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Home My WebLink AboutHeavy Equipment Operator fF6 y %:�i,, `Y>outhold Town Board - Letter Board Meeting of October 8, 2024 RESOLUTION 2024-881 Item # 5.25 ADOPTED DOC ID: 20693 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-881 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 8,2024: RESOLVED that the Town Board of the Town of Southold hereby accepts the following bids for Heavy Equipment with operator: MAIN LAND ONLY Latham Sand and Gravel, Inc. 1 $ 1,720.00 2. 2,000.00 3. 2,160.00 4. 1,960.00 5. 2,440.00 6. 2,280.00 7. 1,440.00 FISHERS ISLAND ONLY 8• 2,800.00 The Toldo Company, Inc 1- $ 2,800.00 2. 2,200.00 3. 2,800.00 4. 2,200.00 5. 2,200.00 6. 1,450.00 7. 550.00 Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated October 9, 2024 Page 45 DENIS NONCARROW h� Gy Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��! .#� Telephone oldt 76 n .goo FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 9, 2024 Lathem Sand& Gravel Attn: John Hocker P.O. Box 608 Peconic NY 11958 Dear John, Congratulations. At the regular Town Board meeting held on October 8th, 2024 the Town Board accepted the bid of Latham Sand & Gravel for 2025 Heavy Equipment and Operator. A certified copy of the resolution is enclosed. Thank you for your bid. #14� - Denis Noncarrow Town Clerk Ens. SFfO(�-�O - DENIS NONCARROW =� G.y� Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 CO = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • .�` Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��,� �a0 Telephone oldt 76n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2025 Heavy Equipment and Operator Bid Opening 10/3/2023 2:00 P.M.. Two (2)bids received MAIN LAND ONLY ITEM# _ Latham Sand and Gravel, Inc. 1 $ 1,720.00 PO Box 608 2. 2,000.00 Peconic,NY 11958 3. 2,160.00 John Hocker 4. 1,960.00 631-734-6800 5. 2,440.00 6. 2,280.00 7. 1,440.00 8. 2,800.00 FISHERS ISLAND ONLY The Toldo Company, Inc 1. $ 2,800.00 PO Box 164 2. 2,200.00 Fishers Island,NY 06390 3. 2,800.00 Jared Toldo 4. 2,200.00 631-377-6442 5. 2,200.00 6. 1,450.00 7. 550.00 Latham Sand & Gravel, Inc P.O. Box 608 Peconic, NY 11958 Furnish Heavy Equipment with operator in connection with dredging and other services within the Town of Southold RECEIVED so 3 $Whold Town Clerk Town of Southold "Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold" PROPOSAL PACKAGE BID OPENS: October 3, 2024 REMINDER NOTE!!!: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on-the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 11 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. dNotarized Affidavit of Non-Collusion as required by NYS Law. As per specifications,the Town of Southold requires a current insurance certificate,with the Town of Southold listed as additional insured,to be on file in the Purchasing Department. You will be given ten(10)business days from notice of award to supply this form or the bid will be rescinded. Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 11 �1 VENDOR NAME:A-6t ®�✓€� a c VENDOR INFORMATIONSHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: 1 NAME TITLE LJ,A�v� e L'o o --------------------------------------------------------------------------------- If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 11 ADDRESS RECORD FORM MAIL.BID TO: VENDOR NAME: ADDRESS: PO '30)c CONTACT: ) %O z-1)7D TELEPHONE: C.3 —3 —CP�IYz FAX: E-MAIL,:y 7 0LD o@ 7HZ-7vL.RD C®m;>ya)✓Y. COtM ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 11 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) INSURANCE STATEMENT Bidder agrees as follows -please mark appropriate box: Insurance Certificate as requested is attached I certify that I can supply insurance as specified if awarded the bid Insurance Certificate filed on DATE FAILURE TO PROVIDE SPECIFIED INSURANCE SHALL DISQUALIFY BIDDER AUTHORIZED SIGNATURE Proposal Package 5 of 11 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not,that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor,bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on .this project, and will not be so disclosed- prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and-agents of my firm with responsibilities relating to the preparation, approval or submission of my firm'.s bid on this project and have been advised by each of them that he or she has not participated in any communication,consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid,under the penalties of perjury, affirms the truth thereof. �� /1QS ®f%'✓ SWORN TO BEFORE ME THIS 'grnature&Company Position I J Ae,ri4 'S. 7-owe �/_SI V4 AJ1_ ,3 b/ aW OF 2Q2J Type Name&Company Position � CAR as'1#,274 Company Name ARY PUBLIC _3 2 of gE otzz03 Date Signed Federal I.D.Number Proposal Package 6 of 11 z. THE PROPOSAL FORM Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold VENDORNAW: f ��-a die VENDOR ADDRESS: ROA17-K"k' ,4j! 1<SPC/LS /S'l �i+- /V TELEPHONE NUMBER' �� FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership,by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for.the Town of Southold or other municipalities'bid on contracts,but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please write N/A below): Addendum No Dated Proposal Package 7 of 11 IMPORTANT NOTICE TO ALL BIDDERS READ BEFORE FILLING OUT PROPOSAL The undersigned further understands and agrees that he is to furnish all labor,equipment, supplies and other facilities necessary and/or required to Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold in strict accordance with the Bid Documents and the unit cost price as bid in the Itemized Proposal Form. UNIT PRICES The Contract shall be based on the unit prices as herein stated. Should the amount of work required by the issuance of a Town Purchase Order be increased or decreased,the undersigned accepts the unit price bid as full compensation for furnishing all labor, supplies, equipment and other related items necessary for the proper functionality of the equipment being furnished. All quoted prices shall include the Contractor's overhead and profit. Estimated quantities of work are not provided. Comparison of bids will be based on unit price bid items which will be used to procure equipment for individual Town projects. Final payment for all work will be based on actual hours worked as determined by the Town Engineering Department. These unit prices shall remain in effect for a period of Two (2)years from the date of the contract with the option of a One(1)year extension upon the mutual agreement of both the Town and the Contractor. PAYMENT FOR MOBILIZATION AND DEMOBILIZATION The Contractor shall be entitled to payment for mobilization and demobilization at the following rates: ALL ITEMS Mobilization: One-quarter(1/4)day's unit bid price daily rate Demobilization: One-quarter(1/4)day's