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HomeMy WebLinkAboutDrainage Materials - Highway Dept. ``°SUFFaX RESOLUTION 2025-271 Z° COG �o h�y a " I ° � ADOPTED DOC ID: 21200 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-271 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 1,2025: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Suffolk Precast to supply the Town with drainage materials in the amount of$172,326.00, all in accordance with the Town Attorney. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilperson SECONDER:Louisa P. Evans, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr o�osuFFo��-oo DENIS NONCARROW o~� G.f� Town Hall,53095 Main Road OWN CLERK P.O.Box 1179 T y 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER '��j .�O Telephone oldt 76n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Coastal Pipeline Products Corp. April 2, 2025 Post Office box 575 Calverton NY, 11933 Dear Mr. Tyrer, At the regular Town Board meeting held on April 1, 2025 the Town Board accepted the bid of Suffolk Precast for Drainage Materials for the Highway Department. A certified copy of the resolution is enclosed. Thank you for your,bid. Fly yo s, Denis Noncarrow Town Clerk Encl. DENIS NONCARROW �� G.j, Town Hall,53095 Main Road TOWN CLERK coP.O.Box 1179 ti = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ZO Fax(631)765-6145 MARRIAGE OFFICER 'j' RECORDS MANAGEMENT OFFICER ��,( �a0 Telephone oldt 76n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Suffolk Precast April 2, 2025 Attn: Shay Lohr P.O. Box 261 Calverton,NY 11933 Dear Shay Lohr: Congratulations. At the regular Town Board meeting held on April 1st, 2025 the Town Board accepted the bid of Suffolk Precast to supply Southold Town with Drainage Materials for the Highway Department. A certified copy of the resolution is enclosed. Thank you for your bid. V truly yo s, Denis Noncarrow Town Clerk Ens. ' 4 DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold,New York 11971 MARRIAGE OFFICER Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2025 Drainage Material-Highway Bid Opening 3/27/2025 2:00 P.M. Two (2)bids received S. Lohr Inc. dba Suffolk Precast $172,326.00 1813 Middle Road PO Box 261 Calverton,NY 11933 Shay Lohr 631-727- 4432 Coastal Pipeline Products Corp $221,490.00 PO Box 575 Calverton,NY 11933 Greg Tyrer 631-369-4000 Town ®f Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID ®PENS o March 27, 2025 REMINDER NOTE!.v 70 VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package o 0 9 'hank you! Proposal Package I of I I 1 i BIDDER'S CHECK LAST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. Notarized Affidavit of Non-Collusion as required by NYS Law. Vendor Information Sheet and Address Record Form. dAssumed Name Certification. Proposal Package-2 of I i VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. Cs) v/ PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID #: 11-ago` k)t OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: i tow-m IFS _ \R%% STATE FILED: t4ew gopy- If a non-publicly owned Corporation:CORPORATION NAME: (�pAs n, Pt PEI-1,4- n�.I) tp ObO. LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) Gm e�at;-r 0 - I;c. kr, MtettP,eL 71. �\PlC LIST OFFICERS AND DIRECTORS: NAME TITLE I.E`�kti7E� ko�E 16SLOWT` _ I�I ClW L- dUk- YS ..................................................■.............................■ If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 11 r r ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: Oovisyr k- ?k ocUtziC eP-0IJM Ob" ADDRESS: P. (fix 5"t6 NILyUIoJ NCI ►1a33 CONTACT: T1 y-CP— TELEPHONE: FAX: E-MAIL: goas-knk9%on-k%oe.eoA ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 11 VENDOR NAME: Coastal Pipeline Products Corp ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the frill nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of I I AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of.complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The s ning thi b under the penalties of perjury, affirms the truth thereof. 