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HomeMy WebLinkAboutSecurity Cameras at PD RESOLUTION 2024-799 6"A ADOPTED DOC ID: 20609 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-799 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 10,2024: RESOLVED that the Town Board of the Town of Southold hereby accepts the proposal of Core Bts, Inc. dated September 3, 2024 in the amount of$39,683.40 for the procurement and installation of security cameras to be located at the Southold Town Police Department Headquarters; and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J. Krupski,Jr.to execute an Agreement dated September 3, 2024 between the Town of Southold and Core Bts,Inc., in the total amount of$39,683.40, from budget line H.1680.2.600.680, subject to the approval of the Town Attorney. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Doroski,Mealy, Smith,Krupski Jr,Doherty, Evans Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Police Department Cameras Statement of Work Prepared for Town of Southold September 03, 2024 Version 2 Prepared by Core BTS, Inc. http://www.corebts.com Matthew Vetro Account Manager matthew.vetro@COREBTS.com Joseph Skidmore Solution Architect joseph.skidmore@corebts.com Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC i CORE�� BTS Copyright © 2024 Core BTS, Inc. All rights reserved. Proprietary and Confidential Material. This document is provided to Town of Southold ("Client") solely in support of a proposal for services ("Proposal") for the Police Department Cameras project ("Project"). This document contains proprietary information owned by Core BTS, Inc. ("Core BTS") and should be regarded as confidential. This document, any attachments and summaries, related information, and all copies of same remain the confidential property of Core BTS and shall be returned to Core BTS upon request. These materials and the information contained herein are not to be duplicated or used, in whole or in part, for any purpose other than Client use to evaluate this Proposal. Company Confidential v.2023R02 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras 1 Project Scope The Town of Southold has purchased (16) new Meraki MV cameras for their Police Department building, and would like CoreBTS to provide installation and configuration services. The new Meraki MV cameras will be installed in various locations inside and outside the PD building, giving Southold Police substantial video coverage of their property. CoreBTS expects the Project tasks to occur over a one-week period. CORE ,��V 1 J Company Confidential Page 3 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras 2 Project Delivery During Delivery, Core BTS will provide consultants to deliver best practice, technical guidance, and execution for the implemented technologies and solutions described in this section. Project Oversight and Coordination • Project logistics and planning • Acting as a single point of contact for all members of the Project Team • Project initiation activities • Developing project timeline and ensure schedules are maintained • Oversight of resources and budget management • Schedule meetings to drive business requirements gathering and additional discovery • Create and maintain project materials and stakeholder communications: • Budget and timeline • RAID log • Weekly status reports and meeting as required • Review current change control standards and policy, manage changes as needed within those constraints • Providing issue and risk management including escalation management as required Project Specification CoreBTS will be providing installation and configuration services for the Town of Southold. This will include adding the new cameras to Southold's Meraki Dashboard, adding cameras to specific user access groups, adjusting the view, and verifying video retention settings. Core BTS personnel will work closely with Customer's IT staff to perform the following services. Plan • Project Communications.and Planning ■ Project Kickoff Meetings • CoreBTS and the Town of Southold will hold a Project Kickoff meeting to discuss Project tasks, stakeholders, and timeline. ■ Project Update Calls • CoreBTS and the Town of Southold will agree upon a suitable Project Update meeting cadence for the duration of the Project. These updates can be either a Webex/Teams meeting, or a simple email update as desired. ■ Review power and racking requirements • Each camera will require 15.4W of PoE power from a connected switchport. The Town of Southold is responsible for providing open switchports capable of providing PoE to any cameras that will be connected. CORE)BTS J Company Confidential Page 4 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras ■ Review of Existing Environment • CoreBTS will conduct a review of the Town of Southold's network environment prior to the addition of the new cameras to ensure any prerequisites are met. ■ Determine if downtime is required • As this is a new installation, there will not be any downtime incurred. Design • Network Design Workshop ■ Design Requirements Review and Validation - includes but not limited to: • Business objectives • Timelines • Current environment • Network topology • Deployment details • Operations • Unknowns • High Availability • Alerting / Notifications • Licensing • Migration Strategy • Upgrade prerequisites • Physical review of the data center and office • Document default port configuration and switch defaults ■ Review existing system configurations • CoreBTS will review the Town of Southold's Meraki dashboard configuration to ensure the new cameras are added to logical groups per location and configured to best practices. ■ Validate access requirements • Town of Southold will confirm that CoreBTS engineers will have access to their Meraki Dashboard, as well as physical access to the building(s) where cameras are to be installed, throughout the duration of the Project. Implement • Network Implementation ■ Install (1) Meraki MS125 Switch � Company Confidential Page 5 CORE �BTS Docusign Envelope ID:715C7AB1-3DI30-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras • CoreBTS will install and configure a new Meraki MS125 24-port POE switch to be used for the new cameras. • The new switch will be added to Town of Southold's existing Meraki Dashboard, and configured to mirror the existing Cisco SG300 switch configurations. ■ Firewall Configuration/Verification • CoreBTS will assist in the configuration of the Cisco ASA firewall at the Police Department building. • This configuration includes verification of IP/host whitelisting, as well as port verification. ■ Install &Configure (16) Meraki MV Cameras • CoreBTS will configure and