HomeMy WebLinkAboutYouth Bureau Juvenile Delinquency Prevention Program ll � > RESOLUTION 2025-161
ADOPTED DOC ID: 21094
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-161 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
FEBRUARY 25, 2025:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Albert J. Krupski, Jr., to execute the 2025 State Aid Youth Bureau Agreement and
related documents with the County of Suffolk in the amount of$17,464.00 for the term January
1, 2025 through December 31, 2025, all in accordance with the approval of the Town Attorney.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilperson
SECONDER:Jill Doherty, Councilperson
AYES: Mealy, Doherty, Evans, Doroski, Krupski Jr
EXCUSED: Anne H. Smith
Re�isioil 1/1/25;Law No. `a5� 0 0 35 JSY1
State Aid SC 25 000006710
Contract
This Contract ("the Contract") is between the County of Suffolk ("the County"), a municipal
corporation of the State of New York, acting through its duly constituted Department of Youth Bureau ("the
Department"), located at H. Lee Dennison Building, 3rd Floor, 100 Veterans Memorial Highway,
Hauppauge,New York(mailing address: P.O.Box 6100,Hauppauge,New York 11788-0099); and
Town of Southold ("the Contractor"),a Municipal Corporation, having an address at 53095 Main
Road, Southold,New York 11971.
Contractor and County are collectively referred to herein as "Parties" and each is individually a"Party".
The Contractor has been designated to receive funds from the County for Juvenile Delinquency
Prevention Program ("the Services") as set forth in Article I, entitled"Description of Services."
Term of the Contract: January 1,2025 through December 31,2025;with an option to extend the Contract,to
be exercised at the County's discretion,to June 30, 2026 on the same terms and conditions herein.
Total Cost of the Contract: Shall not exceed $17,464.00, to be paid as set forth in Articles V and VI herein,
unless revised by a Suffolk County Resolution and in accordance with paragraph Le.of Article V of this Contract.
Terms and Conditions: Shall be as set forth in Articles I through VI, attached hereto and made a part hereof.
In Witness Whereof,the Parties hereto have executed the Contract as of the latest date written below.
Town of Southold COUNTY OF S
By: By:
Age-
Name: Kevin B.Molloy
Title: Chief 7wo
y Exe cut' e
Fed. Tax ID#: 1 - tp p o`��, Date:
Date: 3 fa s-'f ,�--
7
JTL Approved: 1
[NAME OF SIGNATORY] Youth Bur u
hereby certifies under penalties of perjury that I am an officer
of By:
�l1_T�n O� gbl.c�'��� Name: andraAlfano
[NAME OF CONTRACTOR] Youth Se-i 'C Coo rdinator
,that I have read and I am familiar with§A5-8 of Article V Date
of the Suffolk County Code,and that
` )%Z T'oyJy� o�- SO wool off.
[NAME OF CONTRACTOR] Approved as to Form:
meets all requirements to qualify for exemption thereunder. Christopher J. Clayton
49a _ ,W "DUI/,bate 3 1 — County Attorney
[SIGNA ]
RECEIVED Name: �,(�� ¢I I a h^S
Assistant CounV Attorney
APR 2 9 2025 Date:
Southold Town Clerk Page 1 of 27
�G1t CUGLQ- bC)�S S Htib
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List of Articles
Article I
Description of Services
1. Conflicting Provisions
2. Services
3. Contract Agency Performance Measures and Reporting Requirements-Local Law No. 41-2013
4. Reporting of Key Performance Indicators
Article II
Definitions
1. Meanings of Terms
2. Elements of Interpretation
Article III
General Terms and Conditions
1. Contractor Responsibilities
a. Duties and Obligations
b. Qualifications,Licenses, and Professional Standards
c. Notifications
d. Documentation of Professional Standards
e. Credentialing
f. Engineering Certificate
2. Termination
a. Thirty Days Termination
b. Event of Default; Termination on Notice
c. Termination Notice
d. Duties upon Termination
3. Indemnification and Defense
4. Insurance
5. Independent Contractor
6. Severability
7. Merger;No Oral Changes
8. Set-Off Rights
9. Non-Discrimination in Services and Employment
10.Nonsectarian Declaration
11. Governing Law
12.No Waiver
13. Conflicts of Interest
14. Cooperation on Claims
15. Confidentiality
16. Assignment and Subcontracting
17. Changes to Contractor
18. No Intended Third Party Beneficiaries
19. Certification as to Relationships
20. Publications
21. Copyrights and Patents
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a. Copyrights
b. Patents
22.Arrears to County
23. Lawful Hiring of Employees Law in Connection with Contracts for Construction or Future
Construction
24. Certification Regarding Lobbying
25.Record Retention
26. Contract Agency Performance Measures and Reporting Requirements-Local Law No. 41-2013
27.Notice
28. Data Security and Privacy
29.New York State Labor Law
Article IV
Suffolk County Legislative Requirements
1. Contractor's/Vendor's Public Disclosure Statement
2. Living Wage Law
3. Use of County Resources to Interfere with Collective Bargaining Activities
4. Lawful Hiring of Employees Law
5. Gratuities
6. Prohibition Against Contracting with Corporations that Reincorporate Overseas
7. Child Sexual Abuse Reporting Policy
8. Non Responsible Bidder
9. Use of Funds in Prosecution of Civil Actions Prohibited
10. Youth Sports
11. Work Experience Participation
12. Safeguarding Personal Information of Minors
13. Contract Agency Performance Measures and Reporting Requirements
14. Suffolk County Local Laws Website Address
15. Suffolk County Code of Ethics
16.Notification of Cyber Security Breach
Article V
General Fiscal Terms and Conditions
1. General Payment Terms
a. Presentation of Suffolk County Payment Voucher
b. Voucher Documentation
c. Payment by County
d. Budget Modification
e. Budget and/or Services Revisions
f. Taxes
g. Final Voucher
2. Subject to Appropriation of Funds
3. Personnel Salaries, Pension and Employee Benefit Plans, Rules and Procedures
4. Accounting Procedures
5. Audit of Financial Statements
6. Financial Statements and Audit Requirements
7. Furniture, Fixtures,Equipment,Materials, Supplies
Page 3 of 27
_ � r
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a. Purchases,Rentals or Leases Requiring Prior Approval
b. Purchase Practices/Proprietary Interest of County
c. County's Right to Take Title and Possession
d. Inventory Records, Controls and Reports
e. Protection of Property in Contractor's Custody
f. Disposition of Property in Contractor's Custody
8. Lease or Rental Agreements
9. Statement of Other Contracts
10.Miscellaneous Fiscal Terms and Conditions
a. Limit of County's Obligations
b. Duplicate Payment from Other Sources
c. Funding Identification
d. Outside Funding for Non-County Funded Activities
e. Potential Revenue
f. Payments Contingent upon State/Federal Funding
g. Denial of Aid
h. Budget
i. Payment of Claims
j. Payments Limited to Actual Net Expenditures
k. Travel, Conference, and Meeting Attendance: SOP A-07 Amendment 1
1. Salaries
m. Salary Increases
n. Contractor Vacancies
o. No Limitation On Rights
p. Comptroller's Rules and Regulations
Article VI
Budget
Article VIE
Reporting of Key Performance Indicators
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Article I
Description of Services
Whereas,the Contractor has been identified in the 2025 Suffolk County Adopted Budget under the pseudo code
as listed on page one of the Contract to perform the Services for the Department; and
Whereas, the Department desires to have the Contractor provide a Juvenfle Delinquency Prevention
Program; and
Whereas,the Contractor agrees to provide such a program to the County;
Now therefore, in consideration of the mutual provisions and covenants hereafter set forth, the Parties hereto
agree as follows:
1. Conflicting Provisions
In the event of any conflict between this Article I and any other provision to this Contract, such other
provision shall prevail unless it is expressly stated that this Article I shall prevail.
2. Services
Description of Services referred as set forth in the Program Summary,Description of Services and
requirements. Legislative Designated Funding Application; Description of Services.
3. Contract Agency Perfformance Measures and Reporting Requirements—Local Law No.41-2013
as If payment under this Contract may exceed $50,000, it is subject to the requirements of Suffolk
County Local Law No. 41-2013, a Local Law to Implement Performance Measurement to
Increase Accountability and Enhance Service Delivery by Contract Agencies (Article VIII of
Chapter 189 of the Suffolk County Code)as set forth in Article IV of this Contract entitled"Suffolk
County Legislative Requirements."
h. The Contractor shall cooperate with the Department in all aspects necessary to carry out the
requirements of Local Law 41-2013.
4. Reporting of Rey Performannce Indicators
Beginning in the second month of the Contract Term for contracts subject to Suffolk County Local Law
No. 41-2013, the Contractor shall submit monthly actual performance data, also known as key
performance indicators ("KPIs') for the prior month's data, and analysis of the Contract performance
measures to the Department in accordance with the submission procedures specified by the Department.
KPIs shall be submitted no later than the 15th of each month of the Contract Term, as more specifically
set forth in Article VII to this Contract.
End of Text for Article I
Page 5 of 27
1 f
OCFS-5001(Rev.10/2023) Page 1 of 2
NEW YORK STATE
OFFICE OF CHILDREN AND FAMILY SERVICES
INDIVIDUAL PROGRAM APPLICATION
Program Information
PROGRAM TrrLE: Elf#s "e MR0,01 PROGRAM YEAR:
Funding Category: COUNTY:
9 Youth Development Funding ❑Youth Team Sports Allocation Suffolk
❑Youth Sports Education and Opportunity Funding
❑Youth Sports Education Funding Infrastructure Allocation
❑RHYA-Part I ❑RHYA-Part II
❑Other
TOTAL PROGRAM AMOUNT: 17,464.00
qSs =" L � a CF7 tJ. I7S RfYJSTiI §� r a
z�+ a ` ^•. �5 1 ^r a'e�i;. 4 ,as"' 'e. c�V.ti;.>. Mr xy y K s. t
i - t s fits
�.. ','• `�a', :�� ��''+� r ; sue' '� $-u� � ems °' q� .. "�� _ . "`z
d
FROM:1-1-25 TO:12-31-25
THIS AGENCY IS: FEDERAL ID# CHARITIES REG.#:
❑Private,Not-for-Profit Public ❑Religious Corporations 11-6001930
AGENCY WEBSITE:www
southoldtownny.gov IMPLEMENTING AGENCY:Town of Southold
MAILING ADDRESS:PO Box 1179
ADDRESS LINE 2:53095 Main 0�Road
CITY.Southold STATE:Gov ZIP CODE:11971
1
9!7 Y
LAST NAME:Douglass FIRST NAME:planet
TITLE:Youth Bureau Director PHONE NUMBER:631-765-5182 EXTENSION:
FAX NUMBER: EMAIL: LJ
351 ` �atcroox.. "yc K z t EN gOf
LAST NAME:Krupski, r , FIRST NAME:filbert J.
