Par'kinL, is Arietly m-6hibited,6 ,.F1NYTown.`Coiig1v'or.StiitG Roads:oi Rights of:Wtiy. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)'square feet in size maybe displayed not longer than thirty (30)days before this event, and removed immediately after the event. Directional parking signs shall be , adequately displayed. 4. App1_r'r_.ant indemnifies and holds har_rnlms the Tow„of Southold from all claims,damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. { $. Tent proposals must receive permit approval from the Southold Town Building Inspector before f placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date,place and use specified above,and for the designated event. Each additional day will require a separate permit application,fee, and related documents for review,etc. at Ieost,�>()buF mess clays radar lo:kltt s.lt4�ilc.l�certt, 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is-NOT permitted,although food maybe catered subject to all Suffolk County Department of Health regulations. 9. ,NO activities associated with;'tiiis'.event., iizi iu l iie! but.`rat limhdi,-t0 purl info, 1u> resc/er�resslacce s:.. t6itt(s)or te,ittl5otarv;stritctaire(sl.or shall bc:conducted-onTown of'Southold' : oMiasc tsf Di y elo anent ltiplits laiid. 10„NO activities associated withahis„cy'un: .incluciitrcl brit. ilot-1'i nitcrl'to pat'hine, inuresslceresslaccess.. Jent(s) or1teniiaoran, shall be,conducted:on Suffolk Count- Purchase of:Dcvcicrntn:vnt Ri�hf,I�iui«1LhntiF z Bern if:icsi ccl by'ihc-Sut'follc C'660[v Farmland Ci mbilittec. 11. Issuance of this permit does not authorize.•in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws,and possesses;a valid Certificate of Occupancy for any building the public will occupy or used during the special event. 7 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adj acent properties: 15. Owner will allow access to Code Lnf brcennent Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connedion with this Special Event 16. ADDITIONALZONDITIONS: r ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number:. Date Issued:. a t 8 f HOLD HARMLESS AGREEMENT The applicant of this Special Permit shall defend,, t indemnify and hold harmless the Town of Southold,its officers,employees,and representatives from and against any and all damages,liability,judgments,losses,and expenses,including but not limited to attorney's,fees,'including damages arising.-from injuries or death of persons and t damage to property which arise from or are connected with the event or events authorized by resolution of the-Town Board of the Town of.Southold,or caused by the negligent misconduct, and/or omissions under this Agreementand.that of applicant's agents,servants and/or employees.! If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: U r Signature: Name: �tcjvQ S P'Kji s` ,Authorized Agent ti On behalf ofILL (Name of Business Entity) Dates of event(s): ,/!' ' 4; �j-," Sworn to before me this' Day of. 20.;z,5 DANIEL'SCHUYLrR Notary PubNc,State of.Netiv`Yorfc aa$ Ho.o�scsosaa25 Quatdied In Ordng@:Gounty Ceminlsslon Expires AnQusl2.120.25 9 f ' SURVEY OF PROPERTY smrere GRERNPORT TOWN DF SOUTHOLD SUrrOLK COUNTY.NEW YORK S.C.TALI No.1000-40-01-01 SUtC 1�a1O' .. NGUSt d J9 1 ; rrr f tt.l �1V NYfrtA�Y f �. ry ,,M1350 .aedu.:ni�ruscc«a�w aulw ,;,.. rat rnr i+c Xus[ wr 1,,,�; •,.�� /N0111t0 1111[LCMCT.IX6 t{ ; •A L 'r l(l a;V if j.rf, / 4R�a' i;t .l'� i. i(1 t Y 7 I't:i i 3 ry"t r r L 1 1 fe• r��°r a ,. �.Se n, } � 1 j Um 7 �r ._._ � u , °� ME a �r% M a� r � zs' ri `4 ! reception tent J +.•t', 3c �1 r:isc a t3 t^ P ✓1c, ,� i ° y � c a • �4:4 ,. ° j :' ° is �1:• r to ° 1k V. f ' t x_a a �P �.:'.LI '"' �`t r ( ,i '• Ii.:.",°.�L'"t{.X f:� i ..�s.. t i ✓ C y,.. \... I.I -..�tit }. fire extinguishers are located on each building,as well as full ^' sprinkler systerns Nathan Taft Corwin III x Lend Surveyor_ s �. ° i t r, i 7 i i I 1 I t ���'��# x� .x .. S t _ f....Y$r„' ♦ N t .�1. ��� �j�W�r ♦i31� •�, /Y aw ,� r 1 r,:` a� �� "'k.� `��,�a a � 1 i Ff` ��; � � t{,� i%�i �x�^�� �;`�'�t,ib � ���'�t`.r,�.�f��`'{x��° t; .�q^.