7. SWORN TO BEFORE ME THIS S'gna ure(& ompany Position UI"CYtQE( �O�(, G '2SDAY OF 202S Type Name&Company Position /� CoAS jAL QIPEUtst✓ �2c�OUCrtS I UIR p• / Company Name NOTARY PUBLIC BRITTNLY L ZAT, Date Signed NOTARY PUBLIC,STATE OF NEW YORK N0.01ZA6315527 Il_�lo`l lad QUALIFIED IN SUFFOLK COUNTY Federal I.D.Number MY COMMISSION EXPIRES APRIL 28,2027 Proposal Package 6 of 11 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: Coastal Pipeline Products Corp. VENDOR ADDRESS: POB 575, Calverton, N.Y. 11933 TELEPHONE NUMBER: 631 369 4000 FAX: 631 369 4006 The undersigned bidder has carefully examined the Contract Documents and will provide all necessary- labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individLal; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution 'of the board of directors, and in such case a copy of the resolution must be attached: if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has anv interest therein. (Note: In the event that any Town Officer has any such interest, the lull nature thereof should be disclosed below. It is not forbidden that individuals workin, for the Town of Southold or other nlLinicipallties bid on contracts, bUt only that SLICK Interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda(i17none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 13 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO, QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Pi ice Written in Wards) _ DOLLARS CENTS DOLLARS CENTS 10'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 1 9 for Three Hundred Seventy Five Zero _/EA 375 00 3375 00 Dollars Cents 10'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 2 3 for Five Hundred Ten Zero /EA 510 00 1530 00 Dollars Cents _. 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 3 105 for Two Hundred Sixty Five Zero /EA 265 00 27825 00 Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 4 15 for Two Hundre Zero /EA 200 00 3000 00 Dollars Cents _ 8'Diameter x 2'Deep Pre-cast Concrete Leaching Ring 5 20 for One Hundred Thirty Zero /EA 130 00 2600 00 Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 6 65 for Three Hundred Thirty Zero 1EA 330 00 21450 00 Dollars Cents _ 4'L x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 45 730 00 32850 00 for Seven Hundred Thirty Zero SEA Dollars Cents _..— Proposal Package 8 of 11 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4't_x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 8 6 for Six Hundred Ten Zero /EA 610 00 3660 00 Dollars Cents 48"Pre-cast Concrete Collar with 30"'Hole/12"Height 5 34 for Four Hundred Zero /EA 400 00 13600 00 Dollars _ _ Cents 48"Pre-cast Concrete Collar with 30"'Hole/15"Height 10 34 for Five Hundred Zero /EA 500 00 17000 00 Dollars Cents 36"Pre-cast Concrete Cover with 24"Hole/4"Thick 'I1 10 for Fifty Zero /EA 50 00 500 00 Dollars Cents 48"Pre-cast Concrete Cover with 24"Hole/6"Thick 12 20 for Two Hundred Zero /EA 200 00 4000 00 Dollars Cents Rectangular Cast Iron Curb Inlet Grate 13 40 for One Thousand Fifteen Zero /EA 1015 00 40600 I 00 Dollars Cents Rectangular Cast Iron Flush Inlet Grate 14 10 for Nine Hundred Forty Five Zero /EA 945 00 9450 00 Dollars Cents 24"Diameter Cast Iron Solid Clean-out Cover 15 70 for Two Hundred Seventy Five Zero /EA 275 00 19250 00 _ Dollars Cents --� -- -�� -_-- — - - Proposal Package 9 of 11 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 24"Diameter x 1.5"High Cast Iron Riser 16 40 for Two Hundred Fifty Zero /EA 250 00 10000 00 Dollars _ Cents 24"Diameter x 2"High Cast Iron Riser 17 40 for Two Hundred Seventy Zero /EA 270 00 10800 00 Dollars Cents TOTAL BASE BID Items(Add All Items) Two Hundred Twenty One Thousand Four Hundred Ninety Zero 221,490.00 Dollars Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 10 of 11 A AUTHORIZED SIGNATURE PRINT NAIVIE PPri2�c �r� ►J TITLE CFt7 DATE 3—a(o—a5 ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF SQ-k- Z�AC, ) ss.: On the 96 day of gAet V-\ in the year 2025 before me, the undersigned, personally appeared, U• 'P=,"K,-� , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC •siX E.... Debomhodoweb Notary Public,State ofNew York No.01OR6280392 Qaa HW in Suffolk County / Corm inionExpiresOS/13/20.52Z, Proposal Package I I of II 'r Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: March 27, 2025 REMINDER NOTE!!!: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 11 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. Notarized Affidavit of Non-Collusion as required by NYS Law. © Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of I I VENDOR NAME: �. r 1r �C CI'D� Ub1C�IS+ VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. ✓/ PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: ,�— 24Z � OR SOCIAL SECURITY#: DATE OF ORGANIZATION: I t IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: &Lo c ,n c LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LoAc C i coX) LIST OFFICERS AND DIRECTORS: NAME TITLE Pr A f ■•akaaaaaaakaakaaakaakkakaaaaakaa©•aaaaaakaakaakaaakeak■kaaakakaaasaaaaaakaaaaaa■ If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of I I ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: ox ZW C krio Alm --Vor,�� kqs-� CONTACT: 30 � 'Dem C�i A r TELEPHONE: I Z�+ y FAX: (p , E-MAIL: ��C.pf-f— a'-qP=t6-,41�1�1�. `(1-E+ ONLY if different- MAIL.PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of I I VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: "SU )6 (1�'c If the bidder is an individual, the bid must be signed by that individual, if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 11 N. Y. S. DEPARTMENT OF STATE DIVSSION OF CORPORATIONS ALBANY, NY 12231-0001 FILING RECEIPT ENTITr- NAME : S . LOHR INC. DOCUMENT TYPE : ASSUMED NAME CERTIFICATE ------------------- FILER: FILED: 12/17/2018 ------ CASH#: 438293 FILM# : 20181217011 CARMELA M. DI TALIA, , ESQ. ESSEKS, HEFTER, ANGEL ET AL 108 EAST MAIN ST. , • PO BOX 279 RIVERHEAD NY 11901 PRINCIPAL LOCATION —7---------------- 1813 MIDDLE ROAD CALVERTON - £ NY 11933 fi ,v3 t g ' pt rp �•v: ...a �" .. 7� � �:. COMMENT: x � e, rr,-.5, � ASSUMED NAME ------------ 7y• Ct SUFFOLK PRECAST n 0Q 6 -------------------------------------- SERVICE COMPANY : UNITED CORPORATE SERVICES, INC. CODE: 37 BOX 44 FEES 85 . 00 PAYMENTS : 85 . 00 FILING : 25 . 00 CASH COUNTY : 25. 00 CHECK 85 . 00 COPIES : 10 . 00 C CARD MISC . 00 HANDLE 25. 00 REFUND SLOHRO6477 D03HD108 DOS-281 (04/2007) LiGIGIE17011 1`=.l 37 0 _ CERTIFICATE OF ASSUMED NAME J...� OF -L c S.Lahr Inc. Pursuant to Section 130 of the General Business Law Filer's Name and Mailing Address Carmelo M. Di Talia,Esq. D f �_ Esseks, Hefter,Angel, Di Talla&Pasco,LLP a- '��STq 108 East Main Street ^� P.O.Box 279 "Im _ DEC ?7 = =? Riverhead, 11901 _ j Y: (For Office Use Only) C] � Lil � Q W to .a STATE OF-NETS YORK DEPARTMENT OF STATE I hereby certify that the annexed copy has been compared with the original document in the custody of the Secretary of State and that-the same is a true copy of said original. WITNESS my hand and official seal of the •••" ••. Department of State, at the City of Albany, on Oy NE.(�, December 18,�2018. .o;�,�� 0 . ti . coo • i • y • Whitney Clark '•,��r 5 Deputy Secretary of State for Business and E O Licensing Services Rev. 11/18 AFFIDAVIT OF.NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have.written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or, entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so. on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my frm's bid on this project and have been advised by each of them that lie or she, has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, under the penalties of perjury, affirms the truth thereof. ��Q s Ia^ SWORN TO BEFORE ME THIS Signature :ow any'Kosiitiioonn p� Type Na_gee&,Company PPossiittiio_n"`' Company Name CA Y RYCKMAN NOTARY PUBLIC,STATE OF NEW YORK Date Signed Registration No.OIRY6216402 Qualified in Suffolk County/� Federal I.D.Number Commission Expires Jan.19,205�G= Proposal Package 6 of I 1 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: sao\) pfff-.05+ VENDOR ADDRESS: I 9�I TELEPHONE NUMBER: 72 ` 2 FAX: �— The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directorsa and in such case a copy of the resolution must be attached. if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The 'submission of this constitutes a certification that no Town Officer has any interest therein. (:Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 11 Drainane Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 24"Diameter x 1.5"High Cast Iron Riser 16 40 for i /EA 13 V � Dollars Cents 24"Diameter x 2"High Cast Iron Riser ISO 17 40 for te Uf f 8aC5 /EA Dollars Cents TOTAL BASE BID Items(Add All Items) Dolla Cents (Numerically) WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which Includes the cost of delivery to the Southold Town Highway Department in the price of the Item. No separate charges will be paid for delivery. Proposal Package I of 11 AUTHORIZED SIGNATURE PRINT NAME , TITLE DATE 7 / -Z �< ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OFS�4�<) ss.: On the l o in the year 2025 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory eviden•e to be the individuals) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ics), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s)acted, executed the instrument. NOTARY PUBLIC,STATE OF NEW YORK Registration No.OIRY6216402 Qualified in Suffolk County Commission Expires Jan.19,20M Proposal Package 11 of 11 Drainacie Materials to be Delivered to the Southold Town Hiahwat/Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 10'Diameter x 4'Deep Pre-cast Concrete Leaching Ring (y� _ q t 9 for (�l�S' A IEA 433 �.V ��—I� Dollars