unit bid price daily rate Proposal Package 8 of 11 Furnish Heavy Equipment with Operator in Connection with Dredaing and Other Services Town of Southold-MAINLAND ONLY Itemized Proposal for: Town of Southold ITEM NO. DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Track Loaderwith Bucket-9,000 Ibs 1 for /DAY(8 HOURS) $ —A Dollars Cents PER DAY Furnishing Dozer with Blade-13,000 Ibs 2 for /DAY(8 HOURS) $ ADollars Cents PER DAY Furnishing Front End Wheel Loader with 4 C.Y.Capacity Bucket 3 for /DAY(8 HOURS) $ jffII4 Dollars Cents PER DAY Furnishing Excavator with 1-1/2 C.Y.Capacity Bucket 4 /�for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing 20 Ton Crawler Crane with 3/4 C.Y.Capacity Dragline Bucket or 3/4 C.Y. 5 Capacity Clamshell Bucket for /DAY(8 HOURS) Dollars Cents PER DAY Furnishing Crawler Mounted Front End Loader with 3 C.Y.Capacity Bucket 6 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing 10 Wheel Dump Truck 7 for /DAY(8 HOURS) $ Dollars Cents APERDAY Furnishing Off-Road Articulated Dump Truck 8 for /DAY(8 HOURS) $V Dollars Cents PER DAY Proposal Package 9 of 11 Furnish Heavy Equipment with Operator in Connection with Dredaing and Other Services Town of Southold-FISHERS ISLAND ONLY Itemized Proposal for: Town of Southold ITEM NO. DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Excavator with 1/2 C.Y.Capacity Bucket 1 _ 0 forr Ivahie�3 J R /DAY(8 HOURS) $`I 0 0 Dollars -tents PER DAY Furnishing Track Loaderwith Bucket-9,000 Ibs 2 fo. �0 //rr/G(Slhu� /wb f�k rQ� Uv 1S J /DAY(8 HOURS) $ �L Doi ars Cents PER DAY Furnishing Dielectric Boom Truck with 55 Foot Working Height 3 _ -r/am 'P bn lrkj /uJ�?`K' �� /DAY(8 HOURS) $2,�D® Dollars Cents PER DAY Furnishing All Terrain Material Handlerwith Telescopic Boom-8,500 Ibs 0 for 6949X0 6ks9,t /DAY(8 HOURS) $21T 0 Dollars bents PER DAY Furnishing Motorized Wheeled Road Grader fo °r 0 Hs�� wr7 �f2ntv /DAY(8 HOURS) $Z?0® D� Dollars Cents PER DAY Furnishing 6 Wheel Dump Truck 6 i- fo �AY(8 HOURS) $ Dollars Cents PER DAY Furnishing 20 Ton Equipment Trailer 7 for V� MJ/t �r� �� A/DAY(8 HOURS) Dollars eents PER DAY Proposal Package 10 of 11 AUTHORIZED SIGNA c � PRINT NAME 'AmD /O .Oy TITLE DATES 2 `` ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OFc�r.. ) ss.: On the ay ofa2� A in the year 2024 before me, the undersigned, personally appeared, = , person lly known to me or proved to me on the basis of satisfacto evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s)on the instrument,the individual(s), or the person upon behalf of which the individual(s)acted, executed the instrument. Y�11/ NO Y P LIC E6-4 � �o��zuSF3 Proposal Package 11 of 11 Town of Southold "Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold" PROPOSAL PACKAGE BID OPENS: October 3, 2024 REMINDER NOTE!!!: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 11 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ As per specifications, the Town of Southold requires a current insurance certificate, with the Town of Southold listed as additional insured, to be on file in the Purchasing Department. You will be given ten (10) business days from notice of award to supply this form or the bid will be rescinded. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. Proposal Package 2 of 11 VENDORNAME: Latham Sand & Gravel, Inc. VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. R PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: 11 -2503744 OR SOCIAL SECURITY #: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: Latham Sand & Gravel, Inc. LIST PRINCIPAL STOCKHOLDERS: (5%of outstanding shares) C. Terry Latham —John n- -unc Marion G. Latham LIST OFFICERS AND DIRECTORS: NAME TITLE C. Terry Latham presi Agryt - Marion G. Latham CFQ John D. Hocker P;i+- - --------------------------------------------------------------------------------- if a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 1 I ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: Latham Sand & Gravel,TDC -- ADDRESS: P.O. Box 608 Peconic, NY 11958 'CONTACT: John Hacker TELEPHONE: 631-734-6800 FAX: 631 -734-2318 E-MAIL: lathamgravel@yahoo.com ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of I I VENDOR NAME. Latham .Sand g FravPl _ Tnrr, ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the, bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) INSURANCE STATEMENT Bidder agrees as follows - please mark appropriate box: El Insurance Certificate as requested is attached I certify that I can supply insurance as specified if awarded the bid 0 Insurance Certificate filed on DATE FAILURE TO PROVIDE SPECIFIED INSURANCE SHALL DISQUALIFY IDDER/�. AUTHORIZED SIGNATURE Proposal Package 5 of I I AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith,'from that person to make the statements set out below on his or her behalf and on behalf of my firrn. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the 'purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor'the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or'been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my fir•m's submitting a complementary bid, or agreeing to do so, on this project. 7. i have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct'inconsistent with any of the statements and representations made in this affidavit. Tile pe t-so signing this bid, under thepenalties of perjury, affirms the truth thereof. �I, T. SWORN To BEFORE ME THIS Si ture&Company osition/11 �— John D. Hocker,, V.P o�� DAY OF Type Name&Company Position Latham Sand & Gravel, Inc. /Q Company Name NOTARY PUBLIC 10/2/2024 Date Sinned 11 -2503744 Federal I.D.Number Proposal Package 6 of 11 THE PROPOSAL FORM Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold VENDOR NAME: Latham Sand & Gravel, INC. VENDOR ADDRESS: P.O. Box 608 Peconic, NY 11958 TELEPHONE NUMBER: 631-734-6800 FAX: 631 -734-2318 The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Forrn. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of'the board of directors, and in such case a copy of the resolution must be attached; if partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if'none were issued please write N/A below): Addendum No. Dated N/A Proposal Package 7 of I I IMPORTANT NOTICE TO ALL BIDDERS READ BEFORE FILLING OUT PROPOSAL The undersigned further understands and agrees that he is to furnish all labor, equipment, supplies and other facilities necessary and/or required to Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold in strict accordance with the Bid Documents and the unit cost price as bid in the Itemized Proposal Form. UNIT PRICES The Contract shall be based on the unit prices as herein stated. Should the amount of work required by the issuance of a Town Purchase Order be increased or decreased, the undersigned accepts the unit price bid as full compensation for furnishing all labor, supplies, equipment and other related items necessary for the proper functionality of the equipment being furnished. All quoted prices shall include the Contractor's overhead and profit. Estimated quantities of work are not provided. Comparison of bids will be based on unit price bid items which will be used to procure equipment for individual Town projects. Final payment for all work will be based on actual hours worked as determined by the Town Engineering Department. These unit prices shall remain in effect for a period of Two (2) years from the date of the contract with the option of a One (1) year extension upon the mutual agreement of both the Town and the Contractor. PAYMENT FOR MOBILIZATION AND DEMOBILIZATION The Contractor shall be entitled to payment for mobilization and demobilization at the following rates: ALL ITEMS Mobilization: One-quarter (1/4) day's unit bid price daily rate Demobilization: One-quarter(f/4) day's unit bid price daily rate Proposal Package 8 of I I Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services Town of Southold•MAINLAND ONLY Itemized Proposal for: Town of Southold ITEM NO, DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Track Loader with Bucket-9,000 Ibs 1 for Q1e tXXMnd SEAM bMJLVd WA01tV 13011a1^SlnQ CM—tS___ /DAY(8 HOURS) 51.•72Q 00 Dollars Cents PER DAY Furnishing Dozer with Blade-13,000 Ibs 2 for TUD end ddUam/rlo cents /DAY(8 HOURS) $9 n 0 0 . Qom_ Dollars Cents PER DAY Furnishing Front End Wheel Loader with 4 C.Y.Capacity Bucket 3 for `1�0 bVXEnd CM hWdEUd ►may daUa1r5/M CMtS /DAY(8 HOURS) 52, 160 00 Dollars Cents PER DAY Furnishing Excavator with 1.1/2 C.Y.Capacity Bucket a for CM trUsald rldm fm>ked Sixty daUar%7O amts /DAY(8 HOURS) S.1 ,9 6 0_ 00 _ Dollars Cents PER DAY Furnishing 20 Ton Crawler Crane with 3/4 C.Y.Capacity Dragline Bucket or 3/4 C.Y. 5 Capacity Clamshell Bucket for T�D d fox hXdLed farty daU.-irs/no og1ts /DAY(8 HOURS) S2,4 4 0 00 Dollars Cents PER DAY Furnishing Crawler Mounted Front End Loader with 3 C.Y.Capacity Bucket 6 for TW ftUW11d to hx&ed d4lLy dDl].c /M wts /DAY(8 HOURS) s2_,280 00 Dollars Cents PER DAY Furnishing 10 Wheel Dump Truck 7 for Qie ftusand fCt3'hx&lEd fwty Qpllars/rn ogts /DAY(8 HOURS) S,1 ,440 0_ Dollars Cents PER DAY Furnishing ON-Road Articulated Dump Truck 8 for TWO th=Ond eidt IIM M4'Im a3:tS /DAY(8 HOURS) S2,800 00 Dollars Cents PER DAY Proposal Package 9 of 11 Furnish Heavy,Equipment with Operator in Connection with Dredging and Other'Services Town of Southold•FISHERS ISLAND ONLY Itemized Proposal for: Town of Southold ITEM NO. DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Excavator with 1/2 C.Y.Capacity Bucket 1 for _ _IDAY(8 HOURS) g 11 Bid Dollars T j Cents PER DAY Furnishing Track Loader with Bucket-9,000 ibs 2 NO Bid for_ _/DAY(8 HOURS) $ - - — Dollars Cents PER DAY Furnishing Dielectric Boom Truck with 55 Foot Working Height 3 for /DAY(8 HOURS) $ NO Bid Dollars Cents PER DAY Furnishing All Terrain Material Handler with Telescopic Boom-8.500 lbs 4 No Bid for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Motorized Wheeled Road Grader 5 for /DAY(8 HOURS) $ NO $i d Dollars Cents PER DAY Furnishing 6 Wheel Dump Truck 6 for_ _^ )AY(8 HOURS) S NO Bid: f Dollars Cents PER DAY Furnishing 20 Ton Equipment Trailer 7 for „ /DAY(8 HOURS) $!NO Bid _ Dollars Cents PER DAY Proposal Package 10 of 11 AUTHORIZED SIGNATURE PRINTNAME, John 'D. ocker TITLE Vice President DATE 10/2/2024 ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF Syao/L 'Ad On the.4' day o the year 2024 before rne, the undersigned, personally appeared, n nG 1. , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ics), and that by his/her/their signature(s)on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Regina L Cartselos Notary Public-State of New York No.oXAbig8go8 T Y PUBLIC Qualified in Suffolk County My Commission Expires January 5,2025- Proposal Package ►I of I I Rudder, Lynda From: Collins, Michael Sent: Thursday, October 3, 2024 12:58 PM To: Rudder, Lynda Subject: FW: USPS eReceipt FYI From:Jared Toldo<jtoldo@thetoldocompany.com> Sent:Thursday,October 3, 2024 11:34 AM To: Collins, Michael<michael.collins@town.southold.ny.us> Subject: Fwd: USPS eReceipt Michael here is an overnight receipt for the original documents Sent from my Whone Begin forwarded message: From: DoNotReplly@ereceipt.usps.gov Date: October 3, 2024 at 11:20:05 AM EDT To: JTOLDO&thetoldocompM.com Subject: USPS eReceipt UNITEDSTATES r' U `� SERVICE 11+ FISHERS ISLAND 1 ORIENTAL AVE FISHERS ISLAND., NY 06390-9992 (800)275-8777 10/03/2024 11:18 AM --------------------------------------------------------------------------- Product Qty Unit Price Price --------------------------------------------------------------------------- PM Express 1 $30.45 Flat Rate Env Southold, NY 11971 Flat Rate Service Guarantee Date Unavailable Loss Guarantee Only Signature Waiver i Tracking #: EJ658111721US Insurance $0.00 Up to $100.00 included Total $30.45 __7------------------------------------------------------------------------ Grand Total: $30.45 --------------------------------------------------------------------------- Cash $30.45 --------------------------------------------------------------------------- Save this receipt as evidence of insurance. For information on filing an , insurance claim go to https://www.usps.com/help/claims.htm or call 1-800-222-1811 Text your tracking number to 28777 (2USPS) to get the latest'-status. Standard Message and Data rates may apply. You may also visit www.usps.com USPS Tracking or call 1-800-222-1811. Preview your Mail Track your Packages Sign up for FREE @ https://informeddeliverV.usps.com All sales final,,on- stamps and postage. Refunds for guaranteed services only. Thank you for your business. Tell us about your experience. Go to: https://postalexperience.com/pos?mt=9 or call 1-800-410-7420. --------------------------------------------------------------------------- UFN: 352855-0390 Receipt #: 840-50600158-1-1515791-2 Clerk: 04 Privacy Act Statement: Your information will be used to provide you with an electronic receipt for your purchase transaction via email. Collection is authorized by 39 USC 401, 403, and- 404. 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This message is for the designated recipient only and may contain privileged, proprietary, or otherwise private information. If. you have received it in error, please delete. Any other use of this email by you is prohibited. ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 3 A Fumish Heavy Equipment with Operator in Connection with Dredging and Other Services "Town of Southold-FISHERS ISLAND ONLY i. itemized Proposal for. Town of Southold ID PRICE ITEM NO.' DESCRIPTION OF ITEM UNIT BID PRICE CENTS (Fill In Unit Price Written in Words) DOLLARS I CENTS Fumishing Excavator with 1!2 C.Y.Capacity Bucket ' p0 2 to r-lvJ r/t9t0'4 0 �y,(tr q 97 eft/1hlJ ) lDAY(9 HOURS) S f Dollars ants PER DAY l Furnishing Track Loader.with Bucket-9,000lbs 2 (o��/ //�uM /wb f�N lhA4D !