The URL can be used to link to this page

Home My WebLink About11/21/2024 REGULAR MEETING MINUTES MATTITUCK PARK DISTRICT THURSDAY, November 21, 2024- 6:00 PM Presiding Commissioners Kevin Byrne, Chairman Denise Geis, Deputy Chairman Alexandra Getches, Commissioner Chris Shashkin, District Clerk Stephen Kiely, Esq., Legal Counsel Lyle Girandola,Treasurer Abigail Field, Recording Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be received at the end of the meeting. Call to Order Pledge Commissioner Byrne reported on the eagle scout ceremony he attended. Gave Colin Fitzgerald his award, Byrne found him very impressive. Commissioner Geis reported on the girl scout silver star program she attended. Commissioner Byrne suggest that in the future Commissioners go first and report on their activities • TREASURER'S REPORT— L Girandola o See attached report. Revenue is over projection by$21.8k, expenses are under by$75k through 10 months. Net equity of$441,000. Discussion of the $96k, will be all spent by year end because of existing costs, dog park, Bay Ave. L Girandola is trying to manage to net zero. o Discussion of how the numbers reflect Bay Ave. o Discussion of need for truck because the MPD truck just broke, that will impact numbers depending on whether it is purchased in 2024 or 2025 • CLERK'S REPORT—C Shashkin o No new income in November o Hugs (West Hampton Beach) wants to do shell ornament tree at Vets at Monday; will do o Girl Scout toy library for Vets Beach, picture included. If MPD allows, Suffolk County Girl Scouts must approve. Discussion; concerns voiced about maintenance of the box—putting toys away, etc. Would be positioned by walkway. B. Heins notes they exist on the Jersey shore. Decision: Yes, they get a chance to do it. MPD will see how it works out. If it becomes problematic, MPD will make it go away. Chris to tell them they have the ok, and will ask them about timeline, etc. o USGS studying saltwater intrusion, looking for sites. Decision: Ask them to present at Dec 5 or Dec 19 meeting, tell them we're interested, would like to discuss. We have potentially 3 properties or more. o Kayak racks are very popular. Asked: Could we put one at Breakwater? No. Hard to put on the property. o To include update on Wolf Pit easement, landscaping RFP, snow contract ■ Commissioners approve flagging; A Field to confirm Jennifer Ashe agrees with flagging; then C Shashkin will contact survey company; S Kiely to draft. ■ Need to check landscaping RFP for revisions necessary for Bay, and Aldrich. Send to B Heins, then L Girandola, then Commissioners. Decision to stop fertilizing at Aldrich. ■ Snow contract to be sent to Steve for clean up. • FACILITY MANAGER'S REPORT—B Heins o Rat moved into Vets, B Heins dealing with it. Discussion of LED lights for the parking lot; B Heins to research better ones than the originally identified ones which had a bad light spectrum and were not durable. Results to be presented at the work session. o Breakwater got trashed last week, people driving on volleyball court, parties. Need a monitor for the camera system at Breakwater to help spot the parties; K Byrne to donate. o Cleaning the beaches has made a real difference, based on a beach cleanup by Our Lady of Good Council Church. o Lodge, using mositure meter identified where the mold issue originated. After Thanksgiving, want to rip out all the mold in the basement, deep clean, and paint what needs painting. o Aldrich: Fence is in. Some dog stuff ordered. Signs for Dog Park next. Discussion of a name for signs; decided no name for now. Received legal advice relating to sponsorship of park items. Water, waiting on quotes. o Discussion of wood chips, soil, Bay Ave. Georgie. o Wolf Pit. B Heins is waiting on DEC biologist to know where the freshwater wetlands are so B Heins can add those boundaries to the permit application for the DEC. Discussion of tree, tree lighting, lack of parking. o B Heins met PSEG; need an electrician to watch them take out the service. PSEG did not know about the overhead lines, would love to see them gone too, as soon as MYC has their alternate service figured out. A Field met Mary Motto Kalich to inform MYC about intention to remove overhead wires. She is happy for the removal, but wants to roll it into moving the building. K Byrne meeting Mary Tuesday at 9 at MYC to discuss the project. 