TITLE:Supervisor eD . PHONE NUMBER:631 m765�13�9 EXTENSION:
p
rAX NUMBER: EMAIL:
EXECUTIVE DIRECTORY/BOA DIRECTORY/BOAFfD CHAIRPERSON SIGNATURE
DiscOalmer: Please note that submission of these forms to the County Youth Bureau does NOT guarantee funding Will be
allocated to your program.
❑ Changes have been submitted on the electronic OCFS-6001, Individual Program Application-Program Information;
OCfFS-5002,Agency Program Profile; and/or 0CFS-5003, Individual Program Application-Program Summary-Program
Components.
Town of Southold Youth Bureau
970 Peconic Lane
Peconic, NY 11958
Youth Bureau Director
Southold Town Police Juven le Aid Bureau
The Jabs Officers provide alcohol, drug, crime prevention,gang awareness, bicycle safety, DWI
&driver safety programs,tours of the police agency, administers the DARE program in local
schools, provides instruction in law related classes, assists school counselors and
administrators, addresses community groups and provides classrooms lectures to drivers
education classes as well assists the Southold Town Youth Court.The JAB Officers also serve on
the Town of Southold Youth Bureau Board and works with the Youth Bureau to provide
programs for the Youth of the Town.
The JAB program also seeks to provide early prevention of anti-social and criminal behavior by
establishing a diversion procedure for youth.The target group to be served is between the ages
of 5-18 years.The JAB Officers refer young people to the Southold Town Youth Services
Program,Town of Southold Youth Court or other appropriate agencies. For individual, group, or
family counseling.The Southold Town JAB Officers are available to young people and their
families in the Town of Southold.The JAB Officers act in a prevention role and as a liaison
among the Police Dept., schools, parents and the community.They also serve as School
Resource Officers for(5)of the township's school districts.
These programs are open to all Suffolk County Youth Residents.
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Article IIII agent for service of process;or
Definitions
d. the Contractor's failure to comply with any
1. Meanings of Terms Federal, State or local law,rule,or regulation, and County
policies or directives;or
As used herein:
e. the Contractor's bankruptcy or insolvency;or
"Audit ofFinancial Statements"means the examination by
the Comptroller and any Federal or State auditing authority f. the Contractor's failure to cooperate in anAudit of
of the financial statements of the Contractor resulting in the Financial Statements;or
publication of an independent opinion on whether or not
those financial statements are relevant, accurate, complete, g• the Contractor's falsification of records or reports,
and fairly presented. misuse of funds,or malfeasance or nonfeasance in financial
record keeping arising out of, or in connection with, any
"]Budget"means the Contractor's summary or plan of all contract with the County;or
intended revenue, whether received in the form of fees,
grants, County funding, or any other source, and h. the Contractor's failure to submit, or failure to
expenditures necessary to render the Services. timely submit, documentation to obtain Federal or State
funds;or
"]Budget Deficiency PIan"means an analysis of the cost of
the Services, changes in fiscal conditions, and required i. the inability of the County or the Contractor to
modifications to the Contract to continue to render the obtain Federal or State funds due to any act or omission of
Services. the Contractor;or
"Comptro➢ler" means the Comptroller of the County of j. any condition that the County determines, in its
Suffolk. sole discretion,is dangerous.
"Contract"means all terms and conditions of this Contract lc. the failure to comply with Local Law 41-2013 and
forming all rights and obligations of the Contractor and the related contractual requirements.
County.
"Federal" means the United States government, its
"Contractor"means the signatory corporation,its officers, departments,and agencies.
officials, employees, agents, servants, sub-contractors,
volunteers,and any successor or assign of any one or more "Fringe ]Benefits" means non-wage benefits which
of the foregoing performing the Services. accompany,or are in addition to,a person's salary,such as
paid insurance, sick leave, profit-sharing plans, paid
"County"means the County of Suffolk,its departments,and holidays,and vacations.
agencies.
"Fund Source"means any direct or indirect sum payable to
"County Attorney" means the County Attorney of the the Contractor by the County pursuant to any lawful
County of Suffolk. obligation.
"Department" means the signatory department approving "]Legis➢ature" means the Legislature of the County of
the Contract. Suffolk.
"]Engineering Services"means the definition of the practice "Management]Letter"means a letter certified as true by the
of engineering and the definition of practice of land Contractor's certified public accountant or chief financial
surveying, as the case may be, under Section 7201 and officer of findings and recommendations for improvements
Section 7203 of the State Education Law,respectively. in internal fiscal control that were identified during an Audit
of Financial Statements,but which were not required to be
"]Event of Default"means included in an audit report.
a. the Contractor's failure to perform any duty "Municipal Corporation"means a town,village,or school
required of it under paragraphs 1(b)-(e)of Article M of the district.
Contract;or
"Services"means all that which the Contractor must do,and
b. the Contractor's failure to maintain the amount any part thereof arising out of, or in connection with, the
and types of insurance with an authorized insurer as required Contract as described in Article II"Description of Services."
by the Contract;or
"State"means the State of New York.
C. the Contractor's failure to maintain insurance
required by the Contract with an insurer that has designated "Statement of Other Contracts"'means a complete list of
the New York Superintendent of Insurance as its lawful all other contracts under which money has been or will be
Page 6 of 27
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State Aid SC 25 000006710
paid to the Contractor from the County, Federal, or State
governments,or a Municipal Corporation,and(i)which are
currently in effect or(ii)which have expired within the past
twelve(12)months and have not been renewed.
"Suffolk County Payment Voucher"means the document
authorized and required by the Comptroller for release of
payment.
"Term"means the time period set forth on page one of the
Contract and,if exercised by the County,the option period.
2. Elements of Interpretation
Words of the masculine gender shall mean and include
correlative words of the feminine and neuter genders and
words importing the singular number shall mean and include
the plural number and vice versa. Words importing persons
shall include firms, associations, partnerships (including
limited partnerships), trusts, corporations, and other legal
entities,including public bodies,as well as natural persons,
and shall include successors and assigns.
Capitalized terms used, but not otherwise defined, herein,
shall have the meanings assigned to them in the Contract.
End of Text for ArficRe H
Page 7 of 27
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Article M other term and provision of the Contract shall be
General Terms and Conditions valid and enforceable to the fullest extent
1<. Contractor Responsibilities permitted by law.
a. Duties and Obligations d. Documentation of Professional Standards
The Contractor shall maintain on file, in one location in
i.) It shall be the duty of the Contractor to Suffolk County, all records that demonstrate that it has
discharge, or cause to be discharged, all of its complied with sub-paragraphs (b) and (c) above. The
responsibilities, and to administer funds received address of the location of the aforesaid records and
in the interest of the County in accordance with the documents shall be provided to the County no later than the
provisions of the Contract date of execution of the Contract Such documentation shall
be kept, maintained, and available for inspection by the
ii.) The Contractor shall promptly take all County upon twenty-four(24)hours notice.
action as may be necessary to render the Services.
iii.) The Contractor shall not take any action e. Credentialing
that is inconsistent with the provisions of the i.) In the event that the Department,or any
Contract division thereof,maintains a credentialing process
to qualify the Contractor to render the Services,
iv.) Services provided under this Contract the Contractor shall complete the required
shall be open to all residents of the County. credentialing process. In the event that any State
credential, registration, certification or license,
b. Qualifications, Licenses, and Professional Drug Enforcement Agency registration, or
Standards Medicare or Medicaid certification is restricted,
suspended, or temporarily or permanently
The Contractor represents and warrants that it has,and shall revoked,it is the duty of the Contractor to contact
continuously possess, during the Term, the required the Department, or division thereof, as the case
licensing,education,knowledge, experience, and character may be, in writing, no later than three (3) days
necessary to qualify it to render the Services. after such restriction,suspension,or revocation.
The Contractor shall continuously have during the Term all ii.) The Contractor shall forward to the
required authorizations, certificates, certifications, Department, or division thereof, as the case may
registrations,licenses,permits,and other approvals required be, on or before July 1 of each year during the
by Federal, State, County, or local authorities necessary to Tenn,a complete list of the names and addresses
qualify it to render the Services. of all persons providing the Services, as well as
their respective areas of certification,
C. Notifications credentialing,registration,and licensing.
i.) The Contractor shall immediately notify f Engineering Certificate
the County, in writing, of any disciplinary
proceedings, commenced or pending, with any In the event that the Contract requires any Engineering
authority relating to a license held by any person Services,the Contractor shall submit to the County,no later
necessary to qualify him,her,or the Contractor to than the due date for submission for approval of any
perform the Services. engineering work product,the Certificate of Authorization
("Certificate"),issued pursuant to §7210 of the New York
ii.) In the event that a person is no longer Education Law,of every person performing any Engineering
licensed to perform the Services, the Contractor Services. The failure to file, submit, or maintain the
must immediately notify the County, but in no Certificate shall be grounds for rejection of any engineering
event shall such notification be later than five(5) work product submitted for approval.
days after a license holder has lost the license
required to qualify the license holder or the 2. Termination
Contractor to perform the Services.
iii.) In the event that the Contractor is not a. Thirty Days Termination
able to perform the Services due to a loss of The County shall have the right to terminate the Contract
license,the Contractor shall not be reimbursed for without cause,for any reason,at any time,upon such terms
the Services rendered after the effective date of and conditions it deems appropriate,provided,however,that
termination of such license. Without limiting the no such termination shall be effective unless the Contractor
generality of the foregoing, if any part of the is given at least thirty(30)days'notice.