/mil{At _/DAY(B HOURS) $ Dolars Cents PER DAY Fumishing`D40dric Boom Truck with 55 Foot Working Height i{' for/ iid�?`�a ,� /DAY(8 HOURS) 1 Dollars Cents PER DAY r' k Ftimisliing All Terrain Material Handlerwith Telescopic Boom-8,500 lbs Pyti '`• I 0 for/"" / is � lf ILIt/7S / /DAY(8H0URS) $ Dollars bents PER DAY Furnishing Motorized Wheeled Road Grader 00 DO . Y(eHOURS) $ 200. Dollars Cents PER DAY Furnishing 6 Wheel Dump Truck fo4 �� /� m 00 A? �//TitISA70 U r/u�-�G4iIrf0 rf��/h ) �AY(8 HOURS) S y y Dollars Cents PER DAY Fum/shirig 20 Tori Equipment Trailer for /v� Lf /1 Atf //DA�Rs) $ Dollars ants PER DAY Proposal Package 10 of 11/ AUTHORIZED SIGNATUR W41 , PRINT NAME TITLE - i2f s r v�ll!r DATE .- to • a ACKNOWLEDGMENT STATE OF NEW.YORK;COUNTY OF �r )ss.: On"the= .ay:of .2 in.the year 2024 before me,the undersigned, personally appeared,_ acw - personallyknown to"me or proved to me on the basis j of satisfacto :evidence.:to be'the individual(s). whose Iname(s) is (are) subscribed to the within 1 instrument .and acknowledged'.',to me .that• he/she/they' executed, the same in his/her/their capacity(es),and that by:His/her/their signature(s),on the instrument,the individual(s),•orthe person . upon behalf of which,the-individual(s)-acted,executed the instrument:, NO, Y P LIC A-R 45- i Proposal Package 11 of 11, j Town*of Southold ".Furnish Heavy Equipment with Operator in Connection with Dredging and.."Other Services within the Town of Southold" PROPOSAL PACKAGE B10- OPENS: October 3, 2024 - 9 REMINDER NOTE!!!: VENDORS MUST RETURN THIS DOCUMENT a INTACT AND FILLED-OUT COMPLETELY! ! � All line items,on the Proposal Form must be Pilled in!' All lines must have an indication of the bidder's response v hether it is a dollar Figure or No Bid. • y ' f Please DO NOT remove any pages from this bid package! ! ! Thank you! ={ 4 Proposal Package 1.of 11 BIDDER'S CHECK LIST Your response.to our.above referenced bid will be considered unresponsive and will be rejected if the following forms are-not included,at the time of the bid opening, Notarized Affidavit of Non-Collusion as required by NYS Law. • As per specifications,the Town of Southold requires a current insurance certificate,with the Town of Southold listed as additional insured, to be on Me in the•Purchasing Department. You will be given ten(10)business days from notice of award to supply this form or the,bid will be rescinded. Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 11 VENDOR NAME 1 _ -7a,,go VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: 4 OR SOCIAL SECURITY#: I� 15ATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE.FILED: If a non-publicly owned Corporation: ° CORPORATION NAME: / ,,�c I o �s�DA�vY ° u ' LIST PRINCIPAL STOCKHOLDERS: (5%of outstanding shares) ' vim}►2�v o uOQ LIST OFFICERS AND DIRECTORS: NAME TITLE ��itaan =L47 o �y nSj 11O2-A-If' --------------------------------------------------------------------=------------ G , If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: ° 0 Proposal Package 3 of 11 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: ' 'f O TOW CONTACT: .4R E.t) TELEPHONE: FAX: E-MAIL:QTOLP D 7;/t 7a1,P-0 eOM?,4)✓Y, 60 ONLY if different- u MAIL PURCHASE•ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: .E-MAIL: ONLY if different- MAIL PAIMNT-ft.. : Y: ADDRESS: TELEPHONE: p '' t FAX: CONTACT: :" ;° E-MAIL: t :. �c1Kage 4 of 11 i 1A.16VENDOR NAME: / 0L3J ' i ASSUMED NAME CERTIFICATION *If the business.is conducted-under an assumed name, a copy of the certificate required to be filed e under the New York general.business law must be attached. ASSUMED NAME: JV If'the bidder is..an individual,.the bid must be signed by that individual; if the bidder is.a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and,in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by•a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The,submission of this-constitutes a certification that'no Town Officer has any interest therein. (Note: In,the'event-that.any Town Officer has any such interest, the full nature thereof-should be di'sclosed,below. It is not'forbidden that individuals working for the Town of Southold or other municipality bid on.contracts only that such interest be revealed when they do bid.) 'INSURANCE STATEMENT Bidder agrees'as follows-please mark appropriate box: Insurance Certificate as requested.is attached • I certify.that;I can supply insurance as specified if awarded the bid Insurance Certificate filed on _ DATE FAILURE TO PROVIDE SPECIFIED INSURANCE SHALL DISQUALIFY BIDDER.' �� AUTHORIZED SIGNATURE Proposal Package 5 of•11 AFFIDAVIT OF NON-COLLUSION I'hereUy=attest.tliat I';arii,the-peison,responsible, within my firm for the final-decision as.-to the pfices(s)uandfamount"ofthis:bid or,if not;that I`have written authorization;=enclosed herewith,from tliat•persori;to:inake the-statements.set.out below on his or her behalf.and on behalf of my firm. ( I fiirtlier�atte' st.tliat Thepnce(s)"and'-:amoiini,of this bid have been-arrived at independently, without consultation, i 'co mmunication,,or agreement for the purpose, of restricting competition`with any other contractor;bidder or potential bidder. 2. Neither the price(s);nor the�amount of this bid, have been disclosed to any.other firm'or person' 'Who is a bidder or potential bidder, on.this project, and will riot-be.,so'disclosed prior`to bid opening. 3: No attempt has been.made or will be made to solicit, cause or induce any firm or person to refrain from bidding,on this project, or to submit a•bid higher than the-bid of this firm,or any, intentionally high or non-competitive bid or other form of complementary bid: 4., The bid of my;finii,is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has"hot offered,or entered into a subcontract or agreement regarding the purchase of materials=or servicesrTrom any other" firm or person, or offered, promised or paid cash or anything of value to.any firm or person,whetherin_connection with this orany other project,in consideration fQr an agreement or promise by any firm or person to refrain from bidding or to submit a"complementary bid on:this project:. 