install a total of (16) Meraki cameras in the Police Department building, in the following locations: - Secure Evidence Room (MV63) - Basement: South Staircase Hallway (MV63) - 1F Lobby facing entrance (MV63) - 1F Hallway North facing door (MV63) - ID Room (3x MV63 + 1x MV33 360 Camera) - Detention Room (2x MV72) - North Lot East Corners (2x MV63) - North Lot West Corner (MV63) - West Public Entrance (MV63) - Front of Building Facing Main Rd (MV72) • All cameras will be added in a new "Police Department" network in the Meraki Dash for logical grouping of devices. • CoreBTS will configure access Roles to allow specified users access to the cameras. ■ Next Day Support • CoreBTS will provide (2) hours of remote Next Day Support. This support is intended to address any configuration issues/changes following the installation. ■ Documentation • Once all Project tasks have been completed, CoreBTS will provide documentation relevant to the Project. This documentation can include any inventory sheets, cabling runlists, Meraki Dashboard screenshots, Visio drawings, or relevant running configs. ■ Project Close and Wrap-up • At the end of the Project, CoreBTS and the Town of Southold will hold a Project Closeout meeting. In this meeting, the Documentation deliverables will be presented, as well as a Project Closeout form to be completed by the Town of Southold. COREf,�'V 1 Company Confidential Page 6 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras Deliverables This project will be complete when Core BTS has completed all objectives and documents listed below and they have been reviewed with Town of Southold. • Core BTS will provide as-built documentation at the end of the Project. This documentation can include inventory sheets, cabling runlists, Meraki Dashboard configuration screenshots, and/or Visio network drawings. COR. �' T BS Company Confidential Page 7 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras 3 Project Assumptions and Out of Scope General Assumptions The project timeline, resource plan, and pricing are based on required access for Core BTS resources and a continuous work effort from project kickoff to completion. Unexpected project delays that may be caused by hardware availability, availability of Town of Southold resources, missing of agreed deadlines by Town of Southold resources, documented assumptions found to be incorrect, or changes to an approved design may require a Project Change Request ("PCR") to realign the scope and / or price of the project. Project assumptions include, but are not limited to, the following statements for this project: 1. CoreBTS and the Town of Southold will agree upon a suitable Project Update meeting cadence. 2. Town of Southold will grant CoreBTS engineers access to their Meraki Dashboard, as well as physical buildings for the duration of the Project. 3. All support after camera mounting/position is agreed upon will be remote-only. 4. All hardware, software, and cloud services required for the project will be the financial responsibility of Town of Southold. 5. Any needed license quantities and recommendations may change based on analysis of the environment during the Discover and Plan phase. Town of Southold is responsible for providing sufficient licensing and / or subscription(s) prior to the Build phase, and all licensing required prior to the Stabilize phase. 6. Any third-party support costs will be the financial responsibility of Town of Southold. 7. Town of Southold will provide any and all available technical schemas and documentation, equipment inventories and configurations, drawings and diagrams, and vendor information, or will provide accurate understanding and knowledge of the same related to all areas and technologies being assessed, reviewed, planned, or designed within scope. 8. Town of Southold will permit full unattended admin access with the necessary account privileges to resources for all technologies within scope. If remote unattended access cannot be provided, the budget estimate for the project may increase by 20%. 9. Town of Southold will allow or supply physical access to all computers, communications, and servers within scope. 10. Work could include on-site and off-site activity by Core BTS resources to ensure project tasks are completed in a timely manner. 11. Normal business hours are 8 AM to 4 PM Monday through Friday. 12. Knowledgeable Town of Southold resources will be made available to this project and will help meet the timelines as identified in the project plan. If meetings are not attended by Town of Southold and if advanced notification is not given (4 hours minimum in advance), then the cancelled meetings will be deducted against the project's billable hours since resources were reserved for that time. 13. To help minimize resource requirements on the part of Town of Southold, more detailed requirements for permissions, access, and workspace will be made available prior to starting the project. Administrative credentials, access, and permissions for all Core BTS project members must be completed the first week of the Discover and Plan phase. 14. Town of Southold is responsible for communicating the project plan and all timelines and goals to Town of Southold business units or facilities, as appropriate. CORE%D BTS J Company Confidential Page 8 Docusign Envelope ID:7l5C7ABl=3D80-4B33-BgOg-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras 15. Core BTS will use generally accepted project management techniques and processes throughout this project. 16. Informal knowledge transfer will be provided throughout the project. Informal knowledge transfer is defined as informal activities provided as your administrators, or contractors, are working side-by-side with Core BTS during the project. No formal training materials will be developed or delivered as part of informal knowledge transfer. 17. Core BTS assumes no liability for equipment damage and/or loss associated with the relocation of any equipment to any location other than the initial delivery location. 18. Core BTS assumes no liability for data loss. Customer is strongly encouraged to backup and validate data on all affected systems prior to initiation of the engagement. 