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Cutchogue Fire Dept. - Chicken BBQ
TC Checklist for Parade/5K*/Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: 4. Name of Event: AmwA� l�wC J5fb Date(s) of Event: qq laq *No 5K and Bicycle events durintZ the period of June 1 to November 1* J Event fee check (or request to be waived) _Ff _ Road clean-upcheck CANNOT BE WAIVED)r! " ..,�.L �1=}.14 , , F-- -- Current Insurance certificate ��'5K Application sent fo approvals toI e following Depts.: I� r J PD Hwy Land Pres. V TA �I Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police r Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: R(J o�� Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee w 1^ ' TB Clean-up Reso. #: 'Z Zl TU ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. 7Whole application file to Records Management (include copy of voucher& reso.) SVFFQt -' DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 F o; ' Southold,New York 11971 REGISTRAROFVITALSTATISTIGS p; Fax(631) 765-6145 MARRIAGE OFFICER ` ,' . RECORDS MANAGEMENT OFFICER .. .�Q'. Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 31 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Pico.se provide ALL of the information requested below incomplete applications WILL NOT be reviewed. Date of Submission 0 5-3 0-2 0 2 4 Name of Event Cutchogue Fire Department Annual BBQ Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event? Yes/No Yes Contact's Name: Christian Ftguentak ( Chairman ) Mailing Address: 260 New Suffolk Road.Cutchogue,NY 11935 Contact's Phone Number: 631-735=6907 Contact's Email Address: christianfigurniak@gmail.com Event Location and Site Diagram: 31320 Main Road,Cutchogue,NY 11935 (Peconic Bay Winery) (Use additional paper if necessary) Event Date(s): 0 8 - 2 4 - 2 0 2 4 (Include set up and shutdown times and dates) Nature of Event: Chicken B B Q (Please attach a detailed description to this application) Time Period (Hours) of Event: From 1500 To 2000 Maximum Number of Expected Attendees: 2500-3000 Specify any special requirements (i.e. road closure, police presence): Police traffic control requested.Uniformed police presence requested on site. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: 260 New Suffolk Road Cutthogue, NY 11835 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. *"NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Thomas Shaluey Jr. Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 I. I . ---'-- CUTCFIR-01 PCONWAY ACORD" CERTIFICATE OF LIABILITY INSURANCE DATD/YYYY) � 51281228/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Pamela Conway Lupton&Luce PHONE FAX 225 Howell Ave A/C,No,Ext:(631)727-4114 244 (A/C,No):(631)727-7138 Riverhead,NY 11901 E-MAIL ADDRESS:pam@luptonandfuce.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Arch Insurance Group 11150 INSURED INSURER B: Cutchogue Fire District INSURER C: 260 New Suffolk Rd INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE AI D O SWyp POLICY NUMBER BRI POL/DICDY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE [X]OCCUR X MEPK10435802 9/l/2023 9/1/2024 DAMAGE TO RENTED occurrence) $ 300,000 MED.EXP(Anyoneperson). $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 X POLICY JECTPRO- LOC PRODUCTS-COMP/OP AGG $ 10,000,000 OTHER: I $ A AUTOMOBILE LIABILITY COMBI tlEeD SINGLE LIMIT $ 1,000,000 ANY AUTO MEPK10435802 9/1/2023 9/1/2024 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ 1XX X HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTO ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE MEUM09336302 9/1/2023 9/1/2024 AGGREGATE $ 10,000,000 DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Town of Southold is included as additional insured with respect to Cutchogue Fire District Annual Chicken BBQ on 8124124 per provisions of attached endorsement#GL2014. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD,CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ARCH INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COVERAGE EXTENSIONS This endorsement modifies the insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM 1. Enhanced Property Damage Paragraph a. Expected or Intended Injury in 2. Exclusions under Section I—Coverages, Coverage A Bodily Injury and Property Damage Liability is deleted and replaced with the following: a. Expected or Intended Injury "Bodily injury" or"property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. 2. Damage to Rented Premises The following paragraph is added to j. Damage to Property of 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage Liability: Paragraphs (1), (3), and (4) of this exclusion do not apply to "property damage" to premises, including the contents of such premises, rented to you or occupied by you with the permission of the owner for a period of 8 or more consecutive days. The most we will pay for all such "property damage is$50,000. 