HomeMy WebLinkAboutRock the Harvest 2025-10 ,r�ylffOfX OG RESOLUTION 2025-382
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ADOPTED DOC ID: 21305
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-382 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 13,2025:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar
Vineyards, to hold Special Event 2025-10 at Pindar Vineyards, 37645 Main Road, Peconic,New
York as applied for in Application PV-2a-b for Rock the Harvest on Saturday, June 14 and
Saturday , October 18th, 2025 from 11AM-6PM. Provided they adhere to all conditions on the
application, permit and to the Town of Southold Policy for Special Events This permit is
subject to revocation if the applicant fails to comply with any of the conditions of the approval or
is unable to properly control traffic flow into and out of the event. The Town Board is evaluating
all special events.
After 5/31/2025 updated insurance will be needed.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Anne H. Smith, Councilperson
SECONDER:Brian O. Mealy, Councilperson
AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr
Special Event Master Permit#:
v �-
TC Checklist for Special Events (Farms/Wineries/Private Events)
Applicant Name: i r`C�0..f Ui y-cq0-f a-S
Type of Event(i.e. Community Event,Wedding, etc.): Ct(�bf g:k M w / PALO; C
Application(Master/1"Event) Date Received: Lt / l /202.5
Addendum(s)
No. of Addendums attached: Date Received: - / /202 S
Same type of event as Master? N
Fees to be collected:
Master/Is'Event fee($300.00) Date Received: T / 1 /ZS $300.00
✓Addendum(s) ($50/Addendum) Date Received: / l / Z S Total Due: $ 5 O
Late Application fees: $500.00 -30-59 days before event Total Due: $ X
$1,000.00 - 14-29 days before event Total Due: $
Total Paid: $ 3 5 O
Check#(s):
✓Current Certificate of Ins.
✓Hold Harmless Agreement
Application sent for approvals to the following people:
✓Gwynn Schroeder ✓enis Noncarrow C-�Stacey Norklun
After emailing application and all applicable paperwork to the people above, put application in
`pink' pending folder.
Mudd, Jennifer
From: Mudd,Jennifer
Sent: Wednesday,April 2, 2025 9:44 AM
To: Norklun, Stacey; Schroeder, Gwynn; Stype,John; DeChance, Paul;Johnson, Benjamin;
McGivney,Julie; Schlachter,Amy; Squicciarini,James
Cc: Noncarrow, Denis; Born, Sabrina; Franke, Diana; Mudd,Jennifer
Subject: Special Events - PV1 & PV2 (Pindar Vineyards)
Attachments: PV 1 a=c.pdf; PV 2 a-b.pdf
Good Morning,
Please see attached special event applications from Pindar Vineyards. PV1 has three (3) 5K events and
PV2 has two (2) music events.
Thank you,
JeV,
Jennifer M. Mudd
Sub-Registrar and Deputy Town Clerk
Account Clerk
Southold Town Clerk's Office
53095 Route 25
P.O. Box 1179
Southold,NY 11971
Phone: 631-765-1800 ext. 1274
Fax: 631-765-6145
i
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 04/02/25 Receipt#: 338611
Quantity Transactions Reference Subtotal
1 Event Fee PV 2 a-b $350.00
Total Paid: $350.00
Notes: Event Dates: 6/14, 10/18 (2025)
Payment Type Amount Paid By
CK#2325 $350.00 Pindar Vineyards LLC
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Pindar, Vineyards
PO Box 332
Peconic, NY 11958
Clerk ID: JENNIFER Internal ID: PV 2 a-b
�x
April 1, 2025 RECEIVED
To: Denis Noncarrow, Town Clerk
From: Gwynn Schroeder APR - 9 2025
Southold'Down Clerk
RE: Pindar Vineyard Applications
Denis,
Please see the attached two applications submitted by Pindar, received by me on
March 27, 2025:
1. Three 5K "Though the Vines" event
2. Two Music Evens
There are two items missing from the application:
1. Valid Certificate of Insurance Liability
2. Certificate of Compliance from the Building Department
As soon as these items are received, I will submit to your office
4Gv
RECEIVED
APR - 1 2025 �� ®Gyp M,AR 2 2025
x SUPERVISOR'S OFFICE
® TOWN OF SOUTHOLD
Southold Town Clerk 4%
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment an&Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,,Land Preservation,Building,Planning,Zoning
Board of Appeals,Police Department,Government Liaison Officer,and Suffolk County Planning.