19. Any additional tasks, work, labor, and other efforts for this project that have not been clearly defined In the SoW are the client's responsibility and will be performed by the client. Any additional items not outlined in the SoW that the client wishes to be a part of Core BTS' work product will require a signed and approved Project Change Request (PCR). PCRs'will detail the additional work and costs, and will be submitted to the client project sponsor for approval and signature. Signed PCRs will become an official part of the project Out of Scope All work that is `but of scope" will be addressed by Core BTS and the Town of Southold Project Sponsor to clarify the issue and negotiate feasibility, impact, and cost. Should "but of scope" work be identified, formal written approval via a PCR from Town of Southold is required prior to commencing any such work. Deficiencies of any kind within the current environment discovered because of the project will not be remedied within the scope of this project. Quick win action items will be identified, if possible. This project will focus on the scope as noted above. All other areas are not within the scope of this project. These include, but are not limited to: • Any network changes not related to the installation and configuration of the Meraki cameras will be considered Out of Scope. • Ongoing deployments of any technology beyond the final week of the engagement • Remediation or roadmaps of existing infrastructure for subsequent strategic initiatives • Support or remediation services for technologies not implemented by Core BTS If further services are necessary outside of the boundaries of this scope, a PCR or an additional SOW will be provided. CORE r�115,6TS Company Confidential Page 9 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC I Town of Southold Statement of Work I Police Department Cameras f 4 Roles and Responsibilities Delivery Yearn: Roles and Responsibilities Core BTS will provide the core resources required to plan and execute this project and ask that Town of Southold provide the complementary resources required to assist in the planning and execution of this project. Core BTS will require access to several subject matter experts and managed services staff to complete this engagement. Core BTS project Coordinator Responsibilities of the Core BTS Project Coordinator include: • Developing project timeline and ensure scheduled are maintained • Acting as a single point of contact for all members of the Project Team • Managing all Core BTS resources and coordinating resources • Resolving issues with point of contact • Presenting status weekly via status meetings and status reports • Providing issue and risk management including escalation management • Controlling change management process Core BTS Engineer(s) Responsibilities of the Core BTS Engineer(s) include: • Performing tasks as outlined in this Statement of Work with efficiency and diligence • Acting in a professional manner and abiding by Town of Southold code of business conduct Responsibilities of Town of Southold Responsibilities of Town of Southold include: • The Town of Southold is responsible for providing Core BTS engineer(s) access to their existing Meraki Dashboard to allow configuration of the newly-installed cameras. In addition, access to the Cisco ASA firewall will be required to open the necessary ports for remote camera viewing. • Providing necessary personnel, including: • A dedicated Point of contact • Subject matter experts (SME's) as needed. • Management with decision-making authority • If necessary, assist in physical movement and racking of components (unless otherwise specified) • Providing access during agreed upon timeframes to: • Suitable workspace, including a workstation and telephone, if necessary • Required systems and networks • Documentation of current procedures, workflows, and network diagrams • Providing remote access (VPN preferred) if work is to be completed offsite • Provide Core BTS resources with all software licensing and / or hardware required COREED V 1 J Company Confidential Page 10 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras • Responsible for procuring, installing, hosting, testing, deploying, monitoring, and maintaining all associated hardware and third-party software, including patches or upgrades as required • In a timely manner, resolving problems not directly discussed in this SoW, but adversely affecting the project's progress (i.e. software bugs, hardware failures, connectivity issues, etc.) Core BTS can assist with these issues as through the scope management process. • Submit change controls for all environments, as necessary • Participating in knowledge transfer throughout the project (unless otherwise noted) • Participate in project status and closeout meetings Mutual Responsibilities shared by all members of the Project Team include: • Responding to communication (calls and email) in a timely manner • Participating in all status meetings • Identifying situations requiring scope management and alerting Project Management • Identifying potential issues and risks and alerting Project Management • Coordinating scheduling in the event of delays outside of Core BTS's /Town of Southold control C0RECO'BTS Company Confidential Page 11 Docusign Envelope ID:715C7ABl-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras 5 Project Investment Professional Services Pricing Summary Service Description Price ' Fixed Fee: $1:,0,'929..99 Core BTS Fixed Fee Billing Terms • Town of Southold agrees to compensate Core BTS for the effort required to deliver all items outlined in this Statement of Work. Modifications to this project via the Change Management Process may change the associated fees. • This engagement will be performed on a fixed-fee basis. • Payment Schedule - $10,929.99 Upon completion of Project Proposal Expiration This proposal expires within 30 days or our written revocation of the proposal prior to 30 days. Please send signed documents to your Account Manager via email. C0RE�l� QTC `,��V 1 J Company Confidential Page 12 Docusign Envelope ID:715C7AB1-3D80-4B33-B909-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras ProposalAcceptance is n- To proceed with the work as defined by this proposal, all parties must sign below acknowledging that they have read the entire document and agree to all terms as laid out within. Core BTS, Inc. Town of Southold .Signed tiy:• -. 'Si 'na ture:` Signature: g tl Print Name: Michael' Young; Print Name: i 1 4 TJ� Title'. Dinrector::of•servi.ces:; Eiiterpriae Ne, �g ^ . I Date: 9/3/2024 Date:" CORE „)V 1 Company Confidential Page 13 Docusign Envelope ID:715C7ABl-3D80-4B33-BgOg-55A35EB2A5CC Town of Southold Statement of Work I Police Department Cameras 7 Terms and Conditions 0 1. Payment Terms.Payment is due within thirty(30)days of invoice date. After this time period,interest accrues at the lesser of the maximum rate permitted under applicable law or one and one-half percent(1.5%)per month from the date due until paid. We shall have a purchase money security interest in the products delivered by us to secure payment of the purchase price and any installation charges until they are paid in full by you. If invoice is not paid by you after 60 days,you authorize us to file all documents(including UCC financing statements)deemed necessary by us to protect and maintain our security interests. 