3. Damage to Property The term "damage by fire" is amended to"damage by fire, lightning or explosion" in j. Damage to Property of 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage Liability, paragraph 6. under Section III—Limits of Insurance and paragraph 9.a. under Section V—Definitions. 4. Customer's Autos Paragraphs g. Aircraft, Auto or Watercraft and j. Damage to Property in 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage Liability do not apply to "customer's autos" while on or next to those premises you own, rent or control that are used for"auto" repair or service. The most we will pay for"property damage"to a"customer's auto" is$50,000. The following definition is added to Section V— Definitions; "Customer's auto" means an "auto" temporarily in your care, custody or control for the purpose of receiving repair or service but does not include an "auto" owned by, rented or loaned to any insured. This extension only applies if there is no "auto" policy or coverage part provided by us which affords such coverage. 5. Patients Property Paragraph j. Damage to Property in 2. Exclusions under Section I — Coverages, Coverage A Bodily Injury and Property Damage Liability does not apply to the personal effects of fire and rescue victims, medical patients, and the immediate relatives of such victims and patients,while such property is in your care, custody or control at the scene of an emergency or while in transit to or from a medical care facility.. The most we will pay for"property damage"to patients property is$50,000. This extension only applies if there is no inland marine policy or coverage part provided by us which affords such coverage. GL 2014 01 15 McNeil&Co.,2015 Page 1 of 3 Includes copyrighted material of Insurance Services Office, Inc.with its permission. 6. Bail Bonds Subparagraph 1.15. under Section I — Coverages, Supplementary Payments — Coverages A and B is amended to read as follows: b. Up to $5,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 7. Your Expenses Subparagraph 1.d. under Section I — Coverages, Supplementary Payments — Coverages A and B is amended to read as follows: d. All reasonable expenses incurred by the insured at our request to assist in the investigation or defense of the claim or"suit", including actual loss of earnings up to$1,000 a day because of time off from work. 8. Additional Insured The following are added to Section li—Who Is An Insured: a. Persons or Organizations—As Required By Contract Any person or organization when you have agreed in writing in a contract or agreement that such person or organization is to be included on your policy as an additional insured. Such person or organization is only an insured with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: (1) Your ongoing operations for such person(s)or organization(s); (2) "Your products"; or (3) Your use or maintenance of a premises you own, rent, lease, occupy or otherwise use with the permission of the owner, except those premises you lease from person(s) or organization(s) for which paragraph 8.15. below applies. b. Managers, Landlords or Lessors of Premises Any person or organization from whom you lease premises when you have agreed in writing in a contract or agreement that such person or organization is to be included on your policy as an additional insured. Such person or organization is only an insured with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and subject to the following additional exclusions: This insurance does not apply to: (1) Any"occurrence"which takes place after you cease to be a tenant in that premises. (2) Structural alterations, new construction or demolition operations performed by or on behalf of such person(s)or organization(s). c. Lessors of Leased Equipment Any person or organization from whom you lease equipment when you have agreed in writing in a contract or agreement that such person or organization is to be included on your policy as an additional insured. Such person or organization is only an insured with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person(s)or organization(s). With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence"which takes place after the equipment lease expires. Coverage provided to the person(s) or organization(s) included as an insured in subparagraphs 8.a., 8.1b., and 8.c. above only applies if the written contract or agreement identified in subparagraphs 8.a., 8.b., and 8.c. above is executed prior to the"bodily injury", "property damage", or"personal and advertising injury". Coverage shall be primary and not contributory with respect to the person(s) or organization(s) included as an insured in subparagraphs 8.a., 8.b., and 8.c.above. Any other insurance such person or organization has will be GL 2014 01 15 McNeil&Co.,2015 Page 2 of 3 Includes copyrighted material of Insurance Services Office,Inc.with its permission. excess and not contributory with this insurance but this provision only applies if it is required in the written contract or agreement identified in subparagraphs 8.a., 8.b., and 8.c. above. 