Loading...
HomeMy WebLinkAbout10/03/2024 MATTITUCK PARK DISTRICT SPECIAL MEETING MINUTES THURSDAY,October 3,2024—8:30 PM Kevin Byrne,Chair Stephen Kiely, Esq., Legal Counsel Denise Geis,Deputy Chair Chris Shashkin,District Clerk Alexandra Getches,Commissioner Lyle Girandola,Treasurer Abigail Field, Recording Secretary Benjamin Heins, Facilities Manager Meeting called to order at 8:23 pm Discussion of Bay Avenue plant purchase. Need RFP for the plant purchase. Need a proposal to divvy up the$25,000 into parts, further resolution. Intended plant purchase of$12k need an RFP. Decision to run ad one week, and issue informal RFP. RESOLUTION 2024-80 RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR SNOWPLOWING FOR WINTER 2024-2025 WHEREAS,the Board of Commissioners of the Mattituck Park District recognize the need to keep the parking lots and sidewalks of its facilities at Veterans Memorial Park, Bailie Beach Lodge, Peconic Bay Park, Breakwater Beach Park, Love Lane Boathouse, and Aldrich Lane Fields safe and accessible; WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects; NOW,THEREFORE, BE IT RESOLVED,that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for snow removal services for the 2024-25 winter season. RESULT: Motion by A Getches,seconded by K Byrne, unanimously approved. RESOLUTION 2024-81 RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR LANDSCAPING SERVICES AT MATTITUCK PARK DISTRICT PROPERTIES FOR 2025 WHEREAS,the Board of Commissioners of the Mattituck Park District are committed to maintaining the health, beauty, and utility of its properties, all of which require landscape maintenance services through the year; WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects; NOW,THEREFORE, BE IT RESOLVED,that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for landscaping services for the 2025. RESULT: Motion by D Geis,second K Byrne, unanimously approved Adjourned for Legal Advice 8:43 Reconvened: 9:00 RESOLUTION 2024-82--TABLED RESOLUTION TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF ENVIRONMENTAL CONSERVATION TO REBUILD A GROIN AT PECONIC BAY PARK WHEREAS,the beach at the Mattituck Park District Peconic Bay Park property has almost completely eroded away, leaving only the choices of retreat or building a truly beach-replenishing groin akin to the one prior to the current groin at the property; WHEREAS, a groin that would be effective is longer than currently allowed by the Department of Environmental Conservation (DEC), but the DEC can grant permission on a case-by-case basis to nonetheless allow people to build such groins, if persuaded the groin is appropriate; WHEREAS,the Commissioners have reviewed the application prepared for them at no cost to the park district by adjacent property owners and found it complete and ready for submission; WHEREAS,the Commissioners are submitting this application in order to start the conversation with the DEC about allowing an effective groin to be built, and make no commitment to building such groin even if allowed; WHEREAS,the Commissioners are committed to not wasting Park District resources; NOW,THEREFORE, BE IT RESOLVED,that the Board of the Mattituck Park District hereby agrees to submit the application and application fee prepared for them by the adjacent property owners. RESULT: Motion to Table by K Byrne,seconded by D Geis, unanimously approved. Motion to adjourn the meeting by K Byrne, seconded by D Geis, Unanimously approved. Meeting adjourned at 9:07.