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HomeMy WebLinkAboutCutchogue/New Suffolk Historical Council - Car show " a. % outhold Town Board - Letter Board Meeting of September 24, 2024 RESOLUTION 2024-829 Item # 5.13 ADOPTED DOC ID: 20638 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-829 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 24, 2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Cutch-New Suffolk Historical Council May 10, 2024 $250.00 PO Box 714 Cutchogue,NY 11935 Southold Historical Society August 13, 2024 $250.00 PO Box 1 Southold, NY 11971 1 { ti. 4��I Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated September 25, 2024 Page 31 �J A i V- TC Checklist for Parade/5K*/Bicycle' /Town Property/Road Closure Special Events Applications Name of Organization: &izPotk �1-►s rlc l G l Name of Event: w4 OCk K,6 1 �h(Sj,� Dates) of Event: I *No 5K and Bicycle events during the period of June 1 to November 1* Event fee check (or request to be waived) Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate Appl'cation sent for approvals to the following Depts / �/ Records Mn mnt/TC PD L Hwy V Land Pres. TA g y Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. Approval letter to Organization's contact person w/copy of TB resolution After Event: / Confirmation from Chief of PD to release clean-up fee -./ TB Resolution to refund clean-up fee q TB Clean-up Reso. #: �� �L4 ~ 82 I Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) DENIS NONCARROW ��► ®Gyp Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 W _ Southold,New York 11971 REGISTRAR OF VITAL STATISTICS d a Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov IIWEE) OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 1 0 2024 APPLICATION FOR A PERMIT TO HOLD Southold Town Clerk, SPECIAL E'VI NT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. q . 2,0Zq Date of Submission n- Name of Event Name of Organization: Is this a Not-For-Profit Eve ni Yes Contact's Name: q, Mailing Address: Contact's Phone Number: Contact's Email Address: V'NV"L;,�A® al &4/,A Event Location and Site Diagram: AWt;tft (Use additional paper if necessary) 1 " Event Date(s): (Include set and shut own times nd dates) Nature of Event: (Please attach a d filed d scription t 0 this application)'! Time Period(Hours)of Event: From 10 Ge,t�l/l to_ � 121M Maximum Number of Expected Attendees:_2 ` Specify any special requirements(i.e, road closure, police presence): , GOA aA- lAN- Ck If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 • Mailing Address to Send Event Permit to: 7 i Win Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) —�$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out S' nVtur of Auokt P rson filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 � weir. � .. ;i•'t. �i, .•a.. To esE Sm'r oc p ,4��• cn on �'curcirosuE Fir E Lr9QA¢� ��'' N�>s 'µoSd;n$ 6 11 } $GaGdTa hF.I • `1�,x c Mtn " n 4 C• 1faw594;Sa.pT. - �i. .` •r . O 4 a NJ an •. N Village J N w garage . N _ T. ct ik �+ 3 C" b'. Grsaatnn _�--- ..i n c• � w s.?9'94' r :n Cgrriag6 House 5.r9O39'so��' 47.s4 MAP O(- LAND,- . _._:.-s-•_•-"' •'19'Aq.2p^ y MADE .' hom �.HoYra�. INDEPENDENT CONG . .E GAT I.Q,N AL CHU12CH & SOCIETY . F ' UTCN. U AT ,CUTCH,OGUG., .'AXUA..BAsr. OF CA56'5 -LANE: 1.4.41. AG{Z� SCALE= 50'=I" �. a m monumtht .. N a. .!-:;, �, t ;� s•• r;:. • J . ,�,u�olk cour�i•y 'tax Pa rcels:.lorrt��to�j—i.-1,Z: `: �• • }tvEap' dt^aiwtSl—•at��d��••8 1�8i6'. nrernises .aec AT. Suildii;l 'Zone '1�'. s'. '. VA�f1t�?�t.