9. Newly Formed or Acquired Organizations Subparagraph 3.a under Section II—Who Is An Insured is deleted and replaced by the following: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period,whichever is earlier. 10. Duties in the Event of Occurrence, Offense, Claim, or Suit The following subparagraph e. is added to 2. Duties in the Event of Occurrence, Offense, Claim, or Suit under Section IV—Commercial General Liability Conditions: e. Knowledge of any "occurrence", offense, claim, or "suit" will be deemed knowledge by you only when such "occurrence", offense, claim, or"suit" is known to an officer, director, commissioner, board member, trustee, "employee", "volunteer worker" or appointee designated by you to give us notice of such "occurrence", offense, claim, or"suit". 11. Waiver of Subrogation Paragraph 8.Transfer of Rights of Recovery Against Others to Us under Section IV—Commercial General Liability Conditions is deleted and replaced by the following: 8. Transfer of Rights of Recovery Against Others to Us If the insured has rights to recover all or part of any payment we have made underthis Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit"or transfer those rights to us and help us enforce them. This condition does not apply to persons or organizations with which you have a written contract and for which the provisions of paragraph 8. of this endorsement apply, but only to the extent that subrogation is waived prior to the"occurrence"or offense under such written contract with that person or organization. 12. Liberalization If we revise this coverage part to provide more coverage without additional premium charge, your policy will automatically provide the additional coverage as of the day the revision is effective in your state. 13. Mental Anguish Paragraph 3. under Section V-Definitions is deleted and replaced by the following: 3. "Bodily injury" means bodily injury, disability, sickness or disease sustained by a person including death resulting from any of these. "Bodily injury" includes"mental anguish"or other mental injury. 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Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/04/24 Receipt#: 329456 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8/24 & 12/8 $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#239 $1,500.00 Cutchogue, Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Fire Department 260 New Suffolk Avenue Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID:8/24&12/8 Town of Southold Police Department Special Event Cost Analysis Event: Cutchogue Fire Department Annual Barbecue Date(s): August 24, 2024 Location: Cutchogue FD Campus Patrol Allocation am him" �for Event Reg Hours OT Hrs Hrly Wage Total Comments Police Officers Special Patrol Reg Hours OT Hrs Total Comments CRU Bicycle Patrol PO Bogden 7 $74.28 $519.96 .IS-9 Unit `Highway Patrol Marine Units Traffic Co'ntrolf Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $19.11 $152.88 TC Officer#2 8 $19.11 $152.88 TC Officer TC Officer TC Officer Equipment Costs. PD Vehicles #of vehicles $/10hr Total 2 16 hrs $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $985.72 Prepared by Chief M. Flatley 6/5/2024 Pagel Southold Town Clerk's Office (631)765-1800 Ext 1228 2 Noncarrow, Denis From: Flatley, Martin Sent: Wednesday,June 5, 2024 8:29 AM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey;Orientale, Michael; Spiro, Melissa;Stype,John Cc: Born, Sabrina; Noncarrow, Denis Subject: RE: Special Event: Cutchogue Fire Department Attachments: CFD BBQCA24.xls I have no objections to this event begin approved. My Cost Analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (fi)return the original message and all copies to us at the address above via the U.S. Postal Service, and(N)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Franke, Diana<dianaf@town.southold.ny.us> Sent:Tuesday,June 4, 2024 2:51 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southold town ny.gov>;,Grattan,Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John<johnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born @town.southo Id.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Special Event: Cutchogue Fire Department Good Afternoon, Please see attached the Applications for a Special Event Permits from Cutchogue Fire Deparment for the Annual BBQ received on 05/31/2024. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk 1 Town of Southold Police Department Special Event Cost Analysis Event: Cutchogue Fire Department Annual Barbecue Date(s): August 24,2024 Location: Cutchogue FD Campus- PIN Mo I Allocation for Event Reg Hours OT Hrs Hrly Wage Total Comments ;Police Offig�errs FSpecial Patrol . Reg Hours OT Hrs Total Comments CRU Bicycle Patrol PO Bogden 7 $74.28 $519.96 K-9 Unit Highway Patrol Marine Units j Traffic Control Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $19.11 $152.88 TC Officer#2 8 $19.11 $152.88 TC Officer TC Officer TC Officer ,E ul Costs PD Vehicles #of vehicles $/10hr Total 2 16 hrs $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $985.72 Prepared by Chief M. Flatley 6/13/2024 Pagel RESOLUTION 2024-553 ADOPTED DOC ID: 20357 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-553 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 18,2024: RESOLVED the Town Board of the Town of Southold hereby grants Police Department assistance to the Cutchogue Fire Department for its Annual Chicken BBQ on Saturday, August 24, 2024 at the Peconic Bay Winery, 31320 Main Road, Cutchogue New York,provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Please contact Captain Grattan for traffic detail. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans o�oSOFFot,�c DENIS NONCARROW �� �G.y Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 ti = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax(631)765-6145 MARRIAGE OFFICER 'j' RECORDS MANAGEMENT OFFICER ��,� .�O Telephone oldt 76 n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 19,2024 Christian Figueniak Cutchogue Fire Department 260 New Suffolk Ave. Cutchogue,NY 11935 Dear Christian, The Southold Town Board at its regular meeting held June 18th,2024 granted permission to The Cutchogue Fire Department to hold their Chicken BBQ, Saturday,August 2412024 as applied for.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631)765- 1800. Best of 1 ith your event. cer Denis Noncarro Town Clerk Enc. Noncarrow, Denis From: Noncarrow, Denis To: christianfigurniak@gmail.com Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: CFD BBQ Attachments: Printout-20357-1034-M63644.doc Hi Christian, Please see attached. I mailed this also. Have a great day. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Franke, Diana From: Flatley, Martin Sent: Wednesday,June 5, 2024 8:29 AM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype,John Cc: Born, Sabrina; Noncarrow, Denis Subject: RE: Special Event: Cutchogue Fire Department Attachments: CFD BBQCA24.xls I have no obie`ctions to this event begin approved. My Cost Analysis report is attached. Martin Fiatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Franke, Diana<dianaf@town.southold.ny.us> Sent:Tuesday,June 4, 2024 2:51 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John<johnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born @town.southo Id.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Special Event: Cutchogue Fire Department Good Afternoon, Please see attached the Applications for a Special Event Permits from Cutchogue Fire Deparment for the Annual BBQ received on 05/31/2024. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk . 1 Franke, Diana From: Franke, Diana Sent: Tuesday,June 4, 2024 2:51 PM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype,John Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Noncarrow, Denis Subject: Special Event: Cutchogue Fire Department Attachments: CFD Annual BBQ.pdf Good Afternoon, Please see attached the Applications for a Special Event Permits ftom Cutchogue Fire-Deparment-for the Annual-BBQI received on 05/31/2024. Provide approval or disapproval and cost analysis. Thank you so much, °av"&rWz+'O Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 s;�gUFfG(�''? �.� RESOLUTION 2024-590 �00' 6�'ty ADOPTED DOC ID: 20383 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-590 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue Fire Department to use the following route: New Suffolk Road, Grathwohl Road, Fanning Road, 51h Street, King Street, 41h Street, and Orchard Street to hold its Annual-SleigF5&� in Cutchogue, on Sunday,�Decem�er'08th-2024=beginning at 9.00 AM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Clean up can be refunded rafter approval ofCfiief"Grattan. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 W Southold,New York 11971 REGISTRAROFVITALSTATISTIGS I I V - I . - 11 . fr*li Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 t?lj RECORDS MANAGEMENT OFFICER VIV www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 3 1 2024 APPLICATION FOR A PERMIT TO HOLD A Clerk SPECIAL EVENT ,Pico;se Mv-'ldeALL-.of-the�,inform4tion requested below,lncomplete-uplications.W—ILL,140Tbe reviewed.. Date of Submission 0 5-3 0-2 0 2.4 Name of Event,Cutchope Fire Department Stuff the Sle-w* h SK Name of Organization: Cutchnue Fire Department Is this a Not-For-Profit Ev6nt? Yes/No Yes Contact's Name: Thomas Shalvey Mailing Address: �!idibt4aw-Suffolk RiDad.Cuichenue,MY'1193-5-- Contact's Phone:9 ffiVei".' 631-764-0267 Contact's Email Address:.'tdk'chle'fcmglma'al.com Event Location and Site Diagram:_355Wdw!5dffq1k Road,:Cilkhoa-I,A%,NVI-1935 (Use additional paper if necessary) Event Date(s): 12:,!