HomeMy WebLinkAbout09/19/2024 REGULAR MEETING MINUTES
MATTITUCK PARK DISTRICT
THURSDAY, September 19, 2024- 6:00 PM
Presiding Commissioners Kevin Byrne, Chairman
Denise Geis, Deputy Chair
Alexandra Getches, Commissioner
Chris Shashkin, District Clerk
Stephen Kiely, Esq., Legal Counsel (Absent)
Lyle Girandola,Treasurer (Absent)
Abigail Field, Recording Secretary
Call to Order
Pledge
• TREASURER'S REPORT—K Byrne
Emailed report from Treasurer: From January to August 2024, the Mattituck Park District
generated total revenues of$720.1k, surpassing the budget by $9.3k, or reaching 101% of the
target. While most revenue categories are above expectations, Lodge Rentals are behind at
only 66% of the goal.
On the expenditure side, total spending amounts to $486.2k, or 68% of the budgeted $710.8k.
Key variances in spending include:
• Payroll wages at 66% of the budget.
• Office supplies and fees slightly exceeding the budget by 2%, driven by mileage
reimbursements and higher-than-expected printing costs.
• Notable outlays in the month of August are for irrigation and locksmith services.
Overall, revenue exceeds expenses by$233.9k, and we remain on track to meet our break-
even target by the end of the year.
As of August, the District's total assets stood at $598.7k, primarily consisting of cash. Current
liabilities totaled $20.2k, with $15.3k in outstanding invoices and $702 in credit card balances.
Other current liabilities include $4.1k in security deposits.
In summary, the District's financial position remains strong and stable.
K Byrne says there's about $76,000 that can be spent, $30,000 for both Aldrich and Dog Park.
The goal is to spend only$30,000 combined for the two projects in 2024, keep a cushion of
$47,000 to see if projections continue to be met, and if so, can allocate more funding to the
two projects then. We could pay everything tomorrow, but if anything comes up unexpectedly,
it would shift to the reserve fund.
• CLERK'S REPORT—C Shashkin
Kathy Ryan reports on lifeguard year.
• All lifeguards did great, no complaints, recommend hiring all back.
• Lifeguard stands height needs to be adjusted, especially the one at Breakwater and all
the new ones need to have ladders on both sides. The one at Vets needs to b e -
• Need to replace wheelchair at Breakwater. Commissioners decide to purchase (cost is
around $800).
• The inflatable surfboard worked well, if we need more keep the same one.
• Commissioners and Ryan agree that next year swimsuits for lifeguards will be uniforms.
Lodge revenue up by$9,000, picnic area almost doubled, the Community Room on track, field
rental also up, other income significantly up. The biggest increase is with the beach permits—
residents, seasonal, and daily. Projection of$10,000 more revenue to come.
C Shashkin reports that a girl scout troop has offered to build a beach toy library.
Commissioners liked the idea but want more details, such as dimensions. Concerns about
appearance, and maintenance.
C Shashkin and B Heins propose acquiring two more defibrillators. Soccer league must have
one, and we should also have one at Breakwater and Vets. Discussion about new versus
refurbished. Commissioners agree to purchase refurbished; last set of refurbished were $625
each; new are a bit over $1,000.
Discussion of new rental rates for 2024-25, overview of the restructured document, capacity
limits for the Community Room.
B Heins and C Shashkin to design room layouts for capacity, the different layouts will have a
different threshold to send people outside.
K Byrne suggests re-thinking rental rates to eliminate hourly rentals and/or set a minimum
number of hours. Discussion of how to do pricing. K Byrne wants to set hourly minimum.
Revisit pricing after layouts are set. K Byrne encourages baseline flat rate, or if it's an hourly
rate, there should be 3-4 hour minimum.
Action item: Ben and Chris to set up layouts for round tables, rectangular tables, auditorium
layout to ensure no fire hazards.
Update on polar plunge; CAST is applying for the permit/hosting. K Byrne raises parameters of
cosponsoring discussion upcoming, postpones this dicussion until then.
• FACILITY MANAGER'S REPORT— B Heins
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See attached
At Lodge, B Heins went into the accessible scout closets, found a bunch of garbage. Need
contact info to deal with the scouts. Would like to discuss at a work session what should be
stored by whom at the Lodge.
C Gueli and K Byrne discuss previous proposed walking path from Love Lane to the Love Lane
Park.
Bay Avenue plan, discussion of placement of tennis courts, and possibly put hitting wall (wood)
along property line. Commissioners will try to site the court to optimize sound mitigation within
the area slated for the tennis courts.
