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HomeMy WebLinkAboutMeadowlark North Fork at Macari 2025-11 i q'SUFfO(K��� RESOLUTION 2025-383 ADOPTED DOC ID: 21309 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-383 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD!ON MAY 13,2025: ` RESOLVED that the Town Board of the Town of Southold hereby grants permission to Meadowlark North Fork by Macari Vineyards, to hold Special Events 2025-11 at Macari Vineyard, 24385 Main Rd., Cutchogue,New York as applied for in Application Mvb-c for Public Events, Saturday, July 4th and Friday, August 29th, 2025 from 2PM to 8PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking can be on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilperson SECONDER:Greg Doroski, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Kroski Jr Special Event Master Permit TC Checklist for Special Events (Farms/Wineries/Private Events) Applicant Name: aC al,>( 1 y 17�t�A,f C!J * A 1-1 A Cl-Vl c�,(0� A C&J t Type of Event(i.e. Community Event,Wedding, etc.): ',c. Ean4 P61tJoaQ,(, a, 4 B n ✓ Application(Master/1st Event) Date Received: j /2-6/2025 Addendum(s) No. of Addendums attached: Date Received: :. l 2.( /202.5 Same type of event as Master? ,/ Y N Fees to be collected: ✓Master/lst Event fee($300.00) Date Received: 3 /ZS $300.00 ✓Addendum(s) ($50/Addendum) Date Received: .3 /Z6/Total Due: $ 00.00 ✓Late Application fees: ✓ $500.00 - 30-59 days before event Total Due: $ 500.OQ $1,000.00 - 14-29 days before event Total Due: $ Total Paid: $ 100. Od Check#(s): 50 Current Certificate of Ins. Hold Harmless Agreement ✓ Application sent for approvals to the following people: / /Gwynn Schroeder ✓ Denis Noncarrow ✓ Stacey Norklun After emailing application and all applicable paperwork to the people above,.put application in `pink' pending folder. I Mudd, Jennifer From: Mudd,Jennifer Sent: Thursday, March 27, 2025 9:30 AM To; Mudd,Jennifer; Norklun', Stacey; Schroeder, Gwynn; Stype, John; DeChance, Paul; Johnson, Benjamin; McGivney, Julie; Schlachter,Amy; Squicciarini,James Cc: Noncar.row, Denis; Born, Sabrina; Franke, Diana Subject: Special Events - MV1 &.MV2 (Macari Vineyards) Attachments: MV 1 a-c.pdf, MV 2 a-r.pdf ! I Importance: High Good Morning, i Please see attached special event applications from Macari Vineyards. MV 1 has three (3) events that are all public events, and MV2 has eighteen (18) events that are all weddings. Thank you, I Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 I . 1 I I / ! I I 1 I Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/26/25 Receipt#: 338477 Quantity Transactions Reference Subtotal 1 Event Fee MV1 a-c $400.00 1 Late Fee MV1 a-c Late $500.00 Total Paid: $900.00 Notes: Event Dates: 5/23, 7/4, 8/29 (2025) Payment Type Amount Paid By CK#5058 $900.00 Macari Vineyards &Winery LTD. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Macari, Vineyards 150 Bergen Ave Po Box 2 Mattituck, NY 11952 Clerk ID: JENNIFER Internal ID:MV1 a-c NA\l I MACARI VINEYARDS_ NORTH FORK'OF LONG ISLA"O.NMYORK RECEIVED March 10'h, 2024 MAR 2 6 203 Southold Town ZBA 53095 Route 25 Southold, New York, 11971 Southold Town Clerk To Whom It May Concern: Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 will be hosting a public event on the following dates. Date Food Truck Food License# Friday, May 23, 2025 Braun Seafood truck LMP-24-00023 Saturday, July 4, 2025 Braun Seafood truck LMP-24-00023 Friday, August 29, 2025 Braun Seafood truck LMP-24-00023 These will be holiday celebratory events. The event will follow all town and community guidelines. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. Macari Vineyards and Winery sincerely appreciate your assistance in this matter. Ver ruly Yours, C/ / Alexa dra Macari t It TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney, Town Assessors,Land Preservation,Building,Planning, Zoning Board of Appeals,Police Department, Government Liaison Officer, and Suffolk County Planning. Application fees: Special Events of the same type: $300 for an initial,master application and the first event.Each subsequent event of the same type, up to (or unlimited or limited to) (x?) events, requires a fee of$50. All 'special events require a one-page addendum including the specifics of each individual event. Different types of events require a separate and complete initial,master