(j La6'-jDR:�� _; CUTCNEW-01 MEICHLER ACOR>D` CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 5/2/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UP014THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency PHONE FAX P.O.Box 1406 AIC,No,Ext:(631)765-3811 A/C,Ne:(631)765-3846 Southold,NY 11971 E-MAIL S INSURERS AFFORDING COVERAGE NAIC a INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk Historical Council$Old House INSURER C Society P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDINSDL SUBp POLICY NUMBER fPOLICCY EFF POLICY EXPILTR LIMBS ' A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 CLAIMS-MADE FA]OCCUR X MKP0000501393000 5/1/2024 5/1/2025 DAMAGE TO RENTED aQQL $ 100,000 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY D PRO- LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: 1HIRED NON OWN A 11000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident HIRED NON-OWNED PROPERTY AMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLALWB X OCCUR EACH OCCURRENCE 11000,000 EXCESS LIAB CLAIMS-MADE MKX0000501393100 5/1/2024 5/1/2025 AGGREGATE DED X RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT FFICER/MEMBER EXCLUDED' N/A Mandatory in NH) E.L.DISEASE-EA EMPLOYEE If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term per written contract. 1 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Po Box 1179 Southold,NY 11971 AUTHH/ORIRIIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD r di .,)I.......... 00 Brought to you by The Cutchogue-New Suffolk Historical Council &The U Moose Car Club cTrop Ilbe Saturday, September 14t' Select hies given Collect' Any Year elcome 10am-4pm, Rain Date Sept. 15th AllPrOCeedS90to free Tr °f Historic On the Village Green in Cutchogue:Main Road&Case's Lane St.J benefit F Buildings- Spectators- $5.00odes Ch#drens . Food ' Raffles ' Cars: $20.00* Hospital&the 1)3 Gerry s at the Gate -Gate opens at 9am C utchogue. .' .: .'tl'iwtu.ii+rsyb'•,rc�..3.+ .�.qhw 11A New H' " �s �..� ... • - torica Suffolk I k q°uncil For More 1 . 4 - Information Call Mark 631-379-7494 or Charlie 631-831-3547 1 - "fir.'• � ' r/`• '� ' ' i Pictured is our 2023 First _ Place Winner! , *Suggested Donation CUTCNEW-01 MEIC LER ACOR>OR CERTIFICATE OF LIABILITY INSURANCE DAT 5/2/2 D/YYYY) 512/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency PHONE FAX P.O.Box 1406 rvC,No,Ext:(631)765-3811 A/C,No:(631)765-3846 Southold,NY 11971 E-p AIL INSURERS AFFORDING COVERAGE NAIC# INSURERA:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk Historical Council&Old House INSURER C: Society P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDD SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 ' CLAIMS-MADE X OCCUR X MKP0000501393000 5/1/2024 5/1/2025 DAMAGE TO RENTED $ 100,000 MED EXP(AnV oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENEIIAL AGGREGATE $ 2,000,000 POLICY E LOC PRODUCTS 2,DDD,000JT -COMP/OPAG OTHER: HIRED NON OWN A 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLALIAB M OCCUR EACH OCCURRENCE $ 1,000,UU0 EXCESS LIAR CLAIMS-MADE MKX0000501393100 5/1/2024 5/1/2025 AGGREGATE $ DED I X I RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETORIPARTNEWEXECUTIVE ❑ N/A E.L.EACH ACCIDENT FFICER/MEMBER EXCLUDED? Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term per written contract. CERTIFICATE HOLDER CANCELLATION 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Po Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ��, . ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/10/24 Receipt#: 327284 Quantity Transactions Reference Subtotall 1 Clean-Up Deposit 07/25 $250.00 1 Clean-Up Deposit 08/24 $250.00 1 Clean-Up Deposit 08/22 $250.00 �p yL� 1 Clean-Up Deposit 09/14 $250.00—avr Total Paid: $1,000.00 Notes: Payment Type Amount Paid By CK#1704 $250.00 Cutchogue, - New Suffolk Historical Coun CK#1705 $250.00 Cutchogue, - New Suffolk Historical Coun CK#1706 $250.00 Cutchogue, - New Suffolk Historical Coun CK#1707 $250.00 Cutchogue, - New Suffolk Historical Coun Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, - New Suffolk Historical Council P O Box 714 Cutchogue, NY 11935 Clerk ID: DIANAF Internal ID:09/14 Town of Southold Police Department Special Event Cost Analysis Event: Rock and Roll Car Show Date(s): September 14, 2024 Location: Village Green, Cutchogue Patrol Allocation for Event Reg Hours OT Hrs Hrly Wage Total Comments Police Officers Special Patrol Reg Hours OT Hrs Hrly Wage Total Comments CRU Bicy"cl�e Patrol K-9 Unit Higliway'Patrol Mari he Uriits Traffic Control Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $19.11 $152.88 TC Officer#2 8 $19.11 $152.88 TC Officer TC Officer TC Officer Equi merit Costs PD Vehicles #of vehicles $/hr Total 2 $10.00 $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $465.76 f� Prepared by Chief M. Flatley 5/14/2024 Page 1 gtaFFO(,��oG - DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS Q � .F Fax(631)765-6145 MARRIAGE OFFICER 'j' RECORDS MANAGEMENT OFFICER ��,� .��� Telephone oldt 76 n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 29, 2024 Mark MacNish PO Box 714 Cutchogue ,NY 11935 Dear Mark, The Southold Town Board at its regular meeting held May 21,2024 granted permission to The Cutchogue New Suffolk Historical Council to hold their Rock and Roll Car show Saturday, September 14'2024 from 9:am to 4pm as applied for.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631)765- 1800. aowith our event. l , Denis Noncarrow Town Clerk Enc. Southold Town Board - Letter Bo rd Meeting of May 21, 2024 F �t�,°% RESOLUTION 2024-443 Item # 5.9 ADOPTED DOC ID: 20254 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-443 WAS ADO TED AT THE REGULAR MEETING OF THE SOUTH i LD TOWN BOARD ON MAY 21, 2024: RESOLVED that the Town Board of the Town of Southold hereby rants ermission to the Cutc o ue-New Suffolk Historical Council to hold its Rock & 116111 Car Show on the Cutchlogue Village Green Cutcho ue on Saturday, September 1 h 2024 from 9:00 AM to 4:00 NM. Set up will be Friday, September 1311 and the rain date ill be Sunda Se to, ber 151112024 provided they file a Certificate of Liability InsFrance naming the Town of South Id as an additional insured for two million dollars $2,000,00 00 and comply with all the condit ons of the Town's Policy for Special Events on Town Propert s. All fees with the exception of the clean-up deposit shall be waived. Captain Grattan t be contacted by applicant for set up. .�L Denis Noncarrow Southold Town Clerk RESU T: ADOPTED [UNANIMOUS] MOV R: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES Doroski, Mealy, Smith, Krupski Jr, Evans ABSENT: Jill Doherty Genera ed May 22, 2024 Page 24 Vendor No. ClieckNo.. . Town of Southold, New York - Payment Voucher :. .. Vendor Name Vendor Address Enfeied by Cutchogue-New Suffolk Historical Council PO Box 714 Vendor Telephone Number 631-379-7479 Cutchogue, NY 11935 `�own.Cletk Vendor Contact Mark MacNish _.... ... . .. Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services GenetaF Led::.:: ger Fund and Accouni Number, 2024-829 9/24/2024 $250.00 $250.00 1 C/U 2024 Rock n'Roll Car Show T1 i030 ;.;: . ............. (9/14/2024) .. TOTAL: $250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Deputy Town Clerk Signature. .. Company Name outhold Town Clerk Date 9/25/024 Title Deputy To Clerk Date 9/25/2024