Verified that scoreboard is not worth anything, need not be sold.
Aldrich field, going to move the privet to the property line. A garage door failed spectacularly,
and all three rollup doors are bad. B Heins suggests to replace roll up doors with insulated barn
doors.
K Byrne in general wants MPD to price building versus buying.
For Bay Avenue, can we sell naming rights for trees or benches? Question for S Kiely.
Application for Wolf Pit
Discussion of dog park costs; fence costs, water costs, Bay Avenue Park. Potential shift of costs
of shrubs and trees to spring, and planting perennials in the fall. Discussion of materials, ways
to reduce costs. K Byrne proposes raising allocations for parks to $25,000 for dog park and
$25,000 for Bay Avenue, out of total expected budget of$30,000 each, trying to shift work to
spring at Bay Avenue. If projections hold, that would leave a reserve of some $25,000. D Geis
and A Getches agree with that level of spending.
List of work to be done over the winter. A Field mentions goal of a project management
spreadsheet and will use this document to feed it. K Byrne wants the sheet to include pricing of
buying versus building in house.
DISCUSSION
• Review of plans for Bay Ave. and for Aldrich Lane Dog Park; done as part of Facility
Manager's report.
• Discussion of the budget for the plant material of the Bay Ave meadow installation; done
as part of Facility Manager's report.
• Discussion of Mattituck Historic Association Lecture Dates
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Mattituck Laurel Historical Society and museum sponsors 2nd Wed of month Oct-March
room using the video screen. Requested dates are available. Commissioners decide to
cosponsor.
• Discussion of the meeting at Southold Town Hall regarding the Mattituck Inlet
K Byrne reported on the meeting. Mastrorocco came to the meeting; Town of Southold gave its
full support to the Park District. Army Corps tried to change the topic and limit it to interior inlet
dredging. Bottom line, Army Corps is not doing the inlet, might get its barges stuck; K Byrne
explains why the barges will likely get stuck on the way out. Dredging will start in October. K
Byrne reports the funding had been allocated by Congress in February, but was reallocated to
Baltimore in wake of the accident. Next step is making the Congressman aware of the diversion
of funds he had appropriated to another Congressional district. K Byrne to schedule meeting
with the Congressman.
• Discussion about Lighting of Soccer Fields at Aldrich Lane
Is there something we can do to change the lighting so it stays on until the end of soccer games;
no it's really expensive. K Byrne explained the various dimensions of the issue at length.
• Discussion about Christmas Caroling Event.
Saturday December 7t" with the Chamber, material with both logos; Photobooth, if it
can be paid for. K Byrne suggests asking vendor for a price for two movies, caroling and Easter,
photobooths for everything next year.
RESOLUTIONS
Approval of 8/22/2024 Meeting Minutes presented via email
Motion by K Byrne, seconded by D Geis, unanimously approved.
RESOLUTION 2024-69
CO-SPONSORSHIP OF MATTITUCK-LAUREL HISTORICAL SOCIETY LECTURE SERIES
Whereas, the Mattituck-Laurel Historical Society held a successful fall and winter lecture series
in the Veterans Beach Community Room in 2023 and wishes to hold it again, and the
Commissioners support the lecture series,
Be it resolved, the Commissioners of the Mattituck Park District, have decided it is in the best
interests of the Mattituck Park District to cosponsor the lecture series.
RESULT: Motion by K Byrne, seconded by D Geis, unanimously approved.
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RESOLUTION 2024-70
RESOLUTION APPROVING BILL REGISTERS AND
AUTHORIZING PAYMENT OF CURRENT BILLS FOR SEPTEMBER 2024
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
Bill Registers submitted by the Treasurer at the September 5 and September 19, 2024, meetings
and further authorizes payment of the current bills.
RESULT: Motion by D Geis, seconded by K Byrne, unanimously approved.
RESOLUTION 2024-71--TABLED
RESOLUTION ADOPTING PARK FEES FOR 2025
Whereas inflation continues to raise the cost of operating the Mattituck Park District's parks,
beaches, and the facilities thereon,
Be it resolved by the Commissioners of the Mattituck Park District that the rental rates for 2025
will be those reflected in the attached 2025 Rate Sheet.
RESULT: Motion to Table by K Byrne, because 2025 Rate Sheet is not final. Seconded by D
Geis, unanimously agreed to table.
