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HomeMy WebLinkAboutMattituck Laurel Historical Society & Museum - Summer Fair Southold Town Board - Letter Board Meeting of March 26, 2024 RESOLUTION 2024-287 Item# 5.23 ADOPTED DOC ID: 20093 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-287 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 26, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Laurel-Historical.Society&.Museum.to_hold two (2) events, its Summer Fair I event on Saturday,-July-2.7.,-2024_.fr_om_9_.AM to-5-P1Vhandl i ss_S im eer Fair II event on� �Sa urday, August 31, 2024 from_9_AM to_5-PM. Both events will be held at 18200 Main Road, Mattituck, provided they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and comply with all the provisions of the Town's Special Permit Policy. All fees associated with this approval shall be waived, with the exception of the clean-up deposits. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Y Generated March 27, 2024 Page 46 I TC Checklist for Parade/5KY/Bicycle*/Town Property/Road �I Closure Special Events Applications Name of Organization- Name of Event r Date(s) of Event: W a 7n: -8 31 *No 5K and Bicycle events during the period of June 1 to November 1 JEvent fee check(or request to be waived) rr�� -�a5� Road clean-up check(CANNOT BE WAIVED) oC fCurrent Insurance certificate Application sent for approvals to the following Depts.: PD Hwy Land Pres. TA Records Mngmnt/TC J Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. JTB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: ZA — Dl&!T Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee Y TB Resolution to refund clean-up fee TB Clean-up Reso. #: - 0 (T ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) DENIS NONCARROW �� �� Town Hall,53095 Main Road / TOWN CLERK ® _ P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ip ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� � ww-,v.southoldtownn . ov FREEDOM OF INFORMATION OFFICER EIKE11 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAR 1 8 2024 APPLICATION FOR A PERMIT TO HOLD A SOL It{old Town Clerk SPECIAL EVtNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission 3 IT 8 2 Name of Event �LAr Name of Organization: j�� "! ly L— �c �1� �w ��ICfY\ �/d��t�'1 �S " Is this a Not-For-Profit Event?Yes/No Contact's Name: J+P L 15 S Mailing dA dress: Contact's Phone Number:' 7 4 5 2 7 5 Contact's Email Address: Event Location and Site Diagram: 1 S A+4�l 4e:k (Use additional paper if necessary) Event Date(s): 2 -7 / 14 (Include set up and shutdown times and dates) Nature of Event: " V � ' P LL �Psapp�lltion) _ J7.� 1 (Please attach a detailed description to th Time Period (Hours) of Event: From to Maximum Number of Expected Attendees: a fj Specify any special requirements (i.e. road closure, police presence): If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) �$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 1�1�1P ���✓" � U-�I,1 Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads n In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the"rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public; as a condition to granting the permit,the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); _ 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or'State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 ,�►Co CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) `►� 02/26/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Thomas J.Murray JSM Brokerage Inc. PHONE E (631)765-2777 aC No: (631)765-2776 15400 Main Road E-MAIL murra smbrokera ADDRESS: t y@I e.com g INSURERS AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURER A: MARKEL INSURANCE COMPANY INSURED INSURER B: MOUNT VERNON INSURANCE COMPANY Mattituck-Laurel Historical Society INSURER C: Route 25&Cardinal Drive INSURER D: INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE POLICY NUMBER MMIDD MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE IX-1 OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 A X HUP1333-06 04/11/2024 04/11/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY JECT LOC PRO ❑ PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Per accident $ AUTOS ONLY AUTOS t ) HIRED L 1 $ NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAB H.00CUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNERIEXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under RIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESC DIRECTORS&OFFICERS 1,000,000 B 04/11/2024 04/11/2025 EMPLOYMENT PRA( INCLUDED DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Where required per written contract,the certificate holder is included as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold;Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road AUTHORIZED REPRESENTATIVE P.O.Box 1179 Southold NY 11971 �,<�:�e 2-r. c:•o i'`1fr a-z. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/18/24 Receipt#: 324253 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 07/27/2024 $250.00 1 Clean-Up Deposit 08/31/2024 $250.00 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#810 $250.00 Mattituck, Laurel Historial Society CK#811 $250.00 Mattituck, Laurel Historial Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Laurel Historial Society Po Box 766, Mattituck NY Clerk ID: DIANAF Internal ID:08/31/2024 Franke, Diana From: Flatley, Martin Sent: Monday, March 18, 2024 12:17 PM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype,John Cc: Born, Sabrina; Schroeder, Gwynn Subject: RE: Spec. Event: Mattituck Laurel Historical Society& Museum Attachments: Matt-Laurel Historical Summer Fair.xls +I-have-noobjections-tathis-event being approved. our-C-Gst Analysis-Report is-attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 M The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (li)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Monday, March 18, 2024 10:41 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Schroeder, Gwynn<gwynns@southoldtownny.gov> Subject:Spec. Event: Mattituck Laurel Historical Society& Museum Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Laurel Historical Society& Museum submitted on 03/18/2024. Event dates:0727/2024&08/31/2024. Please review and send me your comments and/or recommendations. Thank you, 1 '�1Q71Q'�PQfTI� ' Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 z Town of Southold Police Department Special Event Cost Analysis Event: Mattituck-Laurel Historical Society Summer Fair I I Date(s): July 27, 2024 and August 31, 2024 Location: Mattituck Historical Society, Rt. 25 Mattituck Patrol 6f Reg Hours OT Hrs Hrly Wage Total Comments W7 F Reg Hours OT Hrs Hrly Wage Total comments :f A-11 fp�c,-d,:6�nt i—pf2 W. Reg Hours OT Hrs Hrly Wage Total Comments TC Officer 1 8 $19.11 $152.88 TC Officer TC Officer TC Officer TC Officer :Equipment 131)Vehicles 1*of vehicles $/hr Total 1 $10.00 $80.00 $80.00 Command Van Marine Patrol Boats .Total Department Cost for each Event = $232.88 Prepared by Chief M. Flatley 3/28/2024 Page 1 Franke, Diana From: Franke, Diana Sent: Monday, March 18, 2024 10:41 AM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype,John Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Schroeder, Gwynn Subject: Spec. Event: Mattituck Laurel Historical Society& Museum Attachments: S.Ev. Matt-LauHS&M.pdf Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Laurel Historical Society& Museum submitted on 03/18/2024. Event dates: 0727/2024&08/31/2024. Please review and send me your comments and/or recommendations. Thank you, C�Aanw�Frmrke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: McCullough, Lillian Sent: Tuesday, March 19, 2024 10:20 AM To: Franke, Diana Subject: RE: Spec. Event: Mattituck Laurel Historical Society& Museum Hi Diana, No comments from me, as this event is not taking place on preserved land.Thanks! Cheers, Lilly From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Monday, March 18, 2024 10:41 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Crientale, Michael<michaelo@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Schroeder, Gwynn <gwynns@southoldtownny.gov> Subject:Spec. Event: Mattituck Laurel Historical Society& Museum Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Laurel Historical Society& Museum submitted on 03/18/2024. Event dates: 0727/2024&08/31/2024. Please review and send me your comments and/or recommendations. Thank you, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 o��g�FFO(�co - DENIS NONCARROW o� G.y� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 Fax(631)765-6145 MARRIAGE OFFICER 'f' RECORDS MANAGEMENT OFFICER *A Telephone.�O Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March, 26, 2024 Charles Gueli, Mattituck Laurel Historical Society Post Office 766 Mattituck,New York 11952 Dear Charlie, The Southold Town Board, at its regular meeting held March 28th, 2024, granted permission to Mattituck Laurel Historical Society to hold 2 events on Saturday, July 27th and August 31St 2024 from 9am to 5pm. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible,to coordinate traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best k with your event. incere r enis Noncarrow, Town Clerk Enc. Vendor No. Ckok-- io Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered uy : Mattituck-Laurel Historical Society PO Box 766 ...V . ............ t�Date; :='.; :•: `. :=:::::�.:.::::::.::`:�:::;:::: ........... ............. endor Telephone Number :::::....::::....:::.:.:;::::::::...::::::::::::..:.::::::::::::: 631-745-2752 Mattituck, NY 11952 VendorContact .......................... ................................. -ii`:�:::._�,.:.:�i ii��:°:ii�:::;..;:;•:-:r::::::i�ii:i Invoice Invoice Invoice Net Purchase Order .. .................................................