Contract remains to be performed, and the
termination of the license does not affect the b. ]Event of Default;Termination on Notice
Contractor's ability to render the Services, every
Page 8 of 27
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i.) The County may immediately terminate of copyright, including reimbursement of the cost of
the Contract, for cause, upon such terms and reasonable attorneys'fees incurred by the County,its agents,
conditions it deems appropriate, in the Event of servants, officials, and employees in any action or
Default as defined in Article U. proceeding arising out of or in connection with any claim
asserted for infringement of copyright.
ii.) If the Contractor defaults under any
other provision of the Contract,the County may C. The Contractor shall defend the County,its agents,
terminate the Contract, on not less than five (5) servants, officials, and employees in any proceeding or
days' notice, upon such terms and conditions it action, including appeals, arising out of, or in connection
deems appropriate. with, the Contract, and any copyright infringement
proceeding or action.Alternatively,at the County's option,
C. Termination Notice the County may defend any such proceeding or action and
require the Contractor to pay reasonable attorneys' fees or
Any notice providing for termination shall be delivered as salary costs of County employees of the Department of Law
provided for in paragraph 27 of this Article III. for the defense of any such suit.
d. Duties upon Termination 4. insurance
i.) The Contractor shall discontinue the a. The Contractor shall continuously maintain,
Services as directed in the termination notice. during the Term of the Contract,insurance in amounts and
types as follows:
ii.) Subject to any defenses available to it,
the County shall pay the Contractor for the i.) Commercial General Liability
Services rendered through the date of termination. hmrance, including contractual liability
coverage,in an amount not less than Two Million
in.) The County is released from any and all Dollars($2,000,000.00)per occurrence for bodily
liability under the Contract,effective as of the date injury and Two Million Dollars ($2,000,000.00)
of the termination notice. per occurrence for property damage. The County
shall be named an additional insured.
iv.) Upon termination, the Contractor shall
reimburse the County the balance of any funds ii.) Automobile Liability insurance (if any
advanced to the Contractor by the County no later non-owned or owned vehicles are used by the
than thirty (30) days after termination of the Contractor in the performance of the Contract)in
Contract The provisions of this subparagraph an amount not less than Five Hundred Thousand
shall survive the expiration or termination of the Dollars($500,000.00)per person,per accident,for
Contract. bodily injury and not less than One Hundred
Thousand Dollars ($100,000.00) for property
V.) Nothing contained in this paragraph damage per occurrence. The County shall be
shall be construed as a limitation on the County's named an additional insured.
rights set forth in paragraphs 1(c)(iii)and 8 ofthis
Article III. iii.) Workers' Compensation and
Employer's Liability insurance, Disability
3. Indemnification and Defense Benefits insurance, including coverage for Paid
Family Leave Benefits, in compliance with all
a. The Contractor shall protect,indemnify,and hold applicable New York State laws and regulations
harmless the County, its agents, servants, officials, and if required by law. The Contractor shall furnish to
employees from and against all liabilities, fines,penalties, the County,prior to its execution of the Contract,
actions,damages,claims,demands,judgments,losses,suits the documentation required by the State of New
or actions, costs,and expenses caused by the negligence or York Workers'Compensation Board of coverage
any acts or omissions of the Contractor, including or exemption from coverage pursuant to§§57 and
reimbursement of the cost of reasonable attorneys' fees 220 of the Workers' Compensation Law. In
incurred by the County, its agents, servants, officials, and accordance with General Municipal Law § 108,
employees in any action or proceeding arising out of, or in the Contract shall be void and of no effect unless
connection with,the Contract. the Contractor shall provide and maintain
coverage during the Term for the benefit of such
b. The Contractor hereby represents and warrants employees as are required to be covered by the
that it will not infringe upon any copyright in performing the provisions of the Workers'Compensation Law.
Services. The Contractor agrees that it shall protect,
indemnify, and hold harmless the County, its agents, iv.) Professional Liability insurance in an
servants, officials, and employees from and against all amount not less than Two Million Dollars
liabilities, fines, penalties, actions, damages, claims, ($2,000,000.00) on either a per-occurrence or
demands, judgments, losses, suits or actions, costs, and claims-made coverage basis.
expenses arising out of any claim asserted for infringement
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b. The County may mandate an increase in the to the fullest extent permitted by law.
liability limits set forth in the immediately preceding
Paragraphs(4)(a)(i), (ii), and(iv)or require other types of 7. Merger;No Oral Changes
insurance coverage or policies.
It is expressly agreed that the Contract represents the entire
C. All policies providing such coverage shall be agreement of the Parties and that all previous understandings
issued by insurance companies authorized to do business in are herein merged in the Contract. No modification of the
New York with an A.M.Best rating of A-or better. Contract shall be valid unless in written form and executed
d. The Contractor shall furnish to the County,prior by both Parties.
to the execution of the Contract,declaration pages for each S. Set-Off Rights
policy of insurance, other than a policy for commercial
general liability insurance, and upon demand, a true and The County shall have all of its common law,equitable,and
certified original copy of each such policy evidencing statutory rights of set-off. These rights shall include,but not
compliance with the aforesaid insurance requirements. be limited to,the County's option to withhold from a Fund
Source an amount no greater than any sum due and owing to
e. In the case of commercial general liability the County for any reason. The County shall exercise its set-
insurance the Contractor shall famish to the County,prior to off rights subject to approval by the County Attorney. In
the execution of the Contract,a declaration page or insuring cases of set-off pursuant to a Comptroller's audit,the County
agreement and endorsement page evidencing the County's shall only exercise such right after the finalization thereof
status as an additional insured on said policy, and upon and only after consultation with the County Attorney.
demand, a true and certified original copy of such policy
evidencing compliance with the aforesaid insurance 9. Non-Discrimination in Services and]Employment
requirements.
a. The Contractor shall not,on the grounds of race,
£ All evidence of insurance shall provide for the creed, color, national origin, sex, age, disability, sexual
County to be notified in writing thirty(30)days prior to any orientation,military status,or marital status
cancellation,nonrenewal,or material change in the policy to
which such evidence relates. It shall be the duty of the i.) deny any individual the Services
Contractor to notify the County immediately of any provided pursuant to the Contract;or
cancellation, nonrenewal, or material change in any
insurance policy. ii.) provide the Services to an individual
that is different, or provided in a
g. In the event the Contractor shall fail to provide different manner, from those provided
evidence of insurance,the County may provide the insurance to others pursuant to the Contract;or
required in such manner as the County deems appropriate
and deduct the cost thereof from a Fund Source. ill.) subject an individual to segregation or
separate treatment in any matter related
h. If the Contractor is a Municipal Corporation and to the individual's receipt of the
has a self-insurance program under which it acts as a self- Services provided pursuant to the
insurer for any of such required coverage, the Contractor Contract;or
shall provide proof,acceptable to the County,of self-funded
coverage. iv.) restrict an individual in any way from
any advantage or privilege enjoyed by
5. Independent Contractor others receiving the Services provided
The Contractor is not, and shall never be, considered an pursuant to the Contract;or
employee of the County for any purpose. Notwithstanding v.) treat an individual differently from
anything contained in this Contract,the Contract shall not be others in determining whether or not the
construed as creating a principal-agent relationship between individual satisfies any eligibility or
the County and the Contractor or the Contractor and the other requirements or conditions which
County,as the case may be. individuals must meet in order to
receive the Services provided pursuant
6. Severabi➢ity to the Contract;or
It is expressly agreed that if any term or provision of this vi.) discriminate against employees or
Contract, or the application thereof to any person or applicants for employment.
circumstance,shall be held invalid or unenforceable to any
extent,the remainder of the Contract, or the application of b. The Contractor shall not utilize criteria or methods
such term or provision to persons or circumstances other of administration which have the effect of subjecting
than those as to which it is held invalid or unenforceable, individuals to discrimination because of their race, creed,
shall not be affected thereby, and every other term and color,national origin,sex,age,disability,sexual orientation,
provision of the Contract shall be valid and shall be enforced military status, or marital status, or have the effect of
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substantially impairing the Contract with respect to
individuals of a particular race,creed,color,national origin, 15. Confidentiality
sex, age, disability, sexual orientation, military status, or
marital status,in determining: Any document of the County,or any document created by
the Contractor and used in rendering the Services, shall
i.) the Services to be provided;or remain the property of the County and shall be kept
confidential in accordance with applicable laws, rules,and
the class of individuals to whom,or the regulations.
situations in which,the Services will be
provided;or 16. Assignment and Subcontracting
in.) the class of individuals to be afforded an a. The Contractor shall not delegate its duties under
opportunity to receive the Services. the Contract,or assign,transfer,convey,subcontract,sublet,
or otherwise dispose of the Contract,or any of its right,title
10. Nonsectarian Declaration or interest therein, or its power to execute the Contract,or
assign all or any portion of the moneys that may be due or
The Services performed under the Contract are secular in become due hereunder, (collectively referred to in this
nature. No funds received pursuant to the Contract shall be paragraph 16 as"Assignment"),to any other person,entity
used for sectarian purposes or to further the advancement of or thing without the prior written consent of the County,and
any religion. The Services will be available to all eligible any attempt to do any of the foregoing without such consent
individuals regardless of religious belief or affiliation. shall be void ab initio.
flfl. Governing Law b. Such Assignment shall be subject to all of the
provisions of the Contract and to any other condition the
The Contract shall be governed by, and construed in County requires. No approval of any Assignment shall be
accordance with,the laws of the State of New York,without construed as enlarging any obligation of the County under
regard to conflict of laws.Venue shall be designated in the the terms and provisions of the Contract. No Assignment of
Supreme Court,Suffolk County,the United States District the Contract or assumption by any person of any duty of the
Court for the Eastern District of New York, or, if Contractor under the Contract shall provide for,or otherwise
appropriate, a court of inferior jurisdiction in Suffolk be construed as,releasing the Contractor from any term or
County. provision of the Contract.