Cents 10'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 2 3 for bu Y i^� M 'T�r (� � /EA JV�[vl \ Pour JAn Dollars Cents - 8'Diameter lx�4'Deep Pre-cast Concrete Leaching Ring -SOB 3 105 /EA l/xX Jl Dollars Cents 8'Diameter 3'Deep Pre-cast Concrete Leaching Rin ^�C� � 4 154 i '�J for �QdEA Dollars Cents v 8'Diameter x�2''Deep Pre-castConcrete Leaching Ring swo5 20 for ' +L I I /EA I Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24' iameter Hole q 6 65 for �� A `tW f ,� /EA � 2 I�a- V�J Dollars Cents 4'L x 2'6"W x 4'D Pre-cast Co Crete Catch Basin with Knock-out W Its B�Bottom 7 45 for I L,tea `LU Dollars Cents Proposal Package 8 of 11 D ate,1nage Materials to be Delivered to the Southold Town.Hi_qhway Department Itemized Proposal for: Town of Southold ITEM NO QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4'L x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Wall &Bottom 8 6 � �p �� for I VL A Dollars Cents 48"Pre-cast Concrete CoIIFwith 30"'Hole/12"Height > 9 34 for n� PJQ_������IEA 95 J� 52 Dollars Cents 10 34 for 48"Pre-cast Concrete Collar with 30"'Hole!15"Height - !EA ���)� Dollars Cents 36"Pre-cast Concrete Cover with 24"Hole/4"Thick r� 11 10 for , o 406 /EA �2 V� Dollars Cents 48"Pre-cast Concrete Cover with 24"Hole/6"Thick 12 20 2�U,\ Y „�W y�-IF w w for A&Dn - - /EA Dollars Cents 13 40 Rectangular Cast Iron Curb Inlet Grate f /EA ` 2 :S rllj( Jl for Dollars Cents Rectangular Cast Iron Flush Inlet Grate �I�� 14 10 _ 00 for !EA k� Dollars Cents - 24"Diameter Cast Iron Solid Clean-out Cover � � Iq qSo rn 15 70 for %t �A !EA Dollars its Proposal Package 9 of 11 TOWN OF SOUTHOLD FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT SOUTHOLD, SUFFOLK COUNTY,NEW YORK FF9 At. W4 t ; r. Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold, New York 11971 March 6, 2025 (631)765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 / FAX: 631-765-9015 INVITATION TO BID NOTICE 'IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING:. BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained by e-mail from the Southold Town Clerk's Office beginning March 6,2025 PLACE OF OPENINGS: DATE,OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD March 27,2025 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON:, Michael Collins,P.E. Town of Southold, 631-765-1,560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document.be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNSISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT Title Page ----- Invitation to Bid ------ Table of Contents ------ Instructions to Bidders IB-1 thru IB-4 Proposal Form Package Pages 1 — 11 i 4 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations 6. Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Drainage Materials to the Southold Town Highway Department located at 275 Peconic Lane in Peconic,New York. Sealed' bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 P.M. prevailing time on Thursday, March 27`h, 2025, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the-risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.Faxed bids will not be accepted. , 2.FORM PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled,in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures,with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work conternplated therein. Conditional bids will be considered informal and will be rejected. (b)The TOWN BOARD reserves the right to reject any and all bids,in whole or in part,to waive any infonnality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB -2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b)No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work,proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 5.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT ' The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collision, 113 -3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold 53095 Main Road Southold, New York 11971 (fax) 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best.promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished,and conformity with the specifications. 9.SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 10.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor- Law, as amended,of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11,which are hereby referred to and made a part hereof. 12. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -4 Town of Southold "Furnish Drainage Materials to the Southold Town Highway Department" PROPOSAL PACKAGE BID OPENS: March 27, 2025 REMINDER NOTE!!! : VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response Whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 11 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. Notarized Affidavit of Non-Collision as required by NYS Law. Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 11 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: OR SOCIAL SECURITY #: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE ----------------------------------------------------------------- If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 11 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 11 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one, general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) Proposal Package 5 of 11 i i l AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor,bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. , The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or Agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my film with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid,under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20 Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal I.D.Number Proposal Package 6 of 11 THE PROPOSAL FORM Furnish Drainage Materials to the Southold Town Highway Department VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts,but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 11 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT'BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 10'Diameter x 4'Deep Pre-cast Concrete Leaching Ring _ 1 9 for lEA Dollars Cents 10'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 2 .3 for /EA Dollars Cents 8'Diameter x 4'Deep Pre-cast Concrete Leaching Ring 3 105 for /EA Dollars Cents 8'Diameter x 3'Deep Pre-cast Concrete Leaching Ring 4 15 for /EA Dollars Cents 8'Diameter x 2'Deep Pre-cast Concrete Leaching Ring 5 20 for /EA Dollars Cents 8'Diameter Pre-cast Concrete Traffic Bearing Slab with Single 24"Diameter Hole 6 65 for /EA Dollars Cents 41 x 2'6"W x 4'D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 7 45 for /EA Dollars Cents Proposal Package 8 of 11 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 4'L x 2'6"W x 2'6"D Pre-cast Concrete Catch Basin with Knock-out Walls&Bottom 8 6 for /EA Dollars Cents 48"Pre-cast Concrete Collar with 30"'Hole/12"Height 9 34 for /EA Dollars Cents 48"Pre-cast Concrete Collar with 30"'Hole/15"Height 10 34 for /EA Dollars Cents 36"Pre-cast Concrete Cover with 24"Hole/4"Thick 11 10 for /EA Dollars Cents 48"Pre-cast Concrete Cover with 24"Hole/6"Thick 12 20 for /EA Dollars Cents Rectangular Cast Iron Curb Inlet Grate 13 40 for /EA Dollars Cents Rectangular Cast Iron Flush Inlet Grate 14 10 for /EA Dollars Cents Proposal Package 9 of 11 Drainage Materials to be Delivered to the Southold Town Highway Department Itemized Proposal for: Town of Southold ITEM NO. QUANTITY DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID (Fill in Unit Price Written in Words) DOLLARS CENTS DOLLARS CENTS 24"Diameter Cast Iron Solid Clean-out Cover 15 70 for /EA Dollars Cents 24"Diameter x 1.5"High Cast Iron Riser i. 16 40 for /EA Dollars Cents 24"Diameter x 2"High Cast Iron Riser. 17 40 for /EA Dollars Cents TOTAL BASE BID Items(Add All items) (Numerically) Dollars Cents WRITTEN IN WORDS NOTE: Bidder must provide a bid for all items which includes the cost of delivery to the Southold Town Highway Department in the price of the item. No separate charges will be paid for delivery. Proposal Package 10 of 11 AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2025 before me, the undersigned,personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 11 of 11 -q 8303208 sabring.born@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk County, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York.I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this newspaper on the following dates: 03/06/2025 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such,is eligible to publish such notices. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 11 day of March 2025 AL Digitally signed DOUGLASWREA by douglas w rea NotaryPublic-StateofNewYork Date: 2025.03.11 NO.OIRE6398443 14:37:55 +00:00 Qualified in Albany County I'MM'y Commission Expires Sep 30,2027 LEGAL NOTICE • -'` INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained by e-mail or in person from the Southold Town Clerk's Office beginning March 6, 2025. PLACE OF OPENINGS: Southold Town Clerk's Office 53095 Main Road Southold, NY 11971 DATE&TIME OF OPENING: March 27, 2025 at 2:00 PM CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: February 25, 2025 Denis Noncarrow, Town Clerk INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "SOUTHOLD HIGHWAY STORAGE BARN REPLACEMENT Opening: Southold Town Clerks Office Date/Time:April 10, 2025,2:00 pm Contact person: Michael Collins, P.E.,Town of Southold 631-765- 1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF THE ENVELOPE: NAME, ADDRESS, BID NAME BID MUST BE ACCOMPANIED BY A 5 % BID SECURITY It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$10.