RESOLUTION 2024-72
RESOLUTION AUTHORIZING BEGINNING OF BAY AVENUE REVITALIZATION
Whereas the Commissioners of the Mattituck Park District have determined that is in the best
interests of the Park District to reimagine and revitalize the Bay Avenue park to include trails,
native pollinator plantings, and picnic tables to be completed in or about 2024,
Be It Resolved that the Commissioners of the Mattituck Park District hereby authorize the
expenditure of up to $25,000.00 implementing the design.
RESULT: Motion by D Geis, seconded by K Byrnes, unanimously approved.
RESOLUTION 2024-73
RESOLUTION AUTHORIZING THE CONSTRUCTION OF A DOG PARK AT ALDRICH FIELD
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Whereas the Commissioners of the Mattituck Park District have determined that it is in the best
interest of the Ppark Dfistrict to construct a dog park at Aldrich Field in or about 2024;
Be It Resolved that the Commissioners of the Mattituck Park District authorize the expenditure
of up to $25,000.00 to construct the subject dog park.
RESULT: Motion by D Geis, seconded by K Byrne, unanimously approved.
RESOLUTION 2024-74: TABLED
RESOLUTION ADOPTING GUIDELINES FOR MATTITUCK PARK DISTRICT COSPONSORSHIP OF
EVENTS
Whereas the Mattituck Park District has a policy of waiving park fees when the District decides
to cosponsor an event;
Whereas the District has not adopted formal guidelines for deciding when to cosponsor events;
Be it resolved that the Commissioners of the Mattituck Park District has determined that is in
the best interests of the Park District to adopt the following guidelines to be considered by the
Commissioners in making a decision to co-sponsors an event:
• The event must clearly involve a substantial number of residents of the park district, as
evidenced by any of:
o The words "Mattituck" or "Laurel" in the sponsoring organization's name;
o Membership that includes 10 or more households of the park district
o Beneficiaries of the organization's charitable activities generally include 10 or
more households of the park district
OR
o Other positive, clear connection to park district residents.
• The event is open to all residents of the Park District and/or Park District residents are
granted free or reduced admission
• The event does not involve a political party or candidate or ballot measure and is wholly
nonpartisan.
Discussion: Need to sit with the parameters more, think them through further.
Motion to table by K Byrne, seconded by D Geis, unanimously tabled.
RESOLUTION 2024-75
RESOLUTION AMENDING ABIGAIL FIELD'S EMPLOYMENT
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Whereas, Abigail Field has been on Salary of$250/month for doing agendas and related posting
of same, attending meetings, doing minutes, reporting MPD documents to Southold Town, and
duties relating to MPD elections;
Whereas, Abigail Field has completed a few hours of additional work each month at the rate of
$25/hr, never exceeding five hours in a single month;
Whereas, Abigail Field could provide additional services to MPD including the creation of an
institutional memory for resolutions, policies and procedures by performing functions more
akin to a Corporate Secretary;
Whereas, Abigail Field has grant writing and management experience and could provide
additional services to MPD relating to grants; and
Whereas, the Mattituck Park District would like to take advantage of these additional services
which Abigail Field can provide, and potentially other ones as mutually identified, and Abigail
Field would like to provide such services;
Be it Resolved that the Commissioners of the Mattituck Park District convert the Recording
Secretary position to a purely hourly position at the rate of$25/hour, provided that Abigail
Field works no more than 40 hours/month.
Motion by K Byrne, seconded by D Geis, unanimously approved.
RESOLUTION 2024-76: TABLED
RESOLUTION HIRING A PART-TIME LABORER
Whereas, the properties of the Mattituck Park District require repair and maintenance above
and beyond what the Facilities Manager can complete in a 40-hour work week
Whereas, the Commissioners have determined that an additional part time laborer is necessary
to adequately maintain the Park District properties.
Be it resolved by the Commissioners of the Mattituck Park District that a part-time laborer be
hired at $xx/hr for yy hrs/week to work under the direct supervision of the facilities manager.
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Discussion: need 20-30 hours, $23/hr, $2300/month. The issue is maintenance has not been
done in prior years. This is the big maintenance season. Can start by itemizing who does what
on the maintenance project list B Heins distributed during his report. K Byrne again suggests we
should assess in house v off the shelf; he is a little concerned about falling into a trap of the
past few years when we relied heavily on improperly supervised employees getting stuff done.
Motion to Table by K Byrne, second by D Geis and unanimously tabled.
