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Home My WebLink AboutCherry Blossom Run for the Petals 5K ®�su�W44 DENIS NONCARROW ' Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®.{• : . wwwsoutholdtownnygov FREEDOM OF INFORMATION OFFICER 471- LVR outs.d �2 = OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD F A PR 1 7 2025 APPLICATION FOR A PERMIT TO HOLDm �; {. SPECIAL EV19NT Please'nro'yide ALL of.the_iiiforination e6e 'tt steel be*16w. Licomplete'01icatioies'WILL NOT-b6 reviewed. Date of Submission,:3/28/2025 Name of EventCher[y Blossom Run for the Petals 5k Name of Organization: AgroCouncll and Greenport BID Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: _ Nicki`Gohorel Mailing Address: Po box Contact's Phone Number: .631 953 3231 Contact's Email Address: Nicki.gohorel@gmail.com Event Location and Site Diagram Map is attached (Use additional paper if necessary) Event Date(s): April 26th, between 7am and noon (Include set up and shutdown times and dates) Nature of Event:. It is a 5K (Please attach a detailed description to this application) Time Period(Hours)of Event: From 8 30 to 11 30 Maximum Number of Expected Attendees::.About 150_ Specify any special requirements (i.e. road closure, police presence): The road is not fully closed, There is a mix of volunteers and police presence as_in years past YI / I r I t If a Tent or other temporary structure will be used please contact the Southold.Town.Building Department at 631465-1802 Mailing Address to Send Event Permitto: z Event Fees:, $250 for events with less than 1000 expected attendees $500 for events with 1000 or,more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or-Running Special events(ONLY) $250 or more.Clean-up deposit all-other events f CERTIFICATE=;OF.INSURANCE;'At6jj jb.: Not less than$2,000,000 naming the Town of Southold as an additional insured. t ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED.TOWN .POLICY*** j Additional information and requirements may,be required as deemed necessary by the Town-Board', Nicki Gohorel Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. Y 2 A 1 ,TOWN OF SOUTHOLD. Policv for Special-Events on town Properties•.and Roads. In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in.particular, special events on Town roads, and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: L' All events must be sponsored by,a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the.event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or,special events absent authorization from the Chief or Captain of the Police Department. 3. All'motorcycle events shall be limited td,600-participants. 4: Applicants may only receive'approval for one event in each calendar year. 5. The prior issuance-of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the y following guidelines: + 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June. 1 toNovember I. , , 2. Organizers and participants ofbicycle and/or'running special events shall fully adhere to the'"rules of the road"including every applicable provision of the New York.State Vehicle and Traffic Law,including but not limited to VTL §§1231-1234. 3. Organizers of bicycle 'and/or running special events shall post a deposit of one-thousand, five hundred dollars ($1,500.00)'io ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health,,safety and welfare of the public, as a condition to graiiiing,the permit, the Town Board, uponahe recommendation of the Chief of Police, ' may require the applicant to'reimburse the Town for the costs of increased police protection, public safety,oversight, and public works facilitation,including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the'event, the event area and,traffic in and 3 r around the event area. Such costs "shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle_events and/or running special,events shall be limited'to 600 participants. .All special event approvals shall be"'subj ect to compliance with the following conditions: 1. They'file with the Town Clerk a Two Million D611ar Certificate of Insurance naming the Town of Southold as an additional'insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined.-by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up(deposit to be returned after event upon recommendation of the Southold Town.Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. •Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police.Captain; 5.