12. No Waiver 17. Changes to Contractor
It shall not be construed that any failure or forbearance of the a. The Contractor may,from time to time,only with
County to enforce any provision of the Contract in any the County's written consent, enter into a Permitted
particular instance or instances is a waiver of that provision. Transfer.For purposes of the Contract,a Permitted Transfer
Such provision shall otherwise remain in full force and means:
effect,notwithstanding any such failure or forbearance.
i.) if the Contractor is a partnership, the
Il3. Conflicts of Interest withdrawal or change, whether
voluntary, involuntary or by operation
The Contractor shall not, during the Term,pursue a course of law, of the partners, or transfer of
of conduct which would cause a reasonable person to believe partnership interests (other than the
that he or she is likely to be engaged in acts that create a purchase of partnership interests by
substantial conflict between its obligations under the existing partners, by the partnership
Contract and its private interests. The Contractor is charged itself or the immediate family members
with the duty to disclose to the County the existence of any by reason of gift,sale or devise),or the
such adverse interests, whether existing or potential. This dissolution of the partnership without
duty shall continue as long as the Term.The determination immediate reconstitution thereof,and
as to whether or when a conflict may potentially exist shall
ultimately be made by the County Attorney after full ii.) if the Contractor is a closely held
disclosure is obtained. corporation (i.e. whose stock is not
publicly held and not traded through an
14. Cooperation on Claims exchange or over the counter):
The Contractor and the County shall render diligently to 1. the dissolution, merger,
each other,without compensation, any and all cooperation consolidation or other
that may be required to defend the other Party,its employees reorganization of the
and designated representatives, against any claim, demand Contractor;and
or action that may be brought against the other Party, its
employees or designated representatives arising out of,or in 2. the sale or other transfer of
connection with,the Contract. twenty percent(20%)or more
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of the shares of the Contractor
(other than to existing ii.) such consent shall not be deemed
shareholders, the corporation consent to any further transfers.
itself or the immediate family
members of shareholders by is. No Intended Third]Party Beneficiaries
reason of gift,sale or devise).
The Contract is entered into solely for the benefit of the
b. If the Contractor is a not-for-profit corporation,a County and the Contractor. No third party shall be deemed
change of twenty percent (20%) or more of its shares or a beneficiary of the Contract and no third party shall have
members shall be deemed a Permitted Transfer. the right to make any claim or assert any right under the
Contract.
C. The Contractor shall notify the County in writing,
which notice(the"Transfer Notice")shall include: 19. Certification as to Relationships
i.) the proposed effective date of the The Contractor certifies under penalties of perjury that to the
Permitted Transfer, which shall not be best of its knowledge,other than through the funds provided
less than thirty(30)days nor more than in the Contract and other valid agreements with the County,
one hundred eighty(180)days after the there is no known spouse,life partner,business,commercial,
date of delivery of the Transfer Notice; economic, or financial relationship with the County or its
elected officials. The Contractor also certifies to the best of
a summary of the material terms of the its knowledge that there is no relationship within the third
proposed Permitted Transfer; degree of consanguinity,between the Contractor,any of its
partners, members, directors, or shareholders owning five
iii.) the name and address of the proposed (5%)percent or more of the Contractor,and the County. The
transferee; foregoing certification shall not apply to a contractor that is
iv.) such information reasonably required by a municipal corporation or a government entity.
the County, which will enable the 20. Publications
County to determine the financial
responsibility, character, and reputation Any book,article,report,or other publication related to the
of the proposed transferee,nature of the Services provided pursuant to this Contract shall contain the
proposed assignee/transferee's business following statement in clear and legible print:
and experience;
"This publication is fully or partially funded by the County
V.) all executed forms required pursuant to of Suffolk."
Article IV of the Contract, that are
required to be submitted by the 21. Copyrights and Patents
Contractor,and
vi.) such other information as the County a. Copyrights
may reasonably require. Any and all materials generated by or on behalf of the
Contractor while performing the Services (including,
d. The County agrees that any request for its consent without limitation,designs,images,video,reports,analyses,
to a Permitted Transfer shall be granted,provided that the manuals,films,tests,tutorials,and any other work product
transfer does not violate any provision of the Contract, and of any kind) and all intellectual property rights relating
the transferee has not been convicted of a criminal offense thereto("Work Product")are and shall be the sole property
as described under Article II of Chapter 189 of the Suffolk of the County. The Contractor hereby assigns to the County
County Code. The County shall grant or deny its consent to its entire right,title and interest,if any,to all Work Product,
any request of a Permitted Transfer within twenty(20)days and agrees to do all acts and execute all documents,and to
after delivery to the County of the Transfer Notice, in use its best efforts to ensure that its employees,consultants,
accordance with the provisions of Paragraph 27 of Article III subcontractors,vendors and agents do all acts and execute
of the Contract. If the County shall not give written notice any documents,necessary to vest ownership in the County
to the Contractor denying its consent to such Permitted of any and all Work Product. The Contractor may not secure
Transfer (and setting forth the basis for such denial in copyright protection. The County reserves to itself,and the
reasonable detail)within such twenty(20)-day period,then Contractor hereby gives to the County, and to any other
the County shall be deemed to have granted its consent to person designated by the County, consent to produce,
such Permitted Transfer. reproduce, publish, translate, display or otherwise use the
Work Product. This paragraph shall survive any completion,
e. Notwithstanding the County's consent, expiration or termination of this Contract.
i.) the terms and conditions of the Contract The County shall be deemed to be the author of all the Work
shall in no way be deemed to have been Product. The Contractor acknowledges that all Work
waived or modified;and Product shall constitute"work made for hire"under the U.S.
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copyright laws. To the extent that any Work Product does exceed $100,000) as required by Federal regulations, and
not constitute a`work made for hire,"the Contractor hereby shall promptly advise the County of any material change in
assigns to the County all right,title and interest, including any of the information reported on such Certification, and
the right,title and interest to reproduce,edit,adapt,modify shall otherwise comply with,and shall assist the County in
or otherwise use the Work Product,that the Contractor may complying with, said regulations as now in effect or as
have or may hereafter acquire in the Work Product, amended during the term of this Contract.
including all intellectual property rights therein, in any
manner or medium throughout the world in perpetuity 25. Record Retention
without compensation. This includes,but is not limited to,
the right to reproduce and distribute the Work Product in The Contractor shall retain all accounts,books,records,and
electronic or optical media, or in CD-ROM, on-line or other documents relevant to the Contract for seven(7)years
similar format. after final payment is made by the County. Federal, State,
and/or County auditors and any persons duly authorized by
b. Patents the County shall have full access and the right to examine
any of said materials during said period. Such access is
If the Contractor develops, invents, designs or creates any granted notwithstanding any exemption from disclosure that
idea, concept, code, processes or other work or materials may be claimed for those records which are subject to
during the Term, or as a result of any Services performed nondisclosure agreements, trade secrets and commercial
under the Contract("patent eligible subject matter"),it shall information or financial information that is privileged or
be the sole property of the County. The Contractor hereby confidential Without limiting the generality of the foregoing,
assigns to the County its entire right,title and interest,if any, records directly related to contract expenditures shall be kept
to all patent eligible subject matter,and agrees to do all acts for a period of ten (10) years because the statute of
and execute all documents, and to use its best efforts to limitations for the New York False Claims Act(New York
ensure that its employees, consultants, subcontractors, False Claims Act§ 192)is ten(10)years.
vendors and agents do all acts and execute any documents,
necessary to vest ownership in the County of any and all 26. Contract Agency Performance Measures and Reporting
patent eligible subject matter. The Contractor may not apply Requirements—Local Law No.41-2013
for or secure for itself patent protection. The County
reserves to itself, and the Contractor hereby gives to the a. If payment under this Contract may exceed
County,and to any other person designated by the County, $50,000,it is subject to the requirements of Suffolk County
consent to produce or otherwise use any item so discovered Local Law No. 41-2013, a Local Law to Implement
and/or the right to secure a patent for the discovery or Performance Measurement to Increase Accountability and
invention. This paragraph shall survive any completion, Enhance Service Delivery by Contract Agencies (Article
expiration or termination of this Contract. VHI of Chapter 189 of the Suffolk County Code)as set forth
in Article IV entitled "Suffolk County Legislative
22. Arrears to County Requirements."
Contractor warrants that, except as may otherwise be b. The Contractor shall cooperate with the
authorized by"agreement, it is not in arrears to the County Department in all aspects necessary to help carry out the
upon any debt,contract,or any other lawful obligation,and requirements ofthe Law.Based on criteria established by the
is not in default to the County as surety. Contractor in conjunction with the Department, the
Contractor shall submit monthly reports regarding the
23. Lawful Hiring of(Employees Law in Connection with Contractor's performance relative to the established criteria,
Contracts for Construction or(Future Construction on dates and times as specified by the Department,as more
In the event that the Contract is subject to the Lawful Hiring fully set forth in Article I and Article IV of this Contract.
of Employees Law of the County of Suffolk,Suffolk County C. The Contractor shall submit an annual report to the
Code Article H of Chapter 353,as more fully set forth in the Department regarding the Contractor's performance no later
Article entitled"Suffolk County Legislative Requirements," than July 31 of each year of the Term.All performance data
the Contractor shall maintain the documentation mandated and reports will be subject to audit by the Comptroller.
to be kept by this law on the construction site at all times.
