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Home My WebLink AboutTB-12/17/2024 DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone: 631-765-1800 RECORDS MANAGEMENT OFFICER southoldto wn.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD SOUTHOLD TOWN BOARD REGULAR MEETING December 17, 2024 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, December 17, 2024 at the Meeting Hall, Southold,NY. Call to Order 4:30 PM Meeting called to order on December 17, 2024 at Meeting Hall, 53095 Route 25, Southold,NY. Attendee Name Organization Title Status Arrived Greg Doroski Town of Southold Councilman Present Brian O. Mealy Town of Southold Councilman Present Anne H. Smith Town of Southold Councilwoman Present Albert J Krupski Jr Town of Southold Supervisor Present Jill Doherty Town of Southold Councilwoman Present Louisa P. Evans Town of Southold Justice Present I. Reports 1. Trustee Monthly Report 2. ZBA Report IL Public Notices TIT. Communications TV. Discussion 1. 9:00- Deputy Supervisor John Stype,with Vincent Orlando and Caroline Yates of the Town of Southold Water Advisory Committee 2. 9:30- Michelle Nickonovitz, Town Comptroller Page 1 December 17, 2024 Southold Town Board Board Meeting 3. 9:45- Planning Director Heather Lanza, Planner Mara Cerezo, ATA Ben Johnson, Government Liaison Gwynn Schroeder and Deputy Supervisor John Stype 4. 10:00 - Town Board Break 5. 10:15 - Planning Director Heather Lanza,Asst. Planning Director Mark Terry, Planner Mara Cerezo and Government Liaison Gwynn Schroeder 6. 10:30 - POSTPONED Special Events Committee Members 7. 11:00 -David Gallo, President of Georgica Green Ventures, LLC 8. Councilman Brian Mealy 9. Supervisor Krupski 10. Tbd 11. Executive Session -Potential Contract 12. Executive Session -Labor- Matters Involving the Employment/Appointment of a Particular Person(S) Announcements Happy and Safe Holiday to All V. Resolutions 2024-1038 CATEGORY. Audit DEPARTMENT. Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated December 17, 2024. ✓Vote Record-Resolution RES-2024-1038 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Greg Doroski Seconder Q (] 0 ❑ ❑ Defeated ❑ Tabled Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Withdrawn Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Supervisor's Appt Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Rescinded Louisa P.Evans Mover Q ❑ ❑ ❑ Page 2 December 17, 2024 Southold Town Board Board Meeting ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2024-1039 CATEGORY. Set Meeting DEPARTMENT. Town Clerk Set Town Board Organizational Meeting 2025 RESOLVED that the 2025 Organizational Town Board Meeting of the Southold Town Board be held, Tuesday,January 7, 2025 at the Southold Town Hall, Southold, New York at 11:00 A.M. ✓Vote Record-Resolution RES-2024-1039 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay........Abstain Absent ❑ Tabled Greg Doroski Seconder Q ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Mover Q.................❑..... ❑...... ❑..... ❑ No Action ❑ Lost 2024-1040 CATEGORY. Set Meeting DEPARTMENT. Town Clerk Set Next Regular Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday,January 7, 2025 at the Southold Town Hall, Southold, New York at 4:30 P.M. ✓Vote Record-Resolution RES-2024-1040 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Greg Doroski Seconder Q ❑ ❑ ❑ Page 3 December 17, 2024 Southold Town Board Board Meeting ❑ Defeated Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Tabled Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Withdrawn Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P.Evans Mover Q ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2024-1041 CATEGORY: Employment- Town DEPARTMENT: Accounting Acknowledges the Retirement ofJudith McCleery WHEREAS, the Town of Southold has received notification on December 6, 2024 from the NYS Retirement System concerning the retirement of Judith McCleery effective January 6, 2025 now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acknowledges the retirement of Judith McCleery from the position of Part Time Principal Office Assistant for the Recreation Department, effective January 6, 2025. ✓Vote Record-Resolution RLS-2024-1041 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doroski Mover Q ❑ ❑ ❑ ❑ Withdrawn .. ... ElSupervisor's Appt Brian O.Mealy Voter Q ❑ El ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert.l Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q...............❑...... ......❑...... ❑..... ❑ Supt Hgwys Appt Louisa P.Evans Seconder Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1042 CATEGORY: Advertise DEPARTMENT: Human Resource Center Page 4 December 17, 2024 Southold Town Board Board Meeting Permission to Advertise to Fill Part Time Therapeutic Activities Worker Vacancy at the HRC. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for a Part Time Therapeutic Activities Worker position at the hourly rate of$21.58 for 17.5 hours per week. ✓Vote Record-Resolution RES-2024-1042 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Q El El El Withdrawn Greg Doroski Voter ❑ Supervisor's Appt Brian O.Mealy Mover Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Seconder Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1043 CATEGORY: Legal DEPARTMENT. Town Attorney MOA Employee 004273 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the Memorandum of Agreement made with Employee Number 004273 and hereby authorizes and directs Supervisor Albert J. Krupski, Jr. to execute said Memorandum of Agreement dated December 13, 2024 on behalf of the Town. ✓Vote Record-Resolution RES-2024-1043 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doroski Voter Q ❑ ❑ ❑ ❑ Withdrawn Brian O.Mealy Seconder Q ❑ ❑ ❑ ❑ Supervisor's Appt Anne H.Smith Mover Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Rescinded Jill Doherty Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Page 5 December 17, 2024 Southold Town Board Board Meeting 2024-1044 CATEGORY: Contracts, Lease &Agreements DEPARTMENT. Recreation Hire Winter 2025 Recreation Program Instructors Financial Impact: Contracts for Winter 2025 Instructors Resolved that the Town Board of the Town of Southold authorizes and directs Supervisor Albert J. Krupski Jr., to execute an agreement with the following individuals and businesses for the Winter 2025 Recreation programs, all in accordance with the approval of the Town Attorney. Funding for the instructors listed below has been budgeted for in the Recreation Department's 2025 instructor line A.7020.4.500.420. Grace Rowan(Senior Bootcamp) $40/hour Terry Barrett (Line Dancing I, It) $75/person Steven Schwab (Chair Yoga Mon/Wed, Basic Yoga Mon/Wed) $35/hour Alan Stewart (Tai Chi, Tabata) $30/hour Rachel Thomas (Zumba Gold, Stretch& Strengthen M/T/F, Home Remedies) $35/hour Kevin McGough (Adult Basketball) $30/hour Dr. Jeffrey Poplarski (Golf Fitness) $75/class Chris Kelly(Bee Keeping for Beginners Series) $145/person Alice Jones (Crochet) $30/hour Joanne Vitiello (Zumbini, Write Flow) $30/hour ✓Vote Record-Resolution RES-2024-1044 ✓❑ Adopted ❑ Adopted as Amended ❑ Defeated. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Voter C✓7 ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Seconder Z ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter C✓7 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter C✓7 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Mover d ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter C✓7 ❑ ❑ ❑ ❑ No Action ❑ Lost Page 6 December 17, 2024 Southold Town Board Board Meeting 2024-1045 CATEGORY: Employment- Town DEPARTMENT. Accounting Approve Resolution Number 2024-154 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves Resolution Number 2024-154 of the Fishers Island Ferry District adopted December 9, 2024 which reads as follows: WHEREAS the Ferry District requires additional Deckhands (FIFD); Therefore it is RESOLVED to appoint, with effect December 18th, 2024, Matthew Skinner as a part-time Senior Deckhand(FIFD) at a rate of$22.00 per hour. ✓Vote Record-Resolution RES-2024-1045 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled El Withdrawn Greg Doroski Seconder Q ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Lonisa P.Evans Mover Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1046 CATEGORY: Ratify Fishers Island Reso. DEPARTMENT. Fishers Island Ferry District FIFD 1219&12110 Meeting Resolution Ratifieations RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolutions of the Fishers Island Ferry District Board of Commissioners dated December 9 and December 10, 2024 meeting, as follows: FIFD Resolution# Regarding 2024-153 Warrant 2024-155 Legal CSEA Page 7 December 17, 2024 Southold Town Board Board Meeting 2024-157 Budget Modification $ 504,000.00 ✓Vote Record-Resolution RES-2024-1046 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1047 CATEGORY: Bond DEPARTMENT. Town Clerk Bond-FI Police Barracks BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED DECEMBER 17, 2024, AUTHORIZING THE ISSUANCE OF BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED $150,000 TO FINANCE THE PREPARATION OF PRELIMINARY PLANS AND SPECIFICATIONS IN CONNECTION WITH THE PROPOSED RENOVATIONS OF THE BARRACKS LOCATED ON FISHERS ISLAND, TO BE USED FOR POLICE PURPOSES, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $150,000 AND APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to issue bonds in a principal amount not to exceed $150,000 pursuant to the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the "Law"), to finance the preparation of preliminary plans and specifications in connection with the proposed renovations of the barracks located on Fishers Island, to be used for police purposes. Page 8 December 17, 2024 Southold Town Board Board Meeting Section 2. The estimated maximum cost of the project described herein, including preliminary costs and costs incidental thereto and the financing thereof, is $150,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in a principal amount not to exceed $150,000 to finance said appropriation, the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 62 of the Law, is five (5) years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if- (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, Page 9 December 17, 2024 Southold Town Board Board Meeting and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in the official newspaper of the Town, having a general circulation within said Town and hereby designated the official newspaper of said Town for such publication. LEGAL NOTICE The resolution, a summary of which is published herewith, has been adopted on December 17, 2024 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold, in the County of Suffolk, New York, is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice, or such obligations were authorized in violation of the provisions of the constitution. DENIS NONCARROW Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED DECEMBER 17, 2024, AUTHORIZING THE ISSUANCE OF BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED $150,000 TO FINANCE THE PREPARATION OF PRELIMINARY PLANS AND SPECIFICATIONS IN CONNECTION WITH THE PROPOSED RENOVATIONS OF THE BARRACKS LOCATED ON FISHERS ISLAND, TO BE USED FOR POLICE PURPOSES, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $150,000 AND APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE The object or purpose for which the bonds are authorized is the preparation of preliminary plans and specifications in connection with the proposed renovations of the barracks located on Fishers Island, to be used for police purposes, at the estimated cost of$150,000. The maximum amount of obligations authorized to be issued is $150,000. The period of probable usefulness is five (5) years. Page 10 December 17, 2024 Southold Town Board Board Meeting A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours at the office of the Town Clerk, at the Town Hall, 53095 Main