2. Indenendent Contractor:Taxes.We will perform all services hereunder in our capacity as an independent contractor and not as an employee or agent of you. Our employees shall not be entitled to any privileges or benefits that you may provide to your employees,and we shall be responsible for payment of all unemployment,social security,federal income(state and local income where applicable)and other payroll taxes imposed by any governmental body on us in regard to our employees who are engaged in the performance of the services.Pricing set forth herein is exclusive of applicable sales,use and similar taxes assessed on the performance of any services. You agree to reimburse,indemnify and hold us harmless from and against any such tax,penalty and interest thereon levied against us for the provision of services to you hereunder. 3. No Hiring.For the term of the project and for a period of one year thereafter,you agree not to hire,solicit or accept solicitation of,through employment or otherwise,directly or indirectly,any of our employees or independent contractors with whom you have had any contact during the project, unless you obtain our prior written consent. Should you hire an employee or independent contractor of ours through employment or otherwise within this time period without our prior written consent,you will immediately pay as liquidated damages to us an amount equal to the relevant person's then current annual compensation (or the amount paid to or on behalf of the person in the last 12 months,in the case of an independent contractor). 4. Warranty. , a. We warrant and represent that the services will be performed in a skillful and workmanlike manner according to those standards generally prevailing among consultants performing similar services under similar circumstances.To the extent that we are not the manufacturer of any hardware or software products that you may purchase as a result of or relating to our Services,we do not provide any warranty on such products,whether with respect to their design,performance,functionality or compatibility with your existing system. Any warranty with respect to product must come from the manufacturer. Our product procurement distributor or we will pass through to you any applicable warranties of the manufacturer,to the extent permissible. b. EXCEPT FOR THE EXPRESS WARRANTIES STATED IN THIS SECTION,WE DISCLAIM ALL WARRANTIES INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 5. Our Indemnity.We will indemnify,defend and hold you harmless from and against any claims,liabilities,losses, expenses or damages (collectively,"Damages")caused by the services performed or the work delivered by us under these terms infringing any copyright,trade secret or any other proprietary right of any third party. Excluded from such indemnification are any claims related to(i)services performed on equipment or software which you covenanted that we had the rights to modify as set forth in Section 7 below,(ii)services performed to your specification or design and(iii)infringement resulting from or caused by your misuse or unauthorized modification of systems or product. We will also indemnify, defend and hold you harmless from and against any Damages resulting from our willful misconduct or negligent acts or omissions in performing the services which are the subject of these terms,except to the extent such Damages are caused by the willful misconduct or negligence of you, your employees or agents. Our obligation to indemnify and defend you with respect to any claim shall be subject to(i)your providing us with prompt notice of such claim, (ii)our having sole control over the defense and settlement thereof,(iii)your providing us with the information and assistance necessary to defend or settle such claim as reasonably requested by us,and(iv)the limitations on liability set forth in Section 6 below. 6. Limitations of Liability.WE WILL NOT BE LIABLE FOR INCIDENTAL,SPECIAL,PUNITIVE,INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING FOR LOSS OF DATA OR ITS USE OR LOST PROFITS OR OTHER ECONOMIC DAMAGES,EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.With the exception of indemnification for intellectual property infringement,your right to recover Damages from us in aggregate of all claims is limited to the amounts paid to us by you in the preceding twelve(12)months. You acknowledge that this limitation of liability is part of the consideration and was considered by us in establishing the prices and rates to be charged to you,which,but for this limitation,would have been higher. 7. Your Covenants.You covenant that: (1)you have the authority to agree to these terms and the funding necessary to pay for the requested services; (ii)you have title to or license or rights to use or modify any software or products which you have requested us to modify as part of such services; and(iii)you will provide us necessary access to your personnel,appropriate documentation and records and facilities in order for us to timely perform such services. 8. Requests for Changes. No change in the services provided hereunder will be performed until we receive a properly issued and executed Change Order; provided,however,that nothing herein will relieve you of the obligation to pay us for services rendered which were requested by you but are not documented in such a properly issued and executed Change Order or within the applicable scope of work. 9. Confidentiality.Each party acknowledges that it and its employees or agents may,in the course of the project, be exposed to or acquire information that is proprietary or confidential to the other party. Each party agrees to hold such information in strict confidence and not to discuss or disclose any such information to any third party for a period of three years. The parties acknowledge that the provisions of this paragraph shall not apply to: (a)information which at the time of disclosure is,or without fault of the recipient becomes,generally available; (b)information which either party can show was in its possession at the time of disclosure or was independently developed by it; (c)information received from a third party which had the right to transmit same without violation of any secrecy agreement with the other party; and(d)information which is required to be disclosed pursuant to court order or by law. 10. Termination of Agreement. Either party may terminate our engagement at any time upon 30 days prior written notice to the other.Unless otherwise expressly stated in the body of this Agreement or related order(s),termination for convenience or default by Customer of any(i)licensing or subscriptions,(ii) products ordered from Core that Core cannot cancel with Core's vendors,or(iii)services with a fixed term,shall incur a termination fee equal to 100%of the unpaid price of the product and/or the unpaid remainder of the term,payable to Core in full upon the effective termination date.In the event of termination for convenience or default by Customer for products or services not subject to the preceding paragraph,Customer shall within thirty(30)days of the date of termination pay Core all amounts owed for Products and Services provided by Core during the Term of this Agreement up to and including the date of termination. 