Employee sign-in sheets and register/log books shall be kept 27. Notice
on the construction site at all times and all covered
employees, as deemed in the law, shall be required to sign Unless otherwise expressly provided,all notices shall be in
such sign-in sheets/register/log books to indicate their writing and shall be deemed sufficiently given if sent by
presence on the construction site during such working hours. regular first class mail and certified mail, or personally
delivered during business hours as follows: 1.) to the
24. Certification Regarding]Lobbying Contractor at the address on page 1 of the Contract and 2.)
to the County at the Department, or as to either of the
Together with this Contract and as a condition precedent to foregoing,to such other address as the addressee shall have
its execution by the County, the Contractor shall have indicated by prior written notice to the addressor. All notices
executed and delivered to the County the Certification received by the Contractor relating to a legal claim shall be
Regarding Lobbying (if payment under this Contract may immediately sent to the Department and also to the County
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Attorney at H. Lee Dennison Building, 100 Veterans
Memorial Highway, P.O. Box 6100, (Sixth Floor),
Hauppauge,New York, 11788-0099.
28. Data Security and Privacy
Contractor and all subcontractors shall comply with N.Y.
Gen.Bus.Law§899-bb(by developing,implementing,and
maintaining reasonable safeguards to protect the security,
confidentiality,and integrity of private information).
29. New York State Labor Law
If applicable to this Contract,Contractor shall comply with
Article 8 of the N.Y.Labor Law.
]End of Text for article M
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Article IV Required Forms:
Suffolk County Legislative Requirements Suffolk County Living Wage Form DOL-LWl/38(Revised
1/2025) entitled "SUFFOLK COUNTY DEPARTMENT
NOTE: THE CONTRACTOR'S COMPLETED LEGISLATIVE OF LABOR, LICENSING & CONSUMER AFFAIRS—
REQUIREMENTS FORMS REFERENCED H ERIEIIN ARE NOTICE OF APPLICATION FOR COUNTY
AVAILABLE ON M AT THE DEPARTMENT NAMED ON COMPENSATION-LIVING WAGE
TBIE SIGNATURE PAGE OF THIS CONTRACT. CERTIFICATION/DECLARATION-SUBJECT TO
AUDIT."
These Legislative Requirements,as may be amended from time to
time,shall apply to the Contractor regardless of whether notice of 3. Use of County Resources to Interfere with Collective
such amendments has been provided to the Contractor by the Bargaining Activities
County. It is the Contractor's obligation under this Contract to It shall be the duty ofthe Contractor to read,become familiar
read,become familiar with,and comply with the requirements of with, and comply with the requirements of Article I of
amended Suffolk County Local Laws, Rules and Regulations, Chapter 803 of the Suffolk County Code.
which can be accessed on the homepage of the Suffolk County
Legislature.
County Contractors (as defined by section 803-2) shall
comply with all requirements of Chapter 803 of the Suffolk
I. Contractor's/Vendor's Public Disclosure Statement County Code,including the following prohibitions:
It shall be the duty of the Contractor to read,become familiar a. The Contractor shall not use County funds to
with,and comply with the requirements of section A5-8 of assist,promote,or deter union organizing.
Article V of the Suffolk County Code.
b. No County funds shall be used to reimburse the
Unless certified by an officer of the Contractor as being Contractor for any costs incurred to assist,promote,or deter
exempt from the requirements of section A5-8 of Article V union organizing.
of the Suffolk County Code,the Contractor represents and
warrants that it has filed with the Comptroller the verified c. No employer shall use County property to hold a
public disclosure statement required by Suffolk County meeting with employees or supervisors ifthe purpose of such
Administrative Code Article V,section A5-8 and shall file meeting is to assist,promote,or deter union organizing.
an update of such statement with the Comptroller on or
before the 31 st day of January in each year of the Contract's If the Services are performed on County property, the
duration. The Contractor acknowledges that such filing is a Contractor must adopt a reasonable access agreement, a
material, contractual and statutory duty and that the failure neutrality agreement, fair communication agreement, non-
to file such statement shall constitute a material breach of the intimidation agreement, and a majority authorization card
Contract, for which the County shall be entitled, upon a agreement.
determination that such breach has occurred,to damages,in
addition to all other legal remedies,of fifteen percent(15%) If the Services are for the provision of human services and
of the amount of the Contract. are not to be performed on County property,the Contractor
must adopt,at the least,a neutrality agreement.
Required Form:
Suffolk County Form SCEX 22; entitled Under the provisions of Chapter 803,the County shall have
"Contractor'sNendor's Public Disclosure Statement" the authority,under appropriate circumstances,to terminate
the Contract and to seek other remedies as set forth therein,
2. Living Wage Law for violations of this Law.
It shall be the duty of the Contractor to read,become familiar Required Form:
with, and comply with the requirements of Chapter 575 of Suffolk County Labor Law Form DOL-L01 (Revised
the Suffolk County Code. 1/2024); entitled "Suffolk County Department of Labor,
Licensing & Consumer Affairs — Union Organizing
This Contract is subject to the Living Wage Law of the Certification/Declaration-Subject to Audit."
County of Suffolk. The law requires that, unless specific
exemptions apply, all employers(as defined)under service 4. Lawful Hiring of Employees Law
contracts and recipients of County financial assistance, (as
defined) shall provide payment of a minimum wage to It shall be the duty of the Contractor to read,become familiar
employees as set forth in the Living Wage Law. Such rate with, and comply with the requirements of Article H of
shall be adjusted annually pursuant to the terms of the Chapter 353 of the Suffolk County Code.
Suffolk County Living Wage Law of the County of Suffolk.
Under the provisions of the Living Wage Law,the County This Contract is subject to the Lawful Hiring of Employees
shall have the authority,under appropriate circumstances,to Law of the County of Suffolk. It provides that all covered
terminate the Contract and to seek other remedies as set forth employers,(as defined),and the owners thereof as the case
therein,for violations of this Law. may be,that are recipients of compensation from the County
through any grant, loan, subsidy, funding, appropriation,
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Payment tax incentive, contract, subcontract, license Required Forms:
agreement,lease or other financial compensation agreement "SUFFOLK COUNTY DEPARTMENT OF LABOR,
issued by the County or an awarding agency, where such LICENSING, & CONSUMER AFFAIRS — NOTICE OF
compensation is one hundred percent(100%)funded by the APPLICATION TO CERTIFY COMPLIANCE WITH
County, shall submit a completed sworn affidavit (under FEDERAL LAW (8 U.S.C. SECTION 1324A) WITH
penalty of perjury),the form of which is attached,certifying RESPECT TO LAWFUL HIRING OF EMPLOYEES,
that they have complied,in good faith,with the requirements Suffolk County Code,Chapter 353(2006)"DOL-LHE 1/2
of Title 8 of the United States Code Section 1324a with (REVISED 1/2024).
respect to the hiring of covered employees(as defined)and
with respect to the alien and nationality status of the owners �, Gratuities
thereof. The affidavit shall be executed by an authorized
representative of the covered employer or owner,as the case It shall be the duty ofthe Contractor to read,become familiar
may be;shall be part of any executed contract,subcontract, with,and comply with the requirements of Chapter 664 of
license agreement, lease or other financial compensation the Suffolk County Code.
agreement with the County;and shall be made available to
the public upon request. The Contractor represents and warrants that it has not
All contractors and subcontractors(as defined) of covered offered or given any gratuity to any official, employee or
employers,and the owners thereof,as the case may be,that agent of the County or the State or of any political party,with
are assigned to perform work in connection with a County the purpose or intent of securing an agreement or securing
contract, subcontract, license agreement, lease or other favorable treatment with respect to the awarding or
financial compensation amending of an agreement or the making of any
p agreement issued by the County or
awarding agency,where such compensation is one hundred determinations with respect to the performance of an
percent(1001/o)funded by the County, shall submit to the agreement.
covered employer a completed sworn affidavit (under 6, Prohibition Against Contracting with Corporations
penalty of perjury),the form of which is attached,certifying that Reincorporate Overseas
that they have complied,in good faith,with the requirements p
of Title 8 of the United States Code Section 1324a with It shall be the duty ofthe Contractor to read,become familiar
respect to the hiring of covered employees and with respect with,and comply with the requirements of sections A4-13
to the alien and nationality status of the owners thereof, as and A4-14 of Article IV of the Suffolk County Code.
the case may be. The affidavit shall be executed by an
authorized representative of the contractor,subcontractor,or The Contractor represents that it is in compliance with
owner, as the case may be; shall be part of any executed sections A4-13 and A4-14 of Article IV of the Suffolk
contract, subcontract, license agreement, lease or other County Code. Such law provides that no contract for
financial compensation agreement between the covered consulting services or goods and services shall be awarded
employer and the County;and shall be made available to the
public upon request. by the County to a business previously incorporated within
the U.S.A.that has reincorporated outside the U.S.A.
An updated affidavit shall be submitted by each such
employer,owner,contractor and subcontractor no later than �° Child Sexual Abuse Reporting Policy
January 1 of each year for the duration of any contract and
upon the renewal or amendment of the Contract, and It shall be the duty of the Contractor to read,become familiar
whenever a new contractor or subcontractor is hired under with, and comply with the requirements of Article ll of
the terms of the Contract. Chapter 880 of the Suffolk County Code.
The Contractor acknowledges that such filings are a The Contractor shall comply with Article 11 of Chapter 880,
material,contractual and statutory duty and that the failure of the Suffolk County Code, entitled"Child Sexual Abuse
to file any such statement shall constitute a material breach Reporting Policy,"as now in effect or amended hereafter or
of the Contract. of any other Suffolk County Local Law that may become
applicable during the term of the Contract with regard to
Under the provisions of the Lawful Hiring of Employees child sexual abuse reporting policy.
Law,-the County shall have the authority to terminate the
Contract for violations of this Law and to seek other 8. Non Responsible bidder
remedies available under the law.
It shall be the duty ofthe Contractor to read,become familiar
The documentation mandated to be kept by this law shall at with, and comply with the requirements of Article II of
all times be kept on site. Employee sign-in sheets and Chapter 189 of the Suffolk County Code.
register/log books shall be kept on site at all times during
working hours and all covered employees,as defined in the Upon signing the Contract,the Contractor certifies that it has
law,shall be required to sign such sign-in sheets/register/log not been convicted of a criminal offense within the last ten
books to indicate their presence on the site during such (10)years. The term"conviction"shall mean a finding of
working hours. guilty after a trial or a plea of guilty to an offense covered
under section 189-5 of the Suffolk County Code under
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"Nonresponsible Bidder." information of any minor participating in their programs.