Street, Southold,New York. ✓Vote Record-Resolution RES-2024-1047 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Q El El El Withdrawn Greg Doroski Voter ❑ Supervisor's Appt Brian O.Mealy Mover Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Seconder Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hpvys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1048 CATEGORY: Refund DEPARTMENT. Town Clerk Various Clean-Up Deposits WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan,has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit East End Hospice October 17, 2024 $250.00 c/o Morgan Rewinski PO Box 1048 Westhampton Beach, NY 11978 Cutchogue Fire Dept. May 31, 2024 $1,500.00 c/o Thomas Shalvey 260 New Suffolk Road Cutchogue, NY 11935 Page 11 December 17, 2024 Southold Town Board Board Meeting ✓Vote Record-Resolution RES-2024-1048 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Voter Q ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt .Anne H.Smith Mover Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Seconder Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1049 CATEGORY: Budget Modification DEPARTMENT. Zoning Board of Appeals 2024 Budget Modification-Zoning Board of Appeals Financial Impact: To correct under appropriated fiends for overtime earnings RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Fund Part Town budget as follows: From: B.8010.4.600.200 - Meetings and Seminars $950.00 To: B.8010.1.100.200 - Full Time Overtime Earnings $950.00 ✓Vote Record-Resolution RES-2024-1049 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doroski Voter Q.................❑.......,........❑...... ❑..... ❑ Withdrawn Brian O.Mealy Seconder Q ❑ ❑ ❑ ❑ Supervisor's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Rescinded Jill Doherty Mover Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Page 12 December 17, 2024 Southold Town Board Board Meeting 2024-1050 CATEGORY: Budget Modification DEPARTMENT. Town Attorney 2024 Budget Modification- Town Attorney Financial Impact: transfer funds RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Fund, Part Town budget as follows: From: B.1420.1.200.100 Part-Time Employees-Regular Earnings $ 4,000.00 To: B.1420.1.100.200 Overtime Earnings $ 4,000.00 ✓Vote Record-Resolution RES-2024-1050 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Seconder Rl El El El ❑ Supervisor's Appt Brian O.Mealy Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Mover 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1051 CATEGORY: Budget Modification DEPARTMENT. Trustees 2024 Board of Trustees Budget Modification Financial Impact: Relocation of Budgetary Funds to Cover an Over Expended Budget Line RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Page 13 December 17, 2024 Southold Town Board Board Meeting Fund Whole Town budget as follows: From: A.8090.4.100.150 Small Tools/Equipment $2,230.00 Total $2,230.00 To: A.8090.4.400.600 Equipment Maintenance/Repairs $2,230.00 Total $2,230.00 ✓Vote Record-Resolution RES-2024-1051 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _... .. ... .... .... ... ... Greg Doroski Mover 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Brian O.Mealy Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Seconder 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Ji 11 l 11 l Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1052 CATEGORY: Budget Modification DEPARTMENT. Building Department 2024 Budget Modification-Building Department Financial Impact: Provide appropriations for employees overtime. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Fund Part Town budget as follows: From: B.3620.1.100.100 Building Department, FT Regular $55,000 Total $55,000 To: B.3620.1.100.200 Building Department, FT Overtime $55,000 Total $55,000 Page 14 December 17, 2024 Southold Town Board Board Meeting ✓Vote Record-Resolution RES-2024-1052 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Voter Q ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Seconder 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1053 CATEGORY: Budget Modification DEPARTMENT. Police Dept 2024 Budget Modification-Police Dept Financial Impact: Training guns &protection equipment RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Fund Whole Town budget as follows: From: A.3120.2.500.900 Police/Equip/Other Equip/Photo Equip $2.000 A.3120.2.500.700 Police/Equip/Other Equip/Soft Body Armor $263 Total $29263 To: A.3120.2.500.600 Police/Equip/Other Equip/Weapons $2,263 Total $2,263 ✓Vote Record-Resolution RES-2024-1053 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Greg Doroski Voter 0 ❑ ❑ ❑ ❑ Defeated Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tabled Anne H.Smith Mover 0 ❑ ❑ ❑ ❑ Withdrawn Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt El Tax Receiver's Appt Jill Doherty Voter 0 El El El ❑ Rescinded Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Page 15 December 17, 2024 Southold Town Board Board Meeting ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2024-1054 CATEGORY. Budget Modification DEPARTMENT. Police Dept Police Department-2024 Budget Modification Financial Impact: Harbormaster vehicle computer mounts RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Fund Whole Town budget as follows: FROM: A.3130.4.100.500 BC/C.E.Supplies &Materials/Equip $ 794.00 A.3130.4.400.600 BC/C. E./Contr Serv/Buoy Maintenance $ 100.00 A.3130.4.600.200 BC/C. E./Misc/Meetings & Seminars $50.00 A.3130.4.500.400 BC/C. E./FI Harbor Patrol $294.00 TOTAL $19238.00 TO: A.3130.4.100.300 BC/C.E./Supplies/Small Tools/Equipment $1,238.00 TOTAL $1,238.00 ✓Vote Record-Resolution RES-2024-1054 0 Adopted ❑ Adopted as Amended ❑ Defeated. Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg D ❑ Withdrawn woski Voter 0 ❑ El El ❑ Supervisor's Appt Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Mover 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Page 16 December 17, 2024 Southold Town Board Board Meeting 2024-1055 CATEGORY: Budget Modification DEPARTMENT. Police Dept 2024 Budget Modification-Police Dept Financial Impact: For the purchase of new Cradle Points RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Fund Whole Town budget as follows: From: A.3120.2.500.800 Police/Equip/Other Equp/Light Bars $6,000 Total $6,000 To: A.3120.2.500.400 Police/Equip/Other/Radio Equip $6,000 Total $6,000 ✓Vote Record-Resolution RES-2024-1055 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled .... .... .. .... ... .... El Withdrawn Greg Doroski Seconder Q ❑ El El ❑ Supervisor's Appt Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jitl Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Mover Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1056 CATEGORY: Budget Modification DEPARTMENT. Town Attorney 2024 Budget Modification- Town Attorney Financial Impact: transfer offunds RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 General Page 17 December 17, 2024 Southold Town Board Board Meeting Fund, Whole Town budget as follows: From: A.1420.4.500.100 Legal Counsel $2,500.00 To: A.1420.4.500200 Legal Counsel-Labor Relations $2,500.00 ✓Vote Record-Resolution RES-2024-1056 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay- Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Mover El ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt .Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1057 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District 2024 Budget Modification-SWMD Financial Impact: Transfer of funds to satisfy HHW fee RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 Solid Waste Management District budget as follows: From: SR.8160.4.400.620 Equipment Repairs $ 4,600.00 To: SR.8160.4.400.840 Hazardous Waste Removal $ 4,600.00 ✓Vote Record-Resolution RES-2024-1057 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated Greg Doroski Voter 0 ❑ ❑ ❑ ❑ Tabled Brian O.Mealy Mover 0 ❑ ❑ ❑ ❑ Withdrawn Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Albert J Krupski Jr Voter ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ Page 18 December 17, 2024 Southold Town Board Board Meeting ❑ Rescinded Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2024-1058 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District 2024 Budget Modification-SWMD Financial Impact.- Transfer offunds to accomodate budget shortfall of scrap tire removal. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 Solid Waste Management District budget as follows: From: SR.8160.4.400.620 Equipment Repairs $ 2,500.00 To: SR.8160.4.400.815 Scrap Tire Removal $ 2,500.00 ✓Vote Record-Resolution RES-2024-1058 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled 0 ❑ El El Withdrawn Greg Doroski Voter ❑ Supervisor's Appt Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Mover Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1059 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District 2024 Budget Modification-SWMD Page 19 December 17, 2024 Southold Town Board Board Meeting Financial Impact: Transfer offunds for Waste Oil removal RESOLVED that the Town Board of the Town of Southold hereby modifies the 2024 Solid Waste Management District budget as follows: From: SR.8160.4.400.630 Motor Vehicle Repairs $ 1,200.00 To: SR.8160.4.400.841 Waste Oil Removal $ 1,200.00 ✓Vote Record-Resolution RES-2024-1059 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Q El El El Withdrawn Greg Doroski Voter ❑ Supervisor's Appt Brian O.Mealy Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Mover CAI ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1060 CATEGORY: Authorize to Bid DEPARTMENT. Town Attorney Surplus Equipment- Gander DSW RESOLVED that the Town Board of the Town of Southold hereby declares the 2019 Morbark 640OXT Track Mounted Horizontal Grinder(Serial# 195-1033) from the Department of Solid Waste to be surplus equipment, and be it further RESOLVED that the Town Board authorizes and directs Deputy Supervisor John Stype and/or the Solid Waste Coordinator to advertise the auction of the item, with the minimum bid starting at five hundred thousand dollars ($500,000.00). The Department of Solid Waste is hereby authorized to enter into an agreement with Auctions International for the auction of the item. The item is to be sold in "AS IS CONDITION." ✓Vote Record-Resolution RES-2024-1060 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Greg Doroski Voter 0 ❑ ❑ ❑ Page 20 December 17, 2024 Southold Town Board Board Meeting ❑ Defeated Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tabled Anne H.Smith Voter 21 ❑ ❑ ❑ ❑ Withdrawn Albert J Krupski Jr Voter ❑ ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P.Evans Mover Q ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2024-1061 CATEGORY: Authorize to Bid DEPARTMENT: Public Works RFP Beach Dependent Species Management RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerks office to advertise for Request for Proposals for the Beach Dependant Species Management Plan. ✓Vote Record-Resolution RES-2024-1061 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled 0 ❑ El El Withdrawn Greg Doroski Mover ❑ Supervisor's Appt Brian O.Mealy Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 21 ❑ ❑ ❑ ❑ Town Clerk's Appt J 11 i 11 11 Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Seconder 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1062 CATEGORY: Contracts, Lease&Agreements DEPARTMENT: Town Attorney Auto-Chlor System Dishwashing Machine Contract Financial Impact: A.6772.4.400.675 Page 21 December 17, 2024 Southold Town Board Board Meeting RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J. Krupski, Jr. to execute the Dishwashing Machine Agreement between the Town of Southold and Auto-Chlor System of New York regarding the leasing of an automatic dishwashing machine for the Human Resource Center for sixty(60) months, at a cost of$263.00 per month, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2024-1062 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Voter El ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter 21 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Ji 11 l 11 l Doherty Voter 21 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Seconder 21 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1063 CATEGORY: Contracts, Lease&Agreements DEPARTMENT. Town Attorney Devitt Spellman Barrett, LLP as Special Counsel Financial Impact: B.1420.4.500.200 RESOLVED that the Town Board of the Town of Southold hereby authorizes the Town Attorney to retain Devitt Spellman Barrett, LLP as Special Counsel to represent the Southold Town Zoning Board of Appeals in an action in Supreme Court, Suffolk County under Index No. 630496/2024, In the Matter of Oregon Road Estates Vineyard LLC -against- Southold Town Zoning Board of Appeals, subject to the approval of the Town Attorney, Budget Line B.1420.4.500.200. ✓Vote Record-Resolution RES-2024-1063 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended .. .. ... .... .. ... Greg Doroski Voter 0 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Brian O.Mealy Seconder 0 ❑ ❑ ❑ El Withdrawn Anne H.Smith Mover 21 ❑ El El ❑ Supervisor's Appt Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter CAI ❑ ❑ ❑ ❑ Rescinded Louisa P.Evans Voter Rl ❑ ❑ ❑ Page 22 December 17, 2024 Southold Town Board Board Meeting ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2024-1064 CATEGORY: Agreements -Non DEPARTMENT. Town Attorney Engagement Letter with Lori MHulse, Esq RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J Krupski, Jr. to execute the Engagement Letter with Lori M Hulse, Esq., dated December 12, 2024, for legal services as described therein, to be provided to the Town Trustees for the period January 1, 2025 through December 31, 2025, at the retainer rate of $2,000.00 per month, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RLS-2024-1064 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled 0 El El El Withdrawn Greg Doroski Voter ❑ Supervisor's Appt Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Rl ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Mover Rl ❑ ❑ ❑ ❑ Supt Hg vys Appt Louisa P.Evans Voter Rl ❑ ❑ ❑ .......................................................... ............... ❑ No Action ❑ Lost 2024-1065 CATEGORY: Contracts, Lease &Agreements DEPARTMENT. Town Attorney Professional Services Agreement with Core BTS Financial Impact: A.1680.4.400.250 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J. Krupski, Jr. to execute a Professional Services Agreement with Core BTS Page 23 December 17, 2024 Southold Town Board Board Meeting for the consulting service for the network and e-mail system for a total cost of$2,350.00, in accordance with Quote Number Q-76635, dated November 25, 2024, funded from budget line A.1680.4.400.250, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2024-1065 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doroski Seconder Q ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Brian O.Mealy Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter CAI ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Rl......... ❑ ❑......... ❑ .... ❑ Supt Hgwys Appt Louisa P.Evans Mover 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1066 CATEGORY: Contracts, Lease &Agreements DEPARTMENT. Accounting ARPA Funding Summary Closeout Financial Impact: Summary of Final ARPA allocations WHEREAS, the American Rescue Plan Act, H.R. 1319 (ARPA) was signed into law in March of 2021; and WHEREAS, the Town of Southold, New York, received its allotment of the Fiscal Recovery Funds (SLFRF) in the amount of$2,045,019.49; and WHEREAS, the SURF must be fully obligated for eligible uses by December 31, 2024, and RESOLVED, that the Town of Southold hereby has allocated and obligated ARPA funds as indicated to the following purposes, and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J Krupski, Jr. to execute all documents as required to obligate such funds for their stated purpose. Police Vehicles & Equipment $843,548.44 Tow of Southold Fire Districts $350,000.00 Page 24 December 17, 2024 Southold Town Board Board Meeting Human Resource Center& Katinka House Facility Improvements $169,128.49 Department of Public Works Vehicles &Equipment $161,059.06 Information Technology Services and Equipment $144,496.16 Human Resource Center Vehicles $127,857.99 Misc. COVID Response Supplies & General Fund Gov't Services $120,630.13 Non-Profit Community Organizations $89,799.22 Animal Shelter Improvements $25,000.00 Highway Equipment $13,500.00 Total: $2,045,019.49 ✓Vote Record-Resolution RES-2024-1066 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled .. ... ..... .............. .... Greg Doroski Mover Q El.................. ❑ ❑ Withdrawn ❑ Supervisor's Appt Brian O.Mealy Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1067 CATEGORY. Legal DEPARTMENT. Town Attorney FI Police Barracks WHEREAS, the Town Board of the Town of Southold has been advised by the Southold Town Police that the conditions presently existing at the police barracks at Fisher's Island are unsuitable for continued habitation by members of the Police as the structure requires certain rehabilitation, including, among other work, asbestos abatement and a new HVAC system; and WHEREAS, the Board recognizes the essential public purpose of the police barracks and the Town's paramount obligation to provide for adequate police services to the residents of Fisher's Island; and WHEREAS, in determining the resources available to accommodate temporary housing of police officers during the pendency of the work required, the Board has identified the residence at 357 Whistler Avenue to be best suited for this purpose; and Page 25 December 17, 2024 Southold Town Board Board Meeting WHEREAS, in taking such emergency action, the Board is cognizant that the enabling legislation establishing the Fishers Island Ferry District(FIFD) (Chapter 699 of the law of 1947, as amended) provides that any delegation by the