RESOLUTION 2024-77
RESOLUTION CORRECTING RESOLUTION NUMBERS
Whereas, minor errors have occasionally been made relating to the numbering of resolutions
adopted in the past few years, and
Whereas, the Mattituck Park District wishes to eliminate such errors,
Be it resolved by the Commissioners of the Mattituck Park District:
• Resolutions 2024-52 and 2024-53, adopted at the July 2024 regular meeting are
renumbered 2024-52a and 2024-53a, as different resolutions numbered 2024-52 and
2024-53 were adopted at the June 2024 regular meeting;
• The Commissioners acknowledge the resolutions adopted in 2023 during and after the
April regular meeting are generally misnumbered because the number 2022-45 was
skipped and not used;
• The Commissioners acknowledge the resolutions adopted in 2022 after the April regular
meeting are generally misnumbered because the number 2022-32 was skipped and not
used; and
• Resolution 2022-26 adopted at the April 2022 regular meeting is renumbered 2022-26a,
as a different resolution numbered 2022-26 was adopted at the March 2022 regular
meeting.
Motion by D Geis, second K Byrne, unanimous
RESOLUTION 2024-78
RESOLUTION CONFIRMING PAYMENTS AUTHORIZED
Whereas, bill registers are presented to the commissioners who each review and sign them at
each meeting,
Whereas, the Commissioners generally adopt resolutions approving the payment of such bill
registers, and
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Whereas, at the October 2023 and November 2023 regular meetings the Commissioners
reviewed and signed off on the presented bill registers but accidentally did not adopt
resolutions approving their payment;
Be it resolved that the Commissioners of the Mattituck Park District approve the payments
made.
Motion by K Byrne, seconded by D Geis, unanimously approved.
RESOLUTION 2024-79
RESOLUTION ADDING CROSS REFERENCES
Whereas, resolutions that relate back to previously adopted resolutions should acknowledge
those prior resolutions to ensure continuity and clarity of policy and decisionmaking,
Be it resolved that the Commissioners of the Mattituck Park District amend previously adopted
resolutions as follows:
• Resolution 2024-66, which adopted a security policy for Park District events is amended
in part to read:
"... RESOLVED that the Board of Commissioners of the Mattituck Park District hereby
adopts the following policy to be applied to all events booked after this date, which
replaces the policy adopted by 2023-67 to the extent that 2023-67 required all events
with alcohol to pay a security fee of up to $250....
• Resolution 2024-26, which hired Ben Heins for 40 hours per week is amended in part to
read:
"... RESOLVED that the Board of Commissioners of the Mattituck Park District hereby
approves the hiring of Benjamin Heins, effective February 15, 2024, to the position of
Maintenance Mechanic II, at a pay rate of$30.00 per hour for a 40-hour week, in
accordance with the executed agreement between the parties. This resolution
supersedes Resolution 2023-81 which had hired him for up to 30 hours per week.
Motion by D Geis, seconded by K Byrne, unanimously approved.
Motion to adjourn by K Byrne, second D Geis, unanimously approved.
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Adjourned 8:47
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Mattituck Park District
Statement of Financial Position
As of August 31, 2024
TOTAL
ASSETS
Current Assets
Bank Accounts
Money Market(*4827) 547,336.73
Operating Account (*9531) 32,742.64
Payroll (*9630) 11,319.23
QuickBooks Checking Account 2,016.95
Special Events (*2417) 4,269.06
Total Bank Accounts $597,684.61
Accounts Receivable
Accounts Receivable (A/R) 855.00
Total Accounts Receivable $855.00
Other Current Assets $175.00
Total Current Assets $598,714.61
TOTAL ASSETS $598,714.61
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable $15,393.90
Credit Cards $702.16
Other Current Liabilities
Security deposits 4,100.00
Total Other Current Liabilities $4,100.00
Total Current Liabilities $20,196.06
Total Liabilities $20,196.06
Equity $578,518.55
TOTAL LIABILITIES AND EQUITY $598,714.61
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Park Disirld
AKctU@lS VS. Budget
January Auguat, 2024
TOTAL
ACTUAL BUDGET REMAINING Y6OF BUDGET
Revenue
1000Rem*nu*
1O1O Tax Receipt Revenue 580.400 580.400 O 100.00%
111O Room rentals 28.345 27.000 1.345 105.00%
112O Picnic rental 3.520 2.000 '1.520 176.00%