9. Use of Funds in Prosecution of Civil Actions 13. Contract Agency Performance Measures and
Prohibited Reporting Requirements
It shall be the duty of the Contractor to read,become familiar It shall be the duty of the Contractor to read,become familiar
with, and comply with the requirements of Article III of with, and comply with the requirements of Suffolk County
Chapter 893 of the Suffolk County Code. Local Law No. 41-2013, a Charter Law to Implement
Performance Measurement to Increase Accountability and
The Contractor shall not use any of the moneys,in part or in Enhance Service Delivery by Contract Agencies (Article
whole, and either directly or indirectly, received under the VIII of Chapter 189 of the Suffolk County Code) as more
Contract in connection with the prosecution of any civil fully set forth in Article I and Article III of this Contract.
action against the County in any jurisdiction or any judicial
or administrative forum. All contract agencies having a contract in excess of$50,000
shall cooperate with the contract's administering department
fl0. Youth Sports to identify the key performance measures related to the
objectives of the services that the contract agency provides
It shall be the duty of the Contractor to read,become familiar and shall develop an annual performance reporting plan.The
with, and comply with Article III of Chapter 730 of the contract agency shall cooperate with the administering
Suffolk County Code. department and the County Executive's Performance
Management Team to establish working groups to identify
All contract agencies that conduct youth sports programs are appropriate performance indicators and targets for monthly
required to develop and maintain a written plan or policy evaluation of the contract agency's performance.
addressing incidents of possible or actual concussion or
other head injuries among sports program participants.Such
plan or policy must be submitted prior to the award of a fl`i Suffolk County Local Laws Website Address
County contract,grant or funding. Receipt of such plan or
policy by the County does not represent approval or Suffolk County Local Laws,Rules and Regulations can be
endorsement of any such plan or policy,nor shall the County accessed on the homepage of the Suffolk County
be subject to any liability in connection with any such plan Legislature.
or policy.
fly. Suffolk County Code of Ethics
Al. York]Experience Participation
As required by Suffolk County Standard Operating
If the Contractor is a not-for-profit or governmental agency Procedure A-06,the following is a link to the Suffolk County
or institution, each of the Contractor's locations in the Ethics Booklet,which contains the provisions of the Suffolk
County at which the Services are provided shall be a work County Code of Ethics:
site for public-assistance clients of Suffolk County pursuant
to Chapter 281 of the Suffolk County Code at all times httPs://SufOHcCO!Mt=.gov/Portals/0/f`ormsdocs[Boardofet
during the Term of the Contract. If no Memorandum of hics/2%2024%20BLUE%20BOO;K%20UPDATED ndf
Understanding ("MOU") with the Suffolk County
Department of Labor for work experience is in effect at the 16 Notification off Cyber Security Breach
beginning of the Term of the Contract,the Contractor,if it is
a not-for-profit or governmental agency or institution,shall It shall be the duty ofthe Contractor to read,become familiar
enter into such MOU as soon as possible after the execution with,and comply with the requirements of section A5-22 of
of the Contract and failure to enter into or to perform in Article V of the Suffolk County Administrative Code.
accordance with such MOU shall be deemed to be a failure
to perform in accordance with the Contract, for which the The Contractor(as defined in section A5-22)certifies that it
County may withhold payment, terminate the Contract or has policies and procedures in place for the effective
exercise such other remedies as may be appropriate in the management of any cyber security breach, event or attack.
circumstances. The Contractor shall, within 48 hours, notify the Chief
Information Security Officer ("CISO") at the Office of
12. Safeguarding Personal Information of Minors Information Technology located at William J. Lindsay
County Complex —Building 50, 725 Veterans Memorial
It shall be the duty of the Contractor to read,become familiar Highway,Hauppauge,New York 11788 and the Department
with, and comply with the requirements of Suffolk County named on the signature page of this Contract, of any cyber
Local Law No. 20-2013, a Local Law to Safeguard the breach, event or attack, as defined in section A5-22 of
Personal Information of Minors in Suffolk County. Article V of the Suffolk County Administrative Code. The
Contractor,upon completion of its investigation of the cyber
All contract agencies that provide services to minors are breach,event or attack,shall provide a written report of the
required to protect the privacy of the minors and are strictly findings of the completed investigation to the CISO.
prohibited from selling or otherwise providing to any third
party,in any manner whatsoever,the personal or identifying End of Text for Article IV
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Article V Payment by the County shall be made within thirty(30)days
General Fiscal Terms and Conditions after approval of the Suffolk County Payment Voucher by
the Comptroller.
1. General Payment Terms
d. Budget Modification
a. Presentation of Suffolk County Payment
Voucher i.) The Parties shall use the Contract
Budget Modification Request form
In order for payment to be made by the County to the (`Budget Modification")for revisions to
Contractor for the Services,the Contractor shall prepare and the Budget and Services not involving
present a Suffolk County Payment Voucher,which shall be an increase to the total cost of the
documented by sufficient,competent and evidential matter. Contract. If the Contractor is seeking
Each Suffolk County Payment Voucher submitted for such a modification,the Contractor shall
payment is subject to Audit at any time during the Term or contact the Department to receive the
any extension thereof. This provision shall survive form and enter the required information.
expiration or termination of this Contract for a period of not When the County and the Contractor
less than seven(7)years,and access to records shall be as set agree as to such revisions, the
forth in paragraph 25 of Article III, and paragraph 4(b)of Contractor shall sign the Budget
Article V. Modification form and return it to the
County for execution along with any
b. Voucher Documentation other documentation the Department
may require.
The Suffolk County Payment Voucher shall list all
information regarding the Services and other items for which H.) Such request must be made in advance
expenditures have been or will be made in accordance with of incurring any expenditure for which
the Contract. Either upon execution of the Contract(for the the revision is needed.
Services already rendered and expenditures already made),
or not more than thirty(30)days after the expenditures were iii.) Upon complete execution of the Budget
made,and in no event after the 31"day of January following Modification form, the County shall
the end of each year of the Contract, the Contractor shall return a copy to the Contractor. The
furnish the County with detailed documentation in support revision shall not be effective until the
of the payment for the Services or expenditures under the Budget Modification is completely
Contract, e.g., dates of the Service, worksite locations, executed.
activities,hours worked,pay rates and all program Budget
categories. The Suffolk County Payment Voucher shall iv) The Budget Modification form may be
include time records,certified by the Contractor as true and submitted only twice per calendar year
accurate,of all personnel for whom expenditures are claimed and may only be submitted prior to
during the period. Time and attendance records of a November 15tk of that year.
Contractor's Director/Executive Director shall be certified
by the Chairperson,President or other designated member of e• Budget and/or Services
the Board of Directors of the Contractor and shall be Revisions
maintained by the Contractor for audit. All Suffolk County
Payment Vouchers must bear a signature as that term is i) The Parties shall use the Contract
defined pursuant to New York State General Construction Budget/Services Revision Approval
Law § 46 by duly authorized persons, and certification of Form (Budget/Services Revisions) for
such authorization with certified specimen signatures revisions to the Budget and Services
thereon must be filed with the County by a Contractor involving any change to the total cost of
official empowered to sign the Contract. the Contract due to a resolution of the
Legislature, changes to the County's
Disbursements made by the Contractor in accordance with adopted annual budget,or for any other
the Contract and submitted for reimbursement must be reason necessitating revisions to the
documented and must comply with accounting procedures as Budget or Services.
set forth by the Suffolk County Department of Audit and ii.) When the County and the Contractor
Control. Documentation, including any other form(s) agree as to such revisions, the
required by County or the Suffolk County Department of Department will enter the information
Audit and Control, shall be fiunished to the County. In into the Budget/Services Revisions
addition to any other remedies that the County may have, Form and send it to the Contractor for
failure to supply the required documentation will disqualify signature.The Contractor shall return it
the Contractor from any further County contracts. to the County for execution along with
any other documentation the
C. Payment by County Department may require.
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iii.) Upon complete execution of the form by Budget;
the Parties, the County shall return a
copy to the Contractor. The revision ii.) personnel rules and procedures;
shall not be effective until the
Budget/Services Revisions Form is iii.) pension plan and any other employee
completely executed. benefit plans or arrangements.
f. Taxes b. The Contractor shall not be entitled to
reimbursement for costs under any pension or benefit plan
The charges payable to the Contractor under the Contract are the Comptroller deems commercially unreasonable.
exclusive of federal,state,and local taxes,the County being
a municipality exempt from payment of such taxes. C. Notwithstanding anything in this paragraph 3 of
9. Final Voucher this Article V,the County shall not be limited in requesting
such additional financial information it deems reasonable.