Town of the custody, control and supervision of Town assets to the FIFD remains subject to Town Board approval; and WHEREAS, in prioritizing the stated needs of the Town and the FIFD on this issue, the Board considers the need to accommodate Police officers, to ensure the continuation of police services, to be superior to the asserted desire of the FIFD to provide for private leasing of the premises for profit motives, or to accommodate its own employees, when said need can satisfied by the FIFD at its newly acquired facility purchased from the US Coast Guard, located immediately adjacent to the existing FIFD dock facility. NOW, THEREFORE,be it resolved, that the Town Board of the Town of Southold temporarily revokes the permission previously granted to the FIFD permitting the use, supervision and control of the premises known as 357 Whistler Avenue, Fishers Island, effective immediately; with the intention to renew said permissions at the conclusion of the rehabilitation of the existing police barracks; and be it further RESOLVED, that the Town Board of the Town of Southold hereby authorizes the Town Supervisor to execute all documents and, further, authorizes the Town Attorney to take all action necessary, to effectuate the stated intention of this resolution. ✓Vote Record-Resolution RES-2024-1067 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doroski Voter Q ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Brian O.Mealy Mover Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Seconder___ Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1068 CATEGORY: Budget Modification DEPARTMENT. Accounting 2024 Budget Modification-ARPA Financial Impact: Allocate remaining ARPA funds Page 26 December 17, 2024 Southold Town Board Board Meeting WHEREAS the Town Board of the Town of Southold appropriated ARPA funding received for various capital projects, and WHEREAS the Town Board of the Town of Southold wishes to reallocate the remaining project balances and appropriate ARPA funding received for Computer Equipment and a Highway Trailer, and WHEREAS the Town's Capital Budget process requires a resolution to authorize and/or amend Capital Budget items in the Capital Fund,now therefore be it RESOLVED that the Town Board of the Town of Southold hereby amends the 2024 General Fund, Highway Fund, and Capital Budgets as follows: Increase Revenues: A.4089.00 ARPA Funding $4,200 Total $4,200 Increase Appropriations: A.1310.2.200.100 Computer Equipment $4,200 Total $4,200 Increase Revenues: DB.4089.00 ARPA Funding $13,500 Total $13,500 Increase Appropriations: DB.5130.2.500.300 Other Equipment $13,500 Total $13,500 Decrease Revenues: H.4089.00 ARPA Funding $17,700 Total $17,700 Capital Project Name: HRC Building Improvements Financing Method: Federal ARPA Funding Decrease Appropriations: H.1620.2.500.225 HRC Building Improvements $11,251 Total $11,251 Page 27 December 17, 2024 Southold Town Board Board Meeting Capital Project Name: Katinka House Improvements Financing Method: Federal ARPA Funding Decrease Appropriations: H.1620.2.500.980 Katinka House Improvements $73 Total $73 Capital Project Name: DPW Equipment Financing Method: Federal ARPA Funding Decrease Appropriations: H.1620.2.200.300 DPW Equipment $581 Total $581 Capital Project Name: DPW Vehicles Financing Method: Federal ARPA Funding Decrease Appropriations: H.1620.2.200.400 DPW Vehicles $5,795 Total $5,795 ✓Vote Record-Resolution RES-2024-1068 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled 0 ❑ El El withdrawn Greg Doroski Voter ❑ Supervisor's Appt Brian O.Mealy Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Mover 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q.................❑..... ❑...... ❑..... ❑ No Action ❑ Lost 2024-1069 CATEGORY: Contracts, Lease &Agreements DEPARTMENT. Town Attorney Contract with CHA Solutions Financial Impact: budget line H 5410.2.400.200. Page 28 December 17, 2024 Southold Town Board Board Meeting RESOLVED, that the Town Board of the Town of Southold hereby accepts the `Proposal for Services' of CHA Solutions dated August 29, 2024, for the replacement of existing sidewalks along the north side of Equestrian Avenue, totaling approximately 2,300 linear feet, as more fully described in the "Scope of Services" therein, as an exception to the Town's Procurement Policy based upon the remote location of the work to be conducted, the limited contractor interest in the area and the required timing of the work; and be it further : RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J. Krupski. Jr. to execute a contract with CHA Solutions, for the work to be performed, in a sum not to exceed $45,000, in accordance with the approval of the Town Attorney and funded by budget line H 5410.2.400.200. ✓Vote Record-Resolution RES-2024-1069 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled CAI El El El Withdrawn Greg Doroski Voter ❑ Supervisor's Appt Blian O.Mealy Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter Q ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter Q ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Mover Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1070 CATEGORY: Bid Acceptance DEPARTMENT. Town Attorney Accept Bids for Surplus Equipment Financial Impact: Sale of Surplus Equipment WHEREAS, the Town Board of the Town of Southold hereby declares the following Highway Department equipment and machinery to be surplus; and WHEREAS, the Town Board authorizes the sale of said items on Auctions International, a public auction site, in accordance with the Town's Procurement Policy; and WHEREAS, the Town Board accepts the offers for the purchase of said surplus items, in their present condition, for the amounts indicated below, now therefor be it RESOLVED, that the Town Board hereby approves the sale of the surplus items, in the amounts Page 29 December 17, 2024 Southold Town Board Board Meeting offered, to the individuals identified. Asset Description Year Sale Price Buyer 12-4-24 2679 