Loading...
HomeMy WebLinkAboutSand �aege'' �✓�> ` outhold Town Board - Letter _ Board Meeting of January 7, 2025 RESOLUTION 2025-74 Item# 5.28 ADOPTED DOC ID: 21007 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-74 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 7, 2025: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Bittle & Sons Inc for supplying the Southold Town Highway Department with sand for the year 2025 at $29.92 per cubic yard. ;L Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Louisa P. Evans, Justice AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated January 8, 2025 Page 47 DENIS NONCARROW �� �� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� sg �� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 9, 2025 Ratsey Construction Attn: Colin D. Ratsey d/b/a-Ratsey Construction PO Box 398 Greenport,NY 11944 Dear Mr. Ratsey, At the regular Town Board meeting held on January 7, 2025 the Town Board accepted the bid of Bittle & Sons Inc. for supplying the Southold Town Highway Department with sand for the year 2025 at$29.92 per cubic yard. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Jennifer M. Mudd Deputy Town Clerk Encl. DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS K ' Fax(631)765-6145 MARRIAGE OFFICER �' ® F RECORDS MANAGEMENT OFFICER ®� q, ��® Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www•southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 9, 2025 Athens Aggregates LLC Attn: Andrea Capasso 54-08 Vernon Blvd Long Island City,NY 11101 Dear Ms. Capasso, At the regular Town Board meeting held on January 7; 2025 the Town Board accepted the bid of Bittle & Sons Inc. for supplying the Southold Town Highway Department with sand for the year 2025 at$29.92 per cubic yard. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, A Jennifer M. Mudd Deputy Town Clerk Encl. DENIS NONCARROWn Town Hall,53095 Main Road `� ` P.O.Box1179 TOWN CLERK • Southold,New York 11971 ' r "r f4s4.. (631)765-6145 REGISTRAR,OF VITAL STATISTICS � � Fax MARRIAGE OFFICER �i ® Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 9, 2025 Bittle & Sons Inc. Attn: George Heinlein 1230 Station Road Medord,NY 11763 Dear George Heinlein: Congratulations. At the regular Town Board meeting held on January 7, 2025 the Town Board accepted the bid of Bittle & Sons Inc. for supplying the Southold Town Highway Department with sand for the year 2025 at$29.92 per cubic yard. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Jennifer M. Mudd Deputy Town Clerk Ens. Town Hall,53095 Main Road DENIS NONCARROW TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER �'s� ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®1 www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 9, 2025 Posillico Materials LLC Attn: Michael J. Trottle 1750 New Highway Farmingdale,NY 11735 Dear Mr. Trottle, At the regular Town Board meeting held on January 7, 2025 the Town Board accepted the bid of Bittle & Sons Inc. for supplying the Southold Town Highway Department with sand for the year 2025 at$29.92 per cubic yard. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, m - Jennifer M. Mudd Deputy Town Clerk Encl. DENIS NONCARROW TOWN CLERK � Town Hall,53095 Main Road ® P.O.Box 1179 94 REGISTRAR OF VITAL STATISTICS Southold,New York 11971 MARRIAGE OFFICER Fax(631)765-6145 RECORDS MANAGEMENT OFFICER ®� ��® Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 9, 2025 B&B Maintenance Services Attn: Robert 25 Gucci Lane Brookhaven, NY 11719 Dear Robert, At the regular Town Board meeting held on January 7, 2025 the Town Board accepted the bid of Bittle & Sons Inc. for supplying the Southold Town Highway Department with sand for the year 2025 at$29.92 per cubic yard. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Jennifer M. Mudd Deputy Town Clerk Encl. { - DENIS NONCARROW =�Q Gy� Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��•� `1►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2025 Bid on Screened Sand Bid Opening October 3,2024 2:00 PM Five (5) bids received Price per cubic Yard Ratsey Construction $ 29.98 Colin D, Ratsey d/b/a Ratsey Construction PO Box 398 Greenp6rt,NY 11944 631-477-0979 Athens Aggregates LLC $ 31.75 Andrea Capasso 54-08 Vernon Blvd Long Island City,NY 11101 760-874-9915 Bittle & Sons Inc $ 29.92 George Heinlein 1230 Station Road Medford,NY 11763 631-924-7500 ext 107 Posillico Materials LLC $ 30.00 1750 New Highway Farmingdale,NY 11735 Michael J. Trottle 631-249-1872 B &B Maintenance Services $ 28.91 Original Bid Bond not received 25 Grucci Lane Brookhaven,NY 11719 Robert 631-803-2227 NON-COLLUSIVE-F�,0,CERTIFICATE The undersigned bidder certifies that this bid has.been arrived at by the bidder independently'and has been submitted without collusion with any other vendor of a materials,.supplies or.equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents,to any person not an employee or,agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate T (if any)., t Printed Name `41g�,1— l-J sJ�cV�J Campany,7j3 t ,I"� ( Gc Q . �✓�-- Address...RS &..CC-,` Phone... 