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HomeMy WebLinkAboutSt. Patrick's Day Parade FFOL DENTS NONCARROW .,�,. Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 CAD Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER 'df `'C' RECORDS MANAGEMENT OFFICER f,( ?` Telephone oldt 765-1800 �'" www southoldt o-- . FREEDOM OF INFORMATION OFFICER I V E D OFFICE OF THE TOWN CLERK JAN 14 225 TOWN OF SOUTHOLD Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL E'VtNT Please provide ALL of the informati6n►b4n,6sted'-bel0-w.Incomplete applications WILL NOT-be reviewed. Date of Submission Name of Event 1g7'h 1�NNJcL� Fo-t'Lt uK3- b� PQh f Name of Organization; 0 L I'0�1k C�G.Wl�Bvt A� �Udn✓►i�r�c� c�. i'iri� PO Is this a Not-For-Profit Event7 Yes/No �$5 Contact's Name: Sy5Q(•, C(31I.SO Mailing Address: A i O-11 U i Wf CLA-AVAVL lm3 Contact's Phone Number: to - SK, -q.j3K Contact's Email Address: non5oi-@ OJItlCAL I C00\ Event Location and Site Diagram: ►AcL i ni Q.a(_ CV+G J11i 9 J e r m r. !:y e,v.i 0"-E,5 lit. (Use additional paper if necessary) Event Date(s): 3-i g 1 doh (Include set up and shutdown times and dates) Nature of Event: 90-WIC ?T eg- a,N I It,N (Please attach a detailed description to this application) Time Period(Hours)of Event: From ' 0 h to .1,00 rv, Maximum Number of Expected Attendees: 1400 vV Q�Hte rt a N ,� Specify any special requirements (i.e. road closure,police presence): �amt co cast kia-f-up d,J SPU — a.`.004a---3,`Copd- If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: i;L_rLML1j'T✓t,i4� e h2 j'J L Event Fees: 1250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) ' $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE, RE 1UIRCD: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED,.ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board: Print e of Authorized Person filling out signa e of(Kutfi6rizM Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT The applicant ��fl� Y J �a��S `—�' of this Special Permit shall defend, indemnify and hold harmless the Town of Southold,its officers,employees, and representatives from and against any and all damages,liability,judgments,losses,and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: v-t Name: ,Authorized Agent On behalf of: (Name of Business Entity) Dates of event(s): Sworn to before me this JO Day of n�a ,202� . DIANA FRANKS NOTARY pUBIJC,STATE OF NEW YORK Registration No.05FR6288691 Qualified in Suffolk County My commission Explrea September 09.20?S ACC. DATE(MMIDD/YYYY) `! IIJJ CERTIFICATE OF LIABILITY INSURANCE 01/09/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MCMANN PRICE AGENCY INC PHONE (631)477-1680 FAX 12120205 828 FRONT STREET (Arc,No,Ext): (A/C,No): E-MAIL ADDRESS: GREEN PORT NY 11944 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Hartford Fire Insurance Company 19682 INSURED INSURER B: THE NORTH FORK CHAMBER OF COMMERCE INSURER C: PO BOX 1415 SOUTHOLD NY 11971-0938 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF INSURANCE A SDL SUBR POLICY NUMBER POLICY EFF IPOLIICY EXP LIMITS LTR YYYI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED $300,000 Fx] P E I E Ea c urrence X General Liability MED FRCP(Any one person) .$10,000 A X 12 SBA BH8373 11/25/2024 11/25/2025 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY❑PRO- LOC PRODUCTS-COMP/OP AGG $4,000,000 JECT X OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident) ANY AUTO BODILY INJURY(Per person) ALL OWNED F SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) HIRED NON-OWNED PROPERTY DAMAGE AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS- AGGREGATE MADE DED RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY YIN E.L.EACH ACCIDENT PROPRIETOR/PARTNER/EXECUTIVE NIA OFFICER/MEMBER EXCLUDED? .E.L.DISEASE-EA EMPLOYEE (Mandatory in NH) If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008,attached to this policy.Re:In regard to the St.Patrick's Day Parade on 3/8/2025 at 2PM. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED PO BOX 1179 BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED SOUTHOLD NY 1 1 971-0959 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/10/25 Receipt#: 337007 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 03/08/2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#7553 $250.00 North, Fork Chamber Of Commerce Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: North, Fork Chamber Of Commerce P O Box 1415 555 New Suffolk Rd. Cutchoque, NY 11971 Clerk ID: DIANAF Internal ID:03/08/2025 Noncarrow, Denis From: Grattan, Steven Sent: Friday,January 10, 2025 4:17 PM To: Franke, Diana Cc: Noncarrow, Denis Subject: RE: Special Event: North Fork Chamber of Commer Attachments: NFCC St Pats Parade 2025.xls I have no objections to this event. Attached is my cost analysis. Chief Steven Grattan Southold Town Police Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631) 765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Friday,January 10, 2025 2:33 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Squicciarini,James<jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Special Event: North Fork Chamber of Commer Importance: High Good Afternoon, i Please see attached the Application for a Special Event Permit from North Fork Chamber of Commerce received on 01/10/2025. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 2 Franke, Diana From: Franke, Diana Sent: Friday, January 10, 2025 2:33 PM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Norklun, Stacey; Orientale, Michael; Squicciarini, James; Stype,John Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Noncarrow, Denis Subject: Special Event: North Fork Chamber of Commer Attachments: N FCC.pdf Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from North Fork Chamber of Commerce received on 01/10/2025. Provide approval or disapproval and cost analysis. Thank you so much, cla 'T CqFrWZ6 r Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: Grattan, Steven Sent: Friday,January 10, 2025 4:17 PM To: Franke, Diana Cc: Noncarrow, Denis Subject: RE: Special Event: North Fork Chamber of Commer Attachments: NFCC St Pats Parade 2025.xls I have no objections tothis event. Attached is my cost analysis. Chief Steven Grattan Southold Town Police Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631) 765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Franke, Diana<dianaf@town.southold.ny.us> Sent: Friday,January 10, 2025 2:33 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Squicciarini,James<jacks@southoldtownny.gov>; Stype,John <johnst@so.utholdtownny.gov> _ Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Special Event: North Fork Chamber of Commer Importance: High Good Afternoon, 1 Please see attached the Application for a Special Event Permit from North Fork Chamber of Commerce received on 01/10/2025. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Soutliold Town Clerk's Office (631)765-I800 Ext 1228 z Town of Southold Police Department Special Event Cost Analysis Event: NF Chamber of Commerce Annual St. Patrick's Day Parade Date(s): March 8, 2025 Location: Main Rd, Cutchogue 8,ro �1 OCIQtl OX EvSn _ Reg Hours OT Hrs Hrly Wage Total Comments =�oP11,11lxc_. �cers ._a Sergeant 3 $91.40 $274.20 Police Officer 3 $65.00 $195.00 Police Officer 3 $65.00 $195.00 Spec al P�rosl �_ �- Reg Hours OT Firs Hrly Wage Total Comments PR-K.�,� P Chenche 3 $72.52 $217.56 PO Sanders $0.00 'Bicycle Patromml t� $0.00 $0.00 $0.00 $0.00 1�1ighr�vay t'�aol� ,�� PO Onufrak 3 $77.20 $231.60 PO Flatley 3 $77.91 $233.73 11 MR-5 Traffic CEO i'r ]�� _. Reg Hours OT Hrs Hrly Wage Total Comments WaN :. - n PD Vehicles #of vehicles Hours _ $/hr Total 6 3 $20.00 $360.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,707.09 Prepared by Chief S. Grattan 1/12/2025 Pagel °,d RECEIVED �CbRTH FO1 0 CHHAAffiM OF CO__ ERrJ J AN 1 0 2025 Southold Town Clerk 1/08/2025 To Whom It May Concern: Please be advised that the North Fork Chamber of Commerce and the Cutchogue Fire Department are in the process of planning the 196,Annual St. Patrick's Day parade. The proposed date of the parade is March 8,2025 with a start time of 2:00 pm. The route will begin at Eugene's Road and head west to Cases Lane, ending at the village green. The estimated time of the parade is 1 hour. As in the past we stage the participants on Eugene's Road prior to the step-off,and will do the same this year. During the parade we wouldaneed to have the Main Road shut down to traffic from Cox's to Alvah's Lane from 2:OOpm to'approximately 3:00pm. We are currently inviting Fire Dept's in the Town of Southold, schools with marching bands,boy and girl scouts,Pipe Bands,Veterans groups, assorted politicians, churches and various other civic organizations, to participate. We hope to have a firm account of the groups involved by the end of February. We would also like to extend an invitation to Supervisor Krupski and the entire Town Board to march with us. A 2-million-dollar liability policy for the parade,which names the Town as an additional insured is attached. If you have any questions,I can be reached at 