11. Entire Agreement:Amendment.These terms and the accompanying engagement letter sets forth the entire understanding of the parties with respect to the subject matter hereof and is binding upon both parties in accordance with Its terms and may be amended only by an entry signed by both parties. There are no understandings,representations or agreements other than those set forth herein. 12. Assignment.You may not assign any of the rights or obligations hereunder without the prior written consent of Core. 13. Notices.Any notice or communication from one party to the other concerning the terms hereof shall be in writing and shall be sent by certified mail,return receipt requested and postage prepaid or by commercial overnight mail to the most recent address that either party has specified in writing to the other. 14. Goveming Law.These terms shall be governed by and construed in accordance with the laws of the State of Delaware. 15. Force Maieure. Neither party shall be liable to the other for any failures or delays arising out of conditions beyond its reasonable control,including, without limitation,work stoppages,fire,civil disobedience,delays associated with product malfunction or availability,riots,rebellions,storms, electrical failures,delays caused by the other party,and acts of God and similar occurrences. 16. Waiver:Severability.Any waiver of any right or default shall be effective only in the instance given and if in writing and signed by the party against whom it is sought to be enforced and shall not operate as or imply a waiver of a similar right or default on any other occasion. If any term or provision hereof should be declared invalid by a court of competent jurisdiction,the remaining terms and provisions hereof shall be unimpaired, and the invalid terms or provisions shall be replaced by such valid terms and provisions as come closest to the intention underlying the invalid term or provision. CORE ,;f';BTS Quote Number: Q-71180 Bill To: Ship To: Quote Date: 08/06/2024 Town of Southold Town of Southold Expiration Date: 08/30/2024 53095 Main Rd 53095 Main Rd PO Box 1179 . Southold,New York 11971 Southold,New York 11971 United States United States Client: Town of Southold Quoted by:Cynthia Frederick Account Number. 0014117 P 908-566-0923(E sales.operations@corebts.com Payment Terms: Net45 Primary Contact: Lloyd Re!senberg Account Manager:Matthew Vetro Quote Name: Police Dept Cameras P(631)982-4798(E matthew.vetro@corebts.com Qty Item Number Description Term(Months) Billing Price Ext Price Frequency 12 MV63-HW Merak!Fixed Lens MV63 Mini-dome,Outdoor 4K Camera-255GB Prepaid $737.29 $8,847.48 1 MV33-HW Merak!Indoor 360 Degree Fisheye camera w/256GB onboard storage Prepaid $925.00 $925.00 3 MV72-HW Varifocal MV72 Outdoor Dome Camera With 256GB Storage Prepaid $477.14 $1,431.42 16 LIC-ENT-SYR SYR LIC AND SUP MR ENTERPRISE 60 Prepaid $306.10 $6,177.60 1 M5125-24P-HW Merak!M5125-24P 10G L2 Cld-Mngd 24x G!gE 370W PoE Switch Prepaid $1,694.66 $1,694.66 1 LIC-MS125-24P-5Y Meraki M5125-24P Enterprise License and Support,5 Year 60 Prepaid $427.24 $427.24 1 NY-CONTRACT- NYS OGS Cisco Umbrella contract#PM20800 Prepaid $0.00 $0.00 PM20800 1 CORE-NOFGHT No freight charge to client Prepaid $0.00 $0.00 Subtotal: $19,503.40 First Invoice Amount: $19,503.40 Quote Subtotal: $19,503.40 Estimated Sales Tax: $0.00 Quote Total: $19,503.40 Notes: Accepted by: printed name: Date: Before signing this quote or issuing a purchase order,please confirm that the company name,bill-to address,and ship-to address are correct.If changes are required,please request a revised quote.To ensure fastest processing,please send purchase order/signed quote to purchase.ordersecorebts.com(please reference quote#Q-71180 if issuing a purchase order) and CC the Core Account Executive listed above.Thank you for your business! By accepting this quote you agree to Care's Standard Terms and Conditions which can be found at https:/corebts.com/iegal/T&C. This proposal Is confidential,and shall not be used or disclosed,In whole or in part,for any purpose other than evaluation within the client organization.This quote shall expire on the "Expiration Date"above. Notwithstanding the foregoing,all product and pricing information is based on the latest information available and is subject to change without notice,including at any time prior to the expiration of the quote.All prices are in U.S,dollars.Prices and tax rates are valid in the U.S,only and are subject to change.Sales tax is based on the"ship to"address on your purchase order.Please indicate your taxability status on your purchase order.Product availability is subject to change and cannot be guaranteed.All shipments are FOB destination.Appropriate freight charges will be added at the time of invoice.Please note that this quote may include items which may be subject to vendor restocking fees if returned,or may not be returnable if not defective(all returns are subject to vendor RMA approval).Core passes through all vendor restocking terms and fees without modification,markup,or additional fees.Some vendors do not allow cancellation of orders once placed;if Core is unable to cancel a vendor order,the customer shall have no right to cancel the order. Cancellation of any licensing or services with a fixed term or indicated as non-cancellable shall Incur a termination fee equal to 100%of the cost of the remainder of the term,payable to Core in full upon the effective termination date.If First Invoice Amount is less than the Quote Total this is due to the fact that some or all items have a billing frequency of more than one instance,please consult the billing frequency listed for each item.First Invoice Amount is estimated and may not include shipping/freight,estimated sales tax,and incidental charges. Page 1 of 1 ti COREQBTS ' Quote Number: Q-71310 Bill To: Ship To: Quote Date: 08/06/2024 Town of Southold Town of Southold Expiration Date: 09/01/2024 53095 Main Rd 53095 Main Rd PO Box 1179 Southold,New York 11971 Southold,New York 11971 United States United States Client: Town of Southold Quoted by:Cynthia Frederick Account Number: 0014117 P 908-566-0923(E sales.operations@corebts.com Payment Terms: Net 45 Primary Contact: Lloyd Reisenberg Account Manager:Matthew Vetro Quote Name: Police Dept Cameras-Cabling P(631)962-4798(E matthew.vetro@corebts.com Services Police Dept Qty Item Number Description Term(Months) Billing Price Ext Price Frequency 60.00 PS-SNY-END-Ill Enterprise Network Consultant III Prepaid $250.00 $15,000.00 1 NY-CONTRACT- NYS OGS Cisco Umbrella contract#PM20800 Prepaid $0.00 $0.00 PM20800 Subtotal: $15,000.00 First Invoice Amount $15,000.00 Quote Subtotal: $15,000.00 Estimated Sales Tax: $0.00 Quote Total: $15,000.00 Notes:Scope of work:Police Department 1.Install&Mount(15)Cat 6 cables for(15)Interior/Exterior Cameras. 2.Terminate each Cat 6 cable with Rj45 for direct connect to each camera. 3.Make penetration at each location and mount(1)at each exterior camera at each location. 4,Test,Label and terminate all Cat 6 cables on new patch panel. S.Send Test Results to the Town of Southold I.T. General Notes: All work to be performed by non-union labor force on straight time at PW rate. All work to be performed in one phase. Owner to provide access to all locations on a timely manner. Any additional work to be performed upon written request at an additional cost to the project. All work to be performed in accordance to industry standards. Core BTS will have the patch panel completed and patch cables prepared from new patch panel to Town of Southold switching for connectivity to existing infrastructure. Core BTS will work directly with Town of Southold to focus and position the cameras exactly as Town of Southold personnel require them to be. The Town of Southold IT team will work with mounting team while cameras are being positioned and focused to desired views. The Town of Southold will physically plug prepared new camera patch cables into its own infrastructure for connectivity. Accepted by: Printed name: Date: Before signing this quote or issuing a purchase order,please confirm that the company name,bill-to address,and ship-to address are correct.If changes are required,please request a revised quote.To ensure fastest processing,please send purchase order/signed quote to purchase.ordersf@corebts.com(please reference quote#Q-71310 if issuing a purchase order) and CC the Core Account Executive listed above.Thank you for your business! By accepting this quote you agree to Core's Standard Terms and Conditions which can be found at https:/corebts.com/legal/T&C. This proposal is confidential,and shall not be used or disclosed,in whole or in part,for any purpose other than evaluation within the client organization.This quote shall expire on the "Expiration Date"above. Notwithstanding the foregoing,all product and pricing information is based on the latest information available and is subject to change without notice,including at any time prior to the expiration of the quote.All prices are in U.S,dollars.Prices and tax rates are valid in the U:S,only and are subject to change.Sales tax is based on the"ship to"address on your purchase order.Please indicate your taxability status on your purchase order.Product availability is subject to change and cannot be guaranteed.All shipments are FOB destination.Appropriate freight charges will be added at the time of invoice.Please note that this quote may include items which may be subject to vendor restocking fees if returned,or may not be returnable if not defective(all returns are subject to vendor RMA approval).Core passes through all vendor restocking terms and fees without modification,markup,or additional fees.Some vendors do not allow cancellation of orders once placed;if Core is unable to cancel a vendor order,the customer shall have no right to cancel the order. Page 1 of 2 s `V COUREC�BTS Quote Number: Q-71183 Bill To: Ship To: Quote Date: 07/31/2024 Town of Southold Town of Southold Expiration Date: 08/30/2024 53095 Main Rd 53095 Main Rd PO Box 1179 Southold,New York 11971 Southold,New York 11971 United States United States Client: Town of Southold Quoted by:Cynthia Frederick Account Number. 0014117 P 908-566-0923(E sales.operations@corebts.com Payment Terms: Net 45 Primary Contact: Lloyd Re!senberg Account,Manager.Matthew Vetro Quote Name: Police Dept Cameras-Core Services P(631)982-4798(E matthew.vetro@corebts.com Qty Item Number Description Term(Months) Billing Price Ext Price Frequency 22 PS-SNY-ENC-11 Enterprise Network Consultant II Prepaid $215.00 $4,730.00 3 PS-SNY-PM Project Manager Prepaid $150.00 $450.00 1 NY-CONTRACT- NYS OGS Cisco Umbrella contract#PM20800 Prepaid $0.00 $0.00 PM20800 Subtotal: $5,180.00 First Invoice Amount: $5,180.00 Quote Subtotal: $5,180.00 Estimated Sales Tax: $0.00 Quote Total: $5,180.00 Notes: Accepted by: Printed name: Date: Before signing this quote or issuing a purchase order,please confirm that the company name,bill-to address,and ship-to address are correct.If changes are required,please request a revised quote.To ensure fastest processing,please send purchase order/signed quote to purchase.orders@corebts.com(please reference quote#Q-71183 if issuing a purchase order) and CC the Care Account Executive listed above.Thank you for your business! By accepting this quote you agree to Core's Standard Terms and Conditions which can be found at https:lcorebts.com/legal/T&C. This proposal is confidential,and shall not be used or disclosed,in whole or in part,for any purpose other than evaluation within the client organization.This quote shall expire on the "Expiration Date"above. Notwithstanding the foregoing,all product and pricing information is based on the latest information available and is subject to change without notice,including at any time prior to the expiration of the quote.All prices are in U.S,dollars.Prices and tax rates are valid in the U.S.only and are subject to change.Sales tax is based on the"ship to"address on your purchase order.Please indicate your taxability status an your purchase order.Product availability is subject to change and cannot be guaranteed.All shipments are FOB destination.Appropriate freight charges will be added at the time of invoice.Please note that this quote may include items which may be subject to vendor restocking fees if returned,or may not be returnable if not defective(all returns are subject to vendor RMA approval).Core passes through all vendor restocking terms and fees without modification,markup,or additional fees.Some vendors do not allow