3_1" ko3 PRICE:Per Cubic Yard $, 6 (written in Numbers) IM" /v-- (written out in.Words) .................... . 4 , BID BOND !Matte River insurance company 1600 Aspen Commons,Suite 300,Middleton,Wl 53662 KNO WN ALL l3Y THESE PRESENTS, That we, l3&B Maintenance Services Inc as Principal, and Platte River Insurance Company , 65 Surety, are held and firmly-bound unto gown ofSouthoid as Obligee,,in,the Slim of One Hundred and 00/100 Dollars for the payment of which we-bind.ourselves, and our -successors and assigns,jointly and severally, as provided,herein. WHEREAS; Principal has submitted or is about to submit a bid to the Obligee on a contract for the nurcha e and defivery of 5.000 cuble vardsa less.as may A r l e tra n i* w t Hart a th ll' w a ("Project°). NOW, THEREFORE, the condition of this bond is that,if Obligee accepts Principal's bid, and Principal enters into a contract with Obligee in,conformance with the terms of the bid .and provides such bond or bonds as may be specified in the bidding or contract documents, there this obligation shall be void; otherwise Principal and Surety Will pay to Obligee°the difference between the amount of Principal's bid,and the amount for which Obligee shall in good faith contract with another person or entity to perform the work covered by Principal's bid, but in no event shall Surety's.and,Principal's liability exceed the penal slim of this bond. Signed this .. a7th day of September U24 j 0aintenance Services, (ncipal) B Platte River'Insurance Company By: effrey W.Price , Attornpy-1n�"F80 _ 1 i ---- ---- -- ----------------------------------------------------------------------------------- ------------- --- Surety Acknowledgment i State of' New York } } ss: County of Nassau } On this 2711 day of September ,2024,before me personally came Jeffrey W. Price to me known,who,being by me duly sworn,did depose and say that.he/she is.an an of Platte River Insurance Company the corporation described in and which executed the within instrument;that he knows the corporate seal of said corporation;that the seal affixed.to the within instrument is,such corporate seal,and that he signed the said instrument and affixed the said seal as Attorney-in-Fact by authority of the Board of Directors of said corporation and by authority of this 3 offce:under the Standing Resolutions thereof. My commission e pires IV ARY PRICE 140TARY PUBLIC,STATE OF NEW YORR € Not tic. Regstration No.OIPR50566Q3 Qualified in Nassau County My Commission Expires March 4.2@ i i i f ' 1, I E :f i ,f i : i f i t 1 PLATTE RIVER INSURANCE COMPANY BALANCE SHEET I December 31,2023 Admitted Assets Cash and Invested assets: Bonds $ 5,500,791 , Cash,cash equivalents and short-term investments 141,172,316 Total cash and lnvested.assets 146,673,107 c Investment income due and accrued 53,643. Uncollected premiums and agents'balances in course of collection 1,360,978 E Deferred premiums;agents'balances and installments booked but deferred and not yet due. 2:636,720 °Amounts recoverable,fnom reinsurers S91,954 I Current federal and for income tax recoverable and interest thereon 278,240 Net deferred tax.asset 1,663,190 Receivables from parent,subsidiaries and affiliates 13,701,009 f'Other admitted assets 2,915 f Total admitted assets $ 166,961,756 [ Liabilities and Surplus as Regards Policyholders t Liabilities: i Losses $ 46,421,772 E' Reinsurance payable on paid losses and loss adjustment expenses 10,112,689 Loss adjustment expenses 8,244,138 Commissions payable,contingent commissions and other similar charges 1,159,451 Other expenses(excluding taxes„licenses and fees) 45,622 Taxes,licenses and fees(excluding federal and foreign income taxes) 66,613 Unearned premiums 17,484,456 Advance premium 39,112 Ceded reinsurance premiums payable(net of ceding commissions) 1,212,262 Amounts withheld or retained by company for account of others 29,471,361 £Provision for reinsurance 22,000 1 Other liabilities 16,521 Total liabilities 114,315,997 Surplus as,regards policyholders: Cc mmon capital stock 4,800,000 Gross paid In and contributed surplus $0,739,907 Unassigned funds(surplus) 17,005.852 . Surplus as regards policyholders 52,545,759 j Total liabilities and capital and surplus $ 166,861,756 