6. My firin has not-accepted or,been promised any subcontract or agreement,regarding-the sale of "materials or-services:to;any;firm or person aitd has not been promised or paid cash or anything of value by any firm`'or person,'-whether in connection With this or any project,in consideration • for my firm's submitting a complerentary bid' or agreeing to do so,,on this project. ) 7. I have'in, e a diligent-inquiry of all members;officers, employees,and agents of my firm with responsibilities relating,to-the•preparation, approval or submission of my firm's bid on this _project and haw-,been.advised by,each.of them that he or she has not participated in any communication;consultation;discussion,agreement;collusion,-actor other conduct inconsistent with,ariy of the statements and represeritations made in this affidavit. The person signing bid bid;under the penalties of perjury,affirms the truth thereof. SWORN TO BEFORE ME THIS paure&Company Position. , OF 202q Type Name&Company Position oLr�o': LdNrIJU'1 Company Name AR Y PUBLIC Date Signed ^ Federal I,D.Number. r = - •Proposal Package 6 of.11 n = THE PROPOSAL FORM ,, Furnish Heavy Equipment with Operator in Connection with Dredging and 'Other Services within the Town of Southold VENDOR NAME: VENDOR ADDRESS: S D�s/774u� �v�s TELEPHONE NUMBER'/ , ?/ FAX: The undersigned bidder has' carefully examined the Contract Documents, and will provide all necessary.labor,, materials; equipment and incidentals as necessary and.called for in the said Contract Documents in;the manner prescribed therein and in said Contract, and in accordance with the,requirements of the Engineer,at the prices listed•on the,attached Bid Proposal Form. If the bidder,..is..an individual,..the bid• must be signed by that individual; if the bidder is a corporation, the bid mustbe signed by,an officer of the corporation, or'othei person authorized by resolution of the board•of.directors,and in'such case a copy of the resolution must be attached; if a partnership,-by one of.the.partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this.'constitutes a certification that no Town Officer has any"interest therein." (Note: In the,event that any,Town Officer has any such interest, the full nature thereof should be disclosed below. It.is.not forbidden that.individuals,working for the Town-of Southold or other municipalities bid on:contracts,but only that-such interest be revealed when they'do bid.) " The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please write N/A below): ; Addendum No. Dated . Proposal Package 7 of 11 . IMPORTANT NOTICE TO ALL BIDDERS-,. . . •READ.BEFORE-.FILLING OUT PROPOSAL t The undersigned further understands and agrrees that he is io fumish.all labor,equipment,supplies and other facilities.necessary and/or required RF- sh Heavy Equipment.with Operator in Connection with.Dredging-and Other Services within the Town of Southold in strict accordance widrthe'Bid Documents-and the unit cost,price as bid in the Itemized Proposal Dorm. UNIT PRICES The Contract shalfbaUsed"on the,unit prices as�herein stated: Should die amount of work required by the issuance of,a Town Purchase Order be-increased or decreased,the undersigned accepts the unit price bid as full compensation forfurnishing all labor,supplies,equipment and other related ; items necessary" for the proper functionality of the equipment being furnished. All quoted prices sliall.include.the;Contrac#o 's overhead and profit. Estiiriated quantifies 4wor :'are not provided. 'Comparison of bids will be based on unit price bid items which.will be,used to procure equipment for individual Town projects. Final payment for all work will be based-on�actual-hours worked as determined by the Town Engineering Department. These uuit.piices..shallremain in,effectfor a period of Two(2)years frorn_the date of the contract «nth the option of a One;(,1);year extension uponahe mutual agreement;6 both the Town and the " Contractor. PAYAWNT FORMOBI ,IZATION AND..DE MOBHJZATIQN The,Contracto ;sliall be:erititled to payment for mobilization.and demobilization at the following rates: ALL I NIS lvfobilization: ;.One=quaiter:(U4).day's undbid price daily late Demobilization: . ;One-quarter(j. )-'days unitbid price daily rate. Proposal Package 8 of 11 Furnish Heairy ciuipnierit with Operator in Connection with Dredging and Other Services Town of Southold-MAINLAND ONLY Itemized Proposal for; Town of Southold ITEM NO, DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Track Loader wfth_Bucket-%000 Ibs 1 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Dozer with Blade-13,000 Ibs 2 i for [DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Front End Wheel Loader with 4 C•Y.Capacity Bucket 3 • -for. /DAY(8 HOURS) $ ' :iDolaars.. Cents PER.DAY Fumishing Excavator wdh-1=1/2 C.Y.Capacity Bucket ;r for, /DAY(8 HOURS) 5 Dollars` Cents PER DAY Furnishing 20 Ton CrawlerCrane,with'3KC.Y.Capacity Dragline Bucket or 3/4 C.Y. 5 Capacity Ciamshell Bucket • for- ID (8 HOURS) Dollars Cents PER[ Y, Fumishing braiMv r Mounted Front End Loader with 3 C.Y.Capacity Bucket g ." •' for" /DAY(8 HOURS) S Dollars Cents PER DAY Fumishing 10.Wfieel Dump Truck. 7 for, MAY(8 HOURS) $ 7 Dollars Cents PER DAY Fumishing•Off-Road Articulated Dump.Truck for /DAY(8 HOURS) $ Dollars Cents PER DAY Proposal Package 9 of 11 IL l RECEIVED jI % � �vu/\ Southold Town Clerk - DENIS NONCARROW �� G.f, Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 W Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER y 65-1800 RECORDS MANAGEMENT OFFICER ��,( .�� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 9, 2024 The Toldo company Inc Attn: Jared Toldo P.O. Box 164 Fishers Island NY 06390 Dear Mr. Toldo Congratulations. At the regular Town Board meeting held on October 8th, 2024 the Town Board accepted the bid of Toldo Company Inc. for 2025 Heavy Equipment and operator for Fishers Island. A certified copy of the resolution is enclosed. Thank you for your bid. ery tru , Denis Noncarrow Town Clerk Ens. TOWN OF SOUTHOLD FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD SOUTHOLD, SUFFOLK COUNTY,NEW YORK coo Prepared By: TOWN OF SOUTHOLD Engineering Department 53095 Main Road Southold,New York 11971 September 12, 2024 (631)765-1560 TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 /FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD" Definite specifications may be obtained at the Southold Town Clerk's Office beginning September 12,2024 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD October 3,2024 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Instructions to Bidders which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. TABLE OF CONTENTS TOWN OF SOUTHOLD FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD Title Page ------ Invitation to Bid ------ Table of Contents ------ Instructions to Bidders I13-1 thru IB-5 Standard Insurance Requirements SIR 1 thru SIR 3 Proposal Form Package Pages 1 — 11 INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form,Preparation and Presentation of Proposal 3. Rejection of Bids 4. Bidders Responsibility 5. Bid Reservations 6. Non-Collusive Statement 7. Addenda and Interpretations 8. Method of Award 9. Single Price Bid Analysis 10. Municipal Exempt Status 11. Labor Law 12. Wage Rates 13. Insurance Required by the Town of Southold 14. Quantities IB - 1 INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided to Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services Within the Town of Southold, New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold,New York 11971,no later than 2:00 P.M.prevailing time on Thursday, October 3`d, 2024, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.Faxed bids will not be accepted. 