-A A- 10 2A —(Include set up and shutdown times and dates) Nature of Event: — 5 K r a c e (Please attach a detailed description to this application) Time Period (Hours) of Event: From 0900 To 1200 Maximum Number of Expected Attendees:250-300 - Specify any special requirements (i.e. road closure,police presence):Limited road closures.PoUce. traffic control rgquested. 1 ' If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: 260.New Suff olk Road Cutch ogue;.NYTIfin Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): X $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events iGRTIIF`I .E9 O>F T1�T� Adl$TTC�' U I1R JD: Not less than$2,000,000 naming the Town of Southold as an additional insured. *"NOTE: PLEASE SEE ATTACHE12 REVISED, A-DOP'T'ED 1.0 t 7P�T POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Thomas Shalueg Jr. 4L. Print name of Authorized Person filling out Signature of Autliorized'V rs filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Tra °ic ' ontrol Plan 2024 Cutchogue FD 5K Race 12-08-24 Intersection PD/FD Assigned to New Suffolk Road and Firehouse New Suffolk Road& Route 25 f l J Case Lane and NS road FD wicks Rd and Grathwohl FD Oak Road and Grathwohl FD Tuthill Road and Grathwohl FD George Rd and Grathwohl FD Fanning Rd and Grathwohl FD 4t' St. and NS Road or NS Rd and `= y := Fain Street 4"1 St and King-St. FD 4 ' St and Orchard FD Orchard and NS Rd FD NS Rd and Fanning Rd FD N_ S Rd and George St. FD NS Rd. Tuthill and Old Harbor Lane FD NS Rd. and Oak Road FD NS Rd. and Wicks Road FD Industry and Investment NSW INCIDENT ACTION PLAN CUTCHOGUE FIRE DEPARTMENT BARBECUE Be brief and concise with your entries Location: Control Level: Operational Period: Cutchogue,NY Traffic Control Froml2-08-24 0900 To 12-08-241200 1.0 SITUATION CURRENT Disease,community, Chicken Fire Department 5k Fund raiser environment PROMPTS: PREDICTED Weather,disease trends, Resources,Hazards&safety 200-250 people over 2.5 hours REFERENCE: Maps,weather reports,Sitreps, appreciation,warnings,alerts 2.0 OBJECTIVES CURRENT (or [MISSION) Provide traffic control. Provide ETAS support. ALTERNATE PROMPTS: Time&space NIA REFERENCE: Appreciation—control options, courses open to disease 3.0 EXECUTION add safety information as appropriate GENERAL OUTLINE Use of Southold Police units and fire police units to control flow PROMPTS: of traffic along race route Strategies&tactics (currenttproposed/aftemate) REFERENCE: Appreciation,Control Options GROUPINGS Southold Town Police Cutchogue Fire Department. Mutual Aid Fire Departments as needed. COORDINATING Times: ; INSTRUCTIONS Race time:0930-11300 hrs. PROMPTS: Traffic control needed during race. Timings,routes,assembly areas,staging areas 4.0 ADMINISTRATION (Logistics support) IAP[insert location]—V# - Version date:3 May 2010 Page 1 of 3 Incident Action Plan template V3—3 May 2010(INT10124125) , Industry and Investment NSW PROMPTS:Unit names,locations,contact names,phone no's,timings,dutiesltasks,routes,suppliers,quantities,status(required,organised, stand by,enroute) - SUPPLY Southold Town Police 766-2600 WHO,WHAT,WHERE,WHEN Cutchogue Fire Department 734-6907 of resources not readily available Mutual aid Fire Police Chairman of-event:Thomas.Shalve GROUND SUPPORT EMS units: Transport of personnel,traffic One on stand-by at following final runners. mgt,refuelling,mechanical repair/maintenance One on stand-by atfire house. COMMUNICATIONS Radios supplied by agencies involved in the event Installation,maintenance, technical advice STAGING AREA/ 260 New Suffolk Road Cutchogue Fire Department Parking lot FCP Setting up,communications, staffing 5.0 ADMINISTRATION (Logistics services) PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, stand by,enroute FACILITIES Bathroom facilities provided by Cutchogue Fire Department, Security,waste,cleaning porta johns in FD parking lot additional facilities located In Fire House. CATERING Refreshments provided by Cutchogue Fire Department. Staffed ambulance at Cutchogue Fire House and event site on OH&S/MEDICAL East side of 260 New Suffolk Road. Medical plan,first aid plan FINANCE NIA ACCOMMODATION NIA 6.0 CONTROL, COORDINATION & COMMUNICATION Southold Tovi fi PD on site to assist with traffic.. IAP[insert location]—V# Version date:3 May 2010 Page 2 of 3 Incident Action Plan template V3—3 May 2010(INT10124125) Industry and Investment NSW CONTROL&' Fire police units control intersections. COORDINATION STRUCTURE REFERENCE Structural Chart Southold Town PD COORDINATION & Cutchogue FD Chiefs: Bill Brewer,Chris Voegel,Chris Dinizio LIAISON Cutchogue FO Captain:Joseph Hinton Cutchogue FD Fire Police Captain:Arthur Brewer Local knowledge,police,agency Chairman:Tom Shaivey reps,emergency mgt reps Portable and base stations radios. COMMUNICATIONS Personnel to use normal working channels. PROMPTS Communications structure, operational comms plan, information mgt EXTRAS . Attachments PROMPTS:: Site map showing serving and parking areas maps,weather,organisational charts,resources,comma diagram Plan developers PROMPTS Tom Shalvey PO.Logs Mgr.Controller Approval, Approved by Southold Town Board Controller,Ops Director Approved by Cutchogue Fire District�May 2024 IAP[insert location]—V# Version date:3 May 2010 Page 3 of 3 Incident Action Plan template V3—3 May 2010(INT10/24125) ...., ..,,.. ._.. �.,...