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Shamrock Christmas Tree Farm 2024-43
' I,--, RESOLUTION 2024-834 ,`�9111V ADOPTED DOC ID: 20646 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-834 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 24, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Joseph Shipman,to hold Special Event 2024-43 at the Shamrock Christmas Tree Farm at 898 Elijahs lane, Mattituck,New York as applied for in Application SCTF3a-f/SCTF2a-c for nine (9) Choose and cut Christmas Trees and Farmers Market on November 29 and 30th. December 1st, 7th, 8th, 14th, 15th 21st and 22nd, 2024. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events . This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith,Krupski Jr, Doherty, Evans Special Events Committee Application Summary and Recommendations Application Name: Shamrock Christmas-Tree.Farm - Address: 20685.Main,Road'r Mattituck, NY_11952/985 Eliiah.'s Lane Mattituck, NY.11952 Application Number;�SCTF 1a-f/SCTR 2a-c . _ - _ Date(s) of Events),;._11/29 ,11/.30,.12/1, 12/7, 12/8, 12/14;,12/15., 12/21,:12/22/2024 Date Received by Town Clerk: 8/15/24 - Incomplete application Date Received by Committee: 91/2024 Nature of Event: Farmers Market ;Committee Com"melts Received la`y , X Andrew Amakawa/Chcstinva:Hamm =5C X Lillian McCullough Paul DeChance/Ben Johnson X Gwynn Schroeder X Chief Steve Grattan X Mike Verity Michael Kerr (SC) X Kevin Webster/Claire Glew X Heather Lanza X Leslie Weisman Committee Recommendations Approved as applied X Approved with additional recommendations: No Public Hearing Held parking on PDR land Denied Special Event No; Resolution No:_:- - Dater, Sri F I Q;f O��Su�FOL,��oG ffT� R- z RECEIVED Southold Town Clerk TOWN-OF-SOUTHOLII "Town Qde Chapter 2" "Public Entertainment and SDecial Events". SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All-applications must be submitted-at least 60'business days before the event Applicants are encouraged to submit applikations as early as possibie. Any cowleted application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County. and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,-safety,andwelfare of the community. When is-a Permit Required?. All Special"Events,per SoutholdTown Code Article 1,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. A=use of"residential Vnipc y for grofity such as a venue for weddings or other events is prohibited: This application is deemed complete once all the followinguirements are submitted to the Town l r Pl we indicate s ubmikcion of the following by che�ldng ofithe boxes and signing below. A completed-application form signed-by the owner and the event manager. Applications without property owner's signature/approval Will berejected-. E ; 1s the application being submitted at least 60 days before the event K]Yes [ ]No -1f Yes,Fee of$ has been submitted- Va f 6f o *P_�1�� ❑. If N ,Fe of o e has-been-submitted. -Aabb +0t0,1 f$ Updated 8/7/2018 i W The applicant/owner of the property where the special-event is proposed-to take place mustprovide a certificate of insurance not less than 2 million dollars naming the Town ofSoutltold'as an addifional. illy %k A Paddhglvent plan: consisting_of a survey,, site plan and/or aerial view,of the subject,property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) El Events for three hundred-(300)or more people require submission and approval of a traffic control. pbu acceptable to the Town of Southold AND a qualified traffic:controller must be provided at the event.(See application form for details) flSignature of Property Owner on the application authorising Code Enforcement Personnelofthe Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and itl special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. � ao� Dated- S' nature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on .,land preserved through the sale of development rights to the County ofSuffolk with a permit issued-by the Suffolk County Farmland Committee. If food is to be served, it must be,.catered and prepared off-site by food vendors who.hoCda permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated.8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL.of the 6 nformation requested below-Incomplete applications M ,L NOT be '.viewed. Special Event Permit# Applicant(s)name: pate of Submission IcIVA Name ofEvent, SCTM#'s 1000-Section)-1-1 i'� Block-` - aJ • Lot(s) 3 '44 -14 Dates of Each Event:�� -��1 - -� 1 Y �' 1 �� Vje& _ If Multiple Dates are requested,applicant must give all information for all dates. Nature ofEvent:5��rx l_ I'\C'�S ✓-� 1��� � 1 I' (Please attach a detailed description of EACH event to this applic tion) Tiine Period(Hours)ofEvent: .From� e ---to Town Services requested: ( )Yes (A)No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: _Number of cars expected M -1 in Is a"rent or other temporary structure being used?