• ........ Number Date Total Discount Amount Claimed Number Description of Goods or Services ::_::Generat I edger Vjand AccountN6ji6 r::::: :............................................:::::..: :.:_:-:...:::::: 2024748 8/27/2024 $250.00 ::::.::.::::::.......:::::::::::::..:::..::::.::..: ........ : .:.::::: $250.00 C/U Summer Fair 1(1/27/2024) TOTAL: $250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant y certify specified have been received by me I hereby c that the materials above does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and,owing,and that taxes from which the Town is exempt are excluded or discrepancies noted,and payment is approved. S=P.'/y �! (�O Title Deputy Town Clerk Signature CName T own Clerk Date 8/28/2024 Title D putt'Town erk Date 8/28/2024 RESOLUTION 2024-748 ADOPTED DOC ID: 20519 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-748 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan,has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Southold Historical Society June 26, 2024 $ 250.00 PO Box 1 Southold,NY 11971 Mattituck-Laurel Historical Society March 18, 2024 $250.00 PO Box 766 Mattituck,NY 11952 East Marion Fire District Dec. 8, 2023 $250.00 PO Box 162 East Marion,NY 11939 Southold Yacht Club May 17, 2024 $750.00 (3 events) PO Box 546 Southold,NY 11971 North Fork Reform Synagogue May 22,2024 $250.00 c/o Ellen Zimmerman PO Box 105 East Marion,NY 11939 Cutchogue-NS Historical Council May 10, 2024 $750.00 (3 events) PO Box 714 Cutchogue,NY 11935 Southold Historical Society July 29, 2024 $250.00 PO Box 1 Southold,NY 11971 Resolution 2024-748 Board Meeting of August 27, 2024 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski,Mealy, Smith,Krupski Jr,Doherty,Evans Updated: 8/26/2024 9:52 AM by Sabrina Born Page 2 } Town of Southold P.O Box.1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/18/24 Receipt#: 324253 Quantity Transactions Reference Subtotal �1,�C(�an=Up:Deposi _ 07/27/2024 . $250;00-� .1 Clean-Up Deposit 08/31/2024 $2.50.00 Total Paid:, $50.0.00 Notes: Payment Type Amount Paid By CK#810 $250.00 Mattituck, Laurel Historial Society CK#811 $250.00 Mattituck,'Laurel Historial, Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 :Name: Mattituck, Laurel Historial Society, Po Box 766, Mattituck NY Clerk ID: DIANAF Internal ID:07/27/2024 Southold Town Board - Letter Board Meeting of.March 26, 2024 RESOLUTION 2024-287 Item# 5.23 ADOPTED� O DOC ID: 20093 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-287 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 26, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the 1 Mattituck Laurel Historical Society & Museum to hold two (2) events, its Summer Fair I event on Saturday,July 27,2024 from 9 AM to 5 PM and itsj'Summer Fair II event on Saturday;Au u 3ts 1 2024 from9-AM to_5.PMA Both events will be held at 88200 Main Road, 1Vlaftituck, pr ivo ded they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and comply with all the provisions of the Town's Special Permit Policy. All fees associated with this approval shall be waived, with the exception of the clean-up deposits. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated March 27, 2024 Page 46 TC Checklist for Parade/W*/BicycleY/Town Property/Road Closure Special Events Applications Name of Organization: g Name of Event: amohtr -F�+ Y1 Date(s) of Event: aq *No SK and Bicycle events during the period of June 1 to November 1X JEvent fee check (or request to be waived) J Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.: J J PD I Hwy J Land Pres. TA Records Mn gmnt/TC JApproval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: QQL1 P,�7 Approval letter to Or anization's contact person w/copy of TB resolution pP g Af er Event: Confirmation from Chief of PD to release clean-up fee JTB Resolution to refund clean-up fee TB Clean-up Reso. 7 -1 ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management (include copy of voucher& reso.) DENIS NONCARROW ��+ ��� Town Hall, 53095 Main Road TOWN CLERK ® _ P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� `ja� w wsouthaidtownny.gov FREEDOM OF INFORMATION OFFICER V` LD OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAR 1 8 2024 I APPLICATION FOR A PERMIT TO HOLD A I Southold Town Cle.r1k SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission :) Name of Event u m Vy1 12 Name of Organization: 1�1,iGPG L � Z IT'I� DI2IG� ��I �zl `7' �Gt� 1•�'� Is this a Not-For-Profit Event?Yes/No S Contact's Name: Mailing Address: Contact's Phone Number: 7 `i Z 7 SZ Contact's Email Address: 4171 572- " G- -- Event Location and Site Diagram: 1 9 Z bD 1' l A) lCL.e- (Use additional paper if necessary) Event Date(s): (Include set up and shu down times and dates) Nature of Event: V� E-0095 �' Z2)��apc �1 � I S (Please attach a