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HomeMy WebLinkAboutOld Town Arts & Crafts Guild - Arts & Crafts Show Southold Town Board- Letter Board Meeting of April 23, 2024 RESOLUTION 2024-369 Item# 5.23 �Qa ADOPTED DOC ID: 20180 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-369 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 23,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the O d ''-own-Axts_�Crafts Guild to hold its annual�Ak- s-Car fps Show on the Village Green in Cutchogue on Saturday:�Tu�6 2024 (r/d July 7), Augusf3;202�(r/d August 4) and Q � 2Q24 (r/d October 13) from 9:00 AM to 5:00 PM,provided applicant has met all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated April 24, 2024 Page 42 V TC Checklist for Parade/5K*Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: 01 d r-\ 4r+� + cra- +S G Lo N-C - Name of Event: Ar-K t (,rc.-F{--S TO--,Y Date(s) of Event: 7/6P, FS)3, 10112 *No 5K and Bicycle events during the period of June 1 to November 1* Event fee check(or request to be waived) Road clean-up check (CANNOT BE WAIVED) --""'Current Insurance certificate Application sent for approvals to the following Depts.: / PD ✓ Hwy ✓ Land Pres. ✓ TA ✓ Records Mngmnt/TC Approval from Chief of Police b Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: AOc-� 7 V 3[4p 7 V Approval letter to Or anization's contact person w/copy of TB resolution Pp g After Event: r dotgdur n ju ff-c cab I a,Pftr I aS-- ems" 0 011 Z) Confirmation from Chief of PD to release clean-up fee � C� TB Resolution to refund clean-up fee Gl1[ TB Clean-up Reso. / ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. `-. Whole application file to Records Management (include copy of voucher& reso.) Mudd, Jennifer From: Mudd, Jennifer Sent: Wednesday,April 17, 2024 2:15 PM To: Blasko, Regina; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; §type,John; DeChance, Paul;Johnson, Benjamin; McGivney,Julie; Squicciarini,James Cc: Noncarrow, Denis; Born, Sabrina Subject: Arts &Crafts Fair- Cutchogue Village Green Attachments: Old Town Arts &Crafts Guild, Inc..pdf Good Afternoon, Please see attached Special Event Permit Application. Thank you, Jew . Jennifer M.Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O.Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 1 DENIS NONCARROW �� ®�� Town Hall,53095 Main Road TOWN CLERK P.O_Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ° �i' RECORDS MANAGEMENT OFFICER ���/ .�� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www_southoldtownny.gov RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APR 1 7 2024 . Southold Town Cj.,�, APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission ! 7 z Name of Event iF-tZ S 4- ��`� Name of Organization: 0 � Gt/�( �►� 'J Is this a Not-For-Profit-Event Ye /No Contact's Name: Mailing Address: PQ I�CY, 3 !�Z C`/%-1 -06 U F i�/�/ 5 3 Contact's Phone Number.' - �3� 7 3�f ,2.�5 Z /G cS 3/ - 9-07.2o 2-J' Contact's Email Address: O �--� �cRJ��G-y L !� (°� /�-� (-- • Ce�J Event Location and Site Diagram: C y GfG��' 1✓/L-L-rR-�=ir ��=--�-�/ (Use additional paper if necessary) Event Date(s): SPA (Include t p and shut d wn ti es an dates Nature of Event: 6L7 +Z13 d-ej9tC775 _ Z 7-2 ,/RP,/— A(C11Y (Please attach a detailed description to this application) Time Period (Hours) of Event: From '?A-,'I to Maximum Number of Expected Attendees: AlS^U ,�G r✓ Specify any,special requirements (i_c. road closure, police presence): �r94� L C�/✓j72y L� If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: c L 1� -To wJ It Cyr= r �� Cv C �� A( 9 3 S� Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) _$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 3d 6 ko Print name of Authori dez Person filling out Sign tore orized Person filling out application application 'Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. l 2 OLDTOWN-01 MEICHLER ACORO� DATE(MM/DDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 3/14/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s►. NTACT PRODUCER N40ME: East End Insurance Agency PHONE FAX P.O.Box 1406 A/C,No,Ext):(631)765-3811 (A/c,No):(631)765-3846 Southold,NY 11971 AR IL s: INSURERS)AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Old Town Arts&Crafts Guild Inc INSURER C: P.O.Box 392 INSURER D: Cutchogue,NY 11935 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPLTR MM LIMITS A X COMMERCIAL GENERAL LIABILITY 1,000,000 EACH OCCURRENCE CLAIMS-MADE FX71OCCUR MKP0000501318700 2/15/2024 2/15/2026 DAMAGE TO RENTED 10,000 X PRE ISE a occurrence) $ MED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY 1,000,000 GEHL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 FPOLICY DMT El LOG PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: ADDITIONAL INSU Included AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT a accide $ ANY AUTO BODILY INJURY(Perperson) OWNED SCHEDULED AUTOS ONLY AUTOS pp BODILY INJURY(Per