2 o B Heins raises idea of Murray bringing fencing and archery to MPD, fencing at Bailie's. L Girandola points out that we don't have a model for the fencing at Bailies, but K Byrne explains that archery at Aldrich we have an analog.J Murray to attend a work session and offer a concrete proposal. • DISCUSSION TOPICS o Status of drainage violation at Wolf Pit and DEC summons to Town of Southold. ■ B Heins: Town broke laws, polluted our property. In a nutshell, Town stopped servicing drywell adjacent to Wolf Pit. to inform Steve in detail; nutshell, Town stopped servicing drywells adjacent to WP. Instead they cut a hole in the verge in the road and dumped two pipes there. DEC saw the violation, ran it up chain of command, they told Officer Zullo to get the Town to fix the situation. This is similar to what they did to us at Breakwater. S Kiely to look into it. o Food truck RFP. Discussion of purpose/point of RFP; key is to have insurance. It's not about a major revenue stream, it's about having the insurance. Vending machines discussed, did not work out last time. Tabled discussion to January. RESOLUTIONS Approval of 10/17/2024 Meeting Minutes and 10/23/2024 Special Meeting Minutes presented via email Moved by D Geis, Second K Byrne, unanimous RESOLUTION 2024-85 (to be made 2024-85a at next meeting) RESOLUTION APPROVING BILL REGISTERS AND AUTHORIZING PAYMENT OF CURRENT BILLS FOR NOVEMBER 2024 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Bill Registers submitted by the Treasurer at the November 7 and November 21, 2024, meetings and further authorizes payment of the current bills. RESULT: Motion by A Getches, Seconded by K Byrne, unanimous. RESOLUTION 2024-86 RESOLUTION CORRECTING RESOLUTION NUMBERS WHEREAS, at the October regular meeting resolution numbers were continued as if none were adopted or considered at the October special meeting that was held earlier in the month, resulting in the duplication of used resolution numbers, 3 RESOLVED, the Board of Commissioners of the Mattituck Park District hereby renumbers the two resolutions adopted at the October 17 meeting to make the one numbered 2024-79 into 2024-83 and the one numbered 2024-80 into 2024-84. Motion by K Byrne, Seconded by D Geis, uananimous. RESOLUTION 2024-87 RESOLUTION ADOPING 2025 RATE SHEET AND POLICIES WHEREAS, people are trying to book our venues for 2025, and WHEREAS, inflation and other cost drivers make raising rates and amending policies prudent, RESOLVED, the Board of Commissioners of the Mattituck Park District hereby adopts the attached rate sheet and policy documents for the 2025 season. Resolution 2024-88 was discussed and edited from the agenda version, then adopted: RESOLUTION 2024-88 RESOLUTION CREATING OF THE POSITION OF MAINTENANCE MECHANIC II WHEREAS, the properties of the Mattituck Park District require repair and maintenance above and beyond what the Facilities Manager can complete in a 40-hour work week, and WHEREAS, the Commissioners have determined that an additional part time laborer is necessary to adequately maintain the Park District properties. BE IT RESOLVED by the Commissioners of the Mattituck Park District that, subject to civil service requirements, a part-time laborer be hired to work under the direct supervision of the facilities manager. RESULT: Motion by K. Byrne, seconded by D Geis, Unanimous RESOLUTION 2024-89 APPROVING THE EASTER EGG ORDER FROM AYERS DISTRIBUTING COMPANY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the order of 6,000 toy-filled eggs from Ayers Distributing Company, located at 1119 Staghorn Trail, Nicholson, Georgia 