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). A non-mandatory pre-bidder's conference will be held at 10.00AM on March 20th at 275 Peconic Lane in Peconic, New York. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process Dated:August 27, 2024 Denis Noncarrow, Southold Town Invoice ■ TIME MEREVIE� DIA GROUP Invoice number DECO2879-0039 Date of issue February 26,2025 Date due March 5,2025 Check payable to: Times Review Media Group Line count: 51 Times Review Newspapers Corp Bill to 7555 Main Road sabrina.born@town.southold.ny.us PO Box 1500 Mattituck, New York 11952 United States +1631-298-3200 Ibazata@timesreview.com $69.58 USD due March 5, 2025 Pay online Confirmation Id:83032c78 Description Qty Unit price Amount Publication date: 03/06/2025 1 $44.58 $44.58 QAC Affidavit 1 $25.00 $25.00 Subtotal $69.58 Total._ $69.58 Amount due $69.58 USD DECO2879-0039 $69.58 USD due March 5,2025 Page 1 of 2 Check payable to:Times Review Media Group Click this link for Ad copy: https://gacmainstorage.blob.core.windows.net/notices/NY/The_SuffoIk_Times/Suffolk-County/Publicnotice_83032c78.pdf Ad Text: LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained by e-mail or in person from the Southold Town Clerk's Office beginning March 6, 2025. PLACE OF OPENINGS Southold Town Clerk's Office 53095 Main Road Southold, NY 11971 DATE&TIME OF OPENING March 27, 2025 at 2 00 PM CONTACT PERSON Michael Collins, P.E.Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated February 25, 2025 Denis Noncarrow,Town Clerk DECO2879-0039•$69.58 USD due March 5,2025 Page 2 of 2 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 26th day of February, 2025, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town Website: www.southoldtownny.gov Highway Dept. Drainage Material Bid Open' 3/27 @ 2 PM Dems Noncarrow Southold Town Clerk Sworn to before me on the 261h day of February, 2025 Notary Public SABRINA M BORN Notary Public,State of New York No.01 B06317038,Suffolk Cou Commission Expires Dec.22,20 212 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 /FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained by e-mail from the Southold Town Clerk's Office beginning March 6,2025 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD March 27, 2025 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD, NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME & ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires' that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained by e-mail or in person from the Southold Town Clerk's Office beginning March 6, 2025. PLACE OF OPENINGS: Southold Town Clerk's Office 53095 Main Road Southold, NY 11971 DATE &TIME OF OPENING: March 27, 2025 at 2:00 PM CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold-welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: February 25, 2025 Denis Noncarrow, Town Clerk LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following: "FURNISH DRAINAGE MATERIALS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT" Definite specifications may be obtained by e-mail or in person from the Southold Town Clerk's Office beginning March 6, 2025. PLACE OF OPENINGS: Southold Town Clerk's Office 53095 Main Road Southold,NY 11971 DATE & TIME OF OPENING: March 27, 2025 at 2:00 PM CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME & ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Bid Specifications,Instructions to Bidders, and General Conditions,which outline bidding rules of the Town of Southold. Upon submission of bid,it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: February 25, 2025 Denis Noncarrow, Town Clerk t RESOLUTION 2025-183 ADOPTED DOC ID: 21122 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-183 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 25,2025: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the purchase and delivery of drainage materials to the Southold Town Highway Department. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilperson SECONDER:Jill Doherty, Councilperson AYES: Mealy, Doherty, Evans, Doroski, Krupski Jr EXCUSED: Anne H. Smith