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HomeMy WebLinkAboutBeach Dependant Species Mangement Program - RFP DENIS NONCARROW C2 . Town Hall, 53095 Main Road TOWN CLERKS. P.O. Box 1179 REGISTRAR OF VITAL STATISTICS � , Southold,New York 11971 MARRIAGE OFFICER �l , ,� Fax(631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2025-26 Beach Dependent Species Management Bid Opening 1/8/2025 2:00 P.M. One bid Received Turtleback Conservation Center $ 12,500.00 per season PO Box 288 Peconic,NY 11958 Jennifer Murray 631/520-1528 Rudder, Lynda From: Jobes, Craig Sent: Thursday,January 9, 2025 2:15 PM To: Rudder, Lynda Cc: Abrams, Tim; Haas, Erick; Chew, Kariane Subject: 2025-2026 Beach Dependent Species Bid Lynda, Please accept the bid for$12,500 per season made by Jennifer Murray to carry out the 2025-2026 Beach Dependent Species Management Program. Thank You Craig D ,alias Environmental Analyst Town of Southold Phone:631.765.1283 Email: craigj@southoldtownny.gov 1 2025-2026 Beach Dependent Species. Management Program Attn: Craig Jobes, Town of Southold Department of Public Works Southold Town Hall, 53095 Main Road, Southold, 11971 Phone: 631-765-1283 Email: craigj@southoldtownny.gov RECEIVED Jennifer Murray JAM `9 205 Turtleback Conservation Center PO Box 288, Peconic NY 11958 Southold Town Clerk Phone: 631-520-1528 Email: turtlebackfarmer@gmail.com January 7th, 2025 Bid Proposal for the 2025-2026 Beach Dependent Species Management Program Jennifer Murray of Turtleback Conservation Center will recruit and hire seasonal stewards to locate, post, fence, and monitor threatened and endangered beach dependent nesting species within the Town of Southold. A list of all nesting sites will be submitted to the Town of Southold Department of Public Works. Jennifer Murray of Turtleback Conservation Center will obtain the necessary equipment and tools to install and maintain fencing and signage. Signage will be posted at sites describing the program. Necessary public outreach will be performed to facilitate the program. The installation of symbolic fencing will begin in March and may continue into early April. All fencing will be removed by August 31st of each year as per US Fish & Wildlife guidelines. Fencing may be removed earlier than August 31st if a site is deemed inactive or the beach dependent species have migrated and are no longer present in the vicinity of the nesting site. Piping Plover site summaries and any other required data will be submitted to the New York State Department of Environmental Conservation by September 1st of each year. Shorebird Volunteers and Stewards will have the necessary training through the "Long Island Steward Training for Threatened and Endangered Species workshops" being jointly conducted by the U.S. Fish and Wildlife Service, the New York State Department of Environmental Conservation, and The Nature Conservancy. Beach Dependent Species Management Program updates and reports will be provided to the Town of Southold. Mid-season reports will be submitted on June 16th of 2025 and June 15th of 2026. Final reports will be submitted September 29th of 2025 and September 28th of 2026. The Point of Contact for the program will be shorebird specialist Jennifer Murray, who has over ten years experience managing threatened and endangered, nesting shorebird populations with the USFWS, NYS DEC, and the Nature Conservancy in Huntington and Southold. Jennifer Murray has also managed the shorebird program at Orient Beach State Park since Marcie of 2020. Jennifer Murray of Turtleback Conservation Center proposes a bid for the 2025-2026 Seasons of Beach Dependent Species Management Program in the Town of Southold for the amount of $12,500 per season, Thank you for your time and consideration. Jenn r Murray Turtleback Conservation Center PO Box 288, Peconic NY 11958 Phone: 631-520-1528 r NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company (u r-+ a c.k Cry h c eery A'on Address B bX Z E5 9j-eGb n I C M\/ Phone 5-2—D 1 rj Z qw,r� —,a� vq��'` RECEIVED NOrth Fork AUDUBON SOCIETY JAH - 9 2025 North Fork Audubon Society 65275 County Rte. 48,P.O.Box 862 Greenport,NY 11944 Southold Town Clerk www.northforkaudubon.org 631-477-6456 Jan. 8, 2025 Craig Jobes Town of Southold Department of Public Works Town Hall Annex Building 54375 Route 25 P.O. Box 1179 Southold, NY 11971 2025-2026 Beach Dependent Species Management Program Dear Craig: This is to inform you that the North Fork Audubon Society will not be submitting a bid for the 2025-2026 Beach Dependent Species Management Program. We understand that Jennifer Murray, who managed the Town's shorebird program on behalf of North Fork Audubon for the last several seasons, will be submitting a bid to manage the program in her individual capacity. We fully support and recommend Ms. Murray to manage the program for Southold Town. She is very capable, experienced and dedicated to preserving wildlife. Very truly yours, Peggy Lauber President cc: Theresa Dilworth, Vice President Margaret Steinbugler, Program Committee r X LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed Requests for Proposals are sought and requested for the following project: Beach Dependent Species Management Program 2025-2026. Request for Proposals specifications may be obtained from the Town Clerk's office, 53095 Main Road, Southold,New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m. The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold,NY 11971, until 2:00 PM, Thursday, January 9, 2025, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract,the Town reserves the right to select a submission that, on its sole judgment, is consistent with and responsive to the policies, goals, and objectives of the Town programs irrespective of whether it is the lowest-priced proposal, if it