- t ,. `C�� ♦+.t ��rr��d�''�� � , d� 4 9 � �a � � y t �f� • �, 4 i f Schroeder, Gwynn From: Rachel Flatley <rache'I@ hotel moraine.com> Sent: Friday,April 1.1, 2025 9:42 AM To: Schroeder, Gwynn ! Cc: gwynn.schroeder@gmail.com Subject: (SPAM] -Re: Updated Special Event Permit' Gwynn, i Sorry here is the inspection report-is this sufficient?I'm on the phone with the building department and they're telling, me they do not issue operating permits any longer r to 1 N ' Fi k Ox tj Y t L r A�1 A x 'ram TON1N OF 50UTHOLD g 6 k biN G1,DEPT { d9 z;x 631 765-1'8D2 ids t� t t r t 5 v q x� TO ( j FOUNDATION"I' (REDAR ( 1�P011GH PLUG' J d At INS INSULAT_IOh.CAUIKING` a< 4 � aS ('] FRA111NG'STRAPPINU s ( -]-FINAL ,J •J FIACPCAGE:CFI111NK.Y,` (:,1 r1RE SAt E7Y INSPECTIOK_ ; + ,• �. ] FIRE RESIST SIT,CONSTR0000 ('] FIRE Rt 51S11NT rE1.ETR4ili)N' {J r (;1 ELEC,7RICAl (fiOUC+H} ( ,I ELECTRICAL(FINAL) t Y ( ;J CODE,Vl01 ATIOt7 [ J PRE C O ( ]°RENTAL 4� REM AFiKS. g{{I, _ avn "t^f af i411, t NIB) f�dA�{'�'a✓,E�rs o- ci�� ��5� YW �\ 7, �.� ,,: ¢ �f• PS �q. ! 71� F 1 t 4 , u t3atr I ti' SPE,C�I OR' ' IAf) " J3 k c ss DAT� .x� hl 4- p�� �" p AI I I Ik E. rtt •xX5'v`€fin°-r.j7 � �. ;�' �t� s��x�,t����'�✓ �'�� ��, ESA�� �' t2 � �4�(�a, ��.����� I'�� � �����* � � Rachel Flatley• Genera[Manager - i TOWN OF SOUTHOLD BUILDING DEPT. 631-765-1802 f - �.xtxFs. I N, S' PECT'101% [ ] FOUNDATION 1ST/ REBAR [ ] ROUGH PLBG. [ ] FOUNDATION 2ND [ ] INSULATION/CAULKING [ ] FRAMING /STRAPPING [ ] FINAL [ ] FIREPLACE & CHIMNEY [ ] FIRE SAFETY INSPECTION [ ] FIRE RESISTANT CONSTRUCTION [ ] FIRE RESISTANT PENETRATION [ ] ELECTRICAL(ROUGH) [ ] ELECTRICAL (FINAL) [ ] CODE VIOLATION [ ] PRE C/O [ ] RENTAL 'REMARKS: At'� 3" ✓ ;.r� �a.£ u ;a r i a `"' �t c i i a f i t f t f I 62005 County,R6.48 Greenport• NY• 11944' tel:631-477-1776 Rachel@hotelmoraine.com,www.hotelmoraine.com On Apr 11,2025,at 9:26 AM, Rachel Flatley<rachel@hotelmoraine.com>wrote:: Hi Gwynn, Thank you! I have a check I can drop off today with the application. 3. 1. Our inspection was-completed on March 25th.This is all I have at the,moment I haven't received' anything else from the town.I will see if they have my certificate of compliance ready for me yet. 2. I will updated the COI 3. 1 have'a check ready to go. s I know there was a bit of back and.forth last year with the requirements for parking. Does-everything else on the application look ok or does ifneed further clarification? Rachel Flatley•General Manager <image001 copy.jpg> i 62oo5 County.Rd.4$•'Greenport NY i1944• tel: 631-477-1776 Rachel@hotelmoraine.com www.hotelmoraine.com On Apr 11,2025,at 9:21 AM,Schroeder;Gwynn<gwynns@southoldtownny.gov> wrote: Rachel, Apologies,your email ended up in my spam folder. There are three things needed for your application to be processed:, 1. ,Certificate,of Compliance forFire Inspection done within the last twelve months I —you can call the building department to make an appointment,or to get a copy if you had an inspection in the last year at 631-765-1802 2. Updated Certificate of.1nsurance—we now'requlre'$2million under Commercial General Liability for both"each occurrence"and,"general aggregate" 3. Payment of$350 -You will.see on'the attached that.theTown Board upped the_late fees considerably. If you drop off a check,'on or before Tuesday,April 15;you won't be charged a'late fee. I can wait a bit to get the other documents. Let me know if you have any questions. 2 Best, Gwynn" From: Rachel Flatley<r666 Photel'moraine conri> Sent:Wednesday,April 9,2025 11:39 AM To:Schroeder,Gwynn<gwunns@'soiithol&6w66.`k6v> i Cc �wynnsch"roederCa7amail.coni _ Subject:-[SPAM]-'Re: Updated Special Event Permit r Hi Gwynn, Please find our Special Events Application'attached.We are planning on having 7 events here this.season, but I do not have all of the vendor information for them.Should I list all of these dates on the master application but only subrhit the 2 addendums I have filled out already,or should I leave the application as is(2 events listed with the 2 addendums). Please let me know if anything is missing or needs to be clarified. I understand we are, close to the 60.day deadline so I appreciate.your quick response. Th"ank you I Best, I Rachel Flatley General Manager <image001.jpg> 62005 County Rd.48 Greenport-NY•11944• tel:631-4.7.7-1776 Rar-hel@hotelmoraine.com www.hotelinoraine.com Z r� On Jan 31,2025, at 4:32 PM,Schroeder,Gwynn ` <�wynns�southoldtownny ;ov>wrote: Good afternoon, Please find attached the updated Special Event application and one- page document which-outlines the changes for 2025. Don't hesitate to reach out if you have any questions. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor- Town of Southold e��+viins«crsoifholdfoaviinti�. Tsai: 631-765-5806 3 <2SOl31_F|NAL_202S_Specia| EventPennb Instructions and App|icat|on.pdt*<ZSO13O__Z0ZSlnfoSheot__6eda| Event Application Chon8es.pdf» ' � <2412302025 Draft Special Event Application Chon8es.docx> � � ' / ` ( ! / � � � � � � � � � � ` � � , / ' y � � i > � � ' ' � ) � ` � ' ' � ^ ' ' ^ ' ' � 4 � | Schroeder, Gwynn From: DeChance, Paul Sent: Thursday,April 17, 2025 2:24 PM To: 'Rachel Flatley';Johnson, Benjamin Cc: Daniel Pennessi; Laurie Dziubela-Begley;Schroeder, Gwynn; Noncarrow, Denis;Franke, Diana; Ross Mandel Subject: RE: Urgent Hotel Moraine Special Events Permit Application-follow form endorsement attached for Umbrella Rachel— Thank you for speaking with me earlier. This will confirm that the documents provided to this office for review do not establish the Town required insurance coverage. Please request that the applicant provide a substitute Certificate of Insurance evidencing Commercial General Liability Coverage of ? 2 Million per occurrence. Thank-you. Paul M. DeChance, Esq. Town Attorney Town of Southold 3 Southold Town Hall Annex 54375 Route 25, P.O. Box 1179 Southold,NY 11971 Office (631)765-1939 ` Fax(631)765-6639 pauld@southoldtownny.gov From: Rachel Flatley<rachel@hotelmoraine.com> Sent:Thursday,April 17, 2025 2:00 PM To: DeChance, Paul <pauld@southoldtownny.gov> Cc: Daniel Pennessi<danielpennessi@gmail.com>; Laurie Dziubela-Begley<Laurie.Dziubela@imacorp.com>;Schroeder, Gwynn<gwynns@southoldtownny.gov>; Noncarrow, Den is.<d e n isn @south ol dtownny.gov>;,Franke, Diana <dianaf@town.soufhold.ny.us>; Ross Mandel<Ross.Mandel@imacorp.com> Subject: Re: Urgent Hotel Moraine Special Events Permit Application-follow form endorsement attached4or Umbrella Importance: High Hi Paul, Following up here as well. Please let us know if you will accept this with our application... Thank you- 1 Rachel Flatley...General Manager HOTEL. ,.. -';' MORA, lNE 62005 County Rd.48•Greenport NY 11944• tel:631-477-1776 Rachel@hotelmoraine.com•www.hotelmoraine.com On Apr 16, 2025,at 4:38 PM, Laurie Dziubela-Begley<L'aurie.Dziubel.aCDimacorp.com>wrote: Hi Paul, Please confirm receipt of my email yesterday with the attached endorsement from my, client's Umbrella policy which confirms the Umbrella is follow form over the General Liability policy. The Town is included as an additional insured undermy clients General Liability policy, so the Umbrella follows suit and the Town is included as an additional insured under the Umbrella policy. We also have the benefit of higher per Occurrence limit since,my client carries an ' Umbrella policy. Hoping this all is sufficient, and we are anxious to hear back. Thank you. k Laurie a i 1 i 9 LAURIE DZBUBELA-BEGLEY NPN4521008 CLIENT EXECUTIVE OFFICE(914)376-2200(DIRECT(914)457-1225 500 MAMARONECK AVE SUITE 220 HARRISON NY 10528 ; Laurie,Dziubela@imacorp.com E�BT f L.I CES p =� TO'%°i roRK x This communication,includin;;altachrnents,is for the exclusive use of addressee and m.ey contain proprietary confidential or privileged information.If you are nc thv intended mcipumt,any use,copyinf:!,disclosure,dissemination or distribution is strictly prohibited.If you;:ire not the inlencleti recipient,please notify the sent immediately by reLun,mnd'Ind delete this cormlauiaic:ation and destroy all copies.Please remember iequest5tn bind or change coverage cannot be considered i bound until you have received confirmation from an authorized IMA rc!lresentative.INIA,Inc.,d'na IMA Iiisurnnce Services,CA Licence flOH64724 From: Laurie Dziubela-Begley<Laur e.Dziubelaftimacorp.com> Sent:Tuesday,April 15,2025 4:05 PM To:'Daniel Pennessi'<daniel Penn e0O.gmail.com>; Paul DeChance<gauld@sodiholdtownnv:o-v> Cc: Rachel Flatley<rachel"ta�hotelmoraine':com>;Gwynn Schroeder<gw.vnns _southoldtownnv`:gov>; Denis Noncarrow<denisn@.soufhoidtownnv:>;gv>; Diana Franke<diana.fPtown southold.nv.u"s>; Ross Mandel<R6t§.Mande1@).imaddeb com> Subject: RE: Hotel Moraine Special Events Permit Application-follow form endorsement attached for Umbrella Hi Paul, 2 I'd like'to introduce myself as the broker who handles the insurance for Dan's hotel. Nice to meet you by email. Here is the endorsement from our client's Umbrella policy that confirms the Umbrella policy follows form of the underlying policies.The