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Home My WebLink AboutPolling Place COUNTY OF SUFFOLK Commissioners ` BOARD OF ELECTIONS BEJHN TTY MAN ETS PO BOX 700 fi LLA YAPHANK NY 11980-0700 P ', �r (631)852-4500 Deputy Commissioners �o�� TTY(631)852-4540 FAX(631)852-4590 GAIL M.LOLIS 9NQ`N � ERIN MCTIERNAN February 11, 2025 Town of Southold PO Box 1179 `"-ZA' 'j'y Southold, NY 11971 F E 8 1 8 2025 Re: 2025-2026 Polling Place Contract C5,0LUth,Oid Town Dear Sir/Madam: --- Enclosed please find a fully executed Polling Place Contract for the 2025- 2026 Election cycle for Southold Town Recreation Center. Sincerely, ,Sum &"Irty V"Td 4 _&' Suffolk County Board of Elections Enclosed: as stated a BOARD OF ELECTIONS Commissioners COUNTY OF SUFFOLK John Alberts ' m PO BOX 700 Betty Manzella YAPHANK, NEW YORK 11980-0700 ° `pe Tel.(631)852-4500 Deputy Commissioners TTY(631)852-4540 FAX(631)852-4590 Gail M.Lolls Erin T.McTiernan POLLING PLACE CONTRACT FOR 2025 AND 2026 LESSOR: TOWN OF SOUTHOLD milA1+3- " RbSeE' TOWN SUPERVISOR Kr,is mi PO BOX 1179 SOUTHOLD NY 11971 LESSEE: Suffolk County Board of Elections(SCBOE) Yaphank Ave Yaphank, NY 11980 Mailing Address: P.O. Box 700 Yaphank, NY 11980-0700 This Agreement, between TOWN OF SOUTHOLD, (the "Owner" ),and the Suffolk County Board of Elections, (the "SCBOE" ), is for the leasing of certain premise(s)to be used by SCBOE on Primary and General Election Days, located at SOUTHOLD TOWN REC CENTER,970 PECONIC LA, PECONIC NY 11958, within the MAIN FLOOR(the"Polling Place" ),for Town of Southold Election District(s)10.The Polling Place shall be reserved for use solely and exclusively for the purpose of this Agreement and shall be configured in accordance with a SCBOE diagram(the" Diagram ",showing the placement of voting machines and other apparatus.Owner shall provide reasonable health and welfare accommodations, including bathroom facilities,to SCBOE Inspectors. In addition,Owner agrees to provide sufficient, convenient and accessible parking spots in compliance with the Americans with Disabilities Act, including, but not limited to one van accessible space for the voting public. Owner agrees to assign a custodian who shall ensure the Polling Place is open at 5:00 AM . The Polling Place shall be used on the date of any and all General, Primary and/or Special Elections conducted by the Suffolk County Board of Elections, including but not limited,to the following dates and during the designated times noted below(subject to the official political calendar issued by New York State): Primary Election: TUESDAY, JUNE 24, 2025 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 4, 2025 5:OOAM thru 10:30PM. Primary Election: TUESDAY,JUNE 23,2026 5:OOAM thru 10:30PM. General Election: TUESDAY, NOVEMBER 3, 2026 5:OOAM thru 10:30PM. Section 8-100 of New York State Election Law sets the date of the Primary Election which is subject to change by the New York State Legislature. Under the law, if there are no contests,there will be no Primary Election. If a Primary or Special Election is to be held, SCBOE shall advise Owner 20 days in advance of said Election. The SCBOE shall protect, indemnify,and hold harmless Owner, its agents,servants, officials,and employees from and against all liabilities,fines, penalties,actions,damages,claims,demands,judgments, losses,suits or actions,costs,and expenses, including any copyright infringement,caused by the negligence or any acts or omissions of the SCBOE, including reimbursement of the cost of reasonable attorneys'fees incurred by the Owner, its agents,servants, officials,and employees in any action or proceeding arising out of or in connection with Contract. The Owner shall protect, indemnify,and hold harmless the SCBOE, its agents,servants,officials,and employees from and against all liabilities,fines, penalties,actions,damages,claims,demands,judgments, losses,suits or actions,costs, and expenses, including any copyright infringement,caused by the negligence or any acts or omissions of the Owner,including but not limited to modifying the placement of voting machines and other apparatus as depicted in the Diagram without prior written consent of SCBOE including reimbursement of the cost of reasonable attorneys'fees incurred by the SCBOE, its agents,servants, officials,and employees in any action or proceeding arising out of or in connection with Contract. In witness whereof,the parties hereto have executed the Contract as of the latest date written below. Lessee: CBOE:Commissioner SCBOE:Commissioner Date: P�/-71 as 0911 d_ Lessor: Date: ( Signature 6f Lessor o Agent of Lessor lawfully authorized to execute this Agreement) t-IJ ')JF, TOWN SUPERVISOR ( Name) (Title) TOWN OF SOUTHOLD 765-1889 PO BOX 1179 (Telephone Number) SOUTHOLD NY 11971 (Address)