application. All applications must be submitted at least 60 business days prior to the event. Applicants are encouraged to submit applications as early as possible. Any pplication submitted between_59 and 30 days before the event will be charged an additional $500 late fee. Any application submitted between 29 and 14 days will be charged a $1000 late fee. Late fees will also apples late event addenda. PLEASE NOTE: NO APPLICATIONS WILL BE ACCEPTED WITHIN 14 DAYS BEFORE THE SPECIAL EVENT DATE. INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. Any coMpleted application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to the late fees outlined above by the Office of the Town Clerk, unless a waiver is obtained.Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk:Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at,least 60 days before the event [x] Yes [] No ❑ If Yes,Fee of$4 0. 0 has been submitted ❑ If No,Fee of$has been submitted ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A signed and notarized Hold Harmless Agreement naming Southold Town ❑ An up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Town Building Department ❑ A valid Certificate of Occupancy in all buildings used during the special event. ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection wit y application. ,- Da ed Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. Iffood is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT PLEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED FOR INTERNAL USE ONLY / 1 Special Event Master Permit#: M V l Date of Submission: March 20, 2025 Applicant's Name&Title:Alexandra Macari, owner Applicant's Phone: 631.734.7070 Email:-amacari@macariwines.com Property Owner(if different from above): Owner Phone: Email: Contact Person(if different from above):_,Lauren Conklin Contact Phone: 201.407.8682 Email: lauren@macariwines.com Event Venue: Meadowlark North Fork by Macari Vineyards Venue Address: 24385 Main Rd, Cutchogue,NY 11935 Hamlet- Southold SCTM#'s 1000- Section 1000 Block 109 Lot(s) 1-13.1 Name of Event(s)Holiday Celebration Type of Event(s): Holiday Celebration (Please complete one addendum below for each individual event) Date(s)of Event(s): May 23, 2025 July 4,2025 August 29, 2025 Is there an approved site plan for the event venue?,Yes [X]No [] Maximum Number of Persons Attending at One Time(including staff): 125 Max#of Cars Expected at Any One Time: 60- 65 Is a tent or other temporary structure being used?Yes []No [X] If yes,provide of tent provide size(s): Have any of the development rights been sold to the Town of Southold [] Yes []No and/or Suffolk County Agricultural Program? []Yes []No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. Is this event being held to benefit a charitable organization?Yes []No X If yes,you may be eligible to request a waiver of the special event fee,with the submission of verification and a written request.with this application. Mailing Address to Send Event Permit to: HOLD HARMLESS AGREEMENT The applicant of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: 03.21.25 4Si t e: G� f -e cee-e-t� Nam . Alexandra Macari Authorized Agent On behalf of. Meadowlark North Fork by Macari Vineyard& Winery (Name of Business Entity) Dates of event(s): • May 23, 2025 • July 4, 2025 • August 29, 2025 l� Sworn to before me this Day of March, 2025 Cheryl Slmon9 Notary Public.State of NewYbrk No,31.4970341 Cuslifled In Suffolk County T Commission Expires February 4,20_;;� .f n a r� uv�1tra�q 'dvai�s 'seamay„(.ky , : Bar � r Q 4 I � ,1 r \ f� S �. �`^�.`� �•'•�.��;`, ski '•`, � '�`i�6g �°b, -.� \{� S�OoT -•.6 .�'� �.���� RC �p .,. � � ''ram�i ,�• `' • � ,, ��� \ cp % a y � ,� \qq's •, d jto ow stow_4,; / Gt► dor - 'off �' �� ' '• . oJ� p49 is flR pop MACARI VMYARD S WINERY LTD ; 24385 MAIN ROAD CUTCHMUE,N.Y.- uvPER P)ggKlmb- nor 4*2 SPO n Ic 3 Llajqss 4i - - - - - - -� A goo' FI ELD 9 I 4M�AW� 40�IAMMM �='W:j C�RttE DR/ vFWgY �- SOD ��► Lo WEA 1 Lor 4mo SPO Ts r 4�cm�r Oman■rw�rrrr��ter+ rw �� ���tlFtltA��v ' A ! TOWN OF SOUTHOLD—FIRE MARSHAL 54375 MAIN ROAD P. O. BOX 11791 SOUTHOLD NY 11971-0959 OFFICE(631) 765-1802 FAX(631) 765=9502 _FIRE.