113O Field use 2.960 500 '2.460 592.00%
114O Lodge rental 16.405 25.000 8.595 66.00%
115O Permit fees, Resident 48.542 45.000 '3.542 108.00%
1152 Daily Beach Pass 6.420 6.000 '420 107.00%
1155 Permits, Non-Residents 5.900 3.200 '2.700 184.00%
1215 Service/Fee Revenue 2.810 1.600 1.210 176.00%
123O Special Events 15.250 14.000 1.250 109.00%
124O Donations byindividuals 100 100
125O Other Revenues 5.367 1.000 '4.367 537.00%
15OO Bank Interest Earned 4.209 5.000 791 84.00%
Total 1000 Revenue 720.129 710.$00 +9,329 101.00%
Total Revenue $720,129 $710,800 $'8,329 101.00%
GROSS PROFIT $720,189 $710,800 $'8,329 101.00%
Expenditures
2OOO Payroll Wages
2010A000untant/Tr*aour*r 26.902 15.000 11.902 179.00%
2020Adminiotrativ* 29.658 97.400 67.742 30.00%
2O3O Beach Attendants 29.847 37.500 7.653 80.00%
2O4O Buildings&Grounds 32.731 54.200 21.469 60.00%
2042Cuotodiano 6.106 '6.106
2045S*ourity 4.742 '4.742
2050Hoot*oo 1.447 3.700 2.253 39.00%
2060Lif*guardo 37.016 41.200 4.184 90.00%
2O7O Lifeguard Manager 5.863 7.300 1.437 80.00%
2080S*or*tary 6.952 18.700 11.748 37.00%
Total 20OO Payroll Wages 181,264 275,000 93,736 66.00%
3OOO Payroll Taxes and Benefits 50,058 107,000 56,042 48.00%
4OOO Office Supplies& Fees
4O1O Office Supplies 6.575 7.500 925 88.00%
4020Printing 1.412 800 '612 176.00%
4030Pmstag* 420 600 180 70.00%
4O4O Computers&Software 1.021 1.400 379 73.00%
4O5O Internet&Cells 2.567 5.000 2.433 51.00%
4O6O Permits, Memberships&Subscriptions 608 500 108 122.00%
4O7O Mileage Reimbursement 3.464 '3.464
alttrach Mattituck Park District
Park Distrust
Actuals vs. Budget
January-August, 2024
TOTAL
ACTUAL BUDGET REMAINING %OF BUDGET
Total 4000 Office Supplies&Fees 16,066 15,800 -266 102.00%
5000 Professional Fees
5010 Accounting fees 7,500 10,500 3,000 71.00%
5020 Legal fees 14,357 17,500 3,143 82.00%
5030 Bank fees&service charges 3,375 2,500 -875 135.00%
5040 Payroll service fees 13,203 18,400 5,197 72.00%
5060 Other professional fees 14,221 2,600 -11,621 547.00%
5070 Election Fees 200 200
5100 Property insurance 451 24,100 23,649 2.00%
5210 Advertizing fees 1,757 1,400 -357 125.00%
5220 Website/email 1,833 2,000 167 92.00%
5300 Special Events 14,755 15,200 445 97.00%
Total 5000 Professional Fees 71,453 94,400 22,947 76.00%
6000 Operational &Site Maintenance 425 -425
6010 Natural Gas 4,446 1,600 -2,846 278.00%
6015 Oil 1,794 1,700 -94 106.00%
6020 Electricity 8,062 18,300 10,238 44.00%
6030 Water 437 2,000 1,563 22.00%
6040 Sanitation 15,904 26,900 10,996 59.00%
6100 Building Supplies 17,678 20,000 2,322 88.00%
6110 Small tools&equipment 540 3,100 2,560 17.00%
6120 Equipment lease&maintenance 295 1,400 1,105 21.00%
6130 Site Repairs& Maintenance 62,796 69,500 6,704 90.00%
6140 Landscaping 32,416 71,100 38,684 46.00%
6210 Gas for Vehicles/Equipment 346 1,900 1,554 18.00%
6220 Vehicle repairs 504 800 296 63.00%
Total 6000 Operational&Site Maintenance 145,644 218,300 72,656 67.00%
7000 Capital Improvements& Purchases 20,816 -20,816
8000 Other Expenses 300 300
Total Expenditures $486,200 $710,800 $224,600 68.00%
NET OPERATING REVENUE _ $233,928 $0 $-233,928 00/0
NET REVENUE $233,928 $0 $-233,928 0%
2/2
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Facility Managers Report
09/19/2024
Veterans:
- Gatehouse painting is scheduled to start Monday or Tuesday
- The Kitchen door hinge that wasjammingthe door has been replaced
- Ropes, signs, and LG stand are scheduled for Saturday
- Conference room carpets will be done tomorrow if Home Depot has a cleaner
available (the rental is$40/day)
- I'll powerwash the patio and rear of the building when the ropes are getting done
this weekend
Breakwater:
- Lund is testing the backf low preventer on the 24th, once that is cleared I'll schedule
the building to be winterized
- The mobi-mat//signs will be taken up this weekend
- The gatehouse siding will be up this weekend and I'll get paint on as soon as the one
at vets is done
- The AED was relocated to Aldrich for use there until the new one is in, I'll return it in
the spring so it isn't in freezing conditions over the winter
Lodge:
- The driveway washout was repaired
- We opened up some ceiling panels and popped off door in the locked closets, and
started cleaning. There appears to have been some water intrusion possibly linked
to the damaged downspout. Damage/mold seems relegated to the small class room
in the basement. We can fix this in house over the winter.