The acceptance by the Contractor of payment of all billings
made on the final approved Suffolk County Payment 4. Accounting Procedures
Voucher shall operate as and shall be a release of the County
from all claims by the Contractor through the date of the a. The Contractor shall maintain accounts, books,
Voucher. records, documents, other evidence, and accounting
procedures and practices which sufficiently and properly
2. Subject to Appropriation of Funds reflect all direct and indirect costs of any nature expended in
the performance of the Contract, in accordance with
a. The Contract is subject to the amount of funds generally accepted accounting principles and with rules,
appropriated each fiscal year and any subsequent regulations and financial directives,as may be promulgated
modifications thereof by the County Legislature, and no by the Suffolk County Department of Audit and Control and
liability shall be incurred by the County beyond the amount the Department. The Contractor shall permit inspection and
of funds appropriated each fiscal year by the County audit of such accounts,books,records,documents and other
Legislature for the Services. evidence by the Department and the Suffolk County
Comptroller, or their representatives, as often as, in their
b. If the County fails to receive Federal or State funds judgment,such inspection is deemed necessary. Such right
originally intended to pay for the Services,or to reimburse of inspection and audit as set forth in subparagraph b.below
the County,in whole or in part,for payments made for the shall exist during the Term and for a period of seven(7)years
Services,the County shall have the sole and exclusive right after expiration or termination of the Contract
to:
b. The Contractor shall retain all accounts, books,
i.) determine how to pay for the Services; records, and other documents relevant to the Contract for
seven(7)years after final payment is made by the County.
ii.) determine future payments to the Federal,State,and/or County auditors and any persons duly
Contractor;and authorized by the County shall have full access and the right
to examine any of said materials during said period. Such
in.) determine what amounts, if any, are access is granted notwithstanding any exemption from
reimbursable to the County by the disclosure that may be claimed for those records which are
Contractor and the terms and conditions subject to nondisclosure agreements, trade secrets and
under which such reimbursement shall commercial information or financial information that is
be paid. privileged or confidential.
c. The County may, during the Term, impose a C. The Contractor shall utilize the accrual basis of
Budget Deficiency Plan. In the event that a Budget accounting and will submit all financial reports and claims
Deficiency Plan is imposed, the County shall promptly based on this method of accounting during the Term.
notify the Contractor in writing of the terms and conditions
thereof,which shall be deemed incorporated in and made a y. Audit of Financial Statements
part of the Contract, and the Contractor shall implement
those terms and conditions in no less than fourteen(14)days.
a. All payments made under the Contract are subject
3. Personnel Salaries, ]Pension and Employee Benefit to audit by the Comptroller pursuant to Article V of the
Plans,Rules and Procedures Suffolk County Charter. The Contractor further agrees that
the Comptroller and the Department shall have access to and
a. Upon request, the Contractor shall submit to the the right to examine,audit, excerpt, copy or transcribe any
County a current copy,certified by the Contractor as true and pertinent transactions or other records relating to services
accurate,of its under the Contract.If such an audit discloses overpayments
by the County to the Contractor,within thirty(30)days after
i.) salary scale for all positions listed in the the issuance of an official audit report by the Comptroller or
Page 20 of 27
i •
evNion VMS;Lae No. JSYI
Sate Aid SC 25 000006710
his duly designated representatives, the Contractor shall Contractor may be operating. The use of subsidiary
repay the amount of such overpayment by check to the order schedules should be encouraged for this purpose. The
of the Suffolk County Comptroller or shall submit a Auditor must also prepare a Management Letter based on the
proposed plan of repayment to the Comptroller. If there is audit.
no response,or if satisfactory repayments are not made,the
County may recoup overpayments from any amounts due or d. "Subrecipients"—Federa➢ly Funded Programs
becoming due to the Contractor from the County under the and Grants
Contract or otherwise. The Comptroller reserves the right to
undertake all reasonable actions to ensure compliance with i.) In the event the Contractor is a
all applicable local laws,rules,and regulations including but "Subrecipient'as that term is defined in
not limited to Chapter 189 of the Suffolk County Code 2 CFR § 200.1 and expends ONE
MILLION ($1,000,000.00) dollars or
b. The provisions of this paragraph shall survive the more of Federal moneys, whether as a
expiration or termination of the Contract for a period of recipient expending awards received
seven(7)years,and access to records shall be as set forth in directly from Federal awarding agencies
paragraph 25 of Article III,and paragraph 4(b)of Article V. or as a Contractor expending Federal
6. Financial Statements and Audit Requirements awards received from a pass-through
entity such as New York State and/or
a. Notwithstanding any other reporting or Suffolk County, during any fiscal year
certification requirements of Federal, State, or local within which it receives funding under
authorities, the Contractor shall obtain the services of an the Contract,the audit referred to under
independent licensed public accountant or certified public this paragraph 6 must be conducted and
accountant(the"Auditor")to audit its financial statements any the audit report must be in
for each Contractor's"fiscal year"in which the Contractor accordance with OMB Uniform Grant
has received, or will receive, three hundred thousand Guidance — 2 CFR Part 200 ("Single
($300,000.00) dollars or more from the County, whether Audit Report"). Single Audit Reports
under the Contract or other agreements with the County,and must also be uploaded to the Federal
shall submit a report to the County on the overall financial Audit Clearinghouse, to the extent
condition and operations of the Contractor, including a required by the OMB Uniform Grant
balance sheet and statement of income and expenses,attested Guidance referred to above. In addition,
by the Auditor as fairly and accurately reflecting the the Single Audit Report, respective
accounting records of the Contractor in accordance with financial statements and any
generally accepted accounting principles. The audited Management Letters must be submitted
financial statements including respective Management to the Department set forth on page one
Letters must be emailed to the Executive Director of of this Contract and emailed to the
Auditing Services at Audits suf1bEccountvny gov within Executive Director of Auditing Services
thirty(30)days after completion of the audit,but in no event at
later than nine(9)months after the end of the Contractor's subrecip eni-i'm omftonng(c�suBol emvn
fiscal year,to which the audit relates. The Contractor may tyny.gov within thirty (30) days after
solicit requests for proposals from a number of qualified completion of the audit,but in no event
accounting firms and review carefully the costs of, and later than nine(9)months after the end
qualifications for, this type of work before selecting the of the Contractor's fiscal year,to which
Auditor. the audit relates.
b. The Auditor should be required to meet the ii.) In the event the Contractor is a
following minimum requirements: "Subrecipient"as that term is defined in
2 CFR § 200.1 and expends less than
i.) a current license issued by the New York ONE MILLION($1,000,000.00)dollars
State Education Department; of Federal moneys, whether as a
recipient expending awards received
sufficient auditing experience in the not- directly from Federal awarding agencies
for-profit governmental or profit- or as a Contractor expending Federal
making areas,as applicable;and awards received from a pass-through
a satisfactory peer review issued within entity such as New York State and/or
Suffolk County, during any fiscal year
not more than three(3)years prior to the the Contractor must email a certified
date when the Auditor was selected to Exemption Letter, the form of which
conduct the audit. shall be provided by the Department,on
C. The audit must be conducted in accordance with the Contractor's Letterhead and a
generally accepted governmental auditing standards. Schedule of Federal Funds Expended to
Financial statements must clearly differentiate between the respective County Department and
County-funded programs and other programs that the the Executive Director of Auditing
Services at
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subrecipientmonitoring@suffolkcounty
n . ov within thirty(30)days of the end ii.) The County reserves the right to
of the Contractor's fiscal year. The purchase or obtain furniture, fixtures,
Schedule of Federal Funds Expended equipment,materials,or supplies for the
must include all Federal funding Contractor in accordance with the
received directly from the Federal programmatic needs of the Contract. If
government and all Federal funds passed the County exercises this right, the
through from the County and other pass- amount budgeted for the items so
through entities. purchased or obtained by the County for
the Contractor shall not be available to
Subrecipients may include, but .not the Contractor for any purpose
necessarily be limited to, not-for-profit whatsoever. Title to any such items
organizations;units of state government purchased or otherwise obtained by the
or a unit of local governments. County for the programs encompassed
by the Contract and entrusted to the
e. Copies of any other audit reports including Contractor,shall remain in the County.
oversight agency audits must be submitted to the Department
set forth on page one of this Contract and emailed to the iii.) The County shall retain a proprietary
Executive Director of Auditing Services at interest in all furniture, removable
Audits@suffollccoLM=.gov within thirty (30) days after fixtures, equipment, materials, and
completion of the audit(s). supplies purchased or obtained by the
Contractor and paid for or reimbursed to
f. The requirements set forth in this paragraph 6 shall the Contractor pursuant to the terms of
not preclude the authorized representatives of the County, the Contract or any prior agreement
the Comptroller,or Federal or State entities from conducting between the Parties.
any other duly authorized audit(s) of records and financial
statements of the Contractor. The Contractor shall make iv.) The Contractor shall attach labels
such records and financial statements available to authorized indicating the County's proprietary
representatives of Federal,State and County government for interest or title in all such property.
that purpose.
g. The provisions of this paragraph 6 shall survive c• County's Right to Take Title and Possession
the expiration or termination of the Contract.
Upon the termination or expiration of the Contract or any
renewal thereof, the discontinuance of the business of the
7. ]Furniture,]Fixtures,]Equipment,Materials,Supplies Contractor,the failure of the Contractor to comply with the
terms of the Contract,the bankruptcy of the Contractor,an
a. Purchases,Rent➢s or]Leases Requiring Prior assignment for the benefit of its creditors,or the failure of
Approval the Contractor to satisfy any judgment against it within thirty
(30)days of filing of the judgment,the County shall have the
Prior to placing any order to purchase, rent or lease any right to take title to and possession of all furniture,
furniture, fixtures, or equipment valued in excess of one removable fixtures,equipment,materials, and supplies and
thousand dollars ($1,000.00) per unit for which the the same shall thereupon become the property of the County
Contractor will seek reimbursement from the County, the without any claim for reimbursement on the part of the
Contractor shall submit to the County a written request for Contractor.
approval to make such a proposed purchase,rental or lease,
with a list showing the quantity and description of each item, d. Inventory Records,Controls and]Deports
its intended location and use, estimated unit price or cost,
estimated total cost of the proposed order and three written The Contractor shall regularly and concurrently maintain
estimates for the same. Written approval of the County shall proper and accurate inventory records and controls for all
be required before the Contractor may proceed with such such furniture,removable fixtures and equipment acquired
proposed purchase, rental or lease of furniture, fixtures or pursuant to the Contract and all prior agreements between
equipment. All items purchased must be new or like new the Parties,if any. Three(3)months before the expiration
unless specifically described otherwise in the Budget. date of the Contract, the Contractor shall make a physical
count of all items of furniture, removable fixtures and
b. ]Purchase lFractices/Proprietary Interest of equipment in its custody, checking each item against the
County aforesaid inventory records. A report setting forth the results
of such physical count shall be prepared by the Contractor
i.) The Contractor shall follow the general on a form or forms designated by the County, certified and
practices that are designed to obtain signed by an authorized official of the Contractor, and one
furniture, fixtures, equipment, (1)copy thereof shall be delivered to the County within five
materials, or supplies at the most (5) days after the date set for the aforesaid physical count.
reasonable price or cost possible. Within five(5)days after the termination or expiration date
Page 22 of 27
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Site Aid SC 25 000006710
Of the Contract,the Contractor shall submit to the County six exercises its option right,the Contractor shall submit a then
(6) copies of the same report updated to such date of the current Statement of Other Contracts.