�ILA M SYSTEM CERTIFICATE OF FITNESS.ANDITESTING WARNING:NOTIFY ALL;OCCUPANTS AND:ANY AGENCIES WhHO'•MIGHT`RESPOND^BEFORE'TESTING=SYSTEM. FAILURE TO-DO-SO MAY RESULT IN LEGAL ACTION AGAINST THE'INSPECTOR. ESTABLISHMENTNAME:Ma.cari Meadowlark East Building DATE:13 Aug. 2024 ADDRESS:24385 Main,Rd.,. Cutchogue FIRE DISTRICT:Cutchogue , r HAS OCCUPANCY'CHANGEDSINCE.LAST VISIT? NAME OF OWNER/AGENTPRESENT:AIeX M a.ca 1 i YES ❑ NO B NATURE OF INSPECTION/TESTING/MAINTENANCE: Annual. Testing NAME OF CENTRAL STATION:Allated. PHONE TO CENTRAL STATIONcBOO-434-4000.. TYPE OF SYSTEM: MANUAL❑ AUTOMATIC W VOICE EVACUATION❑ OTHER❑ CENTRAL STATION® REMOTE❑ PROPRIETARY❑ AUX❑ Carbon Monoxide Integrated: Yes F No ❑ LIST ANY/ALL DEFICIENCIES replaced system backup batteries WERE THESE DEFICIENCIES CORRECTED?YES■NO IF NOT,WHY? CERTIFICATION:' !I AN EMPLOYEE OF THE-iWSPECTING FIRM,LISTED.BELOW,,DO,HEREBY'CERTIFY THAT THE ALARivI SYSTEM'DESG'RIBED ABOVE WAS INSPECTED'IN ACCORDANCE WITH THE APPLICABLE PORTIONS OF NFPA 72(2016 VERSIONVI ARTICULARLY CHAPTER'TAS'•WELL AS, TABLE.10 4:3,&SECTION 10 6 2'OF NFPA 72:'THIS,CERTIFICA-fI014`DOES NOT!k LY THAT ITEMS'REQUIRING'DAIL•Y,WEEKLY,MONTHLY,OR QUARTERLY INSPECTION OR•TESTINGWERE PERFORMED•AT THEiSPECIFIED.INTERVALS,BUT DOES,IMPLY,ALL SUCH ITEMS'WEREINSPECTED OR TESTED AND APPEAR TO"`FUNCTION,AS'-NOTED•IN THIS?CERTIFICATION ATTTHE TIME'OF INSUCTION.I"CERTIFY'THAT THIS'•INSPECI'IONHAS BEEN PROPERLY CONDUCTED'AND'ALL OF THE ABOVE.STATEMENTS,ARE-TRIIE,AND CORRECT TOITHE•BEST OF MY KNOWLEDGE. INSPECTING FIRM INFORMATION COMPANYNAME:Suffolk Security Systems: NYS LICENSE NUMBER:1.2000250900 COMPANYADDRESS:.50300 Main Road., Southold PHONE:631-765-5262, INSPECTOR'SNAME:Brian Stoma SIGNATURE - . . DATE:Aug 19 2.024 ORIGINAL COPY WITH SIGNATURE IS TO BE SUBMITTED TO THE TOWN OF SOUTHOLD FIRE MARSHAL. A COPY IS TO BE LEFT ON SITE AT THE FIRE ALARM PANEL. OFFICE USE ONLY: DATE RECEIVED .g7yaT.G�pp,, g11fF�1KpO h TOWN OF SOUTHOLD-FIRE MARSHAL 54375 MAIN ROAD P. O. BOX 11791 SOUTHOLD,NY 11971-0959 OFFICE(631) 765-1802 FAX(631) 765,9502 FIRE ALARM SYSTEM :CERTIFICATE OF'FITNESS AND TESTIN.Gr WAIiNING:,NOTIFYALL OCCUPANTS;AND ANY.A'GENCIES.WHO MIGHT'RESPOND,BEFORE TESTING;SYSTEM. FAILURE TO DOSO MAY RESULT IN LEGAL ACTION,AGAINST TIHKINSPECTOk. ESTABLISHMENT NAME:Macarl.Meadowlark,WEST Building DATE:13 Aug.2024 ADDRESS:24.385 Main Rd, Cutchogue FIRE DISTRICT: CUtCllOgue �« HAS OCCUPANCY CHANGED SINCE LAST VISIT? NAME OF.OWNER/AGENT PRESENT:Alex M a Ca 1 I YES ❑ NO NATURE OF INSPECTION/TESTING//;MAINTENANCE: Annuar Testing NAME OF CENTRAL STATION:AI.I.Il Iated PHONE#TO CENTRAL STATION:500-434-4000 TYPE OF SYSTEM: MANUAL❑ AUTOMATIC© VOICE EVACUATION❑ OTHER❑ CENTRAL STATION R REMOTE❑ PROPRIETARY❑ AUX❑ Carbon Monoxide Integrated: Yes R No LIST ANY/ALL DEFICIENCIES NONE WERE THESE DEFICIENCIES CORRECTED?YES■NO IF NOT,WHY? CERTIFICATION' ;L AN E*M,P.LOYEE OF THE INSPECTINGFIRM-,L]STED,BEL'OW.DO HEREBY,CERTIFY THAT THE ALARM SYSTEM DESCRIBED ABOVEMAS INSPECTED IN ACCORDANCE,WITH THE APPLICABLE'PORTIONS:OF NFPA 72;(20.16 VERSION);PARTICULARLY CHAPTER;TAS WELL AS TABLE,10;4.3&SECTIgN 10 6.2,OF NBPA 72:THi5':CER1gICATION DOES'NOT9MPLY THAT ITE1vIS REQUIIZING'DAILY,'WEESLY,MONTHLY,;OR QiJARTERLY IN OIt TESTING WERE PERFORMED t1T THE;SPECIFIED.IIVTERyALS;BUT DOES IMPI Y ALL SUCH ITEMS WERE INSPECTED OR TESTED AND:APPEAR'TO FUNCTION AS NOTEDrIN;THIS CERTIFICATION AT THE TIME'OF INSPECTION I+CERTIFY THAT THIS IIVSPECTION:HAS BEEN PRQPERLY"CONDUCTED AND ALL OF THE ABQVE STt1TEMENTS ARE TRUE AND CORRECT TO THE BEST OF'MX KNOWLEDGE. INSPECTING FIRM INFORMATION COMPANYNAME:Suffolk Security Systems. NYS LICENSE NUMBER:1.2:000250900 COMPANYADDRESS:50300 Main. Road, Southold PHONE:631-765-5262 INSPECTOR'S NAME:Brian Stoma SIGNATURE FDATE:Aug 1' 2024 ORIGINAL COPY WITH SIGNATURE IS TO BE SUBMITTED TO THE TOWN OF SOUTHOLD FIRE MARSHAL. A COPY IS TO BE LEFT ON--SITE AT THE FIRE ALARM,PANEL. OFFICE USE ONLY: DATE RECEIVED �►v (Ck,) SPECIAL EVENT APPLICATION ADDENDUM Please complete one form for each event Applicant/Venue: Meadowlark North Fork by Macari Vineyards&Winery RECEIVED Date of Event: May 23,2025 Master Permit# (if previously issued) MAR 2 6 2025 Start Time: 5:00 PM Southold Town Clerk End Time: 8:00 PM Is this special event consistent with the Master Application submitted/approved for this type of event? For example, does this event comply with the initial parking plan,maximum number of attendees, and the size and placement of tent(s)applied for or approved?Yes []No [].If not,what amendments to the permit are