516-885-9138. We would be happy to attend the Town Board meeting when this subject will be discussed so,please advise us of the date. Sincerely, Joseph C. Corso North Fork Chamber of Commerce V 0 ®R H FV 00 CLAMBER OF COMMERCE Dennis Noncarrow 1/8/2025 Town Clerk Town Hall, 53095 Main Rd PO Box 1179 Southold,NY 11971 To the Office of the Town Clerk Regarding the fee's required for special events;this is a formal request to waive the fee for events with less than 1000 expected attendees. The Annual St Patrick's Day Parade is a community-based event which is not a fundraiser for either the North Fork Chamber or the Cutchogue Fire Dept. All funds raised go towards payment of the Pipe Bands and any advertising related to the parade. Typically, the Chamber absorbs a loss associated with the event. If you require any additional information,I would be happy to meet with the Board or can be reached at 516-885-9138. Thank you for your consideration concerning this matter. Sincerely, Joseph C. Corso Board Member, Parade Chair North Fork Chamber of Commerce ,pNos RESOLUTION 2025-97 ADOPTED DOC ID: 21030 zl THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-97 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 21,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to The North Fork Chamber of Commerce and the Cutchogue Fire Department to use the following route: staging on Eugene's Road and begin at Cox Lane,west to Cases Lane, ending at the Village Green for its 19t'Annual St. Patrick's Day parade in Cutchogue, on Saturday, March 08, 2025 beginning at 2:00 PM, Provided: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured 2. Contact Chief Grattan upon receipt of the approval of this resolution to coordinate traffic control. 3. No permanent markings be placed on town, county or state roads or property for the event 4. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event. 5. No objects of any kind shall be thrown to event spectators All fees shall be waived. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Krupski Jr, Smith, Doherty, Evans, Doroski, Mealy DENIS NONCARROW h� G.f, Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS Q � � Fax(631)765-6145 MARRIAGE OFFICER �' RECORDS MANAGEMENT OFFICER '�Oj ��� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD North Fork Chamber of Commerce January 22,2025 Joseph Corso 2520 Fairway Drive Cutchogue,New York 11935 Dear Joe, The Southold Town Board at its regular meeting held January 21st, 2025 granted permission to The North Fork Chamber of Commerce to hold their 191h Annual St. Patrick's Day Parade on Saturday,March 81h, 2025 as applied for. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best luck with your event. me e enis on rrow Town Clerk Enc. TC Checklist for Parade/5KY/Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: �04Q Q 1 Cbmfflefee- Q ��''��, � � ' - a29 Name of Event:l(e 1Anoval S4 ll� s Dates) of Event: �10Y� ��ZS *No 5K and Bicycle events durinLy the period of June 1 to November 1X y1Event fee check(or request to,be waived) Road clean-up check (CANNOT BE WAIVED) J Current Insurance certificate Application sent for approvals to the following Depts.: / PD Hwy Land Pres. TA Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. JTB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: a Qd 5- Z3 J Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) �SUPFO fi� , �southold Town Board - Letter Board Meeting of April 1, 2025 RESOLUTION 2025-263 Item# 5.18 ADOPTED DOC ID: 21192 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-263 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 1, 2025: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steven Grattan,has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit North Fo"rk`Cham-ber-o�C—ommerce& "^1:/TO/2025 ° $250 00 fi{Cut gue FireD c/o Joseph Corso 2520 Fairway Drive Cutchogue,NY 11935 Mattituck-Cutchogue Athletic Booster Club 2/21/2025 $1,500.00 PO Box 1241 Mattituck,NY 11952 4 •w Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr Generated April 2, 2025 Page 32 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by North Fork Chamber of Commerce c/o Joseph Corso 2520 Fairway Drive Audit Date Vendor Telephone Number Cutchogue, NY 11935 5168859138 Town Clerk Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-263 4/1/25 250.00 250.00 Parade On deposit A.1410.4.600.100. return Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signa enuty Town Clerk Signature //4/"W6-----' Company Name Date 4/2/2025 Title:Deputy Town Clerk Date 4/2/2025