Town of Southold is an additional insured for the underlying General Liability policy,so the Umbrella policy follows suit. Please confirm this is acceptable,and that our client can move ahead with the permit. Thank you. Laurie <�WRD3174.jpg> LAURIE DZIUBELA-BEGLEY NPN4521008 CLIENT EXECUTIVE OFFICE(914)376-2200 1 DIRECT(914)457-1225 500 MAMARONECK AVE SUITE 220 HARRISON NY 10528 Laurie.Dziubela@lmacorp.com This communication,Including attachments,is for the exclusive use of addressee and may contain proprietary,confidential or privileged information If you are nc the intended recipient,any use,copying,disclosure,dissemination or distribution is strictly prohibited:If you are net the intended recipient,please notify the sem imrnediately by return mail and delete this comnulnication and destroy all copies.Please remember requests to bind or change coverage cannot be considered bound until you have received confirmation from an authorized IMA representative. IVIA,Inc.,.dba IMA Insurance Services,CA License#01-164724 From:,Daniel Pennessi Sent:Tuesday,April 15,2025 3:34 PM To: Paul DeChance Cc: Rachel Flatley; Gwynn Schroeder; Denis Noncarrow; Diana Franke; Ross Mandel; Laurie Dziubela- Begley Subject: Re: Hotel Moraine Special Events Permit Application Why will you accept a certificate as'evidence of GL coverage but not umbrella? Sent from my iPhone On Apr 15,2025,at 1:22 PM, DeChance, Paul<bauldCQ)southoldtownnV:kov>wrote: There is not much more I can say on the issue.The Certificate of Insurance does not bind the insurer to an additional insured.The past practice was 1 Million—it is no longer. Paul M. DeChance, Esq. Town Attorney Town of Southold Southold Town Hall Annex a 54375 Route 25, P.O. Box 1179 Southold, NY 11971 Office (631)765-1939 3 Fax(631)765-6639 pauld0southoldtownny.gov' From: Daniel Pennessi<dahielpenr es W&ail.corn Sent:Tuesday,April 15, 2025 3:03 PM To: DeChance, Paul<ba Old 0a&utholdtownny.pov> Cc: Rachel Flatley<racheI0hotelmoraine.com>;Schroeder,Gwynn <gwynns"_southoldtownnv:i?ov>; Noncarrow, Denis<deni"sn@southoldtowiiny oov>; Franke, Diana <dianaf@town Southold ny:us> Ross".Mandel@ima"corpitdm; Wbrib:Dziubela@imacorr`.. corn Subject: Re: Hotel Moraine Special Events Permit Application Paul, r This certificate evidences over$10m in coverage.That is the practice. Dan Sent from my Whone On Apr 15,2025,at 12:54 PM, DeChance, Paul <oauld a"southoldtownbV.eov>wrote: Please provide a writing from an authorized representative of the insurer(as opposed to a broker)that the full limits of the excess coverage will stack over the general liability coverage,to the benefit of the Town, i'n its status of an additional insured. t Short of that,the coverages noted in the Certificate of Insurance do not satisfy the Town's requirements. The better practice would be to obtain general liability coverage at limits of 2 Million Dollars. Paul M. DeChance, Esq. Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25, P.O. Box 1179 Southold, NY 11971 Office(631)765-1939 Fax(631)765-6639 nauld.@'southoldtownw.gov 4 From: Rachel Flatley<raehel'C..hotelmoraine.com> Sent:Tuesday,April 15,2025.2:36 PM To:Schroeder,Gwynn<gwyni s6 6UtholdtoW6ny gov>; Noncarro.w, Denis<denim`C«�so:uthold'townny 'ov>; Franke, Diana <dianafCa�townsouthold:ny:us> Cc: DeChance, Paul<paiild@south'oldtownny:gov>; Daniel Pennessi <d'anieipenness!O)P,mail con. i>• Ross.Mandel@lmacorP,,com', Laurie.Dziu .'bel80iniacorP.c6m Subject: Hotel Moraine Special Events Permit Application Hello, I have attached the updated Certificate of Liability Insurance as well as the events permit application for Hotel Moraine-a copy of which was i handed in in-person yesterday,4/14/25. t Per the Special Event Permit requirements we needed $2m in General Liability for each Occurrence. Our excess insurance carrier confirmed that our excess insurance follows form of the General Liability,so any additional insured on the General Liability would be considered an additional insured on the Excess. I've copied Ross and Please confirm that this is sufficient for our event permit application. Thank you- Best, Rachel Flatley•General Manager i 7 62005 County Rd.48-' Greenport• NY- 11944. t tel: 631-477-1776 Rachel@hotelmoraine.com •www.hotelmoraine.com ATTENTION:This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. <umb follow form Endt.pdf> 5 i Schroeder, GwynnIN _ From: Daniel Pennessi <danielpennessi@gmail.com> Sent: Thursday,April 17,2025 2:43.PM To: DeChance, Paul Cc: Rachel Flatley,Johnson, Berijamin; Laurie Dziubela-Begley;Schroeder.,Gwynn;, u Noncarrow; Denis;Franke, Diana; Ross Mandel Subject: Re: Urgent Hotel Moraine Special Events Permit Application -follow form°endorsement attached for Umbrella Paul, Per our discussion,we will send a letter from the underwriter next week,confirming.that the umbrella-covers additional insureds. is Thanks, Dan { Sent from my Whone i On Apr 17,2025,at 12:23 PM, DeChance, Paul<pauld@southoldtownny.gov>wrote; Rachel. Thank you for speaking with me earlier. This will confirm-that the documents provided to this office for review do not establish the Town required insurance coverage. Please request that the applicant provide a substitute Certificate of Insurance evidencing Commercial General,Liability Coverage of 2 Million per occurrence., Thank-you: Paul M. DeChance, Esq. Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25, P.O.Box 1179 Southold,NY 11971 Office (631)765-1939 Fax(631)765-6639 pauld@southoldtownny.gov 1 I 1 From: Rachel Flatley<rachel@hotelmoraine.com> Sent:Thursday,April 17,2025 2:00 PM To:DeChance, Paul<pauld@southoldtownny.gov> Cc:Daniel Pennessi<danielpennessi@gmail.com>; Laurie Dziubela-Begley <Laurie.Dziubela@imacorp.com>;Schroeder,Gwynn<gwynns@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Franke, Diana<dianaf@town.southold.ny.us>; Ross Mandel <Ross,Mandel@imacorp.com> Subject: Re: Urgent Hotel Moraine Special Events Permit Application-follow form endorsement attached for Umbrella Importance: High Hi Paul, Following up here as well. Please let us know if you will accept this with our application. Thank you- Rachel Rlatley•General Manager F <image001 Jpg>' 62005 County Rd.48•Greenport NY•11944• tel:631-477-1776 Rachel@hotelmoraine.com•www.hotelmoraine.com On Apr 16,2025,'at 4:38.PM, Laurie Dziubela-Begley<Laurie,t�ziu'belag..imacorp:com> wrote: Hi Paul, Please confirm receipt of my email yesterday with the attached endorsement from my client's Umbrella policy which confirms the Umbrella is follow form over the General Liability policy. The Town is included as an additional insured under my clients General Liability policy, so the Umbrella follows suit and the Town is included as an additional insured under the Umbrella policy. We also have the benefit of higher per Occurrence limit since my client carries an Umbrella policy. Hoping this all is sufficient, and we are anxious to hear back. Thank you. Laurie 2 j] ' LAURIE DZIUBELA-BEGLEY NPN4S210os' p CLIENT EXECUTIVE OFFICE(914)376-2200 (DIRECT(914)457-1225 500 MAMARONECK AVE SUITE 220 HARRISON NY 10528 ` 1 Laurie.Dziubela@imacorp.com This communication,including attachments,is for.tho exclusive use of addressee and may contain pr'opriotary,confidential or privileged information li the intended recipient,any use,copying,discleSUrc,dissemination or distribution is strictly prohibited.If you;are not the intended recipient,please not immediately by return mail and delcte this communication and'd6stroy all copies.Please remember requests to bind orchange coverage cannot be cc bound until you have received confirmation from an authorized IMA representative,IMA,Inc,dba IMA Insurance Services,CA License 401-164724 From: Laurie Dziubela-Begley<Laurie D'ziube1ai,@imacorp com> Sent:Tuesday,April 15,2025 4:05 PM, To: 'Daniel Pennessi'<danielpennessiCa@email cam>; Paul DeChance <pauld.@southoldtownny:gov> Cc: Rachel Flatley<raehel aC�hotefmoralne-:corn>;Gwynn Schroeder <gwynns@southoldtownnv:eoV,>; Denis Noncarrow<denisn0sodth6ldf6wnnV.-g6v>; Diana Franke<di'j'dof@towrn;sdutho'IdihV:us>; Ross Mandel <Ross..Mandel@imacoro.com> Subject: RE: Hotel Moraine Special Events Permit Application-follow form endorsement attached for Umbrella Hi Paul, I'd like to introduce myself as the broker who handles the insurance for Dan's hotel: Nice to meet you by email. Here is the endorsement from ourclient's Umbrella policy that confirms the Umbrella policy follows form of the underlying policies.The Town of Southold.is an additional insured for the underlying General Liability policy,so the Umbrella policy follows suit. Please confirm this is acceptable, and that our client can move ahead with the permit. Thank you. Laurie 1<-WRD-31147--iW LAURIE DZIUBELA-BEGLEYNPN4521008 