being requested? Will food be served? [X] Yes []No If yes,provide following: Vendor Name: Braun Seafood Truck Suffolk County permit#: LMP-24-00023 Will outside vendors be serving alcohol? []Yes [X] No If yes,provide: Vendor Name: Liquor License Vendor Contact Name: Cell Phone: Will non-food/alcohol vendors be on the premises during the event? [] Yes [X] No If yes, provide: Describe type of vendor(s) Number of vendors: Day of Event Contact Person: Lauren Conkin Phone: 201.407.8682 E-mail address (print clearly) lauren@macariwines.com Will any Southold Town services be requested [] Yes(Describe below) [X]No. Police_Highway_Other_: Will a security company be used for any of the events? [] Yes [X]No.If yes,provide the following: name, address and cell number of the security company which will work on the premises,and a description of the duties to be performed: Security Company: Contact Name: Cell Phone: Duties to be performed: Please use additional pages if more are needed. YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth)of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1)The size of the property and its location in relation to abutting streets or highways. (2)The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3)The location of the stage or tents, if any. (4)The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5)Location of all entries and exits. (6)The location of all fire extinguishers and other fire safety equipment. (7)The location of all temporary utilities to be installed for the event, if any. (8)The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9)A traffic control plan for vehicles entering and leaving the site for the proposed event. (10)Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11)A description of emergency access and facilities related to the event. (12)Provisions to dispose of any garbage,trash,rubbish or other refuse. (13)Location and description of any additional lighting to be utilized in conjunction with the event. (14)Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Pr'nt name of Owner:Alexandra Macari ASi tare of O ner Q�� Print name of Authorized Person/Representative Jennifer Brown Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED.SUBJECT TO THE FOLLOWING CONDITIONS (PLEASE READ CAREFULLYJ: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of)Yay, 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty(30)days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4.Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7.Adequate temporary sanitary facilities must be provided by applicant for this event and applicant' agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access. tent(s) or temporary structure(s), or temporary sanitary facilities. shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including: but not limited to parking_ ingress/egress/access, tents, or temporary structure(s). or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path from the building(s)on the property,to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building,and other Town laws, and possesses a valid Certificate of Occupancy for any building the public will occupy or used during the special event. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16.ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued SPECIAL EVENT APPLICATION ADDENDUM Please complete one form for each event Applicant/Venue: Meadowlark North Fork by Macari Vineyards &Winery RECEIVED Date of Event: 'Jul 4,2025 MAR 2 6 2025 Master Permit#(if previously issued) Start Time: 5:00 PM Southold'Town Clerk End Time: 8:00 PM Is this special event consistent with the Master Application submitted/approved for this type of event? For example, does this event comply with the initial parking plan,maximum number of attendees,and the size and placement of tent(s)applied for or approved?Yes []No [].If not,what amendments to the permit are being requested? Will food be served? [X] Yes []No If yes,provide following: Vendor Name: Braun Seafood Truck Suffolk County permit#: LMP-24-00023 Will outside vendors be serving alcohol? [] Yes [X] No If yes,provide: Vendor Name: Liquor License Vendor Contact Name: Cell Phone: Will non-food/alcohol vendors be on the premises during the event? [] Yes [X]No If yes, provide: Describe type of vendor(s) Number of vendors: Day of Event Contact Person: Lauren Conkin