30565 in the amount of$894 for the Park District sponsored 2025 Easter Egg Hunt. RESULT: Motion by A Getches, seconded K Byrne, unanimous 4 Discussion of Resolution 2024-90 as written in the agenda, noting the emergency created by the failure of the MPD's only truck and the state of B Heins' personal truck. Post discussion, revised the wording of the resolution and then adopted it: RESOLUTION 2024-90 PURCHASING TRUCK WHEREAS, the Mattituck Park District's only truck needs repairs to meet NY State inspection requirements which are more than the truck is worth, and WHEREAS, a replacement truck needs to be purchased immediately to enable ongoing, necessary operations, AND NOW THEREFORE BE IT RESOLVED, that the Commissioners of the Mattituck Park District authorize the purchase of a truck for a value to not exceed $35,000. RESULT Motion by K Byrne, Second by D Geis, unanimous. Motion to adjourn K Byrne to adjourn, seconded by D Geis, unanimous. 5 Facility Managers Report 11/21/2024 Veterans: - A rat appears to have dug his way into the building in the back storage room. I deployed Rat X. It kills/desiccates rodents with no second kill characteristics like regular rat poison. I'll seal the access point when I know it's gone. - Parking lot lights: The ones we had previously selected don't seem to be available. looked into similar types of lights and at that price point they all have some issues. The major complaints were battery life of about 1 year and fixture life being hit and miss. There is also a natural component in that most LED street and lot lights are detrimental to everything from bats to turtles. There are better lights out there at greater cost. If we go with the cheaper ones, I recommend ensuring they are only on when the venue is used. There are more options for light source and style of fixture if we go hardwired 120 volts. Initially more expensive but probably cheaper in the long run. Note that the temporary ones set up tonight are 40 watt, so something in the 50 watt range would work well. Breakwater: - There has been increased party activity leading to some issues. Driving on the volleyball court, there were large amounts of garbage and broken beer bottles. I'll deploy a remote camera there this week, but I would like to get a monitor and check the status of the camera system we have on site. - Kids from Our Lady of Good Council Church did a cleanup on 11/16. The bulk of the trash collected came from the western side towards Inlet Ln and the town property abutting ours. Having the cleaning staff hit the beach on a regular basis is having a huge impact. Lodge: - Using a moisture meter, I found the area of the basement that had the water intrusion creating the mold situation. I believe the source has been found and repaired, broken gutter leader, I'll know more after a substantial rain. - Since the building is booked for Thanksgiving, I'll wait until after that to remove the sheetrock and deal with the mold. - After the damaged sheetrock is removed and the whole building is deep cleaned I recommend we paint every paintable surface. The building has needed proper painting for years and adding mold inhibitor to the paint will help if any spores are present after painting. Aldrich: - The dog park fence is in, the dogwaste stations are ordered and as soon as our bill to Reflective Image is paid, I'll order signs for rules/requirements, large dog/small dog sides, etc. - The next phase before spring would be some benches, regular trash cans, shade shelters for each side and some obstacles (ramps, platforms,tunnels) - RFC is getting me a price to remove/replace the damaged fence running alongside the parking lot - I would like to block off 4-6 parking spots closest to the new dog park with signs indicating an MPD parking permit is required at all times for those spots, or parking for dog park only. The soccer clubs overflow the lot on a regular basis, often all day both Saturday and Sunday with mostly out of district/town