cancellation of orders once placed;if Core is unable to cancel a vendor order,the customer shall have no right to cancel the order. Cancellation of any licensing or services with a fixed term or indicated as non-cancellable shall Incur a termination fee equal to 100%of the cost of the remainder of the term,payable to Care in full upon the effective termination date.If First Invoice Amount is less than the Quote Total this is due to the fact that some or all items have a billing frequency of more than one instance,please consult the billing frequency listed for each item.First Invoice Amount is estimated and may not include shipping/freight,estimated sales tax,and incidental charges. Page 1 of 1 i r 1 Cisco Systems,Inc.Additional Terms and Conditions for Authorized User Agreements under GROUP 73600,AWARD 22802 INFORMATION TECHNOLOGY UMBRELLA CONTRACT-MANUFACTURER BASED (STATEWIDE) Contract Number PM20800 Cisco Systems, Inc. ("Cisco", or "Contractor") is pleased to offer Cisco Products and Services ("Cisco Technology")to the Authorized User issuing a RFQ or similar bid document("RFQ") under the terms and conditions of the NYS OGS Contract Number PM20800 ("Contract") as further set forth below. For purposes of this Authorized User Agreement, Cisco Technology shall refer to Cisco's Hardware, On- Premise Software,Cloud Products and Services. Whereas the parties intend to enter into an Authorized User Agreement that includes additional and/or alternative terms and conditions that result in a transaction which is,on an overall basis, more favorable to the Authorized User than if the transaction did not include such additional or alternative terms and conditions,the parties agree to the terms and conditions set forth herein. By accepting a Cisco authorized Reseller response to RFQ, Authorized User hereby agrees that the conditions set forth in subsections (i) through (iii)of Appendix B,Section 28(b)of the Contract are met and further accepts and agrees that the following terms and conditions are hereby incorporated into the Contract: 1. The Cisco End User License Agreement ("EULA"), available at https://www.cisco.com/c/en/us/about/legal/cloud-and- software/end user license agreement.html, is hereby incorporated into the Contract by reference and applies to Authorized User's usage of Cisco Technology acquired under the Contract.As set forth in the EULA,and for the avoidance of doubt,any changes to the EULA apply only to Cisco Technology acquired or renewed after the date of the EULA's modification. In the event of a conflict between the Contract and the EULA as it relates to the Authorized User's usage of Cisco Technology,the terms and conditions of the EULA shall take precedence,unless and only to the extent a term or condition in the EULA conflicts with a substantially similar applicable term or condition in a provision referenced in Appendix B,Section 28(c)of the Contract. 2. The Contract's definition of "Data" is replaced in its entirety with the following definition of "Data": I any information,text,audio,video,formula,or algorithms that the Authorized User may provide to Contractor pursuant to Authorized User's use of Cisco Technology under the Contract. Notwithstanding the foregoing, "Data" excludes "Systems Information" as that term is defined in Contractor's Systems Information Data Brief ("Systems Information Data Brief") available at https://trustportal.cisco.com/c/r/ctp/home.html("Cisco's Trust Portal"). 3. In order to procure certain Cisco Technology offered under the Contract that stores, acts upon and/or locates Data OCONUS, the Authorized User may agree to Data location outside of the Continental United States ("OCONUS").'Accordingly, if Authorized User specifies that Data may ' For the convenience of Authorized Users when procuring Cisco Technology under RFQs that specify OCONUS, Cisco Technology is included on the Contract that may store,act upon,and/or locate Data in Data Centers 1 ISC_C. be located OCONUS in a RFQ or otherwise procures Cisco Technology that stores, acts upon and/or locates Data OCONUS pursuant to the RFQ Authorized User agrees to allow Data(in transit and at rest) to be stored, acted upon, and located in Data Centers OCONUS. If Authorized User specifies that Data is to be located in the Continental United States ("CONUS") in a RFQ or otherwise procures CONUS Cisco Technology pursuant to the RFQ an Authorized User who properly configures its organization for U.S. based location will have its Data acted upon, located,and stored at rest in data centers physically located within the United States.To facilitate certain operations and aspects of CONUS Cisco Technology, certain exceptions to the foregoing exist; specifically, cross-border transfers of Data may occur when 1) a user engages in collaboration with users outside of the United States,2)a user travels to a location outside of the United States, and/or 3) a user shares Data with a Cisco employee, subcontractor or agent who provides support and/or maintenance services, including helpdesk, online and support services, in a Follow-the-Sun model globally. Data will be secured as set forth in Cisco's Information Security Exhibit available at https://trustportal.cisco.com/c/r/ctp/trust- portal.html#/1604543381171981 ("Information Security Exhibit") and in accordance with Cisco Privacy Data Sheets applicable to the Cisco Technology("Privacy Data Sheets") located at Cisco's Trust Portal. For the avoidance of doubt,this paragraph applies to Lots 1, 2 and 3 of the Contract and does not apply to services covered under Lot 4 of the Contract. 4. Notwithstanding anything to the contrary, unless Authorized User procures Cisco Expert Care National Services, Authorized User and Contractor hereby acknowledge and agree that Cisco's support and maintenance services, including but not limited to Cisco SmartNet Total Care(SNTC) and Software Support Services, may be provided in a Follow-the-Sun model by Cisco's Technical Assistance Centers (TAC) and other support personnel located globally who may access Data directly,or indirectly,from OCONUS. If Authorized User procures Cisco Technology that includes support,support shall be a Follow-the-Sun model by personnel located globally unless Cisco offers and Authorized User procures applicable Expert Care National Services. For the avoidance of doubt, unless Authorized User procures Cisco Expert Care National Services, Authorized User consents to the global delivery of all Cisco helpdesk,online and support services. S. Cisco's standard Data handling, retention and security processes, procedures and policies as set forth in Cisco's Information Security Exhibit and applicable Privacy Data Sheets shall apply