2.FORM PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures, with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge" when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rejected. (b)The TOWN BOARD reserves the right to reject any and all bids,in whole or in part,to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. IB -2 INSTRUCTIONS TO BIDDERS 4. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph.of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans or in the itemized form of bid, which are made a part of this Contract,which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work,proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d)Bidders must examine the Plans and Specifications and exercise their own judgment as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation,or for an extension of time. 5.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 6.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, IB -3 INSTRUCTIONS TO BIDDERS consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 7. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold 53095 Main Road Southold, New York 11971 (fax) 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 8. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, and conformity with the specifications. 9.SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 10.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 11. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended,of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11,which are hereby referred to and made a part hereof. 12. WAGE RATES The rates of wages determined by the New York State Industrial Commissioner pursuant to the Labor Law, which shall be paid on this project, are set forth herein following the Instructions to Bidders. Contractors and subcontractors are required to submit to the Town, within thirty days after 113-4 INSTRUCTIONS TO BIDDERS issuance of the first payroll, and every thirty days thereafter, a transcript of the original payroll records, subscribed and affirmed as true under the penalties of perjury. 13. INSURANCE REQUIRED BY THE TOWN OF SOUTHOLD The successful bidder will be required to procure and pay for the following types of insurance, as set forth in more detail herein following the Instructions to Bidders in the Standard Insurance Requirements section. (a) Comprehensive Automobile Policy (b) Comprehensive General Liability (c) Excess/Umbrella Insurance (d) Owner's and Contractor's Protective Liability (e) Workmen's Compensation Insurance (f) Disability Insurance and Unemployment Insurance 14. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB -5 STANDARD INSURANCE REQUIREMENTS TOWN OF SOUTHOLD CONTRACT INSURANCE REOUIREMENTS INSURANCE IDENTIFICATION: THE BID NUMBER IS TO APPEAR ON ALL INSURANCE CERTIFICATES INDEPENDENT CONTRACTOR; The Corporation/Contractor/Agency/Consultant, is an independent contractor and covenants and agrees that it, its agents, servants and/or employees will neither hold itself/themselves out as,nor claim to be an employee,servant or agent of the TOWN OF SOUTHOLD,and that it,its agents and employees will not make claim,demand or application to or for any right or privilege applicable to an officer or employee of the TOWN OF SOUTHOLD including,but not limited to Worker's Compensation coverage, Unemployment Insurance benefits, Social Security coverage or retirement membership or credit. INSURANCE: Contractor/vendor shall not commence work under this contract until he has obtained all insurance required under the following paragraphs, and the Town of Southold has approved such insurance. WORKERS' COMPENSATION: Contractor/vendor shall take out and maintain during the life of this contract, such insurance as will protect both the Town and the contractor from claims under worker's compensation acts and amendments thereto and from any other claims for property damage and for personal injury including death, which may arise from operations under this contract, whether such operations by contractor or by any other party directly or indirectly employed by the contractor. Copy of Certificate to be provided to the Town of Southold. DISABILITY INSURANCE & UNEMPLOYMENT INSURANCE: Contractor/vendor shall take out and maintain during the entire term of the contract any disability benefits and unemployment insurance as required by law. Copy of Certificate to be provided to the Town of Southold. GENERAL LIABILITY INSURANCE: The contractor/vendor shall take out and maintain during the life of the contract, such bodily injury liability and property damage liability insurance as shall protect him and the Town from claims for damages for bodily injury including accidental death, as well as from claims for property damage which may arise from operations under this contract,whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. It shall be the responsibility of the contractor/vendor to maintain such insurance in amounts sufficient to fully protect himself and the Town,but in no instance shall amounts be less than those set forth below. These amounts are specified only to establish the minimum coverage acceptable. Bodily injury liability and property damage liability insurance in an amount not less than$2,000,000 (two million dollars) for damages on account of any one accident, and in an amount of not less than $5,000,000(five million dollars)on account of any one occurrence. EXCESS/UMBRELLA INSURANCE:The contractor/vendor shall take out and maintain during the life of the project an excess/ umbrella insurance policy in an amount of not less than $5,000,000 (Five million dollars) each occurrence and aggregate. SIR- 1 STANDARD INSURANCE REQUIREMENTS OTHER CONDITIONS OF COMMERCIAL GENERAL LIABILITY INSURANCE: 1. Coverage shall be written on commercial general liability form. 2. Coverage shall include: A. Contractual liability B. Independent contractors C. Products and completed operations AUTOMOBILE LIABILITY INSURANCE: Automobile bodily injury liability and property damage liability insurance shall be provided by the contractor/vendor with a minimum combined single limit (CSL) of$1,000,000 (one million dollars). OTHER CONDITIONS OF AUTOMOBILE LIABILITY INSURANCE: 1. Coverage shall include: A. All owned vehicles B. Hired car and non-ownership liability coverage C. Statutory no-fault coverage CONTRACTORS PROTECTIVE LIABILITY:An OCP Policy shall be required by the Town of Southold in limits of $2,000,000 combined single limit, each occurrence, $5,000,000 General Aggregate. This insurance must fully cover the legal liability of the Contractor, NAMING THE CONTRACTOR AND TOWN OF SOUTHOLD AS INSURED. The contractor shall furnish the Town with the original insurance policy. ADDITIONAL CONDITIONS OF INSURANCE: 1. Contractor/vendor shall submit copies of any or all required insurance policies as and when requested by the Town. 2. If any of the contractor's/vendor's policies of insurance are cancelled or not renewed during the life of the contract, immediate notice of cancellation of non-renewal shall be delivered to the Town no less than 10 days prior to the date and time of cancellation or non-renewal. CERTIFICATE OF INSURANCE: The contractor/vendor shall file with the Town of Southold prior to commencing work under this contract, a certificate of insurance. 