accident $ AUTOS ONLY AUTOSNLY P OaccRTl� AMAGE UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DE D RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE E ANY PROPRIETORIPARTNER/EXECU FIVE ❑ E.L.EACH ACCIDENT $ OFFICERIM Mgr EXCLUDED? N I A (Mandatory NH) E.L.DISEASE-EA EMPLOYEE If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached 11 more space is required) Certifcate holder is additional insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/17/24 Receipt#: 325786 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/6, 8/3, & 10/12 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1473 $250.00 Old, Town Arts Crafts Guild Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Old, Town Arts Crafts Guild PO Box 392 Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID:7/6,8/3,&10/12 Born, Sabrina From: Flatley, Martin Sent: Wednesday, April 17, 2024 3:00 PM To: Mudd,Jennifer; Blasko, Regina; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Stype,John; DeChance, Paul;Johnson, Benjamin; McGivney,Julie; Squicciarini,James Cc: Noncarrow, Denis; Born, Sabrina Subject: RE:Arts &Crafts Fair- Cutchogue Village Green Attachments: Old Town Arts and Craft Fairs2024.xls I have no objections to these events being approved.The attached Cost Analysis Report will be the same cost for each event. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 1 01, The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Sent:Wednesday, April 17, 2024 2:15 PM To: Blasko, Regina<rblasko@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael .<michaelo@southoldtownny.gov>;Stype,John<johnst@southoldtownny.gov>; DeChance, Paul <pauld@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>;Squicciarini,James<jacks@southoldtownny.gov> Cc: Noncarrow, Denis<denisn@southoldtownny.gov>; Born,Sabrina <sabrina.born @town.southold.ny.us> Subject:Arts&Crafts Fair-Cutchogue Village Green Good Afternoon, Please see attached Special Event Permit Application. Thank you, _Jew Jennifer M.Mudd i Town of Southold Police Department Special Event Cost Analysis Event: Old Town Arts and Crafts Fairs Date(s): July 6,August 3, October 12, 2024 Location: Village Green, Cutchogue Patrol'Allocatioa fors Event ;; Reg Hours OT Hrs Hrly Wage Total Comments 'Polic,e Officers. SpeciaLP atrol°f Reg Hours OT Hrs Hrly Wage Total Comments CRU Bicycle,Patrol���. K=9 Unit Highway Patrol' Marine.Units - . Traff'�cC:ontrol A- :. .._ . ,'-._. X , a a w>M A-. �.:. a;,<� .:.•..,s:..:m:';M: _. Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $19.11 1 $152.88 TC Officer#2 TC Officer TC Officer TC Officer e .yar- s. ,p. P ''sr .. •;r�u-.1,;.4 .oC+ '.%A ;: r �9uipment•Costsm �,• PD Vehicles #of vehicles$/hr Total 1 1 $10.00 1 $80.00 $80.00 Command Van Marine Patrol Boats Total Department Cost for Each Event= $232.88 Prepared by Chief M. Flatley 4/17/2024 Page 1 DENIS NONCARROW h� G.j, Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 y = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��! �►a www.southoldtowmy.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 24, 2024 Attn: Bob Kuhne Old Town Arts & Crafts Guild PO Box 392 Cutchogue,NY 11935 Dear Mr. Kuhne, The Southold Town Board, at its regular meeting held on April 23rd, 2024 has granted permission to the Old Town Arts & Crafts Guild to hold its Arts & Crafts Fair on The Village Green in Cutchogue on Saturdays, July 6, August 3, and October 12, 2024, from 9 AM to 5 PM. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Grattan at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl. urret�CO RESOLUTION 2024-912 s� �5 ADOPTED DOC ID: 20724 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-912 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 22,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Old Town Arts & Crafts Guild April 17, 2024 $250.00 PO Box 392 Cutchogue,NY 11935 Mattituck-Laurel Historical Society August 23, 2024 $250.00 PO Box 766 Mattituck,NY 11952 Mattituck Cub Scout Pack 39 Sept. 13, 2024 $250.00 c/o Rich Jernick 1070 Pine Tree Rd Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans .. Vendor No. Check'Nii :: Ei € Town of Southold New York - Payment Voucher Vendor Name Vendor Address Entered Old Town Arts & Crafts Guild PO Box 392 Vendor Telephone Number CutChogue, NY 11935 631-734-2592/631-807-2025 7...... Vendor Contact . ::..: Bob Kuhne Invoice Invoice Invoice Net Purchase Order ::: :: :: ::: :::::::::::.:::::: ............::::::: Number Date Total Discount Amount Claimed Number Description of Goods or Services r..:::.General I:edger:Fund and Account Numiier�:.:: 2024-912 10/22/2024 $260.00 $250.00 Arts&Crafts Fair : : : ` :.:: :: .:.1...03Q::....... ::.. . ..... (7/6,8/3,10/12-2024) TOTAL: $250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting"on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title_ Deputy Town Clerk signature Comp Name Town Clerk Date 10/24/2024 Title w Date 10/24/2024