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HomeMy WebLinkAboutSouthold Historical Society - Arts and Craft Fair FF x RESOLUTION 2024-757 ADOPTED DOC ID: 20560 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-757 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Historical Society, 54325 Main Road, Southold,New York to hold a Antiques,Arts and Craft fair on Saturday, August 28th and Sunday, August 29th 2024, from 9:00 AM to 4:00 PM. Traffic Control to be discussed with Chief Grattan as soon as possible. Clean up deposit can be returned after approval of Chief Grattan. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski,Mealy, Smith, Krupski Jr,Doherty, Evans 1 TC Checklist for Parade/5K*/Bicycle*/Town Property/Road q�� Closure Special Events Apnlications Name of Organization: Name of Event: f5 Dates) of Event: *No 5K and Bicycle events during the period of June 1 to November 1* Event fee check(or request to be waived) JRoad clean-up check(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Dept VPD V Hwy Land Pres. TA Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: d�� (�Jtj 7 Approval letter to Organization's contact person w/copy of TB resolution After Event: ✓ Confirmation from Chief of PD to release clean-up fee JTB Resolution to refund clean-up fee TB Clean-up Reso. #: Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) T HOLD 54325 Main Road PO Box 1 0 - ' Southold,NY 11971 631.765.5500 °e° W info@southoldhistorical.org www.southoldhistorical.org "PROMOTING INTEREST IN AND EDUCATION ABOUT THE HISTORY OF SOUTHOLD" August 9, 2024 John Barnes President4:1 _ jEc Caroline MacArthur Denis Noncarrow � � 1st Vice President Town Clerk Elizabeth Shanks Town of Southold AVG 13 2nd Vice President Z0� PO Box 1179 Jay Cardwell Southold, NY 11971 Southold T- Treasurer o Paul Edelson �� Clerk Assistant Treasurer Dear Denis, Margaret Hollowell I am writing to request a waiver for the $250 special events fee for th Amti w,e Secretary rts, and Craft Fair wli eh i scheduled to be held on the Museum's Maple Lane 6. WIlliam Carey Septe Complex on mb 2024 his event supports both Southold MaryKorpi Historical Museum and the Old Town Arts and Crafts Guild—two local non Janet Larsen profits. Rosemary McKinley Barbara Poliwoda Joel Reitman We would be extremely grateful if the Town would consider waiving the fee. Larry Rubin Thank you for any assistance you can give us in this matter. Marie Scalia Mickey St John Trustees Sincerely, Deanna Witte-Walker t uCL Executive Director Amy Folk Deanna Witte-Walker Manager of Collections Executive Director Marie Thompson Office Administrator Susan Ewing Office Assistant Kristen Matejka Marketing Liaison Ed Forte Bookkeeper �O�THQL� 54325 Main Road PO Box 1 ;'" Southold,NY 11971 ,'D 631.765.5500 V; - :,. ��I info@southoldhistorical.org O N.' N www.southoldhistorical.org "PROMOTING INTEREST IN AND EDUCATION ABOUT THE HISTORY OF SOUTHOLD" John Baines August 9, 2024 President Caroline MacArthur 1st Vice President Denis Noncarrow Elizabeth Shanks Town Clerk end Vice President Town of Southold Jay Cardwell PO Box 1179 Treasurer Southold, NY 11971 Paul Edelson Assistant Treasurer Dear Denis, Margaret Hollowell Secretary We have provided the Town with a copy of our General Liability Insurance with the Town of Southold listed as an additional insured. Milliam Carey Mary Korpi Janet Larsen We are a small Not-for-Profit agency, and it would be a financial hardship to Rosemary McKinley carry the required amount. We presently carry$1,000,000.00 coverage. We are Barbara Poliwoda Joel Reitman requesting a waiver for the $2,000,000.00 requirement. Larry Rubin Marie Scalia To the extent permitted by law, we shall indemnify and hold harmless the Mickey St John Trustees County of Suffolk,their consultant (if any), employees, agents and other persons from and against all claims, costs,judgments, liens, encumbrances and expenses, Deanna Witte-Walker including attorneys' fees, arising out of the acts or omissions or negligence of Executive Director this organization, its officers, agents, servants or employees in connection with Amy E. Folk the services provided under this agreement. Manager of Collections Marie Thompson Thank you for any assistance you can give us in this matter. Office Administrator Susan Ewing Sincerely, Office Assistant Kristen is O&A4_, Marketingg Liaison ia Liaisonn Ed Forte Deanna Witte-Walker Bookkeeper Executive Director DENIS NONCARROW �� �G' Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS a �, Fax(631)765-6145 MARRIAGE OFFICER �`. : .