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Home My WebLink AboutPD Uniform Cleaning DENIS NONCARROW =� G.f� Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p � � Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �Ol �a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2025 Police Uniform Cleaning Bid Opening 10/3/2023 2:00 P.M. Two (2) bids received Hoppy's Cleaners $_12,861.00 _ 329 Front Street Greenport,NY 11944 James Pirillo 631/477-1110 Deluxe Cleaners $ 12,800.00 PO Box 1568 Mattituck,NY 11952 Regina Lee 631-298-4478 �OCVFFO(�►C DENIS NONCARROW �� v �G.f,� Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 en = Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p � .1C Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��,� �a� Telephone oldt 76n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Hoppy's Cleaners October 23, 2024 James Pirillo 329 Front Street. Greenport NY 11944 Dear Mr. Pirillo, At the regular Town Board meeting held on October 22nd, 2024 the Town Board accepted the bid of Deluxe Cleaners to do the Police Uniform Cleaning for 2025. A certified copy of the resolution is enclosed. Thank you for your bid. Ver yours, Denis Noncarrow Town Clerk '%-' outhold Town Board - Letter _. Board,,1\4eeting of October 22, 2024 •;��1a4y Y1 V<.,xs::tom RESOLUTION 2024-905 Item# 5.6 ADOPTED DOC ID: 20717 1 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-905 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 22,2024: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Deluxe Cleaners in Mattituck to clean Southold Town Police Uniforms for calendar year 2025, all in accordance with the Town Attorney. IL ;�� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith,Krupski Jr, Doherty, Evans Generated October 23, 2024 Page 21 DENIS NONCARROW =� G.f� Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 H Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER O aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 `�► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 23, 2024 Deluxe Cleaners Attn: Regina Lee P.O. Box 1568 Mattituck,NY 11952 Dear Regina: Congratulations. At the regular Town Board meeting held on October,22, 2024 the Town Board accepted the bid of Deluxe Cleaners for Southold Town Police Uniform Cleaning for 2025. A certified copy of the resolution is enclosed. Thank you for your bid. V trul yours, Denis Noncarrow Town Clerk Ens. Rudder, Lynda From: Grattan, Steven Sent: Wednesday, October 9, 2024 9:50 AM To: Rudder, Lynda; Latham, Scott; Blasko, Regina Subject: RE: Uniform cleaning results Good morning Lynda, Can you please put a resolution on accepting the bid from Deluxe Cleaners to handle the uniform cleaning for 2025? Thank you, Steve Chief Steven Grattan Southold Town Police Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631)765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Thursday, October 3, 2024 2:16 PM To: Grattan, Steven<sgrattan@southoldtownny.gov>; Latham, Scott<slatham@southoldtownny.gov>; Blasko, Regina <rblasko@town.southold.ny.us> Subject: Uniform cleaning results Importance: High Your message is ready to be sent with the following file or link attachments: cleaning_20241003142122.pdf Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Q��gUFFO��►�O _ DENIS NONCARROW =� Gy� Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �Ol �a www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2025 Police Uniform Cleaning Bid Opening 10/3/2023 2:00 P.M. Two (2) bids received Hoppy's Cleaners $ 12,861.00 329 Front Street Greenport,NY 11944 James Pirillo 631/477-1110 Deluxe Cleaners $ 12,800.00 PO Box 1568 Mattituck,NY 11952 Regina Lee 631-298-4478 DENIS NONCARROW =� G.y� Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 y = Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS S � •�` Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��l �a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 24, 2024 Hoppy's Cleaners 329 Front Street Greenport,NY 11944 James Pirillo 631/477-1110 Dear Mr., Pirillo, Your 100.00 Check is enclosed. Thank you for your bid. V trul yours, Denis Noncarrow Town Clerk Ens. o�os%IFFoL/(�o DENIS NONCARROW =� G.y Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p � .� Fax(631)765-6145 MARRIAGE OFFICER �' RECORDS MANAGEMENT OFFICER ��l .�� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 24, 2024 Deluxe Cleaners PO Box 1568 Mattituck,NY 11952 Regina Lee 631-298-4478 Dear Mrs., Lee Your 100.00 Check is enclosed. Thank you for your bid. Ver ly your , Denis Noncarrow Town Clerk Ens. FI 1° �D OCT # 2024 Southold'Cowry Clerk i o V-) Po c.v-, oe,, &Vi f y L\G6 WOW ��► LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 3, 2024 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2025. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10, 2024 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK 2025 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLEANING INTRODUCTION: The Southold Town Police Department, herein after collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department (STPD)reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is, therefore, not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform cleaning services, regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Determination of Responsibility: In determining the responsibility of a bidder, the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; • The character, integrity, reliability, reputation,judgement, experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability and adaptability of goods or services to the particular use required r Bidder's Payment Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellation: The contract may be terminated by the Southold Town Police Department (STPD)without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery of cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed (removal of undesirable wrinkles). Also includes, but not limited to: free from bacteria, fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACK.AGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. If any of the services do not conform to the contract requirements, the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2025 through December 31, 2025 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue), Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White), Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2025 through December 31, 2025. Firm Fixed Price Bid for $ Signed: ~ `l Print Name: Corporate Title: Company Name: pdox-e C Leap' ey!� Mailing Address: Fo &x K6 o /oAftwcic Ivy /(I Q Phone Number: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief,by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print Name: eq t vv. Corporate Title (if any): Company Name: Mailing Address: ! D /n, h-HACk D -Y I q�; Phone Number: O 2 42 6 31 Bid On: 2025 Police Department Uniform Cleaning LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971,until 2:00 P.M., Thursday, October 3, 2024 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2025. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local,,from which the Town of Southold is exempt. Dated: September 10, 2024 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK !/ M 2025 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLEANING INTRODUCTION: The Southold Town Police Department, herein after collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department(STPD) reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is, therefore, not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform cleaning services, regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of th'e contract. Determination of Responsibility: In determining the responsibility of a bidder, the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; • The character, integrity, reliability, reputation,judgement, experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability and adaptability of goods or services to the particular use required Bidder's Payment Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellation: The contract may be terminated by the Southold Town Police Department (STPD) without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery of cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed (removal of undesirable wrinkles). Also includes, but not limited to: free from bacteria, fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACK.AGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. If any of the services do not conform to the contract requirements, the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2025 through December 31, 2025 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue), Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White),Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2025 through December 31, 2025. ff- Firm Fixed Price Bid for$ �1 I ® O 0 Signed: Print Name: UILAQ Corporate Title: �MS I t Iewf Company Name: %s Mailing Address: Qeew Pp Phone Number: IC) o rno.bile y1 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidclWitsty on any bond furnished herewith prior to the official opening of the bid. Signed: Print Name: Corporate Ti le (if any): T Company Name: lj��N P0�1 j Mailing Address: Phone Number: o C Bid On: 2025 Police Department Uniform Cleaning ' ,''-, _ 6e92fe95 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk County, The undersigned is the authorized designee of"The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York.I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this newspaper on the following dates: 09/19/2024 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such,is eligible to publish such notices. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 20 day of September 2024 Digitally signed DOUGLAS W REA by douglas w rea Notary Public-State of New York Date: 2024.09.20 NO.Of RE6398443 20:14:13 +00:00 Qualified in Albany County My Commission Expires Sep 30,2027 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 2:00 P.M., Thursday, October 3, 2024 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2025. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10, 2024 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 3, 2024 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2025. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10, 2024 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK 2025 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLEANING INTRODUCTION: The Southold Town Police Department, herein after collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department(STPD)reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is, therefore, not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform cleaning services, regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Determination of Responsibility: In determining the responsibility of a bidder, the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; • The character, integrity, reliability, reputation,judgement, experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability and adaptability of goods or services to the particular use required Bidder's Payment Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellation: The contract may be terminated by the Southold Town Police Department (STPD) without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery of cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed (removal of undesirable wrinkles). Also includes, but not limited to: free from bacteria, fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACK.AGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. If any of the services do not conform to the contract requirements, the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE 0 Contract period January 1, 2025 through December 31, 2025 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue), Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White), Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2025 through December 31, 2025. Firm Fixed Price Bid for $ Signed: Print Name: Corporate Title: Company Name: Mailing Address: Phone Number: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without.collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print Name: Corporate Title (if any): Company Name: Mailing Address: Phone Number: Bid On: 2025 Police Department Uniform Cleaning LCV/yL 1111611 IVC NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold, New York 11971, until 2:00 P.M., Thursday, October 3, 2024 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2025. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non-Collusive Bid Certificate, and bank draft or certified check the amount of $100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10, 2024 BY ORDER OF THE TOWN BOARD DENIS NONCARROW [N/11 ITI 1/11 M T/%\A/AI Y%I I-MIZ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 3,2024 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2025. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 10, 2024 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 121h day of September , 2024, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York,to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . Bid for 2025 Cleaning of Police Uniforms Denis T4on arrNw Southo own Clerk Sworn before me this a th day of Se ber ,, 2024. Vn Ljs�-, Notary Public LYNDA M. RUDDER Notary Public,State of New York No.01 RU6020932 Qualified in Suffolk County :;commission Expires March 8,204 Me, �YN outhold Town Board -Letter Board Meeting of September 10, 2024 �S, RESOLUTION 2024-796 Item# 5.10 ADOPTED DOC ID: 20605 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-796 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 10,2024: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2025: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing �L �� t..-, Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated September 11, 2024 Page 22