detailed descriptiopli do - n Time Period (Hours) of Event: From It A to I_ Maximum Number of Expected Attendees: �b Specify any special requirements (Le. road closure, police presence): 4j ' 1 if a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. � IZL X�5' 6 vt,L7 Print name of Authorized Person filling out - Signature of Authorized Person filling out application application `Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited tor600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. l In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred-dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public; as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and , 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 AC"RO® CERTIFICATE OF LIABILITY INSURANCE r ATE(MM/DD/YYYY) 02/26/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTANAME:CT Thomas J.Murray JSM Brokerage Inc. a"c"N Ea • (631)765-2777 ac No): (631)765-2776 15400 Main Road E-MAIL murra ADDRESS: tmurray@jsmbrokerage.com e.com g INSURERS AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURER A: MARKEL INSURANCE COMPANY INSURED INSURERB: MOUNT VERNON INSURANCE COMPANY Mattituck-Laurel Historical Society INSURER C: Route 25&Cardinal Drive INSURER D: INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDD MM/DDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FX OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 A X HUP1333-06 04/11/2024 04/11/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- ❑ JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Per accident $ AUTOS ONLY AUTOS ( ) HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DIRECTORS&OFFICERS 1,000,000 B 04/11/2024 04/11/2025 EMPLOYMENT PRA( INCLUDED DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Where required per written contract,the certificate holder is included as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold;Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road AUTHORIZED REPRESENTATIVE P.O.Box 1179 Southold NY 11971 ( Si{fi'.••t-c_�:K2••� Jlr L.c-`-:�� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AtCO CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 02/26/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Thomas J.Murray JSM Brokerage Inc. PHONE.Extis (631)765-2777 ac No): (631)765-2776 15400 Main Road E-MAIL murra smbrokera ADDRESS: t y@I e.com g INSURERS AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURER A: MARKEL INSURANCE COMPANY INSURED INSURER B: MOUNT VERNON INSURANCE COMPANY Mattituck-Laurel Historical Society INSURER C: Route 25&Cardinal Drive INSURER D: INSURER E: Mattituck NY 11952 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS ADDLSUBRLTR TYPE OF INSURANCE INSO WVD POLICY NUMBER MM DDPOLICY EFF POLICY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED 100,000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 5,000 A X HUP1333-06 04/11/2023 04/11/2024 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DIRECTORS&OFFICERS 1,000,000 B 04/11/2023 04/11/2024 EMPLOYMENT PRA( INCLUDED DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Where required per written contract,the certificate holder is included as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold;Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road AUTHORIZED REPRESENTATIVE P.O.Box 1179 Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/18/24 Receipt#: 324253 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 07/27/2024 $250.00 1 Clean-Up Deposit 08/31/2024 $250.00 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#810 $250.00 Mattituck, Laurel Historial Society CK#811 $250.00 Mattituck, Laurel Historial Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Laurel Historial Society Po Box 766, Mattituck NY Clerk ID: DIANAF Internal ID:08/31/2024 Franke, Diana From: Flatley, Martin Sent: Monday, March 18, 2024 12:17 PM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype, John Cc: Born, Sabrina; Schroeder, Gwynn Subject: RE: Spec. Event: Mattituck Laurel Historical Society & Museum Attachments: Matt-Laurel Historical Summer Fainxis I have no objections to this event being approved. Our Cost Analysis Report is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 ry Y u. The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(fii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Monday, March 18, 2024 10:41 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John <johnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born @town.southold.ny.us>; Schroeder, Gwynn <gwynns@southoldtownny.gov> Subject: Spec. Event: Mattituck Laurel Historical Society& Museum Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Laurel Historical Society& Museum submitted on 03/18/2024. Event dates: 0727/2024 &08/31/2024. Please review and send me your comments and/or recommendations. Thank you, 1 Town of Southold Police Department Special Event Cost Analysis Event: Mattituck-Laurel Historical Society Summer Fair Date(s): July 27, 2024 and August 31, 2024 Location: Mattituck Historical Society, Rt. 25 Mattituck ?P tra gi.Allocation; 0r <b Reg Hours OT Firs Hrly Wage Total Comments ;Police O,ff cers`_ _ � � pLq Patoa : . " s ,° Total— Comments CRU e B cyclePatrol IC-9wUnit ,� HiFirnray Patrol: ` 'Ti.arvfific ontrol`. ..w,k �. y '.