�®-• �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER "g + www southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVINT Please provide ALL of the infoi-nidtion requested b'elbrv: NOT,be reviewed. Date of Submission Name of Event QS �� Name of Organization: C"-. .. Is this allot-For-P o fit Event? es o �� � Contact's Name: X lldl* — Mailing Address: 4 c� (7� �-t(�t , AN ` l ! l I Contact's Phone Number: b31- -10 5 —6DD X J Contact's Email Address: Event Location and Site Diagrank-soOA ld (Use additional paper if necessary) Nap Event Date(s): 2 P 21, 2-D2-`c/ — YAM (Include set up and shutdown times and dates) Nature of Event: /Gil S 'r �V1 !S!U�l C (Please attach a detailed description to this application) Time Period(Hours)of Event: From 2omq to 4PP,� t �/1 Maximum Number of Expected Attendees:. Spe 'fy any special requirements (i.e, road closure, police presence): I C *M L17aZO k Ao (,ass tlaw"o 4� If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 I MailingAddress to Send Event Permit to: 7D Event Fees: .$250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) — 5250 or more Clean-up deposit all other events CERTIFICATEDF INSURANCE REQUIRED;, Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED. REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 d 'LGU.L y SURVEY OF PROPERTY a t SO UTHOLD ef �J ooy �� TOWN OF SOUTHOLD 1L SUFFOLK COUNTY, NY 1000 -5.2 SCALE.- 1 1"=40' g0 TE a a� 141.27' 9 FEB. 17 2016 STATE U r 128.43" NEW 76.4 3G'E a g .10 gOAD j93. ' �^' e{,P oa vd A m 4 7095 ,n PPBG1 1` j6Y 00`E 5i 1 `ti °• 13 GEIY RIGPL rol ,i °P j96.sA mN76° \ I •^ 1,,, p�j2'JppO'EPPRCEL N OgO s.,7sl 3Ge 1 p-gcgo 145 573 p711oW d°Ar w c oP PPaGEE �- `Oa f ry 00 14 ER �Q\... 605,20 E 75.00 8 S87'20'40'W NID�PS R(IpNE'r �p0.�TM.PNNEY N 0/F E SE WIST DART WISi -PPE PARCEL AREAS ■-uaLUN£Nr 'A" = 30.261 sq.ft. 0-UMTY POLE B-1" = 6,035 sq.ft B-2" = 17,428 sq.ft "C" = 13,739 sq.ft. AN ALTERADON OR A00I77ON TO 1MS SURVEY IS A NOIARON Y = 43,163 sq.ft N.Y.S.UC.NO.. 49618 OF MC nav 720.9OF 1HE NEW rover STATE EWCARON LAW. PECONIC SURVEYORS;PCEuvr AS PER SECDON 72W-Sl.MWW0N z ALL LERT6ICADDNS E" = 14,114 sq.ft HEREON ARE VAW FOR Da NAP AND COMES THEREOF ON.Y/F (631)765-5020 FAX(631)765-1797 SAN YAP OR COPIES REAR THE XPRESSED SEAL OF THE SUR6£YOP TOTAL AREA=126,740 SQ. FT. P.O.BOX 909 OHM 9ONAWRE APPEARS HEREON. 1230 TRAVELER STREET OR 2.910 ACRES SOWHOLD.N.Y. 11971 15-206 ACC)R U CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 04/05/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer i PRODUCER CONTACT NAME:ME: EVENTS&ATTRACTIONS PHONE FAX K&K INSURANCE GROUP,INC. a/C,No Ext: 800-553-8368 A/C,No): 260-459-5624 P.O.BOX 2338 FORT WAYNE, IN 46801 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: MARKELAMERICAN INSURANCE COMPANY INSURED INSURER B: MARKEL INSURANCE COMPANY 38970 SOUTHOLD HISTORICAL SOCIETY,INC. INSURERC: 54325 MAIN ROAD PO BOX 1 SOUTHOLD,NY 11971 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: C164230 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM/DD MM/DD B X COMMERCIAL GENERAL LIABILITY X MKP0000501340000 3/5/2024 3/5/2025 EACH OCCURRENCE $1,000,000 CLAIMS MADE X❑occuR 12:01 AM 12:01 AM $300,000 PREMISES Ea Occurrence X NONOWNED/HIRED AUTO MED EXP(Anyone person) EXCLUDED PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $5,000,000 M'OTHER: L AGGREGATE LIMIT APPLIES PER: PRODUCTS—COMP/OP AGG $5,000,000 POLICY 1-1PROJECT 'FLOCBODILYINJURYTO PARTICIPANTS PROFESSIONAL LIABILITY AUTOMOBILE LIABILITY D "AGEE LIMIT Ea accident ANY AUTO BODILY INJURY(Per person) OWNED SCHEDULED AUTOS BODILY INJURY Per accident AUTOS ONLY ( ) HIRED NON-OWNED PR PER DAMAGE AUTOS ONLY AUTOS ONLY Per accident A UMBRELLA LIAB X OCCUR X MKX0000501340100 3/5/2024 3/5/2025 EACH OCCURRENCE $1,000,000 X EXCESS LIAB CLAIMS-MADE 12:01 AM 12:01 AM AGGREGATE $1,000,000 DED RETENTION WORKERS GO-MPENSATI N N/A PER OTHER AND EMPLOYERS'LIABILITY STATUTE ANY PROPRIETOR/PARTNER/ Y/N E.L.EACH ACCIDENT EXECUTIVE OFFICER/MEMBER EXCLUDED?