Phone: 201.407.8682 E-mail address (print clearly) lauren@macariwines.com Will any Southold Town services be requested [] Yes(Describe below) [X]No. Police_Highway_Other_: Will a security company be used for any of the events? []Yes [X]No. If yes,provide the following: name, address and cell number of the security company which will work on the premises, and a description of the duties to be performed: Security Company: Contact Name: Cell Phone: Duties to be performed: Please use additional pages if more are needed. YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survM site plan and/or aerial view(for example Google Earth)of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1)The size of the property and its location in relation to abutting streets or highways. (2)The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3)The location of the stage or tents, if any. (4)The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5)Location of all entries and exits. (6)The location of all fire extinguishers and other fire safety equipment. (7)The location of all temporary utilities to be installed for the event, if any. (8)The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9)A traffic control plan for vehicles entering and leaving the site for the proposed event. (10)Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11)A description of emergency access and facilities related to the event. (12)Provisions to dispose of any garbage,trash,rubbish or other refuse. (13)Location and description of any additional lighting to be utilized in conjunction with the event. (14)Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in. connection with this Special Event. Pr' je of Owner:Al andra Macari �i � 2,1, ature of Ow Print name of Authorized Person/Representative.Jennifer Brown, Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS (PLEASE READ CAREFULLY: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of)Yay, 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One"on-premises" sign not larger than six(6)square feet in size may be displayed not longer than thirty(30)days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4.Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7.Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(, or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structures) or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path from the building(s)on the property,to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws,and possesses a valid Certificate of Occupancy for any building the public will occupy or used during the special event. 14.Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16.ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued N1 v I (C) SPECIAL EVENT APPLICATION ADDENDUM Please complete one form for each event Applicant/Venue: Meadowlark North Fork by Macari Vineyards&Winery RECEIVED Date of Event: Aug 29,2025 MAR ,2 6 2025 Master Permit# (if previously issued) Start Time: 5:00 PM Southold Town Clerk End Time: 8:00 PM Is this special event consistent with the Master Application submitted/approved for this type of event? For example, does this event comply with the initial parking plan,maximum number of attendees, and the size and placement of tent(s)applied for or approved?Yes []No [].If not,what amendments to the permit are being requested? Will food be served? [X] Yes []No If yes,provide following: Vendor Name: Braun Seafood Truck Suffolk County permit#: LMP-24-00023 Will outside vendors be serving alcohol? [] Yes [X] No If yes,provide: Vendor Name: Liquor License Vendor Contact Name: Cell Phone: Will non-food/alcohol vendors be on the premises during the event? [] Yes [X] No If yes, provide: Describe type of vendor(s) Number of vendors: Day of Event Contact Person:Lauren Conkin Phone: 201.407.8682 E-mail address(print clearly) lauren@macariwines.com Will any Southold Town services be requested [] Yes(Describe below) [X]No. Police-Highway-Other.: Will a security company be used for any of the events? [] Yes [X]No.If yes,provide the following: name, address and cell number of the security company which will work on the premises, and a description of the duties to be performed: Security Company: Contact Name: Cell Phone: Duties to be performed: Please use additional pages if more are needed. YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1)The