-mod.. .,,. .,. -. .,.�._ _._. _r ..-.__�, __ -,�.,..mn..; . .,- --•�•.�,.._.,, ,..,.._...-.._.�:�c^ -•---. .. _ _��,,- STUFF,THE SL. 'I 5K Cutchogue, NY START DETAILS — 1 .' W �"f ulw 8 Mh /4tdaNewSuffo&RD P, NEW %CUTCHOGUE ®dridezva-t0AM-. IsRD 6 SU LK Noum ,.- FIRE DEM. n ffi A d705 ed CItTCFtCJGtIE NY12102JGsisaizT �p� Effective: 8/27/2012 through 12/31/2022 Cottemm w l • �` '� -Plritiarili' e '. Qy Pb1e 1 Ml:W/s[de GMthWAI RD, opp'Orntree°s1gn 57!SJlUco --' qq .: FINISH DETAILS• 1,014iHL,2DSN/QaWas Rd Int.. � � @Ml E/mlde New Suftk RD' SJ'NNdII Rd,6D'•N/hydfans flEORtiERO', &65'N/NYMPol053 HARBOR J. _FANNING RD ORCHA-ROSY`_I �✓ KING ST >rH ��tI, j Tn NEW SUPFOLK r Measured by G.Westerfleld 07/27/2012 Town of Southold P.0 Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/04/24 Receipt#: 329456 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8/24& 12/8_ " $1,500.00 Total Paid: $1,500.00 Notes: wp�k,6.1 Wf' I a f 8 Payment Type Amount Paid By CK#239 $1,500.00 Cutchogue, Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Fire Department 260 New Suffolk Avenue Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID:8/24&1218 BRIDGEHAMPTON NATIONAI`BANK Y' —UTCHGGtJ Fb STUFF''i'HE SLE,IG'H.':5K 239 + F,. _ 32945 MAIN-RbAD ,260;NEW SU�6 LK OAQ' i•; Q ;:,w' CUTCFIO UE,NY,1 t 935• CUTCHOGUE,NY:11935' 6314346907. 50-666/214 ' "612® AA Tbl �o�o�:rii�' ' ,�� di���,�+iit�4l�ail�er� •.. � ��..1;50.Q��0 lY��$8"�il�1r'1 �11s` g''Bi��IQ�B°+GOi iFitaa7k�1; r;tk;5t DOLLARS MEMO: AMORIZED MA E 11'00023911' 1:0 2 140666 71: 13 OOOL472511' DENIS NONCARROW o� G.f� Town Hall,53095 Main Road OWN CLERK P.O.Box 1179 T ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS Q Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ,� .� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 4,2024 Thomas Shalvey 260 New Suffolk Road Cutchogue ,NY 11935 Dear Tom, -The Southold Town Board at its regular meeting held July 2nd, 2024 granted permission to The Cutchogue Fire Department to hold their Stuff the Sleigh 5k, Sunday,December 8'2024 as applied for. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. j with your event. e��2 arrow Town Clerk Enc. Y I I r • e • DENIS NONCARROWZ�, �y Town Hall, 53095 Main Road TOWN CLERK _o. P.O. Box 1179 �G•' Southold,New York 11971 REGISTRAROFVITALSTATISTIGS 0rtv , Fax(631) 765-6145 MARRIAGE OFFICER ! �: .' RECORDS MANAGEMENT OFFICER �'Q' " " � Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 3 1 2024 APPLICATION FOR A PERMIT TO HOLD A OtdLs�aoluj 'To�n Clerk SPECIAL EVENT Pico.se provide ALL of the information requested below incomplete applications WILL NOT be reviewed. Date of Submission 0 5-3 0-2 0 2 4 Name of Event Cutchogue Fire Department Stuff the Sleigh 5K Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event? Yes/No Yes Contact's Name: Thomas Shalvey Mailing Address: 260 New Suffolk Road.Cutchogue,NY 11935 Contact's Phone Number: 631-764-0267 Contact's Email Address: fdxehief@gmail.eom Event Location and Site Diagram: 355 New Suffolk Road,Cutchogue,NY 11935 (Use additional paper if necessary) Event Date(s): 1 2 - 0 8 - 2 0 2 4 (Include set up and shutdown times and dates) Nature of Event: 5 K race (Please attach a detailed description to this application) Time Period (Hours) of Event: From 0900 To 1200 Maximum Number of Expected Attendees: 250-300 Specify any special requirements (i.e. road closure,police presence):Limited road closures.Police traff is control requested. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: 260 New Suffolk Road Cutchogue. NY 11835 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): X $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REOUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. *"NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Thomas Shaluey Jr. �a , Im L Print name of Authorized Person filling out Signature of Authorized P rs filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Traffic Control Plan 2024 Cutchogue FD 5K Race 12-08-24 Intersection PD/FD Assigned to New Suffolk Road and Firehouse PD New Suffolk Road & Route 25 PD Case Lane and NS road FD Wicks Rd and Grathwohl FD Oak Road and Grathwohl FD Tuthill Road and Grathwohl FD George Rd and Grathwohl FD Fanning Rd and Grathwohl FD 41' St. and NS Road or NS Rd and PD Main Street Wh St and King St. FD 4t' St and Orchard FD Orchard and NS Rd FD NS Rd and Fanning Rd FD NS Rd and George St. FD NS