vehicles and want to ensure residents have access to the park(last Saturday I counted 120 vehicles at 11:00 am) - There are several old soccer goal frames that the clubs say belong to us that I have never seen used and they don't want. We should probably dispose of them to clean the place up. Bay Ave: - Waiting to hear back from both Georgie and Dan Egan about wood chip spreading. - Georgie will transport and spread the pile of dirt we have at Aldrich and spread it over the berms, then we can determine how much topsoil we need for the rest. - The temporary well worked but the next step should be a properly sized and designed system. I would also recommend we investigate getting some basic spigots run all the way to the south side of the property to make irrigation easier. Wolf Pit: - For the DEC permit we need to indicate the boundary of the fresh water wetlands. To determine the boundary, we need to have a DEC biologist do a site visit. I have a call into them to set that up. - The Christmas tree is here, we'll get it on the boat and ready to go around the 1 st week in December. Yacht club: - Met with PSEG.To remove the meter/service to the shed we just have to get an electrician to call it in. - The lines that feed the yacht club can be removed for a minimal fee once the yacht club gets new service installed General: I spoke with Jen Murray and the subject of programming came up. She already runs some camp programs out of Vets and the Lodge. She is certified, insured, and equipped as both an archery instructor and a fencing instructor. The lodge gets very little use in the winter and is apparently a great layout and has the right floors for fencing. There are currently no fencing programs in the region and no commercial fencing schools. Aldrich, behind the new dog park, is an optimal space for archery lessons. There are also no other municipal/commercial operators giving this type of instruction The general idea we kicked around was youth and adult programs open to anyone, with district residents getting a discount and the district getting a percentage. If everyone is interested Jen said she could put together a proper proposal for the next work session. 11/21/24, 1:43 PM Dime Bill Pay I Bill History Dill History View Payments and Bills All Payment tlraal;l'I17aovcwNna}nlbwratr To view payments and bills for a different date range,select an option in Current View.Use Additional Options to search for specific payments. Current View Pest 30 days and future Additional Options MATTITUC PARK D16 ,yme d nt Additional Option .w Show All (selected) %e For 4 Go There are 0..unapf»ow/call lLaylr ergs, C I w,c:o➢ crrt,,,, c_I¢ 11 wga¢ aY gcYtsr�?crl)GaI t;,A,1,av warsd)w Payments I - 15 of 15 <<First <Prev I Next> Last>> Biller Name Category ----ads--- 4�fac�Arert �y��tft� �vt�t�a5 1 t�gted By Action Custom Lighting of Operating Account \J,, $546.50 11/29/2024 Pending View ll)r tal Suffolk Inc *9531 obsuxxxtreasurerxxxx27944 t fllm t urze;fxl Uncategorized CI-OS *rict Island Portables Operating Account y, $238.00 11/29/2024 Pending View 1)'et�ail t un' Uncategorized *9531 obsuxxxtreasurerxxxx27944 ( 8 C ttn el Portapotties *rict Nawrocki Smith LIT Operating Account �., $5000.00 11/29/2024 Pending View T)ctai� Uncategorized *9531 obsuxxxtreasurerxxxx27944 t haangc, Q au7c I;l *riot Suffolk Security Operating Account � ;. $11397 11/29/2024 Pending View Detail Systems *9531 obsuxxxtreasurerxxxx27944 Chain anccl thicategorized *2060 Movies In The Operating Account $250.00 11/14/2024 Paid View 1)eta d Moonlight *9531 obsuxxxtreasurerxxxx27944 Uncategorized Orlowski Hardware Operating Account $167.07 11/14/2024 Paid View i)Ctwad Company *9531 obsuxxxtreasurerxxxx27944 Uncategorized *6841 Reflective Image Operating Account ,' , $1.560.00 11/14/2024 Paid View I)s i"id Uncategorized *9531 obsuxxxtreasurerxxxx27944 Signs *rict Riverhead Building Operating Account „�a $976.03 11/14/2024 Paid View wDetail Supply *9531 obsuxxxtreasurerxxxx27944 Miscellaneous *-000 Georgie Contracting, Operating Account $3215.21 11/13/2024 Paid View,Detl, f, *9531 obsuxxxtreasurerxxxx27944 I.awn Care *ment Aanaga.nsett Building Operating Account ;�,i< $1102.35 11/08/2024 Paid View_D tail Materials *9531 obsuxxxtreasurerxxxx27944 Uncategorized https://cwsb40.checkfreeweb.com/cwsb/wps?rq=ph&osn=&sp=20374&oss=298609e48l edab7a4ad96OOfl 9Ol 8a6f7a620761l c7bddOf6693aOl6ed967.,. 