CLIENT EXECUTIVE OFFICE(914)376-2200 IDIRECT(914)457-1225 500 MAMARONECK AVE SUITE 220 HARRISON NY'10528 Laurie.Dziubela@imacorp.com This communication,including attachment>,Is for the exclusive use of,addressee and may contain proprietary,confidential or privileged information II the intended recipient,any use,copying,disclosure,dissemination or distribution is su ictly prohibited.If you are not the intended recipient,phrase not immediately by return mail and delete this connnunicatlon and destroy all copies.Please remember requests to bind or change coverage cannot be cc bound until you have received contirmation from an authorized IMA representative.IMA,Inc.,dba IMA Insurance Services,CA License 1401I64724 3 .From: Daniel Pennessi Sent:Tuesday,April 15,2025 3:34,PM To: Paul DeChance Cc: Rachel Flatley; Gwynn Schroeder; Denis Noncarrow; Diana Franke, Ross Mandel; Laurie Dziubela-Begley Subject: Re: Hotel Moraine,Special Events Permit Application Why will you accept a certificate as evidence,of GL_coverage but not umbrella? Sent from my Rhone t On Apr 15,2025,at 1:22 PM, DeChance, Paul <pau I'd @soi tiioldtownny::eoy>:.wrote: i There is not much more I can say on the issue.The Certificate of Insurance does not bind the insurer to an additional insured.The past practice was 1 Million—it is no longer. Y 'Pawl M. DeChance, Esq. Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25, P.O: Box 1179' Southold, NY 11971 Office,(631)765-1939 Fax(631)765-6639 pauldO.southoldtownwgov, s i 7 From: Daniel Pennessi<dani el'penn, s ftmail.coM> Sent:Tuesday,April 15,2025 3:03 PM 'To: DeChance, Paul<pauld`C-s6uth6ldt6vvnny�bkv Cc: RachefFlatley Schroeder,Gwynn <gwynns'CcDsouil oldtownnykoy>;'Noncarrow, Denis, <denisn@sou"tholdto'wnnv�b:>; Franke,Diana <dlanafCa�townsouthold nv:us> Ross.Mantlel�@imacoro:com,_taurie":bzi •�ubela'C«�:ii� acorp'coin Subject:Re:,Hotel Moraine Special Events Permit Application Paul, This�certificate evidences over$10Mr in coverage.That is the:practice, s i Dan Sent from my iPhone 4 s ti i I On Apr 15,2025,at 12:54 PM, DeChance, Paul <paul�southoldt6WhhVi o'v>wrote: Please provide a writing from an authorized representative of the insurer(as opposed to.a broker) that the full limits of the excess coverage will stack over the general liability coverage,to the benefit of the Town,in its status of an additional insured. Short of that,the coverages noted in the Certificate of Insurance do not satisfy the Town's requirements. The better practice would be to obtain general liability coverage at limits of 2 Million Dollars. Paul M. DeChance, Esq. Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25, P.O. Box 1179 Southold, NY 11971 Office (631)765-1939 Fax(631)765-6639 pauld@_southoldtownn} gov: From: Rachel Flatley<rachel@.hoto[Morainfe`com> Sent:Tuesday,April 15,2025 2:36 PM To:Schroeder, Gwynn<j wvnns@sou'thbldtownny:9ov>; Noncarrow, Denis<denisnOsoutholdtownny:t;oy>; Franke, Diana<dianafO.tbW.b.southold.n:y':us> Cc: DeChance, Paul<pauldg-ioutholdtownny..Qov>; Daniel Pennessi <daniel pen nessi .gmai1.com>; Ross:MaAel@'imacorp c. om; Lau'rie:D iubel'P.irriacarp com Subject: Hotef Moraine Special Events Permit Application Hello, I have attached the updated Certificate of Liability Insurance as well as the events permit application for Hotel Moraine-a copy of which was handed'in in- person yesterday,4/14/25. Per the Special Event Permit requirements we needed $2m in General Liability for each Occurrence. Our excess insurance carrier confirmed that our excess insurance follows form of the General Liability,so any 5 additional insured on the General Liability would be considered an additional'insured on the Excess. I've copied Ross and Please confirm that this is sufficient for our event permit application. Thank you- Best, Rachel Flatley•General Manager 62005 County Rd:48 Greenport NY 11944. tel:631-477-1776 Rachel@ hotelmoraine.com.