size of the property and its location in relation to abutting streets or highways. (2)The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3)The location of the stage or tents, if any. (4)The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5)Location of all entries and exits. (6)The location of all fire extinguishers and other fire safety equipment. (7)The location of all temporary utilities to be installed for the event, if any. (8)The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9)A traffic control plan for vehicles entering and leaving the site for the proposed event. (10)Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11)A description of emergency access and facilities related to the event. (12)Provisions to dispose of any garbage,trash,rubbish or other refuse. (13)Location and description of any additional lighting to be utilized in conjunction with the event. (14)Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance,circulation,parking, and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations,conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Prm' name of Owner:Alexandra Macari g ature of Owner Print name of Authorized Person/Representative Jennifer Brown,,' Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS(PLEASE READ CAREFULLY: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty(30)days before this event, and removed immediately after the event.Directional parking signs shall be adequately displayed. 4.Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application,fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7.Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including; but not limited to parkim ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. F ' 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path from the building(s).on the property,to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws, and possesses a valid Certificate of Occupancy for any building the public will occupy or used during the special event. 14.Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event: 16.ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued M A,"'C". :A4, R- VINEYARDS 1041111044 Df LCLD ISL/.117 +1l.1''}OYK RECEIVED March 10t', 2024 Southold Town ZBA MAR 2 6 ZQ? i 53095 Route 25 Southold, New York, 11971 Southold Town Clerk To Whom It May Concern: Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 will be hosting a public event on the following dates. Date Food Truck Food License#µ Frday,May-23,2,023;/- Bra n Seafood tritdk L-ft P-2 4-09823 Saturday,July 4,2025 Braun Seafood truck LMP-24-00023 Friday,August 29,2025 Braun Seafood truck LMP-24-00023 These will be holiday celebratory events.The event will follow all town and community guidelines. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. i Macari Vineyards and Winery sincerely appreciate your assistance in this matter. VeyTruly Yom rs, ' /,� 6( Alexandra Macari i ,"CJ'SUfFO(fi RESOLUTION 2025-383 v ADOPTED DOC ID: 21309 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-383 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 13,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Meadowlark North Fork by Macari Vineyards,to hold Special Events 2025-11 at Macari Vineyard, 24385 Main Rd., Cutchogue,New York as applied for in Application Mvb-c for Public Events, Saturday, July 4th and Friday, August 29th, 2025 from 2PM to 8PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking can be on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilperson SECONDER:Greg Doroski, Councilperson AYES: Mealy, Smith,Doherty, Evans, Doroski, Krupski Jr I i Noncarrow, Denis From: Noncarrow, Denis Subject: Special event permit Attachments: Printout-21309-1034-M65186.doc Good Morning, Here is one of the Resolutions for your special event Permits. Any questions please give us a call. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Noncarrow, Denis From: Noncarrow, Denis To: amacari@macanwines.com Subject: Special event permit Attachments: Printout-21309-1034-M65186.doc Good Morning, Here is one of the Resolutions for your special event Permits. Any questions please give us a call. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov . denisn@southoldtownnv.aov 631-765-1800 i CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy.Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1