Rd. Tuthill and Old Harbor Lane FD NS,Rd. and Oak Road FD NS Rd. and Wicks Road FD Industry and Investment NSW INCIDENT ACTION PLAN CUTCHOGUE FIRE DEPARTMENT BARBECUE Be brief and concise with your entries Location: Control Level: Operational Period: Cutchogue, NY Traffic Control From12-08-24 0900 To 12-08-241200 1.0 SITUATION CURRENT Disease,community, Chicken Fire Department 5k Fund raiser environment PROMPTS: PREDICTED Weather,disease trends, Resources,Hazards&safety 200-250 people over 2.5 hours REFERENCE: Maps,weather reports,Sitreps, appreciation,warnings,alerts 2.0 OBJECTIVES CURRENT (or MISSION) Provide traffic control. Provide EMS support. ALTERNATE PROMPTS: Time&space N/A REFERENCE: Appreciation—control options, courses open to disease 3.0 EXECUTION add safety information as appropriate GENERAL OUTLINE Use of Southold Police units and fire police units to control flow PROMPTS: of traffic along race route Strategies&tactics (current/proposed/altemate) REFERENCE: Appreciation,Control Options GROUPINGS Southold Town Police Cutchogue Fire Department. Mutual Aid Fire Departments as needed. COORDINATING Times: INSTRUCTIONS Race time: 0930-11300 hrs. PROMPTS: Traffic control needed during race. Timings,routes,assembly areas,staging areas 4.0 ADMINISTRATION (Logistics support) IAP[insert location]—V# Version date: 3 May 2010 Page 1 of 3 Incident Action Plan template V3—3 May 2010(INT10124125) Industry and Investment NSW PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, stand by,enroute SUPPLY Southold Town Police 766-2600 WHO,WHAT,WHERE,WHEN Cutchogue Fire Department 734-6907 of resources not readily available Mutual aid Fire Police Chairman of event:Thomas Shalve GROUND SUPPORT EMS units: Transport of personnel,traffic One on stand-by at following final runners. mgt,refuelling,mechanical repair/maintenance One on stand-by at fire house. COMMUNICATIONS Radios supplied by agencies involved in the event Installation,maintenance, technical advice STAGING AREA/ 260 New Suffolk Road Cutchogue Fire Department Parking lot FCP Setting up,communications, staffing 6.0 ADMINISTRATION (Logistics services) PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, standby,enroute FACILITIES Bathroom facilities provided by Cutchogue Fire Department, Security,waste,cleaning Aorta johns in FD parking lot additional facilities located in Fire House. CATERING Refreshments provided by Cutchogue Fire Department. Staffed ambulance at Cutchogue Fire House and event site on OH&S/MEDICAL East side of 260 New Suffolk Road. Medical plan,first aid plan FINANCE N/A ACCOMMODATION N/A 6.0 CONTROL, COORDINATION & COMMUNICATION Southold Town PD on site to assist with traffic. IAP[insert location]—V# Version date:3 May 2010 Page 2 of 3 Incident Action Plan template V3—3 May 2010(INT10/24125) Industry and Investment NSW CONTROL & Fire police units control intersections. COORDINATION STRUCTURE REFERENCE Structural Chart Southold Town PD COORDINATION & Cutchogue FD Chiefs: Bill Brewer, Chris Voegel,Chris Dinizio LIAISON Cutchogue FD Captain:Joseph Hinton Cutchogue FD Fire Police Captain:Arthur Brewer Local knowledge,police,agency reps,emergency mgt reps Chairman:Tom Shalvey Portable and base stations radios. COMMUNICATIONS Personnel to use normal working channels. PROMPTS Communications structure, operational comms plan, information mgt EXTRAS Attachments PROMPTS:: Site map showing serving and parking areas maps,weather,organisational charts,resources,comma diagram Plan developers PROMPTS Tom Shalvey PO,Logs Mgr,Controller Approval Approved by Southold Town Board : Controller,Ops Director Approved by Cutchogue Fire District May 2024 IAP[insert location]—V# Version date: 3 May 2010 Page 3 of 3 Incident Action Plan template V3—3 May 2010(INT10124125) STUFF THE SLEIGH SK y Cutchogue, NY START DETAILS -- >W.�->E Ulto NEW y 3 MI.E/sfde New Suffolk RD Pole FFOLK CUTCHOGUE ®driv to#705 s 6 �D House FIRE DEFT. $ 11T05 Certlfled Course CWCHOGUE *(yak NY12102JG ' X START Effective: -8/27/2012 '`S" " through 12/31/2022 concrete seam . /m F.D.Drill Platform R 5. sc 2 t19 t i MI:WJelde Grathwohl RD, � Ut� oaa•cantnee"srgn,s7'slwco RD' FINISH DETAILS— Polo q2,20s'N/George Rd Int. �2 Mi:E/side New Suffolk RD S/Mill Rd,OW N/hydrant .' ✓ GEOR RGE D &65'N/NYTEL Pole 53 _•CUTCHOGUE r HARBOR i FANNING RD OR ARD ST J 'V G-f q&D 37 RING ST f;r . THVIA W StipFOLK&V NEW SUVFOLK J Lj r a " r Measured by G.Westerfleld 07/17/2012 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/04/24 Receipt#: 329456 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8/24 & 12/8 $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#239 $1,500.00 Cutchogue, Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Fire Department 260 New Suffolk Avenue Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID:8/24&12/8 `. ",-,°;,, *r ., . ._ `r srY;''a` ,x'`s { :.