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HomeMy WebLinkAboutMattituck Laurel Historical Society - Vintage Fair ` RESOLUTION 2024-791 ADOPTED DOC ID: 20599 o pa, THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-791 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 10, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Laurel Historical Society& Museum to hold its Hampton Vintage Fair, Saturday, October 12th, 2024 from 9 AM to 5 PM At 18200 Main Road, Mattituck. They have filed with the Town Clerk a Certificate of Insurance naming the Town of Southold as an additional insured. Applicant must comply with all the provisions of the Town's Special Permit Policy. All fees associated with this approval shall be waived, with the exception of the clean-up deposits. That will be refunded once Chief Grattan signs off. The applicant will contact Chief Grattan to arrange traffic assistance. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans l � TC Checklist for Parade/5K*/Bicycle*/Town Property/Road Closure Special Events Applications i Name of Organization: ` �111� 15W`I� So6ettNoseums Name of Event: HOMA_� Date(s) of Event: /d f?, dZ *No SK and Bicycle events during the period of June 1 to November 1* AEvent fee check(or request to be waived) JRoad clean-up check(CANNOT BE WAIVED) V Current Insurance certificate Application sent for approvals to the following Depts.: 1V PD V Hwy V Land Pres. ✓ TA V Records Mngmnt/TC Approval from Chief of Police J Cost Analysis from Chief of Police Approval from Land Preservation —�Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: —`f' 1 / Approval letter to Organization's contact person w/copy of TB resolution After Event: V Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: 2 6 Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) Franke, Diana From: Franke, Diana Sent: Friday, August 23, 2024 2:47 PM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Sabrina Born (sabrina.born @town.southold.ny.us) Subject: Special Event: Mattituck-Laurel Historical Society& Museums Attachments: M LHS-1 a.pdf Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit fro;:; Mattituck-Laurel Historical Society& Museums received on 08/23/2024. Event Date: October 12, 2024. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 i DENIS NONCAIaROW �� �� Town Hall, 53095 Main Road TOWN CLERK ® ,i';. � � P.O.Box 1179 -Ire Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 6 Fax(631)765-6145 MARRIAGE OFFICER �° RECORDS MANAGEMENT OFFICER ®� ��® Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov RECEIVE® OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD AN 2 3 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVLNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission Name of Event T Name of Organization: 1/�bL (4UREL �aP lGJ9 f ��', %; U-1ecum,S Is this a Not-For-Profit Event?Yes/No Contact's Name: Mailing Address: PD I✓o. 766 1?7ft Contact's Phone Number: P' 3 [ - 7q 55- 2 7 52 Contact's Email Address: a • r Event Location and Site Diagram: 110 [�DjqP p I Jj��e,) (Use additional paper iif,,necessary) Event Date(s): v<.T I a � (Include set up and shutdown times a d dates) t P-"amJ _ N-T e- Fn-rn -3d y ter) C��Nature of Event: �/��?.i �� (Please attach a detailed description to this application) LAAZ z p- l&x I p� �"C-% Time Period(Hours) of Event: From 'I C, 4*1 to FM Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure, police presence): �� �. Rge;evL nn_ _2 2 ����� �� ._..