- I still don't have access to the large storage the scouts use, but I did note some
issues in the other storage closets that needs to be addressed.
- Waiting on estimates for fuel tank replacement cost followed by prices for dealing
with the existing tank.
Love Lane:
- I got a dumpster to get rid of the old docks and debris, that should be done this week
- I'll schedule winterizing for after Columbus Day weekend
- I'll get prices for dock repairs soon
Bay Ave:
- We marked out the locations of trails, berms, future courts etc. (see map) For proper
trails we will need a permit but we can mark them out and plant around where they
will go. After the dog park Lyle estimates we will have about$5k-$6k for the 1 st phase
of Bay ave this year, it should be enough to erect berms and get some planting
across the front edge of the property.
- The scoreboard, benches, etc are all basically scrap. Outdoor scoreboards have an
expected lifespan of 10-15 years, plus this model is obsolete and we don't have the
controllers.
Aldrich:
- Chris is ordering an AED to be housed in the restroom, the breakwater one will be in
place until it arrive
- The dumpsters have been moved and the privet is being transplanted next week
- Georgie is continuing the cleanup
- One garage door failed, rather than replace with another roll up I will build barn
doors over the winter. It will be cheaper and I can insulate it so we aren't heating the
parking lot
General:
- Alex and I were discussing the cost of various items for Bay, such as benches,
tables, some established trees. I would like to figure out a system where people can
donate the cost of specific items and that item would have a plaque noting the
donation.
- The Wolf Pit application is ready to be signed
- I've included my working list of fall/winter projects
MPD Fall/Winter Projects 2024/2025
Veterans
❑CXT vents
❑ CXT door paint
❑ CXT wall patches
❑ Winterize CXT
❑ Remove ropes/signs
❑ Power wash ropes
❑ Remove lifeguard stand
❑ Paint lifeguard stand
❑ Install handicap signs
❑ Power wash patio
❑ Power wash building
❑ Repair ceiling in community room
❑ Repair ceiling in office
❑ Remove broken AC and patch wall
❑ Steam clean carpet
❑ Deep clean interior
❑ Winterize sprinklers/outdoor showers
❑ Split rail fence
❑ Remove east side chainlink
❑ Install east side barrier
❑ Remove fence around gatehouse
❑ Railing on Gatehouse
❑ Paint gatehouse
❑ Trim for gatehouse
❑ Doors for gatehouse
❑ Cover bulkhead graffiti
❑ Remove old kayak racks
❑ Install new kayak racks
❑ Replace shed garage door
❑ Clean and organize shed
❑ Paint shed
❑ Replace (4) picnic tables
❑ Replace (6) garbage cans
❑ Build (2) recycle cans
❑ Pavilion permits
❑ New signs for swimming area
❑ New beach wheelchair
❑ Repair/paint benches
❑ gazebo bench repair
❑ gazebo paint
❑ replace playground benches
Breakwater
❑ RPZ test
❑ Finish gatehouse siding
❑ Paint gatehouse
❑ Gatehouse trim
❑ Gatehouse door
❑ Gatehouse shutters
❑ Remove mobi mat and signs
❑ winterize building
❑ build new LG stand
❑ New signs for LG area
❑ New play structure
❑ Border and sand for play area
❑ clear weeds
❑ patch parking lot
❑ remove speed bump
❑ New handicap signs
❑ Seal/paint lot
❑ Replace (2) picnic tables
❑ Replace (2) garbage cans
❑ Add (2) recycle cans
❑ Bathroom design
❑ Fire extinguisher hook
❑ Replace info case
Lodge
❑ Trim trees along drive
❑ Winterize outdoor shower
❑ AED/Narcan
❑ patch and paint deck
❑ oil tank mitigation/replacement
❑ Replace blinds
❑ Mold mitigation
❑ storage closet access
❑ Paint restrooms
❑ Driveway repair
❑ Dune sign
❑ Remove carpet on stairs
❑ Deep clean main floor
❑ Deep clean basement
❑ Paint flag pole
❑ Replace garbage bin
❑ Install AED
Aldrich
❑ Dog park construction
❑ Remove wood barricades
❑ Transplant privet
❑ Replace failing garage door
❑ Build records room
❑ Replace bathroom door lock
❑ Build (4) garbage cans
❑ Build (2) recycle cans
❑ Trim trees