•www.hotelmoraine.com ATTENTION:-This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. <umb follow form Endt.pdf> } 6 �:LAURIE DZIUBELA-BEGLEY NPN4521008 CLIENT EXECUTIVE OFFICE(914)376-2200 (DIRECT(914)457-1225 500 MAMARONECK AVE SUITE 220 HARRISON NY 10528 f Laurie.Dziubela@imacorp.com This communication,including attachments,is for the exclusive use of addressec:and may contain proprietary,confidential or privileged information.If thL.intended recipient,any use,copying,disclosure,dissemination or distribution is strictly prohibited.If you nre not the intended recipient,please not inimediately by return mail and delete this communication and destroy all copies.Please remember requests to hind or change coverage cannot he cc bound until you have received confirmation from an authorized,IMA representative.IMA,Inc,dha IMA Insurance Services;CA License 4101-164724 From: Laurie Dziubela-Begley<Laurie Dz`ubela@imacorp:"co_ in> Sent:Tuesday,April 15,2025 4:05 PM i To:'Daniel Pennessi'<d'anielpennessiP.gma'il;tom>; Paul DeChance <Pauld2soutliold#ovlir ny:gov> Cc: Rachel Flatley<r ic,i61@hotelmoraine:com>;Gwynn Schroeder <i;wvnns@southoldtownnv.hov>; Denis Noncarrow<denisn(@sou(holdtow'nnV:eov>; Diana Franke<dianaf@town,:soUthold nV.-U'>; Ross Mandel <Ross.Mande!O.imacorp.com> Subject: RE Hfat 1,Moraine Specii3l EventsyPermit-Applicafion==follow form'endorsement Ott , l kd for_.Umbrella Hi Paul, I'd like to introduce myself as the broker who handles the insurance for Dan's hotel. Nice to meet you by email. Here is the endorsement from our client's Umbrella policy that confirms the Umbrella policy follows form of the underlying policies.The Town of Southold is an additional insured for the underlying General Liability policy,so the Umbrella policy follows suit. Please confirm this is acceptable,and that our client can move ahead with the permit. Thank you.. Laurie <'7WRD317Ki LAURIE DZIUBELA-BEGLEYNPN4521008 CLIENT EXECUTIVE OFFICE(914)376-2200 (DIRECT(914)457-1225 500 MAMARONECK AVE SUITE 220 HARRISON NY 10528 Laurie.Dziubela@imacorp.com This communication,inrludini;aklachments,is for the exclusive use of addressee and may contain props letary,confidential or privileged information II the urtmuled recipient,any use,copyin,, discosure,dhsserninatian or distribution is strictly prohibited..If you nre not the intended recipient,please not nnmedaAely by ruturn nail and delete Lhis communication and destroy all copies;Please remember requests to bind or change coverage cannot be cc bound until you have received confirmation from an authorized IMA representative.IMA,Inc-,dba IMP,Insurance Services,CA License 1JOH64724 3 'From: Daniel.Pennessi Sent:Tuesday,April 15,2025 3:34 PM To: Paul DeChance Cc:Rachel Flatley; Gwynn Schroeder; Denis Noncarrow; Diana Franke; Ross Mandel; Laurie Dziubela-Begley Subject: Re: Hotel Moraine Special Events Permit Application Why will you accept a certificate as evidence of GL coverage but not umbrella? , Sent from my iPhone On Apr 15,2025,at 1:22 PM, DeChance, Paul <pa old @southoldtownny.gov>wrote: There is not much more I can say on the issue.The Certificate of Insurance does not bind the insurer to an additional insured.The past practice'was 1 Million—it is no longer. Paul M. DeChance, Esq. Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25, P.O. Box 1179 Southold, NY 11971 Office (631)765-1939 Fax(631)765-6639 ga'uld'@soatholdtownnv gov: From: Daniel Pennessi<danidlpennessi@�mail.com> Sent:Tuesday,April 15,2025 3:03 PM To: DeChance, Paul ebauld@southoldtownriy:eoy> Cc: Rachel Flatley<rachel@'hotelinora'ine.com>;Schroeder,Gwynn <g_wyr nssaisauthdldtownnv:aov>; Noncarrow, Denis <denisnC southoldtownny gov>; Franke, Diana <tlia'nafOtoinrn-.southold:nv Lip;Ross_:M6ndeI@:imacorp.com;,Lab ae.Dzi .ubelaC@imacorp.com Subject: Re: Hotel Moraine Special Events Permit Application Paul, This certificate evidences over$10m in coverage.That is the practice,; Dan Sent from my iPhone '4 ' i 4 , On Apr 15,2025,at 12:54 PM, DeChance, Paul <pa`uld southoldtownnysa"oy>wrote: f Please"pr`ovide a writing from an"authorized representative of the insurer(as opposed to a broker) that the full limits of the excess coverage will stack over the general liability coverage,to the benefit-of the Town, in,its status of an additional insured: i Short of that,the coverages noted in the Certificate of I Insu"rance do not satisfy.the Tow,n's requirements. j i The better practice would be;to obtain general liability coverage,at limits of 2 Million Dollars. E Paul M. DeChance,Esq. ' Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25, P.O. Box,1179 Southold,NY 11971 Office (631)7657-1939 Fax(631)765-6639 pauldO'sou'tholdtownny.gov,. j From: Rachel'Flatley<racheJ@hotelmora�irte cam>� 2 Sent:Tuesday,April:15,2025 2 36,PM To:Schroeder,.Gwynn<eiuynnsCa�_southol