__ T���� �� �zY��e ����d �' . � �v ,�j ��`/'� jcl�ac% � ��«�� ��R��f�Gt� �tvu5� �� 4<. ;�.:"F .Y, � ,:,': 6::'; r;pi ..,t;y If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: 'FD �Ca OqA4 i t k 11�6-2. Event Fees: V* $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) _$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REOUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. I 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 ACC>R" CERTIFICATE OF LIABILITY INSURANCE r ATE(MMIDD/YYYY) �-� 02/26/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Thomas J.Murray NAME:JSM Brokerage Inc. PHON o E . (631)765-2777 FAX No): (631)765-2776 15400 Main Road E-MAIL tmurray@jsmbrokerage.com ADDRESS: y@jsmbrokera e.com INSURERS AFFORDING COVERAGE NAIC p Mattituck NY 11952 INSURER A: MARKEL INSURANCE COMPANY INSURED INSURER e: MOUNT VERNON INSURANCE COMPANY Mattituck-Laurel Historical Society INSURER C: Route 25&Cardinal Drive INSURER D: INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY LTR TYPE OF INSURANCE POLICY NUMBER MMIDD EFF MMI D//YYri LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 A X HUP1333-06 04/11/2024 04/11/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY❑PRO- ❑ JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY AUTOS ONLY AUTOS (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAR HOCCUR EACH OCCURRENCE $ EXCESS U B CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DIRECTORS&OFFICERS 1,000,000 B 04/11/2024 04/11/202 EEMPLOYMENT PRA( INCLUDED DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Where required per written contract,the certificate holder is included as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold;Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road AUTHORIZED REPRESENTATIVE P.O.Box 1179 Southold NY 11971 `i'. 1 c �- 4•-> %� �' �'r ,� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD HOLD HARMLESS AGREEMENT The applicant Okci(6 ? Q6J'i of this Special Permit shall defend indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: f Signature: Name: Cq-fapu-a�;7 C—I tc5L I ,Authorized Agent On behalf of: G ! 'C �--a I G (Name of Business Entity) Dates of event(s): Sworn to bef re me tthis 93 Day of ` 20 . J 01W FRANK NOTARY PUBLIC,STATE OF NEW YORK Registration No.05FR6288691 Qualified in Suffolk County My Commission Expires September 09,20Z cE Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/23/24 Receipt#: 334424 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit MLHS-1a $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#853 $250.00 Mattituck-Laurel, Historical Society& M Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck-Laurel, Historical Society & Museums Po Box 766 Mattituck, NY 11952 Clerk ID: DIANAF Internal ID:MLHS-la Born, Sabrina From: Grattan, Steven Sent: Friday,August 23, 2024 3:48 PM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina Subject: RE: Special Event: Mattituck-Laurel Historical Society& Museums Attachments: Hampton Vintage Fair.xls have no objections. Attached is my cost analysis. Captain Steven.Grattan Southold Town Police Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631) 765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. !td ? From: Franke, Diana<dianaf@town.southold.ny.us> Sent: Friday,August 23, 2024 2:47 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <beniaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun @town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini;James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born@town.southold.ny.us> Subject:Special Event: Mattituck-Laurel Historical Society& Museums Importance: High i Good Afternoon, Please see attached the Application for a Special Event Permit from Mattituck-Laurel Historical Society& Museums received on 08/23/2024. Event Date: October 12, 2024. Provide approval or disapproval and cost analysis. Thank you so much, "'C &w V'a� Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 z Town of Southold Police Department Special Event Cost Analysis Event: Hampton Vintage Fair Date(s): October 12, 2024 Location: Route 25 Patrol '11 tIpnItArW v,Qnt Reg Hours OT Hrs Hrly Wage Total Comments P lio ceOffiaers'a 6 67.87 407.22 Special Patrol �� ` m°= Reg Hours OT Hrs Hrly Wage Total Comments Bicycle Patrol K-9 ftit 4-10 ay PI o� ,� Marine UniR ...�";- F�„i:, m._ .gam x .�. �:,-: �'-_- '5 ya ..�.-.µ. :.,. .a�...er. .. ..,,._ ,«. ir,:�.