Contract,certified and signed by an authorized official of the
Contractor, based on a physical count of all items of 10. Miscellaneous Fiscal Terms and Conditions
furniture,removable fixtures and equipment on the aforesaid
expiration date, and revised, if necessary, to include any a, Limit of County's
inventory changes during the last three (3)months of the Obligations
Term.
e. Protection of]Property in Contractor's Custody The maximum amount to be paid by the County is set forth
on the first page of the Contract.
The Contractor shall maintain vigilance and take all b. Duplicate Payment from Other Sources
reasonable precautions to protect the finiture, fixtures,
equipment, material or supplies in its custody against Payment by the County for the Services shall not duplicate
damage or loss by fire, burglary, theft, disappearance, payment received by the Contractor from any other source.
vandalism, or misuse. In the event of burglary, theft,
vandalism, or disappearance of any item of furniture, C. Funding Identification
fixtures, equipment, material or supplies, the Contractor
shall immediately notify the police and make a record The Contractof shall promptly submit to the County upon
thereof,including a record of the results of any investigation request,a schedule for all programs funded by the County,
which may be made thereon. In the event of loss of or itemizing for each such program the sums received, their
damage to any item of furniture, fixtures, equipment, source and the total program budget.
materials, or supplies from any cause,the Contractor shall
immediately send the County a detailed written report d, Outside Funding for Non-County ]Funded
thereon.
Activities
Disposition of Property in Contractor's Notwithstanding the foregoing provisions of the Contract,it
Custody is the intent of the County that the terms and conditions of
Contractor shall be required to obtain the County's prior the Contract shall not limit the Contractor from applying for
written approval to and accepting outside grant awards or from providing
pp dispose rn any and all property including additional educational activities/services which may result in
fixtures, equipment and furniture, purchased with County
finds. the Contractor incurring additional costs, as long as the Upon termination of the County's funding of any of the following conditions are met:
Services covered by the Contract, or at any other time that i.) The County is not the Fund Source for
the County may direct, the Contractor shall make access the additional services;
available and render all necessary assistance for physical
removal by the County or its designee of any or all fumiture, ii.) Sufficient funding is available for or can
removable fixtures,equipment,materials or supplies in the be generated by the Contractor to cover
Contractor's custody in which the County has a proprietary the cost incurred by the Contractor to
interest,in the same condition as such property was received provide these additional services;and
by the Contractor,reasonable wear and tear excepted. Any iii.) If sufficient funding is not available or
disposition,settlements or adjustments connected with such
property shall be in accordance with the rules and regulations cannot be generated, the County shall
of the County and the State of New York. not be held liable for any of the
additional costs incurred by the
Contractor in furnishing such additional
S. Lease or II�enta➢Agreements services.
If lease payments or rental costs are included in the Budget iv.) Prior to scheduling any such additional
as an item of expense reimbursable by the County, the services on County-owned property,the
Contractor shall promptly submit to the County, upon Contractor shall obtain written County
request,any lease or rental agreement. If during the Term, approval. The Contractor shall, to the
the Contractor shall enter into a lease or rental agreement,or County's satisfaction, submit any
shall renew a lease or rental agreement,the Contractor shall, documentation requested by the
prior to the execution thereof, submit such lease or rental Department reflecting the change, and
agreement,to the County for approval. identify the additional services to be
provided and the source of funding that
9. Statement of Other Contracts shall be utilized to cover the
expenditures incurred by the Contractor
Prior to the execution of the Contract,the Contractor shall in undertaking the additional services.
submit a Statement of Other Contracts to the County. If the a Potentia➢Revenue
Contract is amended during the Term, or if the County
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The Contractor shall actively seek and take reasonable steps Contractor shall spend during the Term for the purposes set
to secure all potential funding from grants and contracts with forth in the Contract an amount less than,or receive amounts
other agencies for programs funded by the County. more than, provided in the Budget, the total cost of the
Contract shall be reduced to the net amount of actual
f Payments Contingent upon State/Federal Contractor expenditures made for such purposes. The total
Funding amount to be paid by the County shall not exceed the lesser
of(i) actual net expenditures or (ii) the total cost of the
Payments under the Contract may be subject to and Contract on the cover page and in the Budget. Upon
contingent upon continued funding by State and/or Federal termination or expiration of the Contract,if the Contractor's
agencies. In the event payments are subject to such funding total amount of allowable expenses is less than the total
no payment shall be made until the Contractor submits amount of the payments made during the Term, the
documentation in the manner and form as shall be required Contractor shall prepare a check payable to the Suffolk
by State and/or Federal agency. If late submission of claims County Comptroller for the difference between the two
precludes the County from claiming State or Federal amounts and submit such payment to the County,along with
reimbursement,such late claims by the Contractor shall not the final Suffolk County Payment Voucher.
be paid by the County subject to subparagraph g.below,if,
for any reason,the full amount of such funding is not made k. Travel, Conference, and Meeting Attendance:
available to the County,the Contract may be terminated in SOP A-07 Amendment I
whole or in part, or the amount payable to the Contractor
may be reduced at the discretion of the County,provided that Reimbursement to the Contractor for travel costs shall not
any such termination or reduction shall not apply to exceed amounts allowed to County employees. All
allowable costs incurred by the Contractor prior to such conferences that are partially or fully funded by the County
termination or reduction,and provided that money has been that the Contractor's staff wishes to attend must be pre-
appropriated for payment of such costs. approved, in writing, by the County and must be in
compliance with Suffolk County Standard Operating
g• Denial of Aid Procedure A-07 which may be viewed online at the County's
website, SuffolkCountyny.gov; go to "Government," then
If a State or Federal government agency is funding the "Comptroller,"then"Consultant's Agreements"
Contract and fails to approve aid in reimbursement to the
County for payments made hereunder by the County to the 1. Salaries
Contractor for expenditures made during the Term because
of any act, omission or negligence on the part of the The Contractor shall not be eligible to receive any salary
Contractor,then the County may deduct and withhold from reimbursement until proof of deposit or payment of all
any payment due to the Contractor an amount equal to the withholding and payroll taxes to the Federal/State
reimbursement denied by the state or federal government governments has been provided to the County.
agency,and the County's obligation to the Contractor shall
be reduced by any such amounts. In such an event,if there nn. Salary Increases
should be a balance due to the County after it has made a
final payment to the Contractor under the Contract, on No salary,wage,or other compensation for the Services shall
demand by the County, the Contractor shall reimburse the be increased over the amount stated in the Budget without
County for the amount of the balance due the County, the prior written approval of the County.
payable to the Suffolk County Comptroller.The provisions
of this subparagraph shall survive the expiration or u. Contractor Vacancies
termination of the Contract.
The County shall have the right of prior approval of the
h. Budget Contractor's filling of any vacant position as of the date of
execution of the Contract or as may thereafter become
The Contractor expressly represents and agrees that the vacant,and, in the exercise of that right.The County may
Budget lists all revenue, expenditures,personnel,personnel promulgate reasonable regulations involving filling of
costs and/or all other relevant costs necessary to provide the vacancies which shall be deemed to be incorporated by
Services. reference in, and be made part of, the Contract, provided,
however,that subject to the availability of funding,approval
i• Payment of Claims for the hiring of replacement clerical shall be a Contractor
Upon receipt of a Suffolk County Payment Voucher, the determination.
County,at its discretion,may pay the Contractor during the o. No]Limitation On Rights
Term,in advance,an amount not to exceed one sixth(116)of
the maximum amount to be paid by the County set forth on Notwithstanding anything in this Article V to the contrary,
the first page of the Contract. the County shall have available to it all rights and remedies
under the Contract and at law and equity.
.V• Payments Limited to Actual Net]Expenditures
The Contractor agrees that if,for any reason whatsoever,the P. Comptroller's Rules and Regulations
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State Aid SC 25 000006710
The Contractor shall comply with the"Comptroller's Rules
and Regulations for Consultant's Agreements" as
promulgated by the Department of Audit and Control of
Suffolk County and any amendments thereto during the
Term of the Contract. The "Comptroller's Rules and
Regulations for Consultant's Agreements"and"Sop A-07
Amendment V may be viewed online at the County's
website, SuffolkCountyny.gov; go to "Government," then
"Comptroller,"then"Consultant's Agreements."
End of Text for Article V
Page 25 of 27
NEW YORK STATE
OFFICE OF CHILDREN AND FAMILY SERVICES
PROGRAM BUDGET
2025
psyl
AGENCY/Iv umciPAum Town of Southold FUND TYPE
PROGRAM TITLE:
PERSONAL SERVICES:
POSITION TITLE RATE OF BASIS TOTAL AMOUNT(1) TOTAL OCFS FUNDS REQUESTED
PAY (H,W,BWSM) FOR THIS PROGRAM
Juvenile Aid Bureau Officer $78.17 H $17,464.00 t Nt
TOTAL SALARIES AND WAGES$17,464.00
TOTAL FT BENEFITS
TOTAL PERSONAL SERVICES $17,464.00
CONTRACTED SERVICES AND STIPENDS
TYPE OF SERVICE OR CONSULTANT TITLE RATE OF BASIS TOTAL AMOUNT(1)
PAY (H,W,BWSbvl) �
TOTAL CONTRACTED SERVICES S
TOTAL MAINTENANCE&OPERATION S
FACILITY REPAIRS
PROGRAM SITE ADDRESS
NO
TOTAL FACILITY REPAIRS(4) $
TOTAL OCFS PROGRAM AMOUNT 1$17,464.00
TOTAL OCFS FUNDS REQUESTED11 $17,464.00
LIST OF OTHER FUNDING SOURCES REIMBURSABLE TOTAL
MUNICIPAL FUNDING
OTHER SOURCES
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Article DTI
Budget
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Article VU
Reporting of Kegs Performance Indicators
Not AppReable, contract under$50,000
Page 27 of 27