❑ Build Rail by picnic area
❑ Fic parking lot
❑ Install handicap signs
❑ Fix front trim
❑ Paint front exterior
❑ Clean out storage room
❑ Paint storage room
❑ New rack for garden tools
❑ Winterize pressure washer
❑ Winterize generator
❑ Finish paint in main area
❑ Install workbench
❑ Install tool storage
❑ Paint and repair info case
❑ Add (4) picnic tables
❑ Install AED
Love Lane
❑ Powerwash monument
❑ Winterize building
❑ Fixed dock repair
❑ Floating dock replacement
❑ Light shield on flag light
❑ Restore windows
❑ Cover windows
❑ Fix Shower
❑ Repair split rail
❑ Paint/repair info case
❑ Paint/repair benches
❑ Replace (2) garbage cans
❑ Build recycle can
❑ Add (1) picnic table
❑ Repair parking lot
Bay Ave
❑ Map out trails
❑ park drawing
❑ Remove old equipment
❑ Build berms
❑ Plant list
❑ 1 st stage of planting
❑ Tennis court grant
❑ Town/DEC permits for trails, clearing, phragmites, parking area
Wolf Pit
❑ DEC permit
❑ Electric for tree
❑ 1 st stage of clearing
❑ Fountains?
❑ Replace garbage cans
❑ Build recycle can
❑ Add (4) picnic tables
Peconic Bay
❑ Move signs
❑ Add picnic table
❑ Replace garbage can
❑ Add recycle can
❑ Remove kayak racks
❑ Build new kayak racks
❑ Demolish old gatehouse
❑ Design and build new gatehouse
Report of Revenue
Period: 1 - 31 August 2024
Deposit Seasonal
Date Description gates Booker Lodpe Picnic Area Comm Room Fields Other Total Revenue Beach Permits Permits Daily Permits
Bate
January Report 4255 - 2590 7,385.00 425.00 400.00
February Report 3285 1,000.00 2,575.00 0 - 6,860.00 425.00 400.00
March Report 1,390 475 2,775 0 0 4,640.00 3200 600.00
April Report 2,825 300 6,565 0 1,200 10,890.00 7,750.00 100.00 -
May Report 2,835 1,770 5,960 125 600 11,290.00 13,720.00 3,200.00 560.00
June Report 1,575 0 3,175 0 2,217 6,967.25 13,246.00 600.00 455.00
July Report 1,695 355 4,385 800 275 $ 7,510.00 6,700.00 300.00 2,240.00
Total Previously Reported $ 17,860 $ 3,900 $ 28,025 $ 925 $4,292.25 $ 55,542.25 $ 45,466 $5,600.00 $ 3,255.00
Aug Group/Payee
8/1 GS622 Usage Fee 8/16 250
8/1 ELIH Usage Fee 10/28 300
8/5 STHLD/Swimming Lessons Usage Fee July 300
8/13 Kitt Usage Fee 8/30 180
8/15 Hartmann Usage Fee 11/28 500
8/16 Konarski Usage Fee 10/19 575
8/16 GSSC Troop 1278 Usage Fee 8/30 400
8/20 GS Troop 1531 Usage Fee 9/7 380
8/21 Cubelis Usage Fee 8/24 125
8/22 Irby Usage Fee 11/28 600
8/22 MTTK Volunteer Firemen Usage Fee 8/25 90
Beach Permits 2,300 400 1,820
Kayak Permit
AUGUST RECEIPTS: 1,630.00 270.00 1,375.00 - 525.00 3,800.00 2,300.00 400.00 1,820.00
YEAR TO DATE $ 19,490 $ 4,170 $ 29,400 $ 925 $4,817.25 $ 59,342.25 $ 47,766 $6,000.00 $ 5,075.00
Aug-23 12,235 2,595 27,982 375 1925 $ 24,450.00 $3,900.00 $ 2,240.00
ED
G Total $ 8,320.00
Total $ 118j83.25
1 20/09/2024
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Payments 1 8 of 8 <<First <Prev I Next> Last>>
Biller Name Account Amount Ray k ate Status Initiated By. Action
Category —
Nawrocki Smith LLP Operating Account $2500.00 09/19/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreaSUrerxxxx27944 Change Cancel
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Southold Town Clerk Operating Account $10.00 09/19/2024 Pending View]-)etail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
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Competition Locksmith Operating Account ad $1100.00 09/24/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasLu-crxxxx27944 Change Cancel
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Georgie Contracting, Operating Account $2594.00 09/25/2024 Pending View Detail
1111C *9531 obsuxxxtreasurerxxxx27944 Changt, Cancel
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Georgie Contracting, Operating Account $2594.00 10/09/2024 Pending View Detail
*'9531 obsuxxxtreasurerxxxx27944 Change Cancel
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Georgie Contracting, Operating Account $880.00 10/23/2024 Pending View Detail