- .. ..,..,. Y�:4-•-;'� e"", � :° Reg Hours OT Hrs Hrly Wage Total Comments TC Officer TC Officer TC Officer TC Officer TC Officer Equipment Casts M Pb Vehicles #of vehicles $/hr Hours 1 $19.00 6 $114.00 2 vehicles, 16 hours Command Van Marine Patrol Boats Total Department Cost for Event = $521.22 Prepared by Captain S. Grattan 8/14/24 Page 1 Noncarrow, Denis From: Grattan, Steven Sent: Friday,August 23, 2024 3:48 PM To: Franke, Diana; Blasko, Regina; DeChance, Paul;Goodwin, Dan;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina Subject: RE: Special Event: Mattituck-Laurel Historical Society& Museums Attachments: Hampton Vintage Fair.xls I have no objections. Attached is my cost analysis. Captain Steven Grattan Southold Town Police Department 41405 Route 25 Peconic, NY 11958 (631) 765-2600 Main (631) 765-2715 Fax (631) 765-2784 Desk CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. iF?C3lJCE r From: Franke, Diana<dianaf@town.southold.ny.us> Sent: Friday,August 23, 2024 2:47 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,!James <jacks@southoldtownny.gov>;Stype,John <johnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born@town.southold.ny.us> Subject:Special Event: Mattituck-Laurel Historical Society& Museums Importance: High 1 Good Afternoon, Please see attached the Application for a Special Event Permit from Mattituck-Laurel Historical Society&.Museums received on 08/23/2024. Event Date: October 12, 2024. Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 2 Town of Southold Police Department Special Event Cost Analysis Event: Hampton Vintage Fair Date(s): October 12, 2024 Location: Route 25 Pat_Fol'AllocationI&FIF ent: ;x Reg Hours OT Hrs Hrly Wage Total Comments Police,Officers;.: ";. '.; 6 67.87 407.22 Special Patr_ol:.. ' :.. 4:•.. ;. „-�� . , Reg Hours OT Hrs Hrly Wage Total Comments Bicycl"erPatr`.ol_,_~' Highway.;Patrol: Marine Units :: `' :''.< Traffic;Control; os OT Hrs Hrly Wage Total Comments Reg H ur TC Officer TC Officer TC Officer TC Officer TC Officer E ui ment Costs:";` q� p - :. .., v PD Vehicles #of vehicles $/hr Hours 1 $19.00 6 $114.00 2 vehicles, 16 hours Command Van Marine Patrol Boats Total Department Cost for Event= $521.22 Prepared by Captain S. Grattan 8/14/24 Page 1 Q�,C4,gUFFOJ,��o DENIS NONCARROW h� G.y Town Hall,53095 Main Road TOWN CLERK coP.O.Box 1179 H Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q .F Fax(631)765-6145 , MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��•� �►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 11,2024 Charles Gueli Mattituck Laurel Historical Society P.O.Box 766 Mattituck ,NY 11952 Dear Charles, The Southold Town Board at its regular meeting held September loth,2024 granted permission to The Mattituck Laurel Historical Society to hold their Hampton Vintage Fair on October 12th,2024 as applied for.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631)765- 1800. Bfnisonc ith ur event. w Town Clerk Enc. �ugF RESOLUTION 2024-912 ADOPTED DO,C ID: 20724 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-912 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 22, 2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Old Town Arts & Crafts Guild April 17, 2024 $250.00 PO Box 392 Cutchogue,NY 11935 Mattituck-Laurel Historical Society August 23, 2024 $250.00 PO Box 766 Mattituck,NY 11952 Mattituck Cub Scout Pack 39 Sept. 13, 2024 $250.00 c/o Rich Jernick 1070 Pine Tree Rd Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Vendor No. Check No Town of Southold, New York - Payment Vouche r Vendor Name Vendor Address Enteed;tiy:;; : ;;:::::;;:; ;;:;:: Mattituck-Laurel Historical Society PO Box 766 A d Dat ............ Vendor Telephone Number Mattituck, NY 11952 631-745-2752 I owu'Clexk:a Vendor Contact Charles Gueli Invoice Invoice Invoice Net Purchase Order ............... ......................................................................... Number Date Total Discount Amount ClaimedNumber Description of Goods or Services .. .... ... .... p ::::.Gerieialledger:Eund and;AcCtiuntNumber' :: 2024-912 10/22/2024 $260.00 $250.00 Hampton Vintage Fair .............. (10112/2024) TOTAL: $250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. LSignature Title_ Deputy Town Clerk Signature /Vl- 1(�{ 0. r y Com Name Date_j9LZ4L2Q24 Title Clerk Date 10/24/2024