Application fees:
t
Special Events of the same type: $300 for an initial;master.application and the first event.Each subsequent
event of the-same type,up to(or unlimited or limited to)(x?)events, requires a fee of$50. All special events
require a one-page addendum including the specifics of each individual event. Different types of events
require a separate and complete initial,master application.
All applications must be submitted at least 60 business days prior to the event.Applicants are
encouraged to submit applications as early as possible.Any application submitted between 59
and 30 days before the event will be charged an additional $500 late fee. Any application
submitted between 29 and 14 days will be charged a$1000 late fee.Late fees will also apply to
late event addenda.
PLEASE NOTE:
NO APPLICATIONS WILL BE ACCEPTED WITHIN 14 DAYS BEFORE THE SPECIAL
EVENT DATE.
IMCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.
The Committee will obtain comments on all applications from relevant Town,County and/or State agencies
and will forward completed applications to the Town Board with a recommendation as to whether to grant
or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related to
the health,safety,and welfare of the community.
When is a Permit Renuired?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit,such as a venue for weddings or other events is prohibited.
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This application is'deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below. '
❑ A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will.be rejected.
❑ -FEE:. Is the application being submitted'at least 60 days before the event[ ]Yes• [ ]No
❑ If Yes,Fee of$ has been submitted
❑ If No,Fde of$ has been submitted ;
❑ The applicant/owner-of the property where the special event is proposed to take place must provide a
certificate of insurance not less than •2 million dollars naming the Town of Southold, as an
additional insured
❑ A signed and notarized Hold Harmless Agreement naming Southold Town
❑ An up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Town
Building Department
❑ A valid Certificate of Occupancy in all buildings used during the special event.
❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities;and tents or other temporary.structure(s).
(See application form for details)
❑ Events for three hundred(300)or more people require submission and approval of a traffic control plan
acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.
(See application form for details)
❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of
Southold to enter the subject premises during the hours of the event to ensure compliance with any and
all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
a
. 7J' 21 2Jr � • .��
Dated 4gnat e
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk-County Farmland Committee.
If food is to be served, it must be catered.and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
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1TV - — �'
MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT
R,ECE'VEP_LEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW.
INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED•
APR " 1 2025 FOR INTERNAL USE ONLY
Special Event Master Permit#:-
Southold Town Clerk
Date of Submission: 3 Z, 45 Applicant's Name&Title: ` 1 N 0.V'
Applicant's Phone: C 3�l 3�}•�O 2.00. Email: C'a iree N d a r• N 2'�'
Property Owner(if different from above): 2-AA N d e.r a1.W110►N 0 S
Owner Phone: `_631� y—[3' L b$ Email: C V1Y'1 S4*n{0�, ��NdA.r •1y 2,+
Contact Pelson(if different from above):
Contact Phone: D Email:
Event Venue: f i N d a.r v ► N e a r d S
Venue Address: (o J Q,b use 257 Hamlet
SCTM#'s 1000-Section 5• Block . 2 Lot(s)
Name,of Event(s) SU mme,4es-� , `\0 C e ►1 Ary 94
Type`ofEvent(s): CP_1e_6V-0,+i ON VV 1+k M\A9 I C
(Please complete one addendum below for each individual event)
Date(s)of Event(s): [ �-Jr oil 6 12-5
Is there an approved site plan for the event venue?YesWNo[ ]
Maximum Number of Persons Attending at One Time(including staff):
Max#of Cars Expected atAAny One Time:
Is a tent or other temporary structure being used?Yes[ ]No Al"If yes,provide of tent provide size(s):
Have any of the development rights been sold to the Town of Southold[ ]Yes WNo and/or Suffolk
County Agricultural Program? [ ]Yes3ell4o If yes to either or both,also indicate on the attached plan the
boundaries of the reserved area upon which the event will take place.