1/2 11/21/24, 1:43 PM Dime Bill Pay I Bill History *1957 Signature Services, Operating Account $3()0.00 11/08/2024 Paid Vic DetaH '"9531 obsuxxxtrea.surerxxxx27944 Uncategorized Irrigation *rict Georgie Contracting, Operating Account $104-7.00 11/06/2024 Paid View Detail LI-C *953 1 obsuxxxtreaSUrerxxxx27944 Lawn Care ment Orlowski Hardware Operating Account $149.87 10/25/2024 Paid D&Zaf Company *9531 obsLixxxtreasLirer�x,kx279451r Uncategorized *6841 Ben Heins Operating Account $575.53 10/24/2024 Paid V e, eta i JI Transportation *9531 obsuxxxtreasurerxxxx27944 Georgie Contracting, Operating Account $880.00 10/23/2024 Paid V.L14 I LLC *9531 obsuxxxtreasurei-x'x'xx2"7'94'4' Lawn Care �:ment Payments I - 15 of 15 <<First <Prev I Next> Last>> https://cwsb40.checkfreeweb.com/cwsb/wps?rq=ph&osn=&sp=20374&oss=298609e48ledab7a4ad96OOfl9Ol8a6f7a620761lc7bddOf6693aOl6ed967,., 2/2 Report of Revenue Period:1 -30 September 2024 Deposit Picnic Seasonal Daily Date Descri tion Dates Booked Lode Area Comm Room Fields Other Total Revenue Beach Permits Permits Permits Group/Payee January Report 4255 - 2590 7,385.00 425.00 400.00 February Report 3285 1,000.00 2,575.00 0 - 6,860.00 425.00 - March Report 1,390 475 2,775 0 0 4,640.00 3200 600.00 April Report 2,825 300 6,565 0 1,200 10,890.00 7,750.00 100.00 May Report 2,835 1,770 5,960 125 600 11,290.00 13,720.00 3,200.00 560.00 June Report 1,575 0 3,175 0 2,217 6,967.25 13,246.00 600.00 455.00 July Report 1,695 355 4,385 800 275 7,510.00 6,700.00 355.00 2,240.00 August Report 1,630 270 1,375 0 525 3,800.00 2,300.00 400.00 1,820.00 Total Previously Reported $ 19,490 $ 4,170 $ 29,400 $ 925 $ 4,817 $ 59,342.25 $ 47,766 $ 5,655.00 $ 5,075.00 Sept Report Grouo/Payee 9/5 Strong's Usage Fee 9/05 400 9/9 Collimgs Usage Fee 9/13 700 9/15 Litchhult Usage Fee 11/3 450 9/16 NFU Soccer Usage Fee 3,500 9/1 7 Palianok Usage Fee 12/14 525 9/20 Litchhult Usage Fee 11/3 450 9/24 NFU Soccer Usage Fee 2,603 9/30 Rivera Other 500 9/30 Sofoifa Usage Fee 10/11 150 50 105 September RECEIPTS: - 400.00 2,275.00 6,103.00 500.00 9,278.00 50.00 - 105.00 YEAR TO DATE $ 19,490 $ 4,570 $ 31,675 $ 7,028 $ 5,317 $ 68,620.25 $ 47,816 $ 5,655.00 $ 5,180.00 SEPT Total S 9,433.00 YTD Total S 12 25 1 12/21/24 Report of Revenue Period:1 -31 October 2024 Deposit Picnic Seasonal Daily Date Descri tion Dates Booked Lode Area Comm Room Fields Other Total Revenue Beach Permits Permits Permits January Report 4255 - 2590 7,385.00 425.00 400.00 February Report 3285 1,000.00 2,575.00 0 6,860.00 425.00 - March Report 1,390.00 475 2775 0 - 4,640.00 3200 600.00 April Report 2,825 300 6,565 0 1,200 10,890.00 7,750.00 100.00 May Report 2,835 1,770 5,960 125 600 11,290.00 13,720.00 3,200.00 560.00 June Report 1,575 0 3,175 0 2,217 6,967.25 13,246.00 600.00 455.00 July Report 1,695 355 4,385 800 275 7,510.00 6,700.00 300.00 2,240.00 August Report 1,630 270 1,375 0 525 3,800.00 2,300.00 400.00 1,820.00 September Report 0 400 2,275 6,103 500 9,278.00 - - 105.00 Total Previously Reported $ 19,490 $ 4,570 $ 31,675 $ 7,028 $ 5,317 $ 68,620.25 $ 47,766 $ 5,600.00 $ 5,180.00 Report Group/Payee 10/09 Sofoifa Usage Fee 10/11 150 10/10 LeTip Meeting Fees Jul-Dec 780 10/11 MLCA Meeting Fees Oct-Dec 90 10/11 GS1641 Usage Fee 10/5 650 10/11 Sofoifa Usage Fee 10/11 300 10/22 Konarski Usage Fee 10/19 150 10/24 Chadderton/Bedell Usage Fee 10/19 775 October RECEIPTS: 650.00 - 2,245.00 - 2,895.00 - - - YEAR TO DATE $ 20,140 $ 4,570 $ 33,920 $ 7,028 $5,317.25 $ 71,515.25 $ 47,766 $ 5,600.00 $ 5,180.00 OCT Total S 2,895.00 YTD Total S 130.061.25 1 12/21/24