1. Certificate of insurance shall include: A. Name and address of insured B. Issue date of certificate C. Insurance company name D. Type of coverage in effect E. Policy number F. Inception and expiration dates of policies included G. Limits of liability for all policies on certificate. included on certificate H.Town of Southold listed as additional insured and certificate holder. Bid Number. SIR- 2 STANDARD INSURANCE REQUIREMENTS Description of operations/locations/etc. Box must include the statement: "THE TOWN OF SOUTHOLD I&L' ISTED.AS ADDITIONAL:,INSURED" CERTIFICATE HOCDER SHALL BE LISTED'AS: TOWN OF SOUTH OLD 53095 MAIN ROAD f SOUTHOLD,NY 11971` 2. If the contractor's/vendor's insurance policies should be non-renewed, cancelled or expire during the life of the contact,the Town shall be provided with a new certificate indicating the replacement policy information as requested above. Thirty days (30) prior written notice to the Town of Southold for cancellation is applicable. SIR- 3 Town of Southold "Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold" PROPOSAL PACKAGE BID OPENS: October 3, 2024 REMINDER NOTE!!! VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! t Thank you! Proposal Package 1 of 11 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. As per specifications, the Town of Southold requires a current insurance certificate,with the Town of Southold listed as additional insured, to be on file in the Purchasing Department. You will be given ten(10)business days from notice of award to supply this form or the bid will be rescinded. Vendor Information Sheet and Address Record Form. Assumed Name Certification. Proposal Package 2 of 11 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE ------------------------------------------------------------------------------- If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 11 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 11 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) INSURANCE STATEMENT Bidder agrees as follows -please mark appropriate box: El Insurance Certificate as requested is attached I certify that I can supply insurance as specified if awarded the bid ❑ Insurance Certificate filed on DATE FAILURE TO PROVIDE SPECIFIED INSURANCE SHALL DISQUALIFY BIDDER. AUTHORIZED SIGNATURE Proposal Package 5 of 11 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid,under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20_ Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal I.D.Number Proposal Package 6 of 11 THE PROPOSAL FORM Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts,but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please write N/A below): Addendum No. Dated Proposal Package 7 of 11 IMPORTANT NOTICE TO ALL BIDDERS READ BEFORE FILLING OUT PROPOSAL The undersigned further understands and agrees that he is to furnish all labor, equipment, supplies and other facilities necessary and/or required to Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services within the Town of Southold in strict accordance with the Bid Documents and the unit cost price as bid in the Itemized Proposal Form. UNIT PRICES The Contract shall be based on the unit prices as herein stated. Should the amount of work required by the issuance of a Town Purchase Order be increased or decreased, the undersigned accepts the unit price bid as full compensation for furnishing all labor, supplies, equipment and other related items necessary for the proper functionality of the equipment being furnished. All quoted prices shall include the Contractor's overhead and profit. Estimated quantities of work are not provided. Comparison of bids will be based on unit price bid items which will be used to procure equipment for individual Town projects. Final payment for all work will be based on actual hours worked as determined by the Town Engineering Department. These unit prices shall remain in effect for a period of Two (2) years from the date of the contract with the option of a One (1) year extension upon the mutual agreement of both the Town and the Contractor. PAYMENT FOR MOBILIZATION AND DEMOBILIZATION The Contractor shall be entitled to payment for mobilization and demobilization at the following rates: ALL ITEMS Mobilization: One-quarter (1/4) day's unit bid price daily rate Demobilization: One-quarter(1/4) day's unit bid price daily rate Proposal Package 8 of 11 Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services Town of Southold-MAINLAND ONLY Itemized Proposal for: Town of Southold ITEM NO. DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Track Loader with Bucket-9,000 Ibs 1 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Dozer with Blade-13,000 Ibs 2 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Front End Wheel Loader with 4 C.Y.Capacity Bucket 3 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Excavator with 1-1/2 C.Y.Capacity Bucket 4 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing 20 Ton Crawler Crane with 3/4 C.Y.Capacity Dragline Bucket or 3/4 C.Y. 5 Capacity Clamshell Bucket for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Crawler Mounted Front End Loader with 3 C.Y.Capacity Bucket 6 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing 10 Wheel Dump Truck 7 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Off-Road Articulated Dump Truck 8 for /DAY(8 HOURS) $ Dollars Cents PER DAY Proposal Package 9 of 11 Furnish Heavy Equipment with Operator in Connection with Dredging and Other Services Town of Southold-FISHERS ISLAND ONLY Itemized Proposal for: Town of Southold ITEM NO. DESCRIPTION OF ITEM UNIT BID PRICE (Fill in Unit Price Written in Words) DOLLARS CENTS Furnishing Excavator with 1/2 C.Y.Capacity Bucket 1 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Track Loader with Bucket-9,000 Ibs 2 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Dielectric Boom Truck with 55 Foot Working Height 3 