I,Adam L.Sills,CEO and president of Platte River Insurance Company do hereby certify that to the best of my knowledge and belief,the foregoing is a full and true statutory statement of Admitted Assets and Liabilities,Capital and Surplus of the Operation at December 31,.2023,prepared in ionformity with the accounting prdcticds prescribed by; the insurance Department of tote State of Nebraska.IN WITNESS WHEREOF,1 have set my hand and affixed the seal of the corporation at Middleton,Wisconsin. I Adam L.Sills CEO&President tip PLATTE RIVER INSURANCE COMPANY PR2759002 POWER OF ATTORNEY Bond Number KNOW ALL MEN BY THESE PRESENTS,"that the PLATTE RIVER INSURANCE COMPANY,a corporation of the State of Nebraska,having its principal offices in.the City.of Middleton,Wisconsin,does make,constitute and appoint --�.. _�___ — --_-- ----•------JEFFREY W PRICR,MARY ANNA PRICE;RACHEL PRICE----— ---= = its true and lawfut,Attor ncy(s)-in-fact,to make,execute,seal and deliver for and on its behalf,as surety,and as its act and deed,any and all bonds,undertakings and contracts of sii"-ship,provided that no bond or undertaking or contract of'suretyship executed under this authority shalt exceed in amount the sum of --_— ALL WRITTEN INSTRUMENTS IN AN AMOUNT NOT TO EXCEED:$20,000,000.00- —_• _ _� This Power of Attorney is granted and is signed and seated by facsimile under and by the authority of the following Resolution adapted by the Board of Directors of—PLATTE RIVER.INSURANCF.COMPANY at a meeting duly called and held on the 8th day of January,2002. "RESOLVED,iliac the President,Executive Vice President,Vice President,Secretary or Treasurer,acting individually or otherwise,be and they hereby are granted the power and authorization to appoint by a Power of Attorney for the purposes only of executing and attesting bonds and tmdertakfngc,and other writings obligatory in the nature thereof,one or more resident vice-presidents,assistant secretaries and attomcy(s)-in-fact;each appointee to have the powers and duties usual to such offices to the business of this compan};the signature of such officers and seal of the Company may be affixed to arty such power of attorney or to any certificate relating thereto by facsimile,and any such power of attorney or certificate bearing.such facsimile signatures or facsimile seal shalt be valid and binding upon the Company,and any such power so executed and eertified.by facsimile signatures and facsimile seat shall be,valid and binding upon the Company in the future with respect to any bond or undertaking or other writing obligatory'in the nature thereof to which it is attached-Any such appointmen4may be revoked,for cause,or writhout cause,by any of said officers,at any time." In connection with obligttions in favor of the Florida Department of Transportation,only, it is agreed that die power and authority hereby given to the Attorney-in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee,shall not relieve this surety company of any of its obligations under its bond: In connection with.obligations in favor of the Kentucky Department of Highways only,it is agreed that the power and authority hereby given to the Attorney-in- Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to,the Commissioner—'Department of Highways of the Commonwealth of Kentucky at least thirty(30)days prior to the modification or revocation. IN;WITNESS y HEREOF,the PLATTE RIVER iNSURANCE COMPANY has caused these presents to be sibmed.by its officer undersigned and its corporate scal,to be hereto affixed duly attested,this lst day of January,2020, Attest: "(` / tNttttR PLATTE RIVFR INSURANCE COMPANY L h Ryan 1..Byrnes Senior Vice President, t ��1�1'��pp jj��,� 3 John I;.Sennod,Jr. Chief Financial Officer and Treasurer .Chief Executive Officer turd President AISF Suzanne M.Broadbent , oil tt� Assistant;secretary ,STATE OF.WISCONSIN. COUNTY OF DA.NE On the Ist day of January,2026before me personally came John L. Semnott, Jr.,to me known, who being by me duly sworn,did depose and say:that he resides in the County of Hartford, State of Connecticut; that he, is Chief Executive Officer and, President of PLATTE RIVER INSURANCE COMPANY,the corporation described in and which executed the above instrument;'that-he knows the scat of the said corporation;that the 'Mi seal affixed to said instrument is such corporate seal;that it was so affixed by order.of the Board.of Directors of said corporation and that he signed his name thereto by like order. ynaur, p�4- ` a David J.Regele STATE OF WISCO1VSi1~' NotaryPublic,Dane Co.,WI COUNTY OF DANE } S S; My Commission Is Permanent 1,the undersigned,'duly elected fo die office stated below,now the incumbent in PLATTE RIVER INSURANCE COMPANY,a,Nebraska Cotpotation, authorized to make this certificate, DO HEREBY CERTIFY that the foregoing attached.Power.of Attorney remains in full force and has.not been revoked;and furthermore,that Use Resolution of the Board of Directors,set forth in die Power of Attorney ismow in force. Signed and sealed-ai,the City of Middleton,State of Wisconsin this 27th` duy of September 24 24 ft IPA* �. I Andrew B.DlaaMatos ` .