•s' "_• w'' ♦ #=;.,v .i *fir,; ., i y:. Reg Hours OT Hrs Hrly Wage Total Comments TC Officer 8 $19.11 $152.88 TC Officer TC Officer TC Officer TC Officer Equipment Costs _ PD Vehicles #of vehicles $/hr Total 1 $10.00 $80.00 $80.00 Command Van Marine Patrol Boats Total Department Cost for each Event = $232.88 Prepared by Chief M. Flatley 3/28/2024 Page 1 Franke, Diana From: Franke, Diana Sent: Monday, March 18, 2024 10:41 AM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype, John Cc: Sabrina Born (sabrina.born @town.southold.ny.us); Schroeder, Gwynn Subject: Spec. Event: Mattituck Laurel Historical Society & Museum Attachments: S.Ev. Matt-LauHS&M.pdf Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Laurel Historical Society& Museum submitted on 03/18/2024. Event dates: 0727/2024&08/31/2024. Please review and send me your comments and/or recommendations. Thank you, C;Amif c5rr""L-. Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Franke, Diana From: McCullough, Lillian Sent: Tuesday, March 19, 2024 10:20 AM To: Franke, Diana Subject: RE: Spec. Event: Mattituck Laurel Historical Society& Museum Hi Diana, No comments from me,as this event is not taking place on preserved land.Thanks! Cheers, 'Lilly From: Franke, Diana<dianaf@town.southold.ny.us> Sent: Monday, March 18, 2024 10:41 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian <11Ilianm@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Schroeder, Gwynn <gwynns@southoldtownny.gov> Subject:Spec. Event: Mattituck Laurel Historical Society& Museum Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Laurel Historical Society& Museum submitted on 03/18/2024. Event dates: 0727/2024&08/31/2024. Please review and send me your comments and/or recommendations. Thank you, c;&"ll Cq6ranle Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Fat 442 DENIS NONCARROW �� �. Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 &0 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS " ® Fax(631)765-6145 MARRIAGE OFFICER ®� � Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March, 26, 2024 Charles Gueli, Mattituck Laurel Historical Society Post Office 766 Mattituck,New York 11952 Dear Charlie, The Southold Town Board, at its regular meeting held March 28th, 2024, granted permission to Mattituck Laurel Historical Society to hold 2 events on Saturday, July 27t' and August 31S`2024 from 9am to 5pm. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible, to coordinate traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best k with your event. mcere enis Noncarrow, Town Clerk Enc. x ,��suti0(�nF RESOLUTION 2024-797 ADOPTED DOC ID: 20606 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-797 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 10,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan,has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck-Laurel Historical Society March 18, 2024 $250.00 PO Box 766 Mattituck,NY 11952 Southold Boy Scout Troop 6 March 19, 2024 $250.00 PO Box 67 Peconic,NY 11958 American Legion Post 803 June 21, 2024 $250.00 PO Box 534 Southold,NY 11971 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans,Justice AYES: Doroski,Mealy, Smith,Krupski Jr, Doherty, Evans Vendor No. Town of Southold, New York - Payment Voucher 4 .... .. ........ .. .................... ..... .... y Vendor Name Vendor Address Entere _ :�.:;• : � �' � Mattituck-Laurel Historical Society PO Box 766 Auc(if Date. .. Vendor Telephone Number : :: 631-745-2752 Mattituck, NY 11952 `owriClerk.>'. Vendor Contact Charles Gueli Invoice Invoice Invoice Net Purchase Order ... "``°"` ..... Number Date Total Discount Amount ClaimedNumber Description of Goods or Services GeneeafLed`7 Fu'd" d:Acc6unf:Numlier': . 2024-797 9/10/2024 $250.00 $250.00 C/U Summer Fair II(8/31/2024) : <T1:03.0`: TOTAL: $250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature ,� Title Deputy Town Clerk Signatur Company Name Southold Town Clerk Date 9/11/2024 Title eputy own Clerk Date 9/11/2024 g Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/18/24 Receipt#: 324253 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 07/27/2024 $250.00 1 Clean-Up Deposit 08/31/2024 $250.00 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#810 $250.00 Mattituck, Laurel Historial Society CK#811 $250.00 Mattituck, Laurel Historial Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Laurel Historial Society Po Box 766, Mattituck NY Clerk ID: DIANAF Internal ID:07/27/2024