(Mandatory in NH) ff yes,describe under E.L.DISEASE—EA EMPLOYEE DESCRIPTION OF OPERATIONS below E.L.DISEASE—POLICY LIMIT PARTICIPANT ACCIDENT AD&D Primary Medical Excess Medical Weekly Indemnity DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) CERTIFICATE HOLDER IS ADDED AS ADDITIONAL INSURED,BUT ONLY FOR LIABILITY CAUSED IN WHOLE,OR IN PART,BY THE ACTS OR OMISSIONS OF THE NAMED INSURED. CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE MAIN STREET EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH SOUTHOLD,NY 11971 THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE / ACORD 25(2016103) . ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/13/24 Receipt#: 334072 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 9.28.29.24 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#7188 $250.00 Southold Historical Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold Historical Society Pob 1 Southold, NY 11971 Clerk ID: DENISN Internal ID:9.28.29.24 Noncarrow, Denis To: Special Events PD Subject: Southold Historical Special events. Attachments: Shd Hist 2_20240813142317.pdf, Shd Hist 1_20240813142229.pdf Please see attached events 9/28,29,/2024 9/15/2024 Please let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.aov denisn@southoldtownny.gov 631-765-1800 ' CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Grattan, Steven Sent: Thursday,August 15, 2024 2:00 PM To: Noncarrow, Denis Subject: RE: Southold Historical Special events. Hi Dennis, I have no objection to either of the events. These events are not staffed by PD.We set up cones and a crossing area on 25 so there is no cost analysis. Steve From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Tuesday,August 13,2024 2:27 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>;Grattan,Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born, Sabrina<sabrina.born@town.southold.ny.us> Subject:Southold Historical Special events. Please see attached events 9/28,29,/2024 9/15/2024 Please let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Q�oSUFFoc�-oo DENIS NONCARROW o~� G.y� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 28, 2024 Deanna Witte-Walker Southold Historical Society P.O.BOX I Southold ,NY 11971 Dear Deanna, The Southold Town Board at its regular meeting held August 28th,2024 granted permission to The Southold Historical Society to hold their Antiques,arts and Craft fair on September 28"and 29'and the Revolutionary war reenactment on September 15th,2024 as applied for.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(63 I) 765- 1800. Best o uck w' your event. S' ce is o a ow Town Cl Enc. Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Southold Historical Society P O Box 1 Southold NY 11971 Audit Date Vendor Telephone Number Towri Clerk Vendor Contact Deanna Witte-Walker Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 10/9/2024 250.00 250.00 2024-868 Clean up deposit T1.030 Payee Certification De artment Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify at the aterials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in goo conditi ithout substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed an that the u tities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or i e ancies oted d payment is approved. Signature Title Signature Company Name Date Title 6,14 Date - `"outhold Town Board - Letter Board Meeting of October 8, 2024 RESOLUTION 2024-868 Item# 5.12 ADOPTED DOC ID: 20684 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-868 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 8,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck Chamber of Commerce April 17, 2024 $250.00 c/o Kelly Fogarty PO Box 1056 Mattituck,NY 11952 Southold Historical Society August 13, 2024 $250.00 c/o Deanna Witte-Walker PO Box 1 Southold,NY 11971 . Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated October 9, 2024 Page 29