itownnvs>;av>; Non carrow, Denis<denisnCa�sautholdtowriny i;isv>," s Franke;Diana<diaoafgtown sout6bld ny'u"s> Cc: DeChance, Paul'<pauld sou#holdtownnysov>; Daniel Pennessi <daniel'pennessiC� riiail coin>, Ros"s IVlaidel imacorpe om;;LaureDz'iubela` im'acorp.com Subject: Hotel Moraine Special Events Permit Application Hello, I have attached the updated Certificate,of Liability insurance as well as the.events permit application for Hotel Moraine-.a copy of which was handed in in- person yesterday,4/14/25. ' Per the Special Event'P&rnit`requirements we,needed $2m in General,Liability:'foreach Occurrence. Our excess insurance carrier confirmed that our excess insurance follows form of the General Liability,so any 5 a a additional insured on the General liability would be considered an additional insured on the Excess. I've copied Ross and Please confirm that this is sufficient for our event permit application. Thank you- Best, Rachel Flatley General Manager 62005 County Rd.48 •G'reenport NY•11944. tel:631-477-1776 Rachel@hotelmoraine.com•www.hotelmoraine.com ATTENTION:This email came from an external source. Do not open attachments orclick on links from unknown.senders or unexpected emails. <umb follow form Endt.pdf> i 6 1 i 4 , 5/6/25,3:10 PM Secure Messaging Re: [Externol] Hotel Moraine HM1 a-b Hamm, Christina<Christina.Hamm @suffolkcountyny gov> 05/06/2025 at 02:57 PM i From: Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> Sent: 05/06/2025 at 02:57 PM To: Schroeder, Gwynn <gwynns@southoldtownny.gov>, DeChance, Paul <pauld@southoldtownny.gov>, Glew, Claire<Claire.clew@town.southold.ny.us>, Steven Grattan -Southold Town PD <sgrattan@southoldtownny.gov>, Johnson, Benjamin <benjaminj@southoldtownny.gov>, Lanza, Heather<heather.lanza@town.southold.ny.us>, McCullough, Lillian <lillianm@southoldtownny.gov>, Verity, Mike <Mike.Verity@town.southold.ny.us>, Webster, Kevin <kevin.webster@town.southold.ny.us>, Weisman, Leslie <lesliew@ti wn.southold.ny.us> Cc: Noncarrow, Denis <denisn@southoldtownny.gov>, Amakawa,Andrew<andrew.amakawa@suffolkcountyny.gov>, Kerr, Mikael <Mikael.,Kerr@suffolkcountyny.gov> I ' Good afternoon Gwynn, I i With respect to the event at Hotel Moraine SC Tax Map#: 1000-040.00-01.06-001.000, as it is not on or adjacent to Suffolk County PDR, we have not comment. I Thank you. i i Sincerely, I i I CPWi WVVAal Tt at v I i Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment j H. Lee Dennison Building - 2nd Floor j 100 Veterans Memorial Highway Hauppauge, NY 11788-0099 I I (631) 853-6044 (phone) (631) 853-4044 j From: Schroeder, Gwynn <gwynns@southoldtownny.gov> Sent:Tuesday, May 6, 2025 9:40 AM To: DeChahi e, Paul <pauld@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Steven Grattan - Southold Town PD<sgrattan@southoldtownny.gov>; Hamm, Christina <christina.hamm@suffolkcountyny.gov>; Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather<heather. anza@town.south Id.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us> https://login-us.mimecast.com/m/secure/app/print.jsp?sid=4Gvky3FkLl EAwk3iyVzsZweyJhbGciOiJQQkVTMi11Uz11 NitBMT14S1 ciLCJlbmMiOiJBMT14... 1/2 5/6/25,3:10 PM r` Secure Messaging Cc: Noncarrow, Denis<denisn@southoldtownny.gov>;Amakawa,Andrew<andrew.amakawa@suffolkcountyny.gov>; Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov> Subject: [External] Hotel Moraine HMI a-b STOP I THINK I ACT External email detected. Do not click on links or open attachments from unknown sources. Be alert for phishing attempts&report suspicious email IT Security. Please see attached.They have submitted addendum and paid for two events, but will and pay for additional event in the near future. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold gwynns@southoldtownny.gov 631-765-5806 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world. To find out more, visit our website. https://login-us.mimecast.com/m/secure/app/print.jsp?sid=4Gvky3FkLI EAwk3iyVzsZweyJhbGciOiJQQkVTMi1 I Uzi 1 NitBMT14S1 ciLCJlbmMiOiJBMT14... 2/2 Noncarrow, Denis From: Noncarrow, Denis To: Rachel@hotelmoraine.com Subject: Special event permit Attachments: Printout-21291-1034-M65179.doc Good Morning, Please see attached resolution for your special events. Any questions please give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn v.gov denisn@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1