1111C *9531 obsuxxxtreasurerxxxx27944 Change Cancel
Uncategorized
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Georgic Contracting, Operating Account $1047.00 11/06/2024 Pending View Detail
LLC *9531 obsuxxxtreasurerxxxx27944 Change Cancel
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Georgie Contracting, Operati ng Account $3215.21 11/13/2024 Pending View Detail
LLC *9531 obsuxxxtreasurerxxxx27944 Lge Cancel
Uncategorized
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Payments I -8 ol'8 <<First <Prev I Next> Last>>
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Biller Name
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Georgie Contracting, Operating Account Pending
$3215.21 11/13/2024
LLC *9531 Ykehi1hilkil
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Georgie Contracting, Operating Account $1047.00 11/06/2024
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Georgie Contracting, Operating Account Pending
$2594.00 10/09/2024
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AMP Architecture Operating Account $64000
Uneategorized *9531 . 09/26/2024 Pending
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Island Portables Operating Account
Uncategorized *9531 6 09/26/2024 Pending V-1g,
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Orlowski Hardware Operating Account $287.72 09/26/2024 Pendin Company *9531 g
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Ratsey Construction Operating Account
Uncategorized *9531 _j� $850.00 09/26/2024 Pending Vie i
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Creorgie Contracting, Operating Account
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Georgie Contracting, Operating Account $2594.00 09/25/2024 Pendin LLC *9531 gzcywta
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Ben Heins Operating Account $502,23 09/24/2024 Pendin
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Competition Locksmith Operating Account $1100.00 09/24/2024 Pending View Dewil
Uncategorized *9531 obsuxxxtreasurerxxxx27944 LImut C-quol
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Payments I - 12 of 12 <<First <Prev I Next> Last>>
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Payments I - 12 of 12 Jow,
<<First <Prev 1 Next> Last>>
Biller Name
Category A�M.qnj� 14414199LDY Action
Georgie Contracting, Operating Account Pending
$3215.21 11/13/2024
LLC *9531 Ykehi1hilkil
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Georgie Contracting, Operating Account $1047.00 11/06/2024
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Georgie Contracting, Operating Account Pending
$2594.00 10/09/2024
LLC *9531 View
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AMP Architecture Operating Account $64000
Uneategorized *9531 . 09/26/2024 Pending
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Island Portables Operating Account
Uncategorized *9531 6 09/26/2024 Pending V-1g,
Portapotties
*riot obsuxxxtreasurerxxxx27944 Qlangg Cmuce!
Orlowski Hardware Operating Account $287.72 09/26/2024 Pendin Company *9531 g
Uncategorized obsuxxxtreasurerxxxx27944
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Ratsey Construction Operating Account
Uncategorized *9531 _j� $850.00 09/26/2024 Pending Vie i
2L12.e,!:4lI
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Creorgie Contracting, Operating Account
LLC *9531 2,J $17976.64 09/25/2024 Pending
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Georgie Contracting, Operating Account $2594.00 09/25/2024 Pendin LLC *9531 gzcywta
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Ben Heins Operating Account $502,23 09/24/2024 Pendin
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Competition Locksmith Operating Account $1100.00 09/24/2024 Pending View Dewil
Uncategorized *9531 obsuxxxtreasurerxxxx27944 LImut C-quol
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