Is this event being held to benefit a charitable organization?Yes [ ]No [XIf yes,you may be eligible to request
a waiver of the special event fee,with the submission of verification and a written request.with this application.
Mailing Address to Send Event Permit to: PO b0X 332 Pe.c o w ki C , '`I. I t 5 b
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RECEIVE® CA1.
OR '- 1 2025 SPECIAL EVENT APPLICATION ADDENDUM,
Please complete one form for each event
Southold Town Clerk d Applicant(Venue: 1 1V d 0.f l rl r S
Date of Event: 25 Master Permit#(if previously issued)
Start Time: 4,VV► End Time:
Is this-special event consistent with the Master Application submitted/approved for this type of event?For example,
does this event comply with the initial parking plan,maximi{m number of attendees,and the size and placement of
tent(s)applied for or approved? Yes[ ]No [ ]..If no,what ar 'endments to the,permit are being requested? .
j
Will food be served?[ Yes [ ]'No If yes,provide following:
.Vendor Name: R 0M I pi e r$ Suffolk County permit#: LM 00 1 22
Vendor Name: Suffolk County permit#:
Will outside vendors be serving alcohol? [ ] Yes [><No If yes,provide:
Vendor Name: Liquor License#
Vendor Contact Name: Cell Phone:
Will non-food/alcohol vendors be on the premises during the event?[ ]Yes-JA0 If yes,provide:
Describe type of vendor(s) Number of vendors:
Day of Event Contact Person: K0 Se T'00.l Q:I I a. Phone: �3 20 0 eY,T i A
E-mail address(print clearly) Co S e Q P i N d air. N e+-
Will any Southold Town services be requested []Yes(Describe below)1490.
Police Highway Other
Will a security company be used.for any of the events? [ ]Yes [ ]No.If yes,provide the following: name,
address and cell number of the security company which will work on the premises, and a description of
the duties to be performed: Security Company:
Contact Name: Cell Phone:
J
Duties to be performed:
Please use additional uaees if more are needed.
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RECEIVE®
APR - 1 `2025 SPECIAL EVENT APPLICATION ADDENDUM
Please complete one form for-each event
Southold Town Clerk P IN doo- \j I NI rd S
Applicant/Venue:
Date of Event: 0 1 Z 5 Master Permit#(if previously issued)
Start Time: I A W1 End Time: 6 P M
Is this special event consistent with the Master Application submitted/approved:for this type of event?Yor example,
does this event.comply with the initial parking plan,maximum number of attendees,and the size and placement of
ten t(s),applied for or approved? 'Yes[ ]No [ ].If no,what amendments to the permit are-being requested?
Will food be served?[ es [ ]No If yes,provide following:
Vendor,Name: I A+I 1 tJ 2Y'S Suffolk County permit#: LH P- 11- 0011 �}22.
Vendor Name: Suffolk County permit#:
Will outside vendors be serving alcohol? [ ] Yes [INO If yes,provide:
Vendor Name: Liquor License#
Vendor Contact Name: Cell Phone:
Will non-food/alcohol vendors be on the premises during the event?[ ]Yes )jrNo If yes,provide:
Describe type of vendor(s) Number of vendors:
Day of Event Contact Person: Q0 S2 o,,l e l 0., Phone: b 3 l•7 3q - (o 200 e_4-10
E-mail address(print clearly) ry s e(@ P i waa.r• N e+
Will any Southold Town services be requested []Yes(Describe below)NKO.
Police Highway Other
Will a security company be used for any of the events? [ ]Yes [ ]No.If yes,provide the following: name,
address and cell number of the security company which will work on the premises, and a description of
the duties to be performed: Security Company:
Contact Name: Cell Phone:
Duties to be performed:
Please use additional pages if more are needed.
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YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER,APPLICATION.
IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE;YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey,siteyIan and/or aerial view(for,example Google Earth)of
the subiect property.INDICATE ON THE PLAN ALL of the following information:
A.parking/eventglan showing: _
(1) The size.of the property and its location-in relation to abutting streets or highways..
(2) The size and location of any existing buildings)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators;exhibitors,vendors,employees and
organizers.
(5) .Location of all entries and exits.
(6), The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress�and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be;used;
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of,sanitary facilities on site.
Traffic•Control Plan
Events for three.hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic;2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE: .
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
5
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'SSIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations, conditions,and requirements of the Code of the Town of.Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to.the activities under this event 'Furthermore,I hereby swear.or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding.
to'this application
Furthermore,I hereby authorize,Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all ins ections necessary in
connection with this Special Event
-6aoder N miallo.s �.
Print name of Owner Signature of Owner
C�a i re u awsL i
Print name of Authori a erson/Representative,. Signaturf of Authorize on/Representative
6
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS
(PLEASE READ CAREFULLY):
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site,and to provide parking assistants and any additional traffic controls necessary
for this event.Parking is strictly prohibited on ANY To",County or State Roads or Rights of Wax
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One"on-premises"sign not larger than six(6)square feet in�size maybe displayed not longer than thirty
(30) days before this event, and removed immediately after the event. Directional parking signs shall be
adequately displayed.
4. Applicant indemnifies and holds harmless the Town of.Southold'from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector.before
placement.on the propertyand must meet all fire and safety codes.
6. This permit is valid only for the time,date,place and use specified above,and for the designated event.
Each additional day will require a separate permit application, fee, and related documents for review,etc.
at least 60 business days prior to the scheduled event. .
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees
to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted,although food maybe catered subject to all Suffolk County
Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tents) or temporary structure(s),or temporary sanitary facilities, shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County.Farmland Committee.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12.Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit path
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws,and possesses a valid
Certificate of Occupancy for any building the public will occupy or used during the special event.
7
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties. -
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
8
..... .... .. .... .. ..... ......
. HOLD HARMLESS.AGREE .ENT
L..
The applicant of this S ecial Permit shall:defend;.
indemnify and holdharmless the Town of:Southold,.its offic rs,employees, and fepresentattves
from and against any and all damages,:liability,judgments;l sses,and.expenses,including but
not limited to attorney's:fees,including damages arisingfron i injuries or death of persons and
damage to property,which arise from:or are connected.with a event or events authorized by .
resolution'df the Town Board of-the Town-of Southold,or caused by.the negligent misconduct,
_.... ...... .... .. :. ::..
:and/or omissions under this Agreement and that of applicant' agents,'servants and/or employees.
If this•Agreement is being executed in a representative capac ty,the individual executing this
Agreement hereby represents that this action has been autho zed.
Dated. 3•c •o��
Signature:
Name: Lthonzed Agent.:.
.... ......
QC
On behalf of: • � �l� a� �
Business ame of Entity)-
Dates-ofevent(s):. .:. ._I 0 I $: 2 :.
Sworn to before me this
Day of 26:a5
CHRISTINA M MAUCERI
Notary Public-State of New York
No.-01 MA5053136 .
Qualified in Suffolk County
"!m'llia iti@ h n�•II�!IV7 EI. Commission Expires December 11,2025: "
• ` � ..,� +fir •}. r •� � : e°� � ,
-Pindar Wine ' Site Plan
ry
' •nt Lot
1 1 1 1 Sq.
219 Cars
jMiddLe Lot
" � ♦ J350 cars
Back�� +_`. 'Z ~ �'••* � " �� - ,� • s t± 4 Yak i�)b 1 ,
„''• - \•` ,,�, `" , 'yam,, „ ~' .' �, } _ �y _ a Y A5 jy,s} •
550 Cars
\`�_• . ., v `�� � tea, i `` /y�1.�,�' � �y. � �
Noncarrow, Denis
From: Noncarrow, Denis
To: christina@Pindar.net
Subject: Special event resolution
Attachments: Printout-21305-1034-M65185.doc
#2
Talk soon.
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.Aov
denisn @southoldtownny.gov
631-765-1800
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