• No permanent,markings be placed on Town, County or State roads or property for the .event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any.parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items.may be,handed directly to spectators. ' The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may-deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 f Southold Town Southold NY To Whom This May Concern: On Saturday,April 26th the Greenport BID and the AgroCouncil will be hosting our 4th annual Run for the Petlas 5k. We will be using some of the town roads and commit to leaving them as clean as when we found them. At the end of the race we will be removing all race signs and/if any garbage is left behind we will clean it up. Thank you so much Regards,. Nicki Gohorel ' AgroCouncil &Greenport BID Noncarrow, Denis From: Grattan, Steven Sent: Thursday,April 17, 2025 2:54 PM To: Noncarrow, Denis Cc: Born, Sabrina; Mudd,Jennifer, Franke, Diana Subject: RE: Cherry Blossom 5k permit Yes, I have the event application that she submitted to the Village Clerk.We will be providing assistance. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday,April 17, 2025 2:19 PM To:Grattan,Steven<sgrattan@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana<dianaf@town.southold.ny.us> Subject: FW: Cherry Blossom 5k permit Hi Chief Have you seen this one. Not sure as it is mostly in Village Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.goy denisn@southoldtownnygov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: nicki gohorel [mailto:nicki.gohorel@email.com] Sent:Thursday,April 17, 2025 1:53 PM To: Noncarrow, Denis<denisn@southoldtownny.eov> Cc: Born,Sabrina<sabrina.born@town.southold:ny.us>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us> Subject:Cherry Blossom 5k permit Sorry, about that!! Please find attached! Regards, Nicki Gohorel ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 1 s , , rs on �Br,66k ,r- „ , o " ' s a . l I L - h-d Pob d, G'r"'eenporT ast ^ 4 a b �k , a _ • 1 ` , , a ,f f n _ hd S ea IN_ m an Nus U.i M a ine... 0 N C 1 - r - ' r f r - 3/15123,9:59 AM Greenport Route-MapMyRun Elevation. Start Max, Gain .17ft 39 ft 60 ft 121ft 56ft mi, -7ft 1.14 Elevation:25 ft -69ft 0.7 ml 1.2 mi 1.8 ml 2.4 ml DISTANCE(MI) DIRECTION 0.00 Head north an 3rd St toward North St 0.22 Head east on Broad St toward 2nd St 0.36 Turn left onto I st St 0.36 Head north on 1 st St toward Webb St 0.47 Turn left onto Webb-StDestination will be on the left 0:48 Head east on Webb St toward Main Rd .0.48 Turn left onto Main RdDestination,will be on the left 0.64 Head northwest on Main Rd toward Bridge St 0.64 Turn left onto Washington Ave 0.99 Turn left onto Cedarflelds DrDestination will be on the left 0.99 Head south on Cedarfields Dr toward Moores LnDestination will be on the left 1.20 Head southwest on Cedarfields Dr toward Moores Ln 1.21 Turn left onto Moores LnDestination will be on the left 1.74 Head south an Moores Ln toward NY-25 E 1.75 Turn leftonto NY-25 W/Front St 1.82 F Turn right onto 9th St 1.82 Head south on 9th St toward Wiggins St 2.03 Turn left onto Linnet St 2.03 Head east on Linnet St toward 7th St 2.23 Head south on 6th St toward Brown St 2.36 Head north on 6th St toward Clark St 2.37 Turn right onto Clark St 2.44 Turn right onto Sth StDestination will be an the left ,2.44 Head north on Sth St toward Clark St httpa://www.mapmyrun.com/rbutes/print/5442572986 2/3 3/15123,9:59 AM Greenport Route-MapMyRun DISTANCE(MI) DIRECTION 2.82 Head north on 5th St toward Front St 2.83 Turn right onto Front StDestination will be on the right 3.00 Head east on Front St toward 3rd St 3.00 Turn left onto 3rd St 3.19 Destination t t htips://www.mapmyrun.com/routes/print!5442572986 3/3 A Noncarrow, Denis From: Noncarrow, Denis Sent: Friday,April 18, 2025 7:43 AM To: Paul D;Johnson, Benjamin Subject: FW: Cherry Blossom 5k permit Attachments: Screenshot_20220324-114240_Chrome (2)jpg; 20230315101433.pdf,southold town 5k permit 2025.pdf;Southold Town letter 2025.pdf Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: nicki gohorel'[mailto:nicki.gohorel@gmail.com] � .._.,�..._........_._�_^-__..._�..._ __.�_._..�.___�... Sent:Thursday,April 17, 2025 1:53 PM To: Noncarrow, Denis<denisn@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us> Subject:�Cherry Blossom 5k permit Sorry, about that!! Please find attached! Regards, Nicki Gohorel ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. i Noncarrow, Denis To: nicki gohorel Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer; Franke, Diana; Schroeder, Gwynn Subject: Cherry Blossom Run Attachments: hold harmless.pdf Good Morning Nicki, A couple of things if you would. We need this Hold Harmless agreement signed and notarized. We need your insurance policy naming the town additionally assured and 2 million per occurrence and aggregate. Your message is ready to be sent with the following file or link attachments: hold harmless Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1