is determined to be in the best interest of the citizens of Southold and State of New York. All Contractor proposals are subject to an evaluation based on the qualifications, experience, services, costs, and the consistency with the requirements of this RFP as well as "best value." Best value means the basis for awarding contracts [for services] comes from proposals that"optimize quality, cost, and efficiency among responsive and responsible offerors" (State Finance Law, Article 11, § 163). The Town reserves the right to reject any or all proposals and amend/modify as needed. All bids must be signed and sealed in an envelope plainly marked "Beach Dependent Species Management Program 2025-2026" and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. BY ORDER OF THE SOUTHOLD TOWN BOARD Dated: December 17, 2024 Denis Noncarrow Southold Town Clerk i Request for Proposal 2025-2026 Beach Dependent Species Management Program Southold, NY The Town of Southold is hereby requesting bid proposals for maintenance and execution of the Beach-Dependent Species Management Program for a two year term to consist of 2025-2026. Description The contracted agency shall perform the beach-dependent species management program by providing the necessary staff, equipment and tools. The awarded agency will identify a single Point of Contact for the project. Agency shall locate as well as properly post, fence off and monitor nesting bird sites. A list of nesting sites shall be submitted to Town of Southold Department of Public Works. Signage shall be posted by the agency at various sites describing program. The contracted agency shall perform any public outreach necessary to facilitate the program. The awarded agency shall submit reports to the Town of Southold as follows: Mid Season Reports- June 16 2025 June 15 2026 Final Reports- September 29 2025 September 28 2026 Please submit all bid information to: Craig Jobes at Town of Southold Department of Public Works P: 631-765-1283 F: 631-765-9015 E: craigj@southoldtownny.gov i r i NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone Invoice �Ms REVIEW MEDIA GROUP Invoice number 52D6E722-0013 Date of issue December 19,2024 Date due January 1,2025 Check payable to: Times Review Media Group Line count: 81 Suffolk Times Bill to 7555 Main Road jennifer.mudd@town.southold.ny.us PO Box 1500 Mattituck, New York 11952 United States +1 631-298-3200 Ibazate@timesreview.com $85.64 USD due January 1, 2025 Pay online Confirmation Id:007af25d Description Qty Unit price Amount Publication date:01/02/2025 1 $60.64 $60.64 QAC Affidavit 1 $25.00 $25.00 Subtotal $85.64 Total $85.64 Amount due $85.64 USD 52D6E722-0013 $85.64 USD due January 1,2025 Page 1 of 2 Check payable to:Times Review Media Group Click this link for Ad copy: https://gacmainstorage.blob.core.windows.net/notices/NY/The_Suffolk-Times/Suffolk-County/Publicnotice_007af25d.pdf Ad Text: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law,that sealed Requests for Proposals are sought and requested for the following project Beach Dependent Species Management Program 2025-2026. Request for Proposals specifications may be obtained from the Town Clerk's office, 53095 Main Road,Southold, New York 11971; Monday through Friday from 8 00 a.m,to 4 00 p.m.The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, NY 11971,until 2 00 PM, Thursday,January 9, 2025, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract,the Town reserves the right to select a submission that,on its sole judgment,is consistent with and responsive to the policies,goals, and objectives of the Town programs irrespective of whether it is the lowest-priced proposal, if it is determined to be in the best interest of the citizens of Southold and State of New York.All Contractor proposals are subject to an evaluation based on the qualifications,experience,services, costs,and the consistency with the requirements 52D6E722-0013•$85.64 USD due January 1,2025 Page 2 of 2 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law,that sealed Requests for Proposals are sought and requested for the following project: Beach Dependent Species Management Program 2025-2026. Request for Proposals specifications may be obtained from the Town Clerk's office,53095 Main Road,Southold,New York 11971;Monday through Friday from 8:00 a.m.to 4:00 p.m.The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,53095 Main Road, Southold,NY 11971,until 2-.00 PM, Thursday.January 9.2025,at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract,the Town reserves the right to select a submission that,on its sole judgment,is consistent with and responsive to the policies,goals, and objectives of the Town programs irrespective of whether it is the lowest-priced proposal,if it is determined to be in the best interest of the citizens of Southold and State'of New York.All Contractor proposals are subject to an evaluation based on the qualifications,experience,services, costs,and the consistency with the requirements of this RFP as well as "best value." Best value means the basis for awarding contracts(for services]comes from proposals that"optimize quality,cost,and efficiency among responsive and responsible offerors"(State Finance Law,Article 11,§163). The Town reserves the right to reject any or all proposals and amend/modify as needed. All bids must be signed and sealed in an envelope plainly marked "Beach Dependent Species Management Program 2025- 2026"and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal, state,or local,from which the Town of Southold is exempt. BY ORDER OF THE TOWN BOARD Dated: December 17,2024 Denis Noncarrow Southold Town Clerk 007af25d jennifer.mudd@town.southold.nyus AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk County, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York.I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this newspaper on the following dates: 01/02/2025 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such,is eligible to publish such notices. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 08 day of January 2025 AL M AL AL M Digitally signed DOUGLAS W REA by douglas w rea [Notary Public•State of New York. Date: 2025.01.08 NO.OIRE6398443 15:16:19 +00:00 Qualified in Albany County ommission Expires Sep 30,2027 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law,that sealed Requests for Proposals are sought and requested for the following project: Beach Dependent Species Management Program 2025-2026. Request for Proposals specifications may be obtained from the Town Clerk's office,53095 Main Road,Southold,New York 11971;Monday through Friday from 8:00 a.m.to 4:00 p.m.The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,53095 Main Road, Southold,NY 11971,until 2:00 PM, Thursday,January 9.2025,at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract,the Town reserves the right to select a submission that,on its sole judgment,is consistent with and responsive to the policies,goals, and objectives of the Town programs irrespective of whether it is the lowest-priced proposal,if it is determined to be in the best Interest of the citizens of Southold and State of New York.All Contractor proposals are subject to an evaluation based on the qualifications,experience,services, costs,and the consistency with the requirements of this RFP as well as "best value." Best value means the basis for awarding contracts[for services]comes from proposals that"optimize quality,cost,and efficiency among responsive and responsible offerors"(State Finance Law,Article 11,§163). The Town reserves the right to reject any or all proposals and amend/modify as needed. All bids must be signed and sealed in an envelope plainly marked "Beach Dependent Species Management Program 2025- 2026"and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal, state,or local,from which the Town of Southold is exempt. BY ORDER OF THE TOWN BOARD Dated: December 17,2024 Denis Noncarrow Southold Town Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed Requests for Proposals are sought and requested for the following project: Beach Dependent Species Management Program 2025-2026. Request for Proposals specifications may be obtained from the Town Clerk's office, 53095 Main Road, Southold,New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m. The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold,NY 11971, until 2:00 PM, Thursday, January 9, 2025, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, the Town reserves the right to select a submission that, on its sole judgment, is consistent with and responsive to the policies, goals, and objectives of the Town programs irrespective of whether it is the lowest-priced proposal, if it is determined to be in the best interest of the citizens of Southold and State of New York. All Contractor proposals are subject to an evaluation based on the qualifications, experience, services, costs, and the consistency with the requirements of this RFP as well as "best value." Best value means the basis for awarding contracts [for services] comes from proposals that"optimize quality, cost, and efficiency among responsive and responsible offerors" (State Finance Law, Article 11, § 163). The Town reserves the right to reject any or all proposals and amend/modify as needed. All bids must be signed and sealed in an envelope plainly marked"Beach Dependent Species Management Program 2025-2026" and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. BY ORDER OF THE SOUTHOLD TOWN BOARD Dated: December 17, 2024 Denis Noncarrow Southold Town Clerk STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 19th day of December, 2024, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town Website: www.southoldtonM.gov RFP on Beach Dependent Species Ma ageme og a 025-2026 Denis Noncarrow Southold Town Clerk Sworn to before me on the 19th day of December, 2024 /"!�*ary Public JENNIMR M MUDD NOTARY PUBUC,STATE OF NEW YOIC Reglstratlon No.GIMU6429053 OuaIMM In Suffolk County �h►OMWftslon Bq&n FeWuwy OF,90 a Request for Proposal 2025-2026 Beach Dependent Species Management Program Southold, NY The Town of Southold is hereby requesting bid proposals for maintenance and execution of the Beach-Dependent Species Management Program for a two year term to consist of 2025-2026. Description The contracted agency shall perform the beach-dependent species management program by providing the necessary staff, equipment and tools. The awarded agency will identify a single Point of Contact for the project. Agency shall locate as well as properly post, fence off and monitor nesting bird sites. A list of nesting sites shall be submitted to Town of Southold Department of Public Works. Signage shall be posted by the agency at various sites describing program. The contracted agency shall perform any public outreach necessary to facilitate the program. The awarded agency shall submit reports to the Town of Southold as follows: Mid Season Reports- June 16 2025 June 15 2026 Final Reports- September 29 2025 September 28 2026 Please submit all bid information to: Craig Jobes at Town of Southold Department of Public Works P: 631-765-1283 F: 631-765-9015 E: craigj@southoldtownny.gov NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone RESOLUTION 2024-1061 ADOPTED DOC ID: 20919 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-1061 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 17, 2024: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerks office to advertise for Request for Proposals for the Beach Dependant Species Management Plan. ' Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans