Loading...
HomeMy WebLinkAboutCAST Tree Festival 2024-44 gsfCt,r`.' Board Meeting of October 8, 2024 Y �,:;outhold Town Board - Letter RESOLUTION 2024-872 Item# 5.16 ADOPTED DOC ID: 20683 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-872 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 8,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST, to hold Special Event 2024-44 ,at Trieber Farm located at 38320 Route 48, Peconic,New York as applied for in Application CASTla-c for the 5th Annual North Fork Tree Festival on November 22, 2024 from 6PM-8:OOPM,November 23, 2024 from I OAM-6PM and November 24, 2024 from I OAM to 5PM . Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event.No parking permitted on PDR land. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated October 9, 2024 Page 34 Noncarrow, Denis To: cathy demeroto THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-872 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 8,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST,to hold Special Event 2024- 44,at Trieber Farm located at 38320 Route 48, Peconic, New York as applied for in Application CAST1a-c for the 5th Annual North Fork Tree Festival on November 22, 2024 from 6PM-8:00PIVI, November 23, 2024 from 10AM-613M and November 24, 2024 from 10AM to 5131VI . Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. No parking permitted on PDR land. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Permit TC Checklist for Special Events (Farms/Wineries/Private Events) A licant Name: OM6 r M .��'d OFi�� � Date Received: -IT3 — Number of Events on Application: (max of 6 per application) Application(all 6 pages completed) Fees to bel collected: " Application fee($150.00) f Late Application fee($250.00-if application is received less than 60 days) JCurrent Certificate of Ins. V Application sent for approvals to the following people: Gwynn Schroeder V Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. �lf I -/a�� ®�SMfF61,��, RECEWE® Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business dUs prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential pro fftty for profit,such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following_by checking off the boxes and signing below. LVJ A completed "ication form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[ Yes [ ]No d,fYes,Feeof$ 1 5 0-Q O has been submitted ❑ If No,Fee of$ has been submitted Updated 8/7/2018 ❑ The applicantlowner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A Parkin,g/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan. acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. L7Z1 't L6-vA A Dated S' nature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Date of Submission Name of Event 4�Afcs An n� 1 ��"i �yw'L5 SCTM#'s 1000-Section Cfl Block- � Lot(s) 1 Dates of Each Event: Ia. 1 I it -b roq lrot-�C� �ap��y���40 s Pnl CNature iple Da es are req ested,apf cant must give all info tion for all-dates. of Event: q (Please attach a de ' ed description o ACH ev nt to this application) 9 eriod(Hours)of Event: From to Town Services requested: ( )Yes (ANo If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: I Number of cars expected La Is a Tent or other temporary structure being used? [ ]Yes K/fNo If yes provide size(s) Will food be served9 Yes [ ]No If yes provide number and name(s)of food vendor(s) Q Suffolk County permit#(s) jZr(9pn Z[2 !S Will other vendors be on the premises during the event?[ ]Yes [)]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Contact Person and Contact Tel.# rae -) w o-,,t-e-c A:m( � 31- yr/r7- Ir7lr/ e-mail address�n �►��& �np.(�.(� r 1;4 Event Location:Street-Hamlet Address: CNN Will any services be requested [ ]Yes f , No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: \'u So\Ab d 1 ��_i 1 019 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARIUNG/EVENT PLAN TO T—MS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view ( gr example Goggle Earth.) of the subject pmpe"INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in �pnection with this Special Event r�.rm5 L� -- e Print name of Owner Si6ature of OvNer Je nn %, Cew h �n 'ck I It Al OM J,t row Print name of Authorized Person/Representative Si afore of Adth6rizeifgerio-n7kepresentative PERNIISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING COMMONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town,Caunjy or State Roads or Rights of —Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, in ess/egress/access, tent(s)or temporary structure(s). or tempo_�y sani facilities, all be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, rg ess/egress/access, tents) or temporary structure(s�, or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee, 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 HOLD HARMLESS AGREEMENT L-L-C... The applicant of this Special Permit shall defend, indemnify and hold harmless the Town of Southold,its officers, employees, and representatives from and against any and all damages, liability,judgments,losses, and expenses,including but not limited to attorney's fees,including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold,or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: '�r<4 to p -�MI5 ueI 7.ku orized Agent On behalf of X(�Wr� (Name of Business Entity) Dates of event(s): 14 ' cl I awl ' ►Ila k/ lL Sworn to fore me this >o -- Day of 20,2_f. ENOTARY IANE PETERSON UBLIC,STATE OF NEW YORKtration No.01 PE4625806 ��/ alified in Suffolk County f!or� ion Ex Tres March 30,20 DATE(MM/DDYYY) A`�" rYCERTIFICATE OF LIABILITY INSURANCE 08/21/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lauren Murphy NAME: Roy H Reeve Agency,Inc. PHONE., (631)298 4700 FAx (631)298-3850 AIC NExt: A/C,No); PO Box 54 E-MAIL Imurphy@royreeve.com ADDRESS: 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIL# Mattituck NY 11952 INSURERA: Philadelphia Indemnity Ins Co 18058 INSURED INSURER B: Community Action Southold Town Inc(CAST) INSURER C: PO Box 1566 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2482121646 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUUL 5Uk5K POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 A PHPK2596758-004 08/29/2024 08/29/2025 PERSONAL BADVINJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY ❑PEt° LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANYAUTO BODILY INJURY(Per person) $ A OWNED X SCHEDULED PHPK2596758-004 08/29/2024 08/29/2025 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED �/ NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY /� AUTOS ONLY Per accldent X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A EXCESS LIAB CLAIMS-MADE PHUB879552-002 08/29/2024 08/29/2025 AGGREGATE $ 5,000,000 DIED I X RETENTION$ 101000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re: North Fork Festival of Trees 2024 Treiber Farms LLC is included as Additional Insured with respect to General Liability as per the terms and conditions of Form PI-GLD-HS NY 1011- General Liability Deluxe Endorsement:Human Services. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Treiber Farms LLC ACCORDANCE WITH THE POLICY PROVISIONS. 38320 County Road 48 AUTHORIZED REPRESENTATIVE Peconic NY 11958 N @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 09/03/24 Receipt#: 334696 Quantity Transactions Reference Subtotal 1 Event Fee CAST 1a-c $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#3337 $150.00 Community, Action Southold Town Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Community, Action Southold Town Po Box 1566 Southold, NY 11971 Clerk ID: SABRINA Internal ID:CAST 1a-c Born, Sabrina From: Born, Sabrina Sent: Tuesday, September 3, 2024 3:13 PM To: DeChance, Paul;Johnson, Benjamin; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn Subject: Special Event App.-CAST Attachments: CAST 1 a-c 20240903151741.pdf Importance: High Good Afternoon, Please see attached special event application from CAST for their Annual Festival of Trees that will be held at Treiber Farms. Dates: 11/22/24, 11/23/24, & 11/24/24. Thank you, ,544ma7? ema Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Sox 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: CAST 1a-c_20240903151741.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i A� 09/13/® CERTIFICATE OF LIABILITY INSURANCE DATE(M /2024 1� 024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lauren Murphy NAME: Roy H Reeve Agency,Inc. A/c°No Exc: (631)298-4700 FAX No): (631)298-3850 PO Box 54 E-MAIL Imurphy@royreeve.com ADDRESS: 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURER A: Philadelphia Indemnity Ins CD 18058 INSURED INSURER B: Community Action Southold Town Inc(CAST) INSURER C: PO BOX 1566 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2482121646 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD MM/DD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1.000,000 CLAIMS-MADE Fx_]OCCUR PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 A PHPK2596758-004 08/29/2024 08/29/2025 -PERSONAL BADVINJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY 0 JECT 7 LOC PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANYAUTO BODILY INJURY(Per person) $ A OWNED F;Z7.o SCHEDULED PHPK2596758-004 08/29/2024 08/29/2025 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY /� AUTOS ONLY Per accident $ X UMBRELLALIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A EXCESS LIAB CLAIMS-MADE PHUB879552-002 08/29/2024 08/29/2025 AGGREGATE $ 5,000,000 DEC) I X RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETORIPARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) Re: North Fork Festival of Trees 2024 Town of Southold is included as Additional Insured with respect to General Liability as per the terms and conditions of Form PI-GLD-HS NY 1011-General Liability Deluxe Endorsement:Human Services. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD n r, a 40 Area 1=37,454 FT Area 2 = 10,182 FT Area 3=9,289 FT Area 4= 1,960 FT TOTAL=58,885 FT or 1.35 acres Noncarrow, Denis From: Schroeder, Gwynn Sent: Tuesday, October 1, 2024 10:46 AM To: Noncarrow, Denis Cc: Rudder, Lynda Subject: CAST Festival of Trees Attachments: 240916_Updated COL.pdf,240930_Treiber_CAST_Updated Parking.pdf Denis, The Special Events committee approved CAST's application (CAST1 a-c)for the event on 11/22, 11/23 and 11/24/2024 with the condition that no parking will be allowed on PDR land.Attached is the updated COL and parking plan. Please preparing a resolution for the Town Board's approval. Thanks! Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold g_w nnns@southoldtownny. og_v 631-765-5806 1