• + 0 Senior Vice, en General Counsel and Secretary THIS DOCUMENT HAS BEEN GENERATFD. FOR A k CI 3 nklQNb IP YOU HAVE ANY QUFS,T[ONS CONCERNING TIII; AUT]E,-N-I'TCITY OF THIS DOCUMENT CAI,L 800-475-4450. `<» ....:;:•` PR•ePOA-M(Rev.D1-2020) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand i (Signe ' (Corporate rt a_ (if any) Printed Name D. Company V-)g�eq, Co-iAf 11) Address 3 0C-jw Phone 4-7-7— PRICE Per Cubic Yard g� $ m (written in Numbers) CO( 5written out in words) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed)_ 'A I L (Corporate Title (if any) teS Printed Name Company Address Phone l� I '7 —� TO -ex4- PRICE Per Cubic Yard $ a (written in Numbers) (� �OI'�J�(5 ��(� n -`�-�-� ��(written out in words) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) ,, ����'J (if any) �U , „����P�' '� ``�&ry Printed Name Michael J. Trotta Company Posillico Materials, LLC Address 1750 New Highway, Farmingdale, NY 11735_ Phone 631-249-1872 PRICE Per Cubic Yard $=5b , 00 (written in Numbers) �n ` + (aU ,t y� (written out in words) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Bid: Screen Sand (Signed) (Corporate Title) (if any) Managing Member Printed Name Andrea Capasso Company Athens Aggregates LLC Address 54-08 Vernon Blvd Long Island City, NY 11101 Phone 760-874-9915 PRICE Per Cubic Yard $ 31 .75 (written in Numbers) Thirty One Dollars and Seventy Five Cents (written out in words) 51 d4eb40 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk County, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York.I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this newspaper on the following dates: 09/19/2024 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such,is eligible to publish such notices. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 20 day of September 2024 AL A-AL-AL Digitally signed DOUGLAS W REA by douglas w rea Notary Public•State of New York Date: 2024.09.20 NO,Of RE6398443 19:56:04 +00:00 Qualified in Albany County My Commission Expires Sep 30,2027 LEGAL-NOTICE " NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631- 765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 3, 2024, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10. 2024 BY THE ORDER OF THE TOWN BOARD DENIS NONCARROW, SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays,with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,,PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 3, 2024, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10. 2024 BY THE ORDER OF THE TOWN BOARD DENIS NONCARROW, SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 3, 2024, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10. 2024 BY THE ORDER OF THE TOWN BOARD DENIS NONCARROW, SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) LG%3/1L ItlV I IVG NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631- 765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 3, 2024, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10. 2024 BY THE ORDER OF THE TOWN BOARD DENIS NONCARROW, SOUTHOLD T/�\A/6 1 e%l 1-I11/ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 3, 2024, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked 'Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10. 2024 BY THE ORDER OF THE TOWN BOARD DENIS NONCARROW, SOUTHOLD TOWN CLERK STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 12t" day of September , 2024, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . Bid for 2025 Sand for Ice Control I A enis Noncarrow Southold Town Clerk Sworn before me this 1 t" day of Selpnwber , 2024. Notary Public LYNDA M. RUDDER Notary Public,State of Newyork No.01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20 al .y�511Ft0lk`::. ,,outhold Town Board- Letter Board Meeting of September 10, 2024 Aw RESOLUTION 2024-796 Item# 5.10 ADOPTED DOC ID: 20605 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-796 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 10, 2024: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2025: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing �L ;��L-1-1 I Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated September 11, 2024 Page 22