to the Authorized User's usage of Cisco Technology for orders placed under the Contract and shall take precedence over any related requirements in the Contract, including, without limitation those found in Section 2.72 (Security) or Section 3 for Contractor's Cloud Solutions where they are consistent with or exceed such requirements in Section 2.72 and/or Section 3 of the Contract. Notwithstanding the foregoing, any time periods set forth in Section 2.72 and/or Section 3 shall not apply unless required by applicable law or as modified herein. As related to Cloud Solutions and Section 3 terms, Contractor will encrypt Data in transit and at rest, retain and return Data, and store, process and retain Data in the locations indicated and only to the extent and as set forth in Contractor's Privacy Data Sheet forthe applicable Cloud Solution purchased by Authorized User. In particular,the parties further acknowledge and agree to the following: OCONUS. Upon Authorized User's request prior to the issuance of a RFQ,Cisco and/or its Resellers will inform the Authorized User if a Cisco Technology intended to be procured stores,acts upon,and/or locates Data OCONUS. 2 a. Pursuant to Section 2.72.1 (Security) of the Contract, Contractor Security Incident notification policy is as follows: Contractor shall notify Authorized User at the email address(es) designated by Authorized User in the RFQ within 48 hours or sooner if required by applicable law of Cisco's confirmation of a Security Incident. The Contract's definition of"Security Incident"is replaced in its entirety with the following definition of "Security Incident": a successful or imminent threat of unauthorized access, use, disclosure, breach, modification, or destruction of information or Data; or interference with information technology operations. b. Section 2.72.2 (Data Breach-Required Contractor Actions) of the Contract is hereby revised as follows: In the event of a Data Breach,the Contractor shall: (i) notify the NYS Cyber Command Center at cycom@its.ny.gov and(518)242-5045(normal business hours or (518) 292-2200 (after hours, weekends, holidays), DHSES CIRT at cirt@dhses.ny.gov, and the affected Authorized Users' representative(s)at the email address(es)designated in the RFQ as soon as possible, but no greater than 48 hours or sooner if required by applicable law,from the time the Contractor confirms Data Breach. Cisco's commitment to notify the NYS Cyber Command Center by telephone number is conditioned upon NYS Cyber Command Center adequately staffing such phone number with a 240 call center designated to field Data Breach notifications;(ii)include a description of the incident,the effect of the incident and the procedure for rectifying the incident in the content of any notice to affected parties to whom notice of the Data Breach is required herein; (iii) coordinate all communication regarding the Data Breach with the NYS Cyber Command Center, DHSES CIRT, and Authorized User(including possible communications with third parties); (iv) cooperate with the Authorized User, NYS Cyber Command Center, DHSES CIRT, and any Contractor working on behalf of the Authorized User or the NYS Cyber Command Center in attempting(a)to determine the scope and cause of the breach and (b) to prevent the future recurrence of such security breaches; and (v) promptly take commercially reasonable steps to mitigate the effects and minimize any damage resulting from the Data Breach. Contractor shall provide written notice to the Authorized User of initial remedial action taken by the Contractor to mitigate the Data Breach. If Contractor is unable to mitigate the Data Breach within a reasonable timeframe as required by applicable law and services become unavailable as a result of Contractor's inability to timely mitigate the Data Breach, Authorized User may contract with a third party to provide the required services and the Contractor will be responsible for the reasonable costs of those directly related services. c. Section 2.72.4(Security Reports):Contractor's written descriptions of its physical and/or virtual security and/or internal control processes are available on Cisco's Trust Portal for the Authorized User's review. d. Pursuant to Section 3.4.3 (Contractor Access to Data) of the Contract, the parties agree that Data may be used, including copied, transferred, accessed, and monitored, in accordance with Contractor's Privacy Data Sheets for applicable Cisco Technology. Additionally,Systems Information shall be used in accordance with Contractor's Systems Information Data Brief and Personal Data,as that term is defined in Contractor's Personal 3 Data — Data Brief available at Cisco's Trust Portal, shall be used in accordance with Contractor's Personal Data—Data Brief. e. Section 3.7(Encryption)of the Contract-Data will be encrypted as set forth in the Privacy Data Sheet for the applicable Cisco Technology. Upon reasonable request of Authorized User, Contractor will provide additional information on the level of encryption that a particular Cisco Technology implements to enable the Authorized User to make an informed decision based on its risk assessment as to the sufficiency of the encryption level that Contractor uses for a particular Cisco Technology. This Agreement represents the entire understanding of the parties with respect to its subject matter and supersedes any prior oral or written communications or understandings with respect to the subject matter herein.This Agreement may only be amended by a written document signed by the Authorized User and Contractor.Any conflict between the Contract and this Agreement shall be resolved by giving priority to the additional and/or alternative terms and conditions of this Agreement. 4 �O�g11FF0(�Co TOWN OF SOUTHOL® Purchase Order# 38958 Date Account# F r and send billing to• . Vendor ptment I/1 lZ? liCrs�f Cf7C/Vl/C�C NJ� lJ r 2 (� J 1 Address j x / 7 5S �.�v mil--fz1� f�, ,�� ►/ �`� I ����+-� �-�vL.��- , s`2�/t/ I� VENDOR **Return this copy.and Town of Southold voucher itemized and signed for payment' ITEM QUANTITY DESCRIPTION UNIT COST TOTAL V � � 3.r. /ter/ r-. • ° . £ � � :1•s .. '. sip x.i 70.of THIS'PURCHASE ORDER IS NOT VALID WITHOUT THE SIGNATURES OF THE DEPT. HEAD AND THE SUPERVISOR CERTIFY THAT THERE ARE IUFFICIENT FUND ILABLE J THE AP RO TI CH D pt e d CERTIFY THIS TO BE A JUST ND TRUE PURCHASE ORDER Apervisor COVER SHEET FOR DOCUMEN S Sent To: Sent By: TOWN ATTORNEY, PAUL M. DECHANCE DEPUTY T/A, JACK SQUICCIARINI ASSISTANT T/A, JULIE M. MCGIVNEY ASSISTANT T/A, BENJAMIN JOHNSON CONFIDENTIAL SECRETARY, AMY SCHLACHTER_S!� RECEIVED Type Of Agreement: �° SEP 2 0 2024 Southold To I Clerk ture Of Contract/Agreement