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing All Terrain Material Handler with Telescopic Boom-8,500 Ibs 4 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing Motorized Wheeled Road Grader 5 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing 6 Wheel Dump Truck 6 for /DAY(8 HOURS) $ Dollars Cents PER DAY Furnishing 20 Ton Equipment Trailer 7 for lDAY(8 HOURS) $ Dollars Cents PER DAY Proposal Package 10 of 11 AUTHORIZED SIGNATURE PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2024 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 11 of 11 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Nonearrow, Town Clerk of the Town of Southold,New York being duly sworn,.says that on the 5th day of September,2024, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town Website: www.southoldtownn.gov 2024 Heavy Equipment with Operator Bid D nis o 0vd Southold Town Clerk Sworn to before me on the 5th day of September, 2024 Notary Public SABRINA M BORN Notary Public,State of New York No.01 B06317038,Suffolk Cou Commission Expires Dec.22,20 76bae970 sabrina.born@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk County, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York.I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this newspaper on the following dates: 09/12/2024 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such,is eligible to publish such notices. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 17 day of September 2024 Digitally signed DOUGLASWREA by douglas w rea Notary Public-State of New York Date: 2024.09.17 NO,OIRE6398443 18:32:34 +00:00 Qualified in Albany County My Commission Expires Sep 30,2027 ' LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following: "FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD" Definite specifications may be obtained at the Southold Town Clerk's Office beginning September 12, 2024 PLACE OF OPENINGS: Southold Town Clerks Office 53095 Main Road Southold, NY 11971 DATE&TIME OF OPENING: October 3, 2024 at 2:00 PM CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Instructions to Bidders which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read,fully understands and will comply with said requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated:August 27, 2024 Denis Noncarrow,Town Clerk Invoice r'EN nIEW MEDIA GROUP Invoice number DECO2879-0016 Date of issue September 5, 2024 Date due September 11,2024 Check payable to: Times Review Media Group Suffolk Times Bill to 7555 Main Road sabrina.born@town.southold.ny.us PO Box 1500 Mattituck, New York 11952 United States +1 631-298-3200 Ibazata@timesreview.com $75.05 USD due September 11, 2024 Pay online Confirmation Id:76bae970 Description Qty Unit price Amount Publication date:09/12/2024 1 $50.05 $50.05 QAC Affidavit 1 $25.00 $25.00 Subtotal $75.05 Total $75.05 Amount due $75.05 USD DECO2879-0016 $75.05 USD due September 11,2024 Page 1 of 2 Check payable to:Times Review Media Group Click this link for Ad copy: https://gacmainstorage.blob.core.windows.net/notices/NY/The_Suffolk_Times/Suffolk.County/Publicnotice_76bae970.pdf Ad Text: LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following "FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD" Definite specifications may be obtained at the Southold Town Clerk's Office beginning September 12, 2024 PLACE OF OPENINGS Southold Town Clerks Office 53095 Main Road Southold, NY 11971 DATE&TIME OF OPENING October 3, 2024 at 2 00 PM CONTACT PERSON Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Instructions to Bidders which outline bidding rules of the Town of Southold. Upon submission of bid,it is understood that the bidder has read,fully understands and will comply with said requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non- refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women- owned businesses to participate in the bidding process. Dated August 27, 2024 Denis Noncarrow,Town Clerk DECO2879-0016•$75.05 USD due September 11,2024 Page 2 of 2 LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following: "FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD" Definite specifications may be obtained at the Southold Town Clerk's Office beginning September 12,2024 PLACE OF OPENINGS: Southold Town Clerks Office 53095 Main Road Southold, NY 11971 DATE&TIME OF OPENING: October 3, 2024 at 2:00 PM CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Instructions to Bidders which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read,fully understands and will comply with said requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated:August 27,2024 Denis Noncarrow,Town Clerk LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following: "FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD" Definite specifications may be obtained at the Southold Town Clerk's Office beginning September 12,2024 PLACE OF OPENINGS: Southold Town Clerks Office 53095 Main Road Southold, NY 11971 DATE&TIME OF OPENING: October 3, 2024 at 2:00 PM CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES) PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the attached Instructions to Bidders which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read,fully understands and will comply with said requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of$5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated:August 27, 2024 Denis Noncarrow,Town Clerk TOWN OF SOUTHOLD 53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1560 /FAX: 631-765-9015 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH HEAVY EQUIPMENT WITH OPERATOR IN CONNECTION WITH DREDGING AND OTHER SERVICES WITHIN THE TOWN OF SOUTHOLD" Definite specifications may be obtained at the Southold Town Clerk's Office beginning September 12, 2024 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD October 3,2024 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: Michael Collins, P.E. Town of Southold, 631-765-1560 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME & ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the attached Instructions to Bidders which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. A non-refundable fee of $5.00 will be charged for plans and specifications. Payment can be made by either money order, cash or business check(payable to the Town of Southold). The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. osuEroi �� outhold Town Board - Letter Board Meeting of August 27 2024 RESOLUTION 2024-750 Item# 5.20 ADOPTED DOC ID: 20548 j i THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-750 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27, 2024: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for Heavy Equipment with Operator for 2024. L ;��L--j Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated August 28, 2024 Page 42