Loading...
HomeMy WebLinkAboutPindar Vineyards 2024-42 RESOLUTION 2024-832 r ADOPTED DOC ID: 20633 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-832 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 24, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar Vineyards, to hold Special Event 2024-42 at Pindar Vineyards, 37645 Main Road, Peconic,New York as applied for in Application PV-2a for Rock the Harvest on Saturday, October 19th, 2024 from 11AM-6PM. Provided they adhere to all conditions on the application ,permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith,Krupski Jr, Doherty, Evans Permit #: TC Checklist for Special Events Farms/Wineries/Private Events Applicant N PinJar ame• 1 oAs Date Received: J/-� /�/")�Y Number of Events on Application: (max of 6 per application) Application(all 6 pages completed) Fees to be collected: Application fee($150.00) Late Application fee($250.00-if application is received less than 60 days) Current Certificate of Ins. Application sent for approvals to the following people: Gwynn Schroeder _Z Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. RECEIVED - • - tip. --.--_...°� . . _ -.. coo o AM 9 t 0 ti Southold Town Clerk WN OF SOUTHOLD "Public Entertainment and Special Events" SPEC INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town-Board,Town Attorney,down Assessors,Land Preservation,Building,Planning;Zoning - Board of Appears and Police Departments,and,the Suffolk County Planning Commission. Application fee: $•150.00 per application° up-to.six (6) •multiple events-of the same type:"may,be ,,pdrrriitted on one (I) appligation�'for a'fee,of$150,,00. ,However, specific details of each event must be included with this application. �1 �,' 0 q, a Q 0 ,. :q'- ,, _ All applications: must.be submitted at least 60 business days before the event.,Applicants " are eneouraged to milimitipplicatibns as early as possible:° Any completed application that is not'submitted 60 or more business days prior to the scheduled event may"tie•rejected-or subject to a'late processing-fee of$250'.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be,submitted in writing to the,,Town Clerk. The Town Clerk will faxward all applications to the,;Special Events Committee for processing. The Committee will. obtain comments on.all applications from relevant Town, County and/or:State, agencies and will, forward completed applications to the Town Board with a recommendation as to 'whether to grant or deny the application: ' The Town reserves the right to request additional infor-mation from an applicant to.address issues related to the health,safety, and welfare of the community. . When is a Permit Required?' " All Special Events;per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such As family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require-permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ]Yes [ ]No D If Yes,Fee of$ I Jy'l Q' has been submitted ❑ If No,Fee of$ has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate-of insurance not less than 2•million dollars naming the Town of Southold as an additional insured I❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subje•,qt property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred,(300) or more people require submission and approval of a traffic control lean acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application f6 i, for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel•of the Town of Southold to enter the subject premises during the hours of the event to'ensure compliance>with any and all special event permit conditions. - Myo signature below affirms that I have.submitted all the infoimation required above in connection - �- .with my application. Dated; Signature a s ��.: ..' .." 13 Activities associated with outdoor-public,events are strictly prohibited from" taking'place on,land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale-of development rights to the Cgunty)of Suffolk with a permit issued by - the Suffolk County Farmland Committees P 4 n v If food'is to be served,'it must be catered and prepared'off-site by food vendors who hold a permit to operate issued by the Suffolk'County Bureau of Public Health Food Protection Unit.` a 7 7 , Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete'ap_plications WILL NOT be ` reviewed. Special Event Permit# .Applicant(s)name: II Date of Submission I Z I2 Name of Event Rock , i tie g a ry e s T SCTM#'s 1000-Section rJ• Block= 2- Lot(s) Jl" Dates of Each Event: loll 2 y If Multiple Dates afe requested,applicant must,6ve all information for all dates. .,' % 'Nature of Event: cete6r4 t o" 4+ e Iharry e.ST W iA mug t c, ' (Please attach a.detailed description of EACH.event.'to this.application) ° Time Period(Hours) f Event: From �:a'i�n II to, Pw► oTown Services requested:.( )Yes No'. I£yes,.Describe .Police Dept_Highway Dept. '4 Describe-services'~ Maximum Number°of Persons Attending At One Tithe: .500 Number'of cats expected 306 Is`a:Tent or other temporary structurebeing used? [ ]Yes DeNv If yes Provide sizes) ' food be served? Yes. [ ]No, If yes provide number,and,name(s)of food vendors) l a0.I i,w tcs Suffolk Countjpermit#(s) L M P,l Z —a r Will other vendors be on the premises during the event?[ '"]Yes P<No If yes how many? Describe Type of vendor(s) „Property Owner(name/address): L2 K a h►der N rn i dN os- 316,4 5 R4• Z 5: •Pe c o N i c, Contact Person and Contact Tel.# 0.1 V'e' 4 1 0.W$1c e 6 TJ 1-.) 13�•'6 200 e. i• 0 e-mail address C_ a r . e+ Event Location: Street-Hamlet Address: 31 (o 4 5 2 5 Pe Co N i C. TM 85• — Z — 15" Will any services be requested [ ]Yes No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: r O dOX 332. PeCON i c 5 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ]Yes 'WNo and/or Suffolk . County Agricultural Program? [ ]Yes MNo If yes to either or both; also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next panel A Parking/Event Plan,may be a survey, site plan and/or aerial view ( or example Goggle Earth) the subject property.INDICATE ON THE PLAN ALL of the following information: A parkinf/event plan showing: . (1) The size of the property and its location in ' lation.to abutting streets or'highways. (2) ,-,,The size and location of any,existing building(s)''or str icture.(s)that will.be iri operation _ during the course-of the event and any proposed building„structure,or signs to be erected o temporarily for.the event. o a The,location of the stage or tents,if,any. (4) The designated areas ofuse for spectators, exhibitors,vendors,employees and 16 u organizers: ..., Location of all entries-and.e'xits: (6) Thi location of all fire extinguishers and other'fire safety equipment. " e t(7) The location of all temporary utilities to^be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the•means of ; ingress and egress fot such`parking areas. The parking'§paces must allow f6rr300,sq,, ft. per car. (9) -A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will-be'. ed, if any,and the type and location of speakers at}d other,audio equipment Q 1) A descriptionr of emergency access and facilities related to the event. rl (12), .Provisions to dispose of any garbage;trash,'rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the ... event. (14) 'Location of sanitary facilities on site. Traffic Control Plan - Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description''and/or notate on the parking event plan the following:. lj Who.will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and-exiting of cars on site,and 4.)Contact information for use by Southold Town Police. - ill 6 - 0WNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town-of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Purthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the-Hours'of the permitted special event to make any and all inspections necessary in connection with this Special Event. A talloS Print name of Owner Signature of Owner CIG(f2 �Uj,aw5LI Print name of Authoriz d erson/Representative Signaturp of Authors d Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at. another site, and to provide parking assistants and any additional traffic controls necessary for this event._Parking,is•'strictly prohibited 6n ANY Town, County or Sfate•Roads or Rights of " Way: 2. Traffic control at events for three hundred(300) or,more people shall be provided by a qualified traffic controller in accordance with the-attached� approved traffic control plan.' 3. Qne!.,"on-premises"',sign'not�larger than six (6)�square feet in size may be,displayed not longer.than ° ,thirty)(30) days before this.event, and removed immediately-,*after the event.. Directional parking signs 'shall be adequately displayed.,- -, ��-.. ,� �,,... n try`. � r,�`_. p �'•_. 4.'.Applicant indemnifies and'holds harmless the Town-of Southold from all claims, damages, expenses, :. °suits''and-losses including,but not limited to attorney's°fees arising.from activities undefthis permit. ,.' '; 5. Tent-proposals must receive-permit approval from the- Southold Town Building Inspector before placement�on the property.and must meet alChre and safety codes. ' 6. This permit is valid only for the time, date; place and ui se specified above, and for the designated event. Each:additional day will require..a separate permit application, fee; and related documents for review, etc. at least 60 business days prior to the scheduled event. 7.. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant ; agrees to remove the temporary facilities1rom the premises within 48-hours after°the day of the event. 8. On-site food preparation is NOT"permitted, although food may be catered,subject,to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, in tent(s) or temporary structure(s),or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or-temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development 'Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unob"structed'at-411 times:" 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 - ., O ci' ��_ - .CY, aq to��'�"��al�co:._���o.»'�' = .a•�'a.; �'a:�•- ���,.<�, •. ,n: .� � - _, _ - a' '^ r.•b�'.: � a•'. n'.. n .4e.' 'S�� .4. - nw,• ''y. -•: ,., _�ti'�,Rs - .c;Is.�h. U,'Jor+„•3� .. � _ ., a y .r FRONT LOT 55;800 sq ft:•�'° 655,800/300 sq. 2-19.-,Ca r-s ' • ,�1IiIDDLE LOT , ' , : � - 105,OOQsq.ft: 105,006/300 sq ft: " �' �:•' r 3.50 Cars,- '!r SACK LOT` 165,000 sq..ft:° , 165;000/300 so: ft. 550 Cars " Fl " y y �` -. � '• _{'��1=;fit ., p. � `�� _. ;G��ae,�' mD.��:sN.bo�cs�,'=�yvs.;•,��'y O y:�•. �o."' = b'o 'o _ r, ._ - _ , ,r .. c '•`,�T s pg. - oyl -. �� - /j _ - _ � _ A. _ 65 9' e'er.,�, _ n."` - .+, • �o �' ." ., .�,. '_ ' t tom', •a o ° *. - Google Maps 337645,Main Rd IF 21�1 • •, ra . , n • �. ly ,e94 ?,Y"` I,n c, S .2: • C o--2 °q j .��c. _ ,' ,: L',,lvt :•a°ri '�.•i' Imagery 62021�&ar Tecii60166ies;NeWAik GIS,.Mgp data'©2021. 50 ft' .. $` •K Wit. z�F=`^ ?''F.ix a" �,°;•�n '� a c' ` G ':r�c`;id<. �',_ ;'�i"-.t"- wrl�e•1 :-'u�T;, _ `�•i_`: e'' ,-;s•:t: ," ? :.'a� ,� Cia q � Y: .J;v..•oi ';d-.-Ki�?'r a. , .."'f•.. -:r`s_'2.,�..ro a"n :0 ' � �V A a c°4 4 - a - � �°n�" _ �'� _ ,a '.Fcr tc:+�'�``v', _ _. ',--�.e-,•, .,. �.,,�.,a.£��-'vJA i�' �-R• t�3 ti";,:Q r - ' Q i.� 4' u, :.,"s:rs,l'--Y`'".1@'.•. a?,.ltb"k._ - _d' _ „ 3:0.. .,i, .. p+, _,i p� t s�.�.�4'.'.;.3f-v .Fi.il � �•'..'-v.�".�' D S .: ..h �. _ , ,y,c 9, ,s .. n, u`. � ''-�:,.,l,�,my�„c .G �tiv •.�' �V;,7u "•�..-v a,. •'.+f i tl„ -CY - 'U'-r�^� �I �� 'o-, .:ri4 "''xl7F.,� °�,-��'., �. :" � f•+ °o � �G.,'.o.' � r 0 y �''�, " ^',, � �� n? yj ,- ) �°b � �- , ?' gib- • . ,�.. - - , fi. 0' t'�. - J •+ . V a'11 ,t. . o.A'�0- `$. -a•;�^ "-- ; G4"1{ 2; F � `� - o 37645 Main,Rd Building Directions Save Nearby Send to your Share, ° phone a o 37645'Main Rd, Peconic, NY 11958 ' Photos • - Client#: 1650901 PINDAVIN E(mm7oDNYYY) ACORD,, CERTIFICATE OF LIABILITY INSURANCE DAT 08/211202421/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Rebecca Scala USI Insurance Services,LLC PHO(AICNE 516ti534-3552 FAX 261 Madison Ave E-MAILac No New York,NY 10016 ADDRESS: rebecca.scala@usi.com 212 842-3700 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Federal Insurance Company 20281 INSURED INSURER B: Pindar Vineyards LLC 591 Bicycle Path,Suite A INSURERC: Port Jefferson Station,NY 11776 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INS WVD POLICY NUMBER MWDD MM/DD A. COMMERCIAL GENERAL LIABILITY 35931460 5/31/2024 05131/2025 pEACHHpOCCURRENCE $1 000000 CLAIMS-MADE �OCCUR RREMISES I .occurrence $1 000 000 MED EXP(Any one person) $10 000 PERSONAL BADVINJURY- $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- —1 POLICY❑JECT LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 73560257 5/31/2024 05/31/202 COEa aMBcciINdent $1�000,ED SINGLE LIMIT 000 IX ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY X AUTOS ONLY Per.eccident $ A UMBRELLA LIAB OCCUR 79874674 5131/2024 05/3112026 EACH OCCURRENCE $10 000 000 X EXCESS LIAB HxCLAIMS-MADE AGGREGATE $1 O 00O 000 DIED I X RETENTION$0 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? ❑ N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) The certificate holder is included as additional insured as required by written contract with respects to General Liability. CERTIFICATE HOLDER CANCELLATION Town Of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25, ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S45932124/M45147943 SXHCW Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/22/24 Receipt#: 334367 Quantity Transactions Reference Subtotal 1 Event Fee PV-2a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2225 $150.00 Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 r Name: Clerk ID: DIANAF Internal ID:PV-2a Special Events Committee Application Summary,and Recommendations., Application Name;: Pindar Vineyards Address:.337645 Rte. 25 Peconic,NY.11958 Application Number:.None Provided Date(s) of Event(s): 10 19 2024 Date Received by Town Clerk: 8 21 24 - Incomplete application 6 E P 1 3 2024 Date Received by Committee: 9 3 2024 _ __ --Southold Town-Clerk Nature of Event:-Celebration of the. Harvest .Committee Comments Received by:, X Andrew Amakawa/Christina Hamm -SC X Lillian McCullough _Paul DeChance/Ben Johnson X Gwynn Schroeder X Chief Steve Grattan X Mike Verity _Michael Kerr (SC) _.%_ Kevin Webster/Claire Glew X . Heather Lanza X Leslie Weisman Committee Recommendations: _Approved as applied X Approved with additional recommendations: No _Public Hearing Held parking on PDR land Denied Special Event No'. Resolution No: Date:=, Schroeder,,Gwynn From: Grattan, Steven Sent: Wednesday, September 4, 2024 9:14 AM To: Schroeder, Gwynn Subject: RE: Pindar Vineyard Special event Good morning, I have no objections to this event. From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Tuesday,September 3,2024 4:15 PM To: DeChance, Paul<pauld@southoldtownny.gov>; Grattan, Steven<sgrattan@southoldtownny.gov>;Christina Hamm <christina.hamm@suffolkcountyny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>;Glew, Claire<Claire.Glees@town.southold.ny.us>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; Weisman, Leslie<lesliew@town.southold.ny.us> Cc:Andrew Amakawa<andrew.amakawa@suffolkcountyny.gov>; Mikael Kerr<Mikael.Kerr@suffolkcountyny.gov> Subject: Pindar Vineyard Special event Good afternoon, Please find attached application.The application was rec'd by the Clerk's office on Aug. 21, but I just rec'd the "Hold Harmless"form today. Everythiing else seems to be in order. 1000085000200015000 Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold ci.\1!ti'n'llS l it9Ui'11()I'CIto.\r1YIl ? 631-765-5806 1 .Schroeder..Gwynn From: Lanza, Heather Sent: Thursday,September 5, 2024 9:37 AM To: Schroeder,Gwynn; DeChance, Paul; Grattan, Steven;Christina Hamm; McCullough, Lillian;Verity, Mike;Webster, Kevin;Glew, Claire;Johnson, Benjamin;Weisman, Leslie Cc: Andrew Amakawa; Mikael Kerr Subject: RE: Pindar Vineyard Special event Plenty of parking. OK with me. From:Schroeder,Gwynn<gwynns@southoldtownny.gov> Sent:Tuesday,September 3, 2024 4:15 PM To: DeChance, Paul<pauld@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>; Christina Hamm <christina.hamm@suffolkcountyny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glew@town.southold.ny.us>;Johnson, Benjamin <benjaminj@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us> Cc:Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Mikael Kerr<Mikael.Kerr@suffolkcountyny.gov> Subject: Pindar Vineyard Special event Good afternoon, Please find attached application.The application was rec'd by the Clerk's office on Aug.21, but I just rec'd the"Hold Harmless"form today. Everythiing else seems to be in order. .1000085000200015000 Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold srWvni«rr?scsii[liealrlta.�ti�iiri�Y:zai� 631-765-5806 -1: Sch.roeder,,!PMnn From: McCullough, Lillian Sent: Thursday, September 5,2024 4:10 PM To: Schroeder, Gwynn Subject: RE: Pindar Vineyard Special event No comments from me, as this isn't preserved land: From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Tuesday,September 3, 2024 4:15 PM To:.DeChance, Paul.<pauld@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>;Christina Hamm <christina.hamm@suffolkcountyny.gov>; Lanza, Heather<heather.lanza@town.southoid.ny.us>; McCullough, Lillian <li Ilia nm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Glew, Claire<Claire.Glew@town.southold.ny.us>;Johnson, Benjamin <benjaminj@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us> Cc:Andrew Amakawa<andrew.amakawa@suffolkcountyny.gov>; Mikael Kerr<Mikael.Kerr@suffolkcountyny.gov> Subject: Pindar Vineyard Special event Good afternoon, Please find attached application.The application was rec'd by the Clerk's office on Aug. 21, but I just reed the"Hold Harmless"form today. Everythiing else seems to be in order. 1000085000200015000 Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold 631-765-5806 1 Schroeder,_Gwynn __. From: Lanza, Heather Sent: Thursday, September 5, 2024 9:37 AM To: Schroeder, Gwynn; DeChance, Paul;Grattan, Steven; Christina Hamm; McCullough, Lillian;Verity, Mike;Webster, Kevin; Glew, Claire;Johnson, Benjamin;Weisman, Leslie Cc: Andrew Amakawa; Mikael Kerr Subject: RE: Pindar Vineyard Special event Plenty of parking. OK with me. From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Tuesday,September 3, 2024 4:15 PM To: DeChance, Paul<pauld@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>;Christina Hamm <christina.hamm@suffolkcountyny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Glew,Claire<Claire.Glees@town.southold.ny.us>;Johnson, Benjamin <benjaminj@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us> Cc:Andrew Amakawa<andrew.amakawa@suffolkcountyny.gov>; Mikael Kerr<Mikael.Kerr@suffolkcountyny.gov> Subject: Pindar Vineyard Special event Good afternoon, Please find attached application.The application was rec'd by the Clerk's office on Aug.21, but I just rec'd the"Hold Harmless"form today. Everythiing else seems to be in order. 1000085000200015000 Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold 'L',.1C�.��I11.7S4Ct+Si}Ut17C91L1�CS.1Y17 n:�(:!y(�_\r�. 631-765-5806 to Schroeder, Gwynn From: Webster, Kevin Sent: Wednesday, September 4,2024 10:29 AM To: Schroeder, Gwynn Subject: RE: Pindar Vineyard Special event The parking is on 85/2/14. No objections. Kevin Webster Chairman,Southold Town Board of Assessors 53095 Route 25 PO Box 1179 Southold NY 11971-0959 631-765-1937-Phone 631-765-1356-Fax From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Tuesday,September 3, 2024 4:15 PM To: DeChance, Paul<pauld@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; Christina Hamm <christina.hamm@suffolkcountyny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glew@town.southold.ny.us>;Johnson, Benjamin <benjaminj@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us> Cc:Andrew Amakawa<andrew.amakawa@suffolkcountyny.gov>; Mikael Kerr<Mikael.Kerr@suffolkcountyny.gov> Subject: Pindar Vineyard Special event Good afternoon, Please find attached application.The application was rec'd by the Clerk's office on Aug.21, but I just rec'd the "Hold Harmless"form today. Everythiing else seems to be in order. 1000085000200015000 Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold .ggxvynns-visor thdidtow nn.vjV'�ov' 631-765-5806 1 HOLD HARMLESS AGREEMENT The applicant., I nda� ,''_'.l:\ ' of this Special Permit shall defend, indemnify and hold harmless the Town of Southold,its officers, employees, and representatives from and against any and all damages, liability,judgments, losses,and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents,servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: a \ Gem ,Authorized Agent �, •O�AJS IJ On behalf of: (Name of Business Entity) Dates of event(s) : - • Sworn:t before me thus„ova" DayOU00z ;20y CHRISMNAM MAUCER Notary Public-State of New No.01 MA5053136 ®ualifi®d:ia;Suitol�.Courity Commission Expires 606aimborll,2025 Noncarrow, Denis From: Schroeder, Gwynn Sent: Friday, September 13, 2024 12:47 PM To: Noncarrow, Denis Cc: Rudder, Lynda Subject: Special Events Attachments: 240913_Pindar_Committee Comments.pdf, 240913_Shamrock_Committee Comments.pdf Denis, Please find attached committee comments for Pindar(no application provided) as well as the signed "Hold Harmless" form that was not included in the original application. In addition, please find the committee comments and updated parking plan for Shamrock(SCTF la-f,SCTF 2 a-c) and an updated parking plan. Please prepare resolutions for TB approval of these special events. Thanks and have a nice weekend. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold g)yynns@southoldtownny.gov 631-765-5806 1 Noncarrow, Denis From: Noncarrow, Denis To: claire@pindar.net Cc: Norklun, Stacey Subject: Special Event resolution Attachments: 20633.rtf Hi Claire, Please see attached for your Special Event Resolution. Any questions please give us a call. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.aov denisnPsoutholdtownnv.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1