[ ]'Yes M No Ifyes provide size(s) Will food be served?()q Yes [ ]No If yes provide number and name(s)of food vendor(s) Suffolk County pennit#.(s) � Will other vendors be on the premises during the event?[x]Yes [ ]No If yes how many? Describe Type of vendor(s) — G�CA- Property Owner(name/address): `�.�PQ Yj P. 1 •} rl Contact Person and Contact Tel.# £p F e �Cj11, sa-Y'ln•� Lp 3 I 02 , '1 e-mail address [� S�'l� � nCN �✓1t. ✓ e, Event.Location:Street-Hamlet Address:-q i Will any services be requested [ ]Yes, Y-A No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: 1�.{..i.�11'� Ly't►�� Y`��}}t �f�_ 1� Updated 8/7/2018 1`N5 CD Have any of the development rights been sold Jo the Town of Southold[ ]Yes No and/or Suffolk County.Agricultural-Program?.. _[ ]Yes-' W No Ifyes to either or..-iof also it►&ate-on fhe attached plan the boundaries of the reserved area upon which the event will take �ln ace:. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPL.ICATI IF TFM_ EXPECTED ATTENDANCE IS 300 OR MORE.PEOPLE,YOU MUST ALSO ATTACH A IAM FFIC CONTROL PLAN(see next navel A Parking/Eveat Plan way be„a survey}site Ran and/or aerial view(fQr example oogle Earth)of the subject propedy,INDICATE ON THE PLAN ALL of the following information: A pailCmg/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during.the.course ofdie event and any proposedbuilding,structure,or signs-to be-erected, temporarily for the event. (3) The-location-of the-stage-oi tents,if-any. (4) The designated areas of use for spectators,exhibitors.,vendors,employees and organizers. (5) Location of all entries and exits. (6). The-location..of all fire extinguishers and other fire.safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) -Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of.any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site:. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to.the Town of Southold;,ANJD a qualified trafc.controller must lie provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circufation,.paiking,and exiting of cars on site,and.4)Contact information for use biy Southold.Town Police. OWAW& SIGNATURE_: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not fimited-to the conditions Tistedbelow,as well as another applicable agency rules andregulations pertaining to the activities under this evenit Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and-agree to provide notice.to the Town immeduitely shouldthere be any materiafchanges,regarding to this application.. Updated 8/7/,2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with.this Special 'vent &X C-"V 4 F--�-Jc�C n V1,14 Iy Print amfi a of Owner S gnature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMiSSIGN IS HEREBY GRAN M,y9[BMCT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.parking is sbjWy prohibited on ANY Town, County my or State]toads or Ri hg is oWay- 2. Traffic control at events for three hundred(300)or more people shit be provided by a qualified tragic controller in accordance with the attached,approved traffic control plan. I. One "on-premises' sign not larger than.six (6) square feet in size may be.displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs ihall_be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including'but not-limited to attomeyTs fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and,safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this.event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although,food may be catered subject to all Suffolk County Department of-Health regulations. 9. NO activities associated with this event, including but not limited to parkins, in rg e=cs/ems /access, ten s)or temp orary structure((). or tempw=sanit=facilities, all be conducted on Town of Southold Purchase ofDeviiii2 m n b c land: 10. NO activities associated with this eventtincluding but not limited to parking, in=ss/egMs /as acce s. tent(s) or to porar: re(gl, or tem on rary saps facilities- shall be conducted on Suffolk County Purchase of Develq men Rlgbts,land wifhM a permit issued by the Suffolk County Farmland Committee. 11.Issuance of this permit does not authorize..in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.. Access shaTFbe-providedfor emergency vehicles,to all public assembly areas,.-alfbifl s„all work areas and-any additional area where.emergencies may occur. Two emergency-fire-exits and-exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures frill compliance with all fire,safety,building,and:other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the specialeventto make any and all-inspections necessary in connection with this Special"Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERAIINATE THIS PERNIIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 y. 1,. „S � ..y�, ...x. ';((.�� `fir a y - �+.. .xr.i� �. i i .-�•.u. .:.4w• r' �; ~'t � i 'J .0�_,�` i�"C.3...� r 1„Ai-•- `�2`':1 ;•" - r pp. ' ; - �•. .. A ",'. /Q la L..� yp _iJ }��� 'a'`.Aia '� J• t Y.�iR+ .y -�,� '� � �wY aJ..mil o ar.. N:.* 'c 3. <.. 't,• L`i u3.rs4 c,•••Fl�Y b 4. y-F� Fit, Y'�- �� \ d. �•�-� `�'- �+, rt�_ �`,fy.. a �e ..c� .�. � ..�. 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THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the carllNcate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WANED,subject to the terms and conditions of the policy,certain polldles may require an.endorsement. A.statement on this certificate does not confer rights to the certificate holder In lieu of such endorsemen s. PRODUCER cONTAcT ANTHONY RICCI KENNETH MACNISH PHONE . 631-939-6060 F�No): 631-693-3039 859CONNET000TAVE E-MAILDR S: ANTHONY.RICCI ERICAN-NATIONAL.COM INSU S AFFORDING COVERAGE NAIC 1!_ ISLIP TERRACE NY 11752 INSURERA: FARM FAMILY CASUALTY INSURANCE CO 13803 NSURED INsuRERe: UNITED FARM"FAMILYINSURANCE CO 29963 SHAMROCK CHRISTMAS TREE FARM INC wsuRERC: SHELTERPOINT DISABILITY INSURANCE .985-ELIJAHS LN INSURERD: INSURER E-:- MATTITUCK NY 11952 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. R TYPE INSURANCE ADDL S OR -POLICY EFF 'POLICY EXP LTR POLICYNUMBER MIDD MIDD LIMITS A COMMERCIALGENERALLIABILm Y. 3101G8921 8/11/2024 8/11/2025 EACH OCCURRENCE S 1,000,000 TO RENT� CLAIMS-MADE.^1 OCCUR PREM SES oomnanoe $ 100.000 MED EXP Any one person S .5,000 PERSONAL&ADV INJURY $ 1,000,000 GENI AGGREGATE LIMIT APPLIES PER. GENERALAGGREGATE $ 2,000,000 X POLICY E'jEcTT- LOC PRODUCTS-COMPIOPAGG, $ 2,000,000- OTHER: $ B AUTOMose:ELJABRITY 3101C8177 8/11'/2024 8/11/2025 COMBINED IN LI Ir aoddent $ 1;000,000 "ANY•AUTO BODILYLINJURY(Per person)OWNED S AUTOS ONLY X SCHEDULEDBODILY INJURY(PerecrJdent) $ X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY X AUTOS ONLY Pere A )( UMBRELLALAAB OCCUR 31OIE5262 8/11/2024 8/11/2025 EACH OCCURRENCE $ 1,000,000 EXCESSL.UIBH-CLAIMSMADE AGGREGATE. S 1;000,000" DIED I X I RETENTION 10,000 r $ B VwRId:RSCOMPENSATION 3104W6772 9/7/2024 4/24/2025 X I PEAR oR- AND EMPLOYERS'LIABILITY UTE YIN YIN EL EACH ACCIDENT S 100,000 OFFICERIMEMBEREXCLUDEO E-1 N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 100,000 U_yes desaibe under DESCRIPTION OF OPERATIONS below- E.L.DISEASE-POLICY-LIMIT $ 500,000 C SHELTERPOINT DISABILITY DBL61901 1/20/2024 1/20/2025 PFL&DBL DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,AddMonal Remarks Schedule,may be attached U mom spats Is requftem :CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED. CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 ROUTE 25 THE- EXPIRATION DATE-THEREOF; NOTICE-`WILL BE 'DELIVERED IN- FO BOX 1.1-79- ACCORDANCE WITH THE POLICY PROVISIONS. SOUTHOLD, NY 11971 AUTHORIZED REPRESENTATIVE . ©1986-2015 ACORD CORPORATION. All rights reserved. ACORD-25-(2016/03)- -The ACORD•name and-logo are registered marks of ACORD Shamrock Christmas Tree Farm Inc. 20685 Main Road Mattituck, New York 11952 Choose And Cut Christmas Tree's 631-298 4118 North Fork Potato Chips 2010 Oregon Road Mattituck, New York 11952 Homemade Potato Chips 631-298-8631 Little Creek Oysters 37 Front Street Greenport, New York 11947 Commercially Harvested Oysters 631-796-1814 Greenport Jerky Company Greenport,New York 11947 Homemade Jerky 516-319-1002 Pellegrini Vineyards 23005 Main Road Cutchogue, New York 11935 631-734-4111 Woodside Orchards 729'Route 25 Aquebough, New York 11931 631-722-5770 All Baked Up 90'SJXt6n Ave. Sayville, New York 11782 631-860-1982 Baked Goods The Perfect Pickle 917-559-9082 Homemade Pickles HOLD HARMLESS AGREEMENT The applicant U'- of this Special Permit shall defend, indemnify and hold harmless the Town of Southold,its officers,employees,and representatives from and against any and all damages,liability,judgments,losses,and expenses,including but not limited to attorney'"s fees,including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of'Southold,or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents,servants and/or employees. If this Agreement is being executed in a representative capacity,the individual-executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Authorized-Agent. On behalf of: --6 M l�DGI< G �l 5 i Im�� 6 P--r,SPZy;) (Name of Business Entity) Dates of event(s): o2 U af // -g a P a A// la t7 Sworn to before-me�this- 13 1 101 q 14�3- I -tjq�a-1 q, P A Day of .20.2=: . JENN FER M MUDD NOTARY PUBLIC,STATE OF NEW YORK Regisb-gon Na 01MU842M _ QuWMW in Suffolk County �n My Commission E*=Fefmuvy 07,20 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/15/24 Receipt#: 334156 Quantity Transactions Reference Subtotal 1 Event Fee SCTF 1a-f $150.00 1 Event Fee SCTR 2a-c $150.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#1865 $300.00 Shamrock, Christmas Tree Farm Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Shamrock, Christmas Tree Farm 985 Elijahs Lane Mattituck, NY 11952 Clerk ID: SABRINA Internal ID:SCTR 2a-c Born, Sabrina From: Born, Sabrina Sent: Thursday,August 15, 2024 1:49 PM To: DeChance, Paul;Johnson, Benjamin; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn Subject: Special Event-Shamrock Christmas Tree Farm Attachments: Sp. Evnt-SCTF 1 a-f&2a-c_20240815133241.pdf Good Afternoon, Please see the attached special event application from Shamrock Christmas Tree Farm. Thank you, .5aA4tdXVaW Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O.Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp. Evnt-SCTF la-f&2a-c_20240815133241.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i /� �1, fQn?Li: t� (` - (J•�.s .. ._� � .. ; LOT 0. LOT, I 17f . 61. Sew a�}�P m9Ll�..G.HR1� :�1• 7 t',, t= t "i Afrr f4jArtO fWrl i 1 N Rom -i i� u'� Al T7 I. ... ...... T t 9/5/24,11:34 AM GIS VIEWER �" 3I'"121t�°'#� t'v�a",:Cyt"., , � >ar ^.�, .a`�, £ 1- �k��: -�• !_,�.. ��`°;;:! . �.4 a� .,i� ",s. 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'^�.-,�h',,a:�' d,�,a�2•. ,a.�w -�' .r. ��}, looft https:/Igisapps.suffolkcountyny,gov/gisviewer/ 1/1 Schroeder, Gwynn From: Glew, Claire Sent: Friday,August 23, 2024 2:06 PM To: Schroeder, Gwynn Subject: RE: Special Event-Shamrock-Farmers Market Hi Gwynn, The Assessors have no issues with these events: CCai*-e,G(�•w Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) :www.southoldtownnyv:gou claireg@southoldtownr'y.gov From:Schroeder, Gwynn <gwynns@southoldtownny.gov> Sent:Thursday,August 15, 2024 3:35 PM To: DeChance, Paul <pauld@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southo Id.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>;'Webster, Kevin <kevin.webster@town.southold.ny.us>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us>; 'Christina Hamm'<christina.hamm@suffolkcountyny.gov> Cc:'Andrew Amakawa'<andrew.amakawa@suffolkcountyny.gov>; 'Mikael Kerr'<Mikael.Kerr@suffolkcountyny.gov> Subject: FW:Special Event-Shamrock Farmers Market From:Schroeder, Gwynn Sent:Thursday,August 15,2024 3:29 PM To: 'Special Events Committee' Cc:'Special Events SC CCs' Subject:Special Event-Shamrock Farmers Market Good afternoon, Attached is one application for eight events, but they paid for two applications.The vendors are listed, but no SCDHS permit numbers, but they state they have applied to SC Health for a permit for the events. The SCTMs are somewhat unclear but they are: 1000108000300005005 1000108000300005043 1000108000300005044 1000108000300005045 1 Town of Southold P.0 Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/15/24 Receipt#: 334156 Quantity Transactions Reference Subtotal 1 Event Fee SCTF la-f $150.00 1 Event Fee SCTR 2a-c $1,50.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#1865 $300.00 Shamrock, Christmas Tree Farm Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Shamrock, Christmas Tree Farm 985 EliJahs Lane Mattituck, NY 11952 Clerk ID: SABRINA Internal ID;SCTF?2a-c Schroeder,,Gwynn From: Grattan, Steven Sent: Thursday, September 5, 2024 2:07 PM To: Schroeder, Gwynn Subject: RE: FU Shamrock Special event Plans look ok to me.. Steve From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,September 5, 202412:14 PM To: DeChance, Paul<pauld@southoldtownny.gov>;Glew, Claire<Claire.Glees@town.southold.ny.us>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map(two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold tit��a.}it1115t ±il U�l3iy,l'C�IC).�!'llll ttTl`)y 631-765-5806 1 $chroeder,.Gwynn, From: Schroeder, Gwynn Sent: Wednesday,August 21,2024 3:40 PM To: Grattan, Steven Subject: RE: Special Event-Shamrock Farmers Market Thank you, Heather had some concerns as well as for capacity. He is coming in with revised parking plan., Have a good evening, Gwynn From:Grattan,Steven<sgrattan@southoldtownny.gov> Sent: Friday,August 16, 202412:42 PM To:Schroeder, Gwynn<gwynns@southoldtownny.gov> Subject: RE:Special Event-Shamrock Farmers Market I spoke with Joe Shipman yesterday about these events. In the past we have had complaints about parking along Route 25,specifically vehicles blocking the two gravel roads just east of his location. He said he would be taking steps to mitigate these issues. Assuming he will address those past problems, I don't have any objections to these events. From:Schroeder,Gwynn< uv nits c soutlioldt(5tv.nii ov> Sent:Thursday,August 15, 2024 3:35 PM To: DeChance, Paul<jauid Asoutho,IdtoWiiny goV>; Grattan,Steven <s rattatri soiathcilcitovsfnrty:;oy>; Lanza, Heather heiather.lanza0tow)i:southold.iiu.us>.; McCullough, Lillian Verity, Mike <.Mike:Vent+J( WutlLfoI ;,Qy:eis>;Visser III, Fredric<fl'edir s�Cithol�,to.wrlriy�av>;Webster, Kevin 7-7<Keyin:utrbslerf:tbVjn:soutlipldny;bt ; Glew,Claire<Glaira Glow'ptowii-k6of6ralii.r�r:.iis>;Weisman, Leslie <lesliew@town.southold:nyius>; 'Christina Hamm'<christina.ham f11@sulro_ikco0ntyri.y 9oy> Cc: 'Andrew Amakawa'<andf Diu.airiaka%fai �s ffylkeoiintyny ov>; 'Mikael Kerr'<Mikaal,'Kottr Msuffo.11:-66Lintyiiy.�oy> Subject: FW:Special Event-Shamrock Farmers Market From:Schroeder, Gwynn Sent:Thursday,August 15, 2024 3:29 PM To: 'Special Events Committee' Cc: 'Special Events SC CCs' Subject:Special Event-Shamrock Farmers Market Good afternoon, Attached is one application for eight events, but they paid for two applications.The vendors are listed, but no SCDHS permit numbers, but they state they have applied to SC Health for a permit for the events. The SCTMs are somewhat unclear but they are: t 8/15/24,4:12 PM Secure Messaging i i Re: Special Event - Shamrock Farmers Market Hamm,Christina <Christina.Hamm@suffolkcountyny.gov> 08/15/2024 at 04:08 PM From: Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> Sent: 08/15/2024 at 04:08 PM To: Schroeder,Gwynn <gwynns@southoldtownny.gov>, DeChance,Paul <pauld@southoldtownny.gov>, Grattan,Steven <sgrattan@southoldtownny.gov>, Lanza, Heather<heather.lanza@town.southold.ny.us>, McCullough, Lillian<1111lanm@southoldtownny.gov>, Verity, Mike <Mike.Verity@town.southold.ny.us>, Fred Visser-Southold Town<fredv@southoldtownny.gov>, Webster, Kevin <kevin.webster@town.southold.ny.us>, Glow,Claire<Claire.Glew@town.southold.ny.us>, Weisman, Leslie<lesliew@town.southold.ny.us> Cc: Amakawa,Andrew<andrew.amakawa@suffolkcountyny.gov>, Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov> Dear Gwynn, The parcels Tax Map#: 1000-108.00-03.00-005.043 Tax Map#: 1000-108.00-03.00-005.044 v Tax Map#: 1000-108.00-03.00-005.045 affiliated with events scheduled at Shamrock Christmas Tree Farm for 11/29 & 11/30 12/7& 12/8 12/14& 12/15 12/21& 12/22 are not subject to restrictions for Suffolk County PDR or any other known restrictions under the purview of Suffolk County. Therefore,we have no comment. Sincerely, CTtirCWWI►, Ha4tUIV Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway https:Hlogin-us.mimecast.com/m/securetapp/print.jsp?sld=LP_kVo5xlPCUwwy3X6tdOweyJhbGc!OIJQQkVrMllIUzl1NItBMT14S1ciLCJIbmMIOIJ8MT14.— 113 Schroeder, Gwynn From: Lanza, Heather Sent: Thursday, September 5, 2024 1:42 PM To: Schroeder, Gwynn; DeChance, Paul;Glew,Claire;Grattan, Steven;Johnson, Benjamin; McCullough, Lillian;Verity, Mike;Webster, Kevin;Weisman, Leslie Subject: RE: FU Shamrock Special event Those parking areas add up to about 140 cars.. From:Schroeder, Gwynn <gwynns@southoldtownny.gov> Sent:Thursday,September 5,2024 12:14 PM To: DeChance, Paul<pauld@southoldtownny.gov>;Glew, Claire<Claire.Glew@town.southold.ny.us>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map(two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold 631-765-5806 i ,Schroeder, Gwynn From: Lanza, Heather Sent: Friday,August 16,2024 8:30 AM To: Schroeder, Gwynn; DeChance, Paul;Grattan, Steven; McCullough, Lillian;Verity, Mike; Visser III, Fredric;Webster, Kevin; Glew, Claire;Weisman, Leslie; 'Christina Hamm' Cc: 'Andrew Amakawa'; 'Mikael Kerr' Subject: RE: Special Event-Shamrock Farmers Market This site, according to their parking lot map and dimensions, can only really accommodate about 65-70 cars safely. They state they expect 140. Even if those are coming and going throughout the event, they should provide more information about how they plan to handle the situation if their parking lots fill up and there are still people arriving. And by the way, this is one of the farms that applied for a liquor license. From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,August 15, 2024 3:35 PM To: DeChance, Paul <pauld@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southo Id.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Glew, Claire<Claire.Glew@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us>; 'Christina Hamm'<christina.hamm@suffolkcountyny.gov> Cc: 'Andrew Amakawa'<andrew.amakawa@suffolkcountyny.gov>; 'Mikael Kerr'<Mikael.Kerr@suffolkcountyny.gov> Subject: FW:Special Event-Shamrock Farmers Market From:Schroeder, Gwynn Sent:Thursday,August 15, 2024 3:29 PM To: 'Special Events Committee' Cc: 'Special Events SC CCs' Subject:Special Event-Shamrock Farmers Market Good afternoon, Attached is one application for eight events, but they paid for two applications.The vendors are listed, but no SCDHS permit numbers, but they state they have applied to SC Health for a permit for the events. The SCTMs are somewhat unclear but they are: 1000108000300005005 1000108000300005043 1000108000300005044 1000108000300005045 Best, 1 Schroeder, Gwynn .._.. ------ From: McCullough, Lillian Sent: Thursday, September 5, 2024 4:09 PM To: Schroeder,Gwynn Subject: RE: FU Shamrock Special event No comments from me,as this isn't preserved land.Thanksl From:Schroeder,Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,September 5, 202412:14 PM To: DeChance, Paul<pauld@southoldtownny.gov>;Glew, Claire<Claire.Glew@town.southold.ny.us>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian<1i Ilia nm@so utholdtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map(two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with-the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold r? � nnS(fbS,L!t66idtotVnnLy,,.rpy 631-765-5806 -t Schroeder, Gwynn From: Leslie Weisman Forward Sent: Thursday, September 5,2024 7:53 PM To: Lanza, Heather Cc: Schroeder, Gwynn; DeChance, Paul; Glew, Claire; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian;Verity, Mike;Webster, Kevin;Weisman, Leslie Subject: Re: FU Shamrock Special event Looks okay to me too Leslie Sent from my iPad On Sep 5,2024,at 1:42 PM, Lanza, Heather<heather.lanza@town.southold.ny.us>wrote: Those parking areas add up to about 140 cars., From:Schroeder,Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,September 5, 202412:14 PM To: DeChance, Paul<pauld@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southold.ny.us>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map (two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold 631-765-M6 i Special Events Committee Application Summary and Recommendations. Application Name: Shamrock Christmas Tree Farm Address: 20685 Main Road, Mattituck, NY 11952/985 Eliiah's Lane Mattituck, NY 11952 Application Number•:SCTF la-f/SCTR 2a-.c_ Date(s) of Eve nt(s),:,,11/29 ,11/.30, 12/1, 12/7,.12/8, 12/1,4.;.12/15.;.12/.21,,.12/22/2024 Date Received by Town Clerk: 8/15/24 - Incomplete application Date Received by Committee: 9//2024 Nature of Event: Farmers Market Commitfee Com"meets Received by X Andrew Amakawa%Ghr stina.Hamm -st X Lillian McCullough Paul DeChance/Ben Johnson X Gwynn Schroeder X Chief Steve Grattan X Mike Verity Michael Kerr(SC) X Kevin Webster/Claire Glew X Heather Lanza X Leslie Weisman .Committee Recommendations Approved as applied X Approved with additional recommendations: No Public Hearing Held parking on PDR land ..Denied Special Event No: Resolution No-- Date:> ,•?F LOT Ae�e rpl. `' ` `�°°����'I� �'�f•S'���-fat Aa@LflS��l�S � — - ... .•..._ ., . .:_ �_ . ..'-� t: �H s .,,� •, s �r: �l'�i it t N S..D � i � Ao -eJ 915124,11:34 AM GO VIEWER AS '11V t-!nd�70cfr��s��'Qr'l� Ma l X15 Z E0 i M-11 x 4% Ek Z, Nv l Al V API W% tv V k- zynf 1-"TA 1 A wn IQ n Q now T� NEAR ,�+ AV"=^'-'-'a'.,i6' a' > "' , ,a'^'�: 50 41,1P St 7, *g 41 A-91 jR r-N ,OP I"Z.A.. Al^�� . 1". N, —, MA& I? °4-. 3. "•a~.;•,,+' X""'1,�.,� .d�..Anr w"�"p a g, �.a+,'`,,.t i" "�, ,"�'' '-"xPo, �„,b ,y�r zoo V, J, w sv w, MOSCOW. st. IUMAR NMI -f-4 '4 IF i A UR . 1 �, ",--ii N", 61A 'K4 4& ng, 'PAN Ti, Ail 'i 0of, 71, https://gisapps.suffolkcountyny,govlgisviewer/ ill Schroeder, Gwynn From: Glew, Claire Sent: Friday,August 23, 2024 2:06 PM To: Schroeder, Gwynn Subject: RE:Special Event-Shamrock Farmers Market Hi Gwynn, The Assessors have no issues with these events. Ct4i,re,GLe"- Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) ;www.southoldtownny.O,O,y claireg@southoldtownny.gov From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,August 15, 2024 3:35 PM To: DeChance, Paul <pauld@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us>; 'Christina Hamm'<christina.hamm@suffolkcountyny.gov> Cc:'AndrewAmakawa'<andrew.amakawa@suffolkcountyny.gov>; 'Mikael Kerr'<Mikael.Kerr@suffolkcountyny.gov> Subject: FW:Special Event-Shamrock Farmers Market From:Schroeder, Gwynn Sent:Thursday,August 15,2024 3:29 PM To: 'Special Events Committee' Cc:'Special Events SC CCs' Subject:Special Event-Shamrock Farmers Market Good afternoon, Attached is one application for eight events, but they paid for two applications.The vendors are listed, but no SCDHS permit numbers, but they state they have applied to SC Health for a permit for the events. The SCTMs are somewhat unclear but they are: 1000108000300005005 1000108000300005043 1000108000300005044 1000108000300005045 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/15/24 Receipt#: 334156 Quantity Transactions Reference Subtotal 1 Event Fee SCTF la-f $150.00 1 Event Fee SCTR 2a-c $150.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#1865 $300,00 Shamrock, Christmas Tree Farm Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Shamrock, Christmas Tree Farm 985 Elijahs Lane Mattituck, NY 11952 Clerk ID: SABRINA Internal ID:SCTR 2a-c Schroeder, Gwynn. From: Grattan, Steven Sent: Thursday, September,5,2024 2:07 PM To: Schroeder, Gwynn Subject: RE: FU Shamrock Special event Plans look ok to me.. Steve From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,September 5, 202412:14 PM To:DeChance,Paul<pauld@southoldtownny.gov>;Glew,Claire<Claire.Glees@town.southold.ny.us>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian <I#ilianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us> Subject:FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map(two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold r.ti'•ti#ifisl s�iia#1ic%itftc��ixriii ,::ri7V: 631-765-5806 Schroeder,.G nn From: Schroeder, Gwynn Sent: Wednesday, August 21,2024 3:40 PM To: Grattan,Steven Subject: RE:Special Event- Shamrock Farmers Market Thank you, Heather had some concerns as well as for capacity. He is coming in with revised parking plan,. Have a good evening, Gwynn From:Grattan,Steven<sgrattan@southoldtownny.gov> Sent: Friday,August 16, 2024 12:42 PM To:Schroeder, Gwynn<gwynns@southoldtownny.gov> Subject: RE:Special Event-Shamrock Farmers Market I spoke with Joe Shipman yesterday about these events. In the past we have had complaints about parking along Route 25,specifically vehicles blocking the two gravel roads just east of his location. He said he would be taking steps to mitigate these issues. Assuming he will address those past problems, I don't have any objections to these events. From:Schroeder, Gwynn<p Vhtit@so'uthoItftOWn'iy e<iy> Sent:Thursday,August 15, 2024 3:35 PM To: DeChance, Paul<pauid@..'souti i l"dtovrnilV.AbV>; Grattan,Steven Lanza, Heather <heat`fie r.lanzat :toi ii.southold.i v.us>; McCullough, Lillian<lilli�irirn'(a�56uihol�� 6c J"rariy. ov>;Verity, Mike <ftil�e.Verity C3.tou+n:sciia't(iild:(iy:us>;Visser III, Fredric<freetysatreliold,toyt+nntigov>;Webster, Kevin <{<evin;websfierru?fiiiVrnsiauthaltl:riv:iis>; Glew,Claire<ClaireG(ewCtowrisautfioli:riy:us>;Weisman, Leslie <lesliew@town.southold.ny us>; 'Christina Hamm'<christina.hair►n'@'suftoil<countVtiy:gay> Cc: 'Andrew Amakawa'<and6e'iv:amakevvaCa�sciffialE:cocinfyriu:goy>; 'Mikael Kerr'<K4fkibI-.t'e"ri-@suffo.lk,66MVNy.g®y> Subject: FW:Special Event-Shamrock Farmers Market From:Schroeder, Gwynn Sent:Thursday,August 15, 2024 3:29 PM To: 'Special Events Committee' Cc: 'Special Events SC CCs' Subject:Special Event-Shamrock Farmers Market Good afternoon, Attached is one application for eight events, but they paid for two applications.The vendors are listed, but no SCDHS permit numbers, but they state they have applied to SC Health for a permit for the events. The SCTMs are somewhat unclear but they are: i 8/15124,4:12 PM Secure Messaging Re: Special Event - Shamrock Farmers Market Hamm,Christina<Christina.Hamm@suffolkcountyny.gov> 08/15/2024 at 04:08 PM From: Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> Sent: 08/15/2024 at 04:08 PM To: Schroeder,Gwynn <gwynns@southoldtownny.gov>, DeChance,Paul<pauld@southoldtownny.gov>, Grattan,Steven <sgrattan@southoldtownny.gov>, Lanza, Heather<heather.lanza@town.southold.ny.us>, McCullough, Lillian <lilllanm@southoldtownny.gov>, Verity, Mike <Mike.Verity@town.southold.ny.us>, Fred Visser-Southold Town<fredv@southoldtownny.gov>, Webster, Kevin <kevin.webster@town.southold.ny.us>, Glow, Claire<Claire.Glew@town.southold.ny.us>, Weisman, Leslie<lesliew@town.southold.ny.us> Cc: Amakawa,Andrew<andrew.amakawa@suffolkcountyny.gov>, Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov> Dear Gwynn, The parcels Tax Map#: 1000-108.00-03.00-005.043 Tax Map#: 1000-108.00-03.00-005.0414 Tax Map#: 1000-108.00-03.00-005.045 affiliated with events scheduled at Shamrock Christmas Tree Farm for 11/29& 11/30 12/7& 12/8 12/14& 12/15 12/21& 12/22 are not subject to restrictions for Suffolk County PDR or any other known restrictions under the purview of Suffolk County. Therefore,we have no comment. Sincerely, CPw6WLhal/f(a4 "V Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway https://login-us.mimecast.com/m/secure/app/print.jsp?sld=LP_kVo5xlPCUwwy3X6tdOweyJhbGc!OiJQQkV rMil IUz11 NitBMT14S1ciLCJIbmMIOIJBMTI4.... 1/3 Schroeder, Gwynn From: Lanza, Heather Sent: Thursday, September 5,2024 1:42 PM To: Schroeder,Gwynn; DeChance, Paul;Glew, Claire;Grattan,Steven;Johnson, Benjamin; McCullough, Lillian;Verity, Mike;Webster, Kevin;Weisman, Leslie Subject: RE: FU Shamrock Special event Those parking areas add up to about 140 cars,. From:Schroeder, Gwynn <gwynns@southoldtownny.gov> Sent:Thursday,September 5,202412:14 PM To: DeChance, Paul<pauld@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map(two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor. Town of Southold 631-765-5806 i „Sc.hroeder,.G.wynn ....:..... .........._. From: Lanza, Heather Sent: Friday,August 16,2024 8:30 AM To: Schroeder, Gwynn; DeChance, Paul;Grattan, Steven; McCullough, Lillian;Verity, Mike; Visser III, Fredric;Webster, Kevin; Glew, Claire;Weisman, Leslie; 'Christina Hamm' Cc: 'Andrew Amakawa';'Mikael Kerr' Subject: RE:Special Event-Shamrock Farmers Market This site, according to their parking lot map and dimensions, can only really accommodate about 65-70 cars safely. They state they expect 140. Even if those are coming and going throughout the event,they should provide more information about how they plan to handle the situation if their parking lots fill up and there are still people arriving. And by the way, this is one of the farms that applied for a liquor license. From:Schroeder, Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,August 15,2024 3:35 PM To: DeChance, Paul<pauld@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southo Id.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glew@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us>; 'Christina'Hamm'<christina.hamm@'uffolkcountyny.gov> Cc: 'Andrew Amakawa'<andrew.amakawa@suffolkcountyny.gov>; 'Mikael Kerr'<Mikael.Kerr@suffolkcountyny.gov> Subject: FW:Special Event-Shamrock Farmers Market From:Schroeder, Gwynn Sent:Thursday,August 15,2024 3:29 PM To: 'Special Events Committee' Cc: 'Special Events SC CCs' Subject:Special Event-Shamrock Farmers Market Good afternoon, Attached is one application for eight events, but they paid for two applications.The vendors are listed, but no SCDHS permit numbers, but they state they have applied to SC Health for a permit for the events. The SCTMs are somewhat unclear but they are: 1000108000300005005 1000108000300005043 1000108000300005044 1000108000300005045 Best, Schroeder, Gwynn_.._,, From: McCullough, Lillian Sent: Thursday, September 5,2024 4:09 PM To: Schroeder, Gwynn Subject: RE: FU Shamrock Special event No comments from me, as this isn't preserved land.Thanks! From:Schroeder,Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,September 5, 2024 12:14 PM To: DeChance, Paul<pauld@southoldtownny.gov>;Glew, Claire<Claire.clew@town.southold.ny.us>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map(two scanned halves attached but a bit was cutoff in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold utv.tani�s,�it5t�utlic�(ri[t»vnnti�;�ov., '63'1-765-5806 Schroeder, Gwynn From: Leslie Weisman Forward Sent: Thursday, September 5, 2024 7:53 PM To: Lanza, Heather Cc: Schroeder, Gwynn; DeChance, Paul;Glew, Claire;Grattan, Steven;Johnson, Benjamin; McCullough, Lillian;Verity, Mike;Webster, Kevin;Weisman, Leslie Subject: Re: FU Shamrock Special event Looks okay to me too Leslie Sent from my iPad On Sep 5,2024,at 1:42 PM, Lanza, Heather<heather.lanza@town.southold.ny.us>wrote: Those parking areas add up to about 140 cars, From:Schroeder,Gwynn<gwynns@southoldtownny.gov> Sent:Thursday,September 5, 202412:14 PM To: DeChance, Paul <pauld@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Grattan, Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: FU Shamrock Special event Good afternoon, After sending this application out to the committee on 8/15,there were some concerns about parking. Mr.Shipman came in yesterday with a very large, hand drawn map (two scanned halves attached but a bit was cut off in scanning) but I also attached a GIS image with the lots identified.The application identifies max 140 cars. Please respond with any comments. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold 631-765-5806 1 Noncarrow, Denis From: Noncarrow, Denis To: cshipman@optonline.net Cc: Norklun, Stacey Subject: Special Event Resolution Attachments: 20646.rtf Good Morning, Please see attached Resolution on your special event application. Let us know if there are any questions. It is important to have all parking on site only. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn@southoldtownriy.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1