HomeMy WebLinkAbout05/16/2024 CUTCHOGUE NEW-SUFFOLK PARK DISTRICT MEETING MINUTES
COMMISSIONERS: Dave Bergan Chairman—P—, Steve Starroff Treasurer—P_, Pat Kelly
Secretary_P (P- present, A- absent) Lori Hulse--Attorney_P_,Fred Kaelin—
Clerk_P_, Ken Reeves—Beach Mgr._P_
DATE: May 16, 2024_
CALL TO ORDER: 6:00 PM
ADORNMENT: 7:16 PM
Minutes from 4-11-2024 meeting: PK motioned SS 2nd 3-0 Accepted
PUBLIC COMMENT ON RESOLUTION ITEMS--- NONE
24-020—Award a contract to Nawrocki Smith in the amount of$9,000 to provide auditing
services for the 2023 fiscal year. DB motioned SS 2nd 3-0 ACCEPTED
Discussion items:
Update- Hiring of summer help—11 Lifeguards, 4 beach attendants. Minimum of 4 lifeguards on
d uty
Possibly opening weekends in June—Unable to open beaches between Memorial day and June
27 due to lack of staff availability
Lifeguard Training Reimbursement Policy— Discussion around development of policy and what
other park districts are doing. Pat and Ken will work together on developing policy for the next
meeting.
Financial Discussion—Trial balance and P&L submitted to the town of Southold as required.
Will get an engagement letter from CPA firm for contracted audit. Accounting errors have been
investigated, corrected, and resolved.
Clerks Position Description — Fred is detailing his roles and responsibilities for a formal JD> Will
submit for review and formatting. Ken was asked to review and update Beach Manager JD as
well.
Sand removal from Nassau Point parking area — received quote of$750 for removal. Will move
forward. At Allison Park, will remove pea gravel in the parking area to a more manageable level.
Update on NYDEC and Trustee Application- Playground Equipment—Southold board of
Trustees have given approval. NYS DEC has asked for additional information. NYDEC provided
several requirements to move forward with their review of our application for their wetland
permit. They asked for a professional firm to determine the tidal wetland boundary. The Commissioners
received and accepted a proposal from Cole Environmental to determine and place on the site plan the
wetland boundary, subject to a review of the agreement by Counsel.
Website— Pat met with Benja to review set up and function of Website. Discussion around
opportunities for improvement and ease of use. Pat will have access to the commissioner mail
box.
CUTCHOGUE NEW-SUFFOLK PARK DISTRICT MEETING MINUTES
COMMISSIONERS: Dave Bergan Chairman—P—, Steve Starroff Treasurer—P_, Pat Kelly
Secretary_P (P- present, A- absent) Lori Hulse--Attorney_P_,Fred Kaelin—
Clerk_P_, Ken Reeves—Beach Mgr._P_
DATE: May 16, 2024_
CALL TO ORDER: 6:00 PM
ADORNMENT: 7:16 PM
Sexual Harassment, Workplace Violence Training. June 12, 2024, 5PM Training will be done via
ZOOM on June 51h by insurance company. Staff is not able to attend Southold town training due
to space limitations
Set next meeting—Need meeting before opening of beaches. Will check availability of
community room before June 29.
General Comments from the Public:
Mary Ann Fleischman commented the pea gravel was to deep and she almost got stuck.
Condition acknowledged and stated that there was a plan to reduce the gravel.
Christine Peddy commented on condition of the park including the parking lot, park benches,
website and lack of diversity.
Benja Schwartz clarifies and explained the website, opportunities for upgrade and the links.