• + BRIDGEHAMPTONINATIONALsBANK,' .. C,U4TCHOGUE`FDySTUFF THE;SLEIGH 5K 3 � 23"9 r7.,_ g 32845'•MAIN ROAD ,a2'60"NEW SWFFOLKaROAD'I s 3' �;,. �:�:: 'tUTGNOGOE;NY'A.1'935! ,. CUTCHOGUE, NY 11:935'- ¢ 631=734=6907`.iSo-66s/za a., . { q` - "_` j . - _ •of ;' _- r`L'' f 6 2oZ4 -�-:: as: ���f "„� •,'R, �`�f` �,..�} c T Southold Y 6p (• .v;,,it�.. S✓V`>i,'y ,�' o '. k. .� ( _ •C1f'F fF -��� O.oO' + 01f@,Th i""d"FfVe Hundred`'Only****** °' ', DOLLARS ` '•.Z. - '^b%Fp,;- .Fr' lrt`} ,. ,.... �12:'r `-av<,:`%' - ^;3.�:�' >\Cr1'' ,�.:e.;y. - _ _ _.. '-",,MEMOi _ AUTHORIZED "T E,' —'--.�"IIelan-up Deposit=BBQ gK-Race - �i'00023911' 1:021to066671: 13 00011, 72SO Noncarrow, Denis From: Flatley, Martin Sent: Friday,June 14, 2024 10:13 AM To: Noncarrow, Denis Subject: RE: Emailing: CFD Stuff The Sleigh 5K Attachments: Stuff the Sleigh2024CA.xls I have no objections to this event being approved. My cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction,circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii)delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. -----Original Message----- From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday,June 13, 20241:00 PM To: Blasko, Regina<rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina<sabrina.born @town.southold.ny.us> Cc: Born,Sabrina<sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana <dianaf@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southo Id.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Noncarrow, Denis <denisn@southoldtownny.gov> Subject: Emailing:CFD Stuff The Sleigh 5K Please look this over and Respond. Thank you Your message is ready to be sent with the following file or link attachments: CFD Stuff The Sleigh 5K 1 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 e -i • Town of Southold Police Department Special Event Cost Analysis Event: Cutchogue FD Stuff the Sleigh 5K Race and Walk Date(s): December 8, 2024 Location: Cutchogue/New Suffolk area Patrol Allocation for Euent Reg Hours OT Hrs Hrly Wage Total Comments Police Officers Sgt. Garcia 2 $182.80 PO D'Esposito 2 $144.56 �S ecial Patrol Reg Hours OT Hrs Total Comments CRU PO Sanders 2 $145.04 :,Bicycle Patrol iK=9 Unit ,Highway Patrol PO Onufrak 2 $154.40 PO Flatley 2 $155.82 Marine Units Traffic Control'' . Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 3 $19.11 $57.33 TC Officer#2 3 $19.11 $57.33 TC Officer TC Officer TC Officer e�uipment Costs PD Vehicles #of vehicles $/hr Total 7 $10.00 $160.00 1 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event= $1,057.28 Prepared by Chief M. Flatley 6/14/2024 Page 1 NS�/ I�r-66�J Franke, Diana From: Franke, Diana Sent: Tuesday, June 4, 2024 3:01 PM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Stype,John Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Noncarrow, Denis Subject: Special Event: Cutchogue Fire Department Good Afternoon, Please see attached the Application for a Special Event Permit from Cut-- ogue Fi_r_e_Department or Stuff the Sleigh 5K l� received on 05/31/2024. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Soutliold Town Clerk's Office (631)765-1800 Ext 1228 1 Vendor No. Check No [ . . ..................................................................... .................................................................... ................................................................... .................................................................... Town of Southold New York - Pa ment Voucher ..................................................................... Y ... . . ................ y Vendor Name Vendor Address Cutcho ue Fire De tartment 260 New Suffolk Road 9 P Vendor Telephone Number 631-764-0267 CutchO ue NY 11935 1'ovvii?Clerk=° ...... ............. Vendor Contact . . . . ::::::::::::::::::::::::: Thomas.Shalvey Invoice Invoice Invoice Net Purchase Order ................................................................................. :::• :::........................................... Number Date - Total Discount Amount ClaimedNumber Description of Goods or Services ::General I edger:EundandAcco�ntNiimtei ......................... $1,500.00 $1,500.00 C/U-Stuff the Sleigh 5k 2024-1048 12/17/202 4 1tia/2o24 € s € IT1030 .................................................................................. TOTAL: $1,500.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Deputy Town Clerk Signature Com yName outhold Town ClerkDate 12/18/2024 Title eputy To Clerk Date 12/18/2024 oG, A� a k RESOLUTION 2024-1048 �.F ADOPTED DOC ID: 20910 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-1048 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 17,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit East End Hospice October 17, 2024 $250.00 c/o Morgan Rewinski PO Box 1048 Westhampton Beach,NY 11978 Cutchogue Fire Dept. May 31, 2024 $1,500.00 c/o Thomas Shalvey 260 New Suffolk Road Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans