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HomeMy WebLinkAboutSouthold Historical Society - Revolutionary War Reenactment i=outhold Town Board - Letter Board Meeting of September 24, 2024 1 RESOLUTION 2024-829 Item # 5.13 ADOPTED DOC ID: 20638 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-829 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 24, 2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Cutch-New Suffolk Historical Council May 10, 2024 $250.00 PO Box 714 Cutchogue, NY 11935 Southold Historical Society August 13, 2024 $250.00 PO Box 1 Southold, NY 11971 gv� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated September 25, 2024 Page 31 r Parade/5KY/Bic cle* Property/Road Pro ert �I TC Checklist for Y p v Closure S ecial Events Applications Name of Organization: Name of Event: 0 /O1 U /O00'L w Date(s) of Event: *No 5K and Bicycle events during the period of June 1 to November 1* Everi fee check (or request to be waived) Joad clean-up check(CANNOT BE WAIVED) Current Insurance certificate App ication sent for approvals to the following Depts.: Hwy PD `/ H Land Pres. TA Records Mngmnt/TC Y JApproval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: 900, b' Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: '' pq` g2� ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) • i ��. T$4� HoLd 54325 Main Road PO Box 1 u _ ' Southold,NY 11971 631.765.5500 info@southoldhistorical.org O� www.southoldhistorical.org L "PROMOTING INTEREST IN AND EDUCATION ABOUT THE HISTORY OF SOUTHOLD" August 9, 2024 John i I D Presidentent tf"'0 Caroline MacArthur Denis Noncarrow 1 st Vice President Town Clerk AUG 1 3 2024 Elizabeth Shanks Town of Southold end Vice President p0 Box 1179 Jay Cardwell Southold, NY 11971 ©nth®Id Town Clerk Treasurer Paul Edelson Dear Denis, Assistant Treasurer Margaret Hollowell I am writing to request a waiver for the $250 special events fee for the Secretary Revolutionary War Reenactment hich is scheduled to be held on the Museum's Maple Lane Complex on e-ptember Waing his event is very popular with William Carey history enthusiasts, and this year we a few more demonstrators. As it Mary Korpi Janet Larsen is part of the Museum's mission to share our local history,the Reenactment is Rosemary McKinley free (donation only) and open to the public. Barbara Poliwoda Joel Reitman Larry Rubin We would be extremely grateful if the Town would consider waiving the fee. Marie Scalia Thank you for any assistance you can give us in this matter. Mickey St John Trustees Sincerely, Deanna Witte-Walker ���Executive Director Amy E. Folk Manager of Collections Deanna Witte-Walker Marie Thompson Executive Director Office Administrator Susan Ewing Office Assistant Kristen Matejka Marketing Liaison Ed Forte Bookkeeper THDL� 54325 Main Road PO Box 1 0 = Southold,NY 11971 co 631.765.5500 -FLOW info@southoldhistorical.org O �' ' �� www.southoldhistorical.org �jL'A L "PROMOTING INTEREST IN AND EDUCATION ABOUT THE HISTORY OF SOUTHOLD" John Barnes August 9, 2024 President Caroline MacArthur 1st Vice President Denis Noncarrow Elizabeth Shanks Town Clerk end Vice President Town Of Southold Jay Cardwell PO Box 1179 Treasurer Southold, NY 11971 Paul Edelson Assistant Treasurer Dear Denis, Margaret Hollowell Secretary We have provided the Town,with a copy of our General Liability Insurance with the Town of Southold listed as an additional insured. Milliam Carey Mary Korpi Janet Larsen We are a small Not-for-Profit agency, and it would be a financial hardship to Rosemary McKinley carry the required amount. We presently carry$1,000,000.00 coverage. We are Barbara Poliwoda Joel Reitman requesting a waiver for the $2,000,000.00 requirement. Larry Rubin Marie Scalia To the extent permitted by law, we shall indemnify and hold harmless the Mickey St John Trustees County of Suffolk,their consultant (if any), employees, agents and other persons from and against all claims, costs,judgments, liens, encumbrances and expenses, Deanna Witte-walker including attorneys' fees, arising out of the acts or omissions or negligence of Executive Director this organization, its officers, agents, servants or employees in connection with AmyE. Folk the services provided under this agreement. Manager of Collections Marie Thompson Thank you for any assistance you can give us in this matter. Office Administrator Susan Ewing Sincerely, Office Assistant Kristen Mat s Marketing Liaison Ja4w,14 Ed Forte . Bookkeeper Deanna Witte-Walker Executive Director Fol DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �, ® Fax(631)765-6145 MARRIAGE OFFICER '' :_ ._ �.. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVE`NT Pledge provide ALL of the iuformdtion requested be_lovy: NOT be reviewed. Date of Submission. ?1 Z02"1 Name of Event Name of Organization:&O"J rW &hr7 LI� &—,SD0Azd X6hn,(jYvMU,;7 Is this a Not-For-Profit Event?&00 Contact's Name; 11KLh IDl! IT!e �" �V Mailing Address: TV Contact's Phone Number: 6 JI- -� c 3 Contact's Email Address: kjoI loci-spUl WkcS ° . QC Event Location and Site Diagram:�V ��(�1l\cS i � thou Lf;LIV (Use additional paper if necessary) / Event Date(s): , ` 2,0 2,/a (Include set up and utdown times and dates) Nature of Event: (Please attach a detailed descript onto this application) Time Period(Hours)of Event: From ld im to Yom Maximum Number of Expected Attendees:�J-11'0 Specify any special requirements (i.e. road closure, police presence): IC GDP 1 C��,s DPI i��n 2r Wo cry ss lla`r°n `mil. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: �_� �� I Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) -,$250 or more Clean-up deposit all other events CERTIFICATE.,OF INSURANCE, REQUIItEA:, Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOi7V1V POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature of Authorized Person filling oult-a—t)pllcation application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 SURVEY OF PROPERTY a t SO UTHOLD TO WN OF SO UTHOLD SUFFOLK COUNTY, N. Y. XY" 1000-62-02-5.2 25) So SCALE: 1"-40' E goUTE o�° °° . 141.27' FEB. 17, 2016 Rg gTA 2yNp°� 12e.4b' Aa N (140 YQ A6 76 4 3G E p AD I s MAIN 1�7z ', F'a = m g ° 145 0Vg 7095 r v ` n�m PAOCE" OAU °my b.,,'• `�,"� ,mN75"13 GG°E 0 1 SS 0 HI 1 ki SOU 'Pg ,`��+`A ,z n• j° '" `^� '' Is r ` .nd 0 4, j0pp�fig20 PG °° ,o 137.0 .o-�° � \ 3 u` '"y sav ,� \\\ 1 7,0.-°� +,'u, 115.9P .✓�Jyo W JN 572'3�p0 72'3p\�W .`uo r°yN ,N• ( �.°. p,0 a,�5�, t,r(°4 - � �CpM'(s O e ° Woo o w �� N/G�SSU71 / � � � P,✓,b� 60520E Y 58720'40°W N/DAPS PDpNE GGRo%g A NE O/F ELS wsr GARY OUISr ._PIPE PARCEL AREAS ■-YOVIDNENr A" = 30.261 sq.ft. 0-unu7Y POLE B-1" = 6,035 sq.ft B-2" = 17,428 sq.ft. "C" = 13,739 sq.ft MY AE7ERARN OR ADDRNN TO DOS SURVEYIS A NOLARN 'D" = 43,163 sq.ft N.Y.S.LIC NO.49618 OF SECRN 7209CF DE NEW YEWK surf EDUC.4RN uw E" = 14,114 sq.ft PECONIC YORS,P.C. EXCEPT AS PER SEC77N 7209-SUMWMOV 2.ALL CERRFlCARDNS SURlE HEREON ARE VALID FOR RNIS YAP AND CORES r9EDEOF ONLY IF (631)765-5020 FAX(631)765-1797 SAID NAP N COPES BEAR IW DNPRESSED SEAL OF DI£SURVSMR TOTAL AREA=126,740 SQ. FT. P.O.BOX 909 AROSE MGM WRE APPEARS HEREON. 1230 TRAVELER SIRED" OR 2.910 ACRES SON1HOLD,N.Y. 1r971 15-206 A�RV CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 04/05/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer riahts to thecertificate n PRODUCER NAME: EVENTS&ATTRACTIONS K&K INSURANCE GROUP,INC. 800-553-8368 260 459-5624 P.O.BOX 2338 ac No Ext: A/c No FORT WAYNE,IN 46801 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: MARKELAMERICAN INSURANCE COMPANY INSURED INSURER B: MARKEL INSURANCE COMPANY 38970 SOUTHOLD HISTORICAL SOCIETY, INC. INSURERC: 54325 MAIN ROAD PO BOX 1 SOUTHOLD,NY 11971 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: C164230 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM/DD MM/DD/YYYY B X COMMERCIAL GENERAL LIABILITY X MKP0000501340000 3/5/2024 3/5/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X❑OCCUR 12:01 AM 12:01 AM DAMAGE TO RENT $300,000 PREMISES Ea Occurrence X NONOWNED/HIRED AUTO MED EXP(Any one person) EXCLUDED PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $5,000,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS—COMP/OP AGG $5,000,000 POLICY ❑PROJECT LOC BODILY INJURY TO XI PARTICIPANTS OTHER: PROFESSIONAL LIABILITY INGLE LIMIT AUTOMOBILE LIABILITY MBINED S Ea accident ANY AUTO BODILY INJURY(Per person) OWNED SCHEDULED AUTOS BODILY INJURY(Per accident) AUTOS ONLY HIRED NON-OWNED AUTOS ONLY AUTOS ONLY Per accident A UMBRELLA LIAR X OCCUR X MKX0000501340100 3/5/2024 3/5/2025 EACH OCCURRENCE $1,000,000 X EXCESS LIAB CLAIMS-MADE 12:01 AM 12:01 AM AGGREGATE $1,000,000 DED RETENTION WORKERS COMPENSATION PER AND EMPLOYERS'LIABILITY N/A STATUTE OTHER ANY PROPRIETOR/PARTNER/ Y/N E.L.EACH ACCIDENT EXECUTIVE OFFICER/MEMBER EXCLUDED?(Mandatory in NH) If yes,describe under 0 E.L.DISEASE—EA EMPLOYEE DESCRIPTION OF OPERATIONS below E.L.DISEASE—POLICY LIMB PARTICIPANT ACCIDENT AD&D Primary Medical Excess Medical Weekly Indemnity DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER IS ADDED AS ADDITIONAL INSURED,BUT ONLY FOR LIABILITY CAUSED IN WHOLE,OR IN PART,BY THE ACTS OR OMISSIONS OF THE NAMED INSURED. CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE MAIN STREET EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH SOUTHOLD,NY 11971 THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/13/24 Receipt#: 334073 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 9.15.2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#7190 $250.00 Southold Historical Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold Historical Society Pob 1 Southold, NY 11971 Clerk ID: DENISN Internal ID:9.15.2024 Noncarrow, Denis To: Special Events PD Subject: Southold Historical Special events. Attachments: Shd Hist 2_20240813142317.pdf; Shd Hist 1_20240813142229.pdf Please see attached events 9/28,29,/2024 9/15/2024 Please let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.aov denisn@southoldtownnygov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Grattan, Steven Sent: Thursday,August 15, 2024 2:00 PM To: Noncarrow, Denis Subject: RE: Southold Historical Special events. Hi Dennis, I have no objection to either of the events. These events are not staffed by PD.We set up cones and a crossing area on 25 so there is no cost analysis. Steve From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Tuesday,August 13, 2024 2:27 PM To: Blasko, Regina <rblasko@town.southold.ny;us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina<sabrina.born@town.southold.ny.us> Subject:Southold Historical Special events. Please see attached events 9/28,29,/2024 9/15/2024 Please let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i ° 1 RESOLUTION 2024-758 ADOPTED DOC ID: 20561 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-758 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Historical Society, 54325 Main Road, Southold,New York to hold a Revolutionary war reenactment on Sunday, September 15th 2024, from 9:00 AM to 4:00 PM. Traffic Control to be discussed with Chief Grattan as soon as possible. Clean up deposit can be returned after approval of Chief Grattan. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith,Krupski Jr,Doherty, Evans Vendor No. CheckNo : :• . ............ ......... .... . .. . .......... .. Town of Southold, New York - Payment Voucher ............ ... Vendor Name Vendor Address E'teiedby;;.,,,•;. Southold Historical Society PO Box 1 AiidiiDate::. Vendor Telephone Number 631-765-5500 x 3 Southold, NY 11971awzi Vendor Contact Deanna Witte-Walker Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services GenOzal I edger':Fund and:Accoiint'Number: 2024-829 9/24/2024 $250.00 $250.00 Revolutionary War Reenactment :; ::;;; ••(9/15/2024) .:..........:.................................... TOTAL: $250.00 ........: :::.::.:: . Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Deputy Town Clerk signatur /u. Company Name Southold Town Clerk Date 9/25/024 Title teputy�T;(n Clerk Date 9/25/2024