CHEVROLET 4X4 PICKUP MODEL-CK25903 2001 $1,000.00 Anthony Rossiello 2696 INTERNATIONAL SANDER 5-1900 1987 $1,325.00 Anthony Rossiello 2933 FORD CAB&CHASIS (DUMP) 1995 $1,850.00 Anthony Rossiello GODWIN DUMP BODY INSALLED ON 243 A Anthony Rossiello 2691 SWENSON SPREADER Anthony Rossiello 3175 FORD LNT 8000 CAB/CHASIS 1989 $1,150.00 Anthony Rossiello 3181 WALTER SNOW FIGHTER 1980 $1,100.00 Anthony Rossiello 3306 FORD F450 DUMP 2004 $800.00 Anthony Rossiello 3537 FORD L-8000 SANDER 1990 $1,025.00 Anthony Rossiello 4014 GMC VAN 1994 $500.00 Anthony Rossiello 4027 DODGE PICKUP 2002 $850.00 Anthony Rossiello 4029 JOHNSTON STREET SWEEPER MODEL 4000 2004 $1,225.00 Anthony Rossiello 4038 MACK LE6 GARBAGE(DUMP)TRUCK 2001 $2,650.00 Anthony Rossiello 4100 MACK SALT SPREADER 1997 $2,600.00 Anthony Rossiello 4101 MACK SALT SPREADER 1997 $2,500.00 Anthony Rossiello 4108 MACK SALT SPREADER 1997 $2,225.00 Anthony Rossiello 2255 FORD PICKUP 1997 $500.00 Anthony Rossiello 4277 HYSTER 10-TON ASPHALT ROLLER $960.00 Anthony Rossiello 3790 DODGE 150 PICKUP TRUCK 1994 $600.00 Anthony Rossiello 5084 INTERNATIONAL FLOW&DUMP HYDRAULIC SNOW 1998 $1,275.00 Anthony Rossiello PLOW 235 TRAIL BLAZER 1986 $310.00 Anthony Rossiello U09 TNTIPR err 4-ram A4()D:pT X)DT n FIT n-rumen T:R n TT:Pn 2003 8 2929 FORD CAB&CHASSIS W/CENTRAL HYDRAULIC 1995 $1,600.00 Don Campanello SYSTEM 2932 FORD CAB/CHASIS FOR DUMP BODY 1995 $1,625.00 Don Campanello GODWIN DUMP BODY/TARP INSTALLED ON 242 A 2003 Don Campanello PLOW FRAME ASSEMBLY INSTALLED ON 242 W/PWR Don Campanello PACK HYDRAULIC LIFT ASSEMBLY 4581 1994 FORD L-8000 1994 $2,075.00 Don Campanello 4946 FORD RANGER $510.00 Jesse Marro 3609 FORD EXPEDITION XLT 4X4 2007 $600.00 Jesse Marro 2264 FORD TRACTOR LOADER 1997 $3,150.00 Cameron Duch 2502 KOMATSU WHEEL LOADER W A320-3L 1998 $10,100.00 Brandon Shaman 2512 BROOM BEAR SWEEPER 2000 $2,225.00 Charles Ostuni 39-2-2 GNEVROT FT S11=3,19RADO PTGKUP - t 4010 FORD F700 DUMP TRUCK 1991 $2,550.00 Tim Carpenter Page 30 December 17, 2024 Southold Town Board Board Meeting 5000 CHEVROLET M1028 1986 $3,550.00 Tom Ryan 5152 BMY HARSCO WRECKER TRUCK 1989 $8,600.00 James Appio ✓Vote Record-Resolution RES-2024-1070 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled El WithdrawnGreg Doroski Seconder 0 El El El ❑ Supervisor's Appt Brian O.Mealy Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Mover 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2024-1071 CATEGORY. Misc. Public Hearing DEPARTMENT. Town Attorney 110712024 Housing Informational Meeting RESOLVED that the Town Board authorizes and directs the Town Clerk to advertise a Public Information Meeting on the Southold Housing Plan and Policies Including Subsidies to be held at 4:30 PM, Tuesday ,January 07, 2025, at the regular Town Board meeting at Southold Town Hall, 53095 Main Road, Southold, New York. ✓Vote Record-Resolution RES-2024-1071 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled .. .... .... ... .... .. ... Greg Dor�oski ..,Mover ,...,_. .0.. ❑.. ❑.. ............❑.. ❑ Withdrawn ❑ Supervisor's Appt Brian O.Mealy Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Seconder 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Page 31 December 17, 2024 Southold Town Board Board Meeting 2024-1072 CATEGORY. Contracts, Lease&Agreements DEPARTMENT. Town Attorney Professional Services ofMary C. Wilson, Esquire Financial Impact: CM 8660.2.500.100 RESOLVED that the Town Board of the Town of Southold hereby ent!at!es the professional services of Mary C. Wilson, Esquire, to provide special counsel to the Town of Southold for certain matters related to the Town's land preservation program for the year 2025 and authorizes the Supervisor to sign a 2025 Retainer Agreement. Compensation shall be at a municipal rate of$250.00 per hour. Additional expenses subject to reimbursement shall include, but are not limited to, travel time, telecopies,photocopying and printing fees. Invoices submitted on a monthly or quarterly basis under the terms of this retainer agreement shall be a legal charge to the 2025 Community Preservation Fund budget line CM.8660.2.500.100 (Legal Counsel). ✓Vote Record-Resolution RES-2024-1072 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doroski Voter 0 ❑ ❑ ❑ ❑ Withdrawn El Supervisor's Appt Brian O.Mealy Mover 0 El El El ❑ Tax Receiver's Appt Anne H.Smith Seconder 0 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Louisa P.Evans Voter Q ❑ ❑ ❑ .......................................................... ............... ❑ No Action ❑ Lost 2024-1073 CATEGORY. Enact Local Law DEPARTMENT. Town Clerk Enact Chapter 280- Technical Consultant Fee Reimbursement WHEREAS there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 19t' day of September 2024, a Local Law entitled "A Local Law in Relation to Amendments to Chapter 280, Technical Consultant Fee Reimbursement" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, now Page 32 December 17, 2024 Southold Town Board Board Meeting therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law entitled, "A Local Law in Relation to Amendments to Chapter 280, Technical Consultant Fee Reimbursement" reads as follows: LOCAL LAW NO. 2024 A Local Law entitled"A Local Law in Relation to Amendments to Chapter 280, Technical Consultant Fee Reimbursement" BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose- The purpose of this local law is to allow for Reimbursement to the Town for Technical Consultant Fees. This amendment is enacted by local law pursuant to the authority of the New York Municipal Home Rule Law Section 10. To the extent that Town Law, including Town Law §§274-a, 276, 277 and 278, does not directly authorize the Town, including the Town Planning Board, to require reimbursement to the Town of reasonable and necessary legal, engineering and other professional consulting fees, expenses and costs incurred by the Town in connection with engineering, scientific, land use planning, environmental, legal or other similar professional reviews/assessment/advice concerning the adequacy,procedural or substantive aspects of applications or of the issues raised during the cost of review/consideration of such applications, including for site plan approvals, subdivision approvals or for any other land use or development permits or approvals required by the Town Planning Board. It is the express intent of the Town to change and supersede such statutes to permit the same. Moreover, to the extent that such statutes do not authorize the withholding of acceptance, issuance or approvals in the event such fees, expenses and costs are not paid to the Town, it is the express intent of the Town to supersede such laws to empower the Town to require such payment as a condition to such acceptance, issuance or approvals. IL Chapter 280 of the Code of the Town of Southold is hereby amended to include the underlined words and remove the struck through words as follows: III. § 280-131. Review procedure. N. Review by independent technical consultants: (1) The Planning Board may determine that a referral to an independent technical consultant(s)is deemed necessary to complete their review of an application, with the technical consultants'fees to be reimbursed by the applicant.Where the determination will result in total expenditures exceeding SEQRA regulations, such determination shall also require approval by the Town Board. Any such consultant shall be engaged in accordance with the Town's Procurement Policy. (2) Technical consultant fees (or "Fees") are those reasonable and necessary legal, engineering and other professional consulting fees, expenses and costs Page 33 December 17, 2024 Southold Town Board Board Meeting incurred by the Town in connection with engineering, scientific, land use planning, environmental, legal or other similar professional reviews/assessments/advice/services concerning the adequacy, procedural or substantive aspects or applications or issues addressed during the course of decision making/review/approval/inspection function(s) of the Town Planning Board and rendered relative to and in connection with a particular application, including site plan approvals, subdivision approvals, or for any other land use or development permits or approvals required by the Town. (3) Reimbursement Process: (a) Estimate of Costs: Upon determining the need for technical assistance, the Planning Board shall provide the applicant with an estimate of the costs for hiring the necessary consultants and experts. (b) Deposit: The applicant shall deposit the estimated amount with the Town Clerk prior to the commencement of the review. (c) An escrow account for the applicant shall be established with the Town Comptroller's office. Said escrow account shall be established prior to the Town's referral of the application to its consultant(s). Said escrow account shall be funded by the applicant in an amount to be determined by the Planning Board. The Planning Board may suspend its review of the application until an escrow account is established and funded. (d) Withdrawals from said escrow account may be made from time to time to reimburse the Planning Board for the cost of its consultant(s') professional review services actually incurred. Whenever the balance in such escrow account is reduced to 1/4 of its initial amount, the Planning Board shall notify the applicant; thereafter, the applicant shall deposit additional funds into such account so as to restore its balance to 1/2 of the initial deposit or to such sum as deemed necessary by the Planning Board. If such account is not replenished within 30 days after the applicant is notified in writing of the requirement for such additional deposit, the Planning Board may suspend its review of the application. (e) Adiustment: If the actual costs exceed the initial estimate, the applicant shall be responsible for the additional costs. Conversely, if the actual costs are less than the estimate, the remaining balance shall be refunded to the applicant. (f) The consultant(s) will work under the direction of the Town Planning Director or designee. Copies of the consultant(s') qualifications, findings and reports will be provided to the applicant. (4) Failure to Reimburse Consultant Fees: (a) Application approvals shall not be issued unless the applicant is in compliance with this Chapter. (b) There may be an instance where Consultant Fees have been incurred by the Town but not vet billed to the applicant, or where fees have been billed but are not vet past due by the applicant, but where the Planning Board is ready for approval of an application. In such case, the Planning Board may condition approval on compliance with this Page 34 December 17, 2024 Southold Town Board Board Meeting Chapter prior to issuance of any buildin!permit associated with such application. (c) In Addition to any other remedy herein or otherwise, should an applicant or owner fail to reimburse Consultant Fees in accordance with this Chapter, regardless as to whether the subject application was ultimately approved or otherwise, the Town may seek recovery thereof in a Court of competent jurisdiction. IV. SEVERABILITY If any clause, sentence,paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. V. EFFECTIVE DATE This Local Law shall apply to all new and pending applications for site plan before the Southold Town Planning Board and shall take effect immediately upon filing with the Secretary of State as provided by law. ✓Vote Record-Resolution RES-2024-1073 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn Greg Doroski Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Brian O.Mealy Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Anne H.Smith Voter C✓7 ❑ ❑ ❑ ❑ Rescinded Albert J Krupski Jr Voter ❑ ❑ ❑ ❑ Town Clerk's Appt Jill Doherty Voter ❑ ❑ ❑ ❑ Supt Hb vys Appt Louisa P.Evans Seconder ❑ ❑ ❑ ❑ No Action ❑ Lost VI. Public Hearings 1. PH 12/17 4:30 Pm Chapter 280 RESULT: CLOSED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Page 35