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HomeMy WebLinkAboutBrick Cove/Sage BCM1 a-f Norklu0, Stacey From: Noncarrow' Denis Sent: Tuesday, September 1O' 2O2411:O3AK4 To: Rudder, Lynda; Nork|un' Stacey Subject: FVV: 8rick [ove/Sage 8[K41 a-f Denis Noncorrow Southold Town Clerk. Town of Southold, New York 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended renipient(s). Unauthorized interneptiun, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Schroeder, Gwynn Sent:Tuesday, September 1U, ZUZ41U:59AM To: Noncarrovv, Denis<denisn@southo|dtovvnny.8ovx Subject: Brick Cove/Sage BCM1a'f Denis, Per the Town Attorney and the Supervisor, due to site conditions and lack of a liquor license,the special event permit is denied. E|cm{, Gwynn Schroeder Government Liaison Otfiocr Otfiocofthe Supervisor Town ofSouthold 631'765'5806 z �o��gvl: Ot�coG y� RECEIVED co = JUL 2 3 2024 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential pLopelly for,profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by c4 ecking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. EL Is the application being submitted at least 60 days before the event[ ]Yes X No ❑ If Yes,Fee of$ has been submitted If No,Fee of$ 1400. 00 has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 7/22/24 v Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Sage Basin Partners,LLC dba Brick Cove Date of Submission July 22,2024 Name of Event Boats+Brine SCTM#'s 1000-Section 57 Block- 1 Lot(s) 38.3 Dates of Each Event:Thursday 8/22,Thursday 8/29,Saturday Sept 7,Saturday Sept 14,Saturday Sept 21,Saturday Sept 28 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: A members event also open to the public to enjoy canned beverages,food+music (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 4:00 pm to 8:00 pm Town Services requested: ( )Yes (X)No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 160 Number of cars expected 60 Is a Tent or other temporary structure being used? [ ]Yes [X]No If yes provide size(s) Will food be served?[X]Yes [ ]No If yes provide number and name(s)of food vendor(s) Peeko Oysters Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe Type of vendor(s) Raw Oyster Food Truck Property Owner(name/address): Peeko:Stein Seafoods 9001st St,New Suffolk, NY 11956 Contact Person and Contact TeL# Peter Stein 215.694.0037 e-mail address peterstelnQstelnseafoods.com Event Location: Street-Hamlet Address: 1760 Sage Blvd,Southold,NYj(111/97/11 /J . .TM# 1.i..��v r�I ,50 ,3 Will any services be requested [ ]Yes DQ No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: 1760 Sage Blvd,Southold,NY 11971 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ]Yes [X]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE.PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next Pagel A Parking(Event Plan may be a surM,site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following_info rmation: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNF_R'S SIGNATURE. I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Peter Stein Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is stricdy prohibited on ANY Town, Cuunjy or State Roads or Rights of Way- 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, en sl or tempo=str„cture(,c),or tempomly c ui a facilities. shall be conducted on Town of Southold Purchase of Development Righ s land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access ten(s) or tempomly structure(,$), or one ,a�tc ni a � facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDMONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 BRICCOV-01 LSERIO CERTIFICATE OF LIABILITY INSURANCE DATE(M 3l26/202YYY) 2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY'AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder In Ileu of such endorsements. PRODUCER CON e CT Lois SeriO Fleetwood Insurance Group arccNNo E:d; 443)282-3133 ac,No:(410 778-0304 100 Talbot Blvd. IL Chestertown,MD 21620 E-MARE .lois@fleetWoodfns.Com INSURERS AFFORDING COVERAGE NAIC q INSURERA:The Travelers Indemnity of Connecticut 25682 INSURED INSURER B: Sage Basin Partners,LLC DBA Brick Cove Marina INSURERC: PO Box 12 INSURER D: East Marlon,NY 11939 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUER POLICY EFF POLICY EXP INSR LTR TYPE OF INSURANCE p POLICY NUMBER Dp LIMITS A X COMMERCIAL GENERAL:LIABILnY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR X ZOL71N3292322 10I20l2023 10120I2024 PRF DAMAGE TO RENTED 1_Orgrroncel ,000,000 SESMED EXP An onePerson) 100,000 PERSONAL&ADV INJURY 11000,000 GENERAL AGGREGATE 9 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: 21000,000 POLICY❑jPOCj LOC PRODUCTS-COMP/OP AGO OTHER: COMBINdED SINGLE LIMIT $ AUTOMOBILE LIABILITY ANY AUTO BODILY INJURY Per personi $ OWNED SCHEDULED BODILY INJURY Per accident $ AUTOS ONLY AUTOS D PROPERTY AMAGE AUT03 ONLY AUTOS ONLY Par accident $ UMBRELLA LIAR HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION$ $ PER OTH- WORKERS COMPENSATION - AND EMPLOYERS'LIABILITY Y I N AAQ�N�pY PROPRIETO�RRIPARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT `Mandetory�n NH) CLUDE07 E,L. EMPLOYEE S 1(yos,describe under E.L.DISFI�SE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Additional Insured-Southhold Town CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 54375 Main Road PO Box 1179 Southold,NY 1.1971-1179 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988.2D15 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HOLD HARMLESS AGREEMENT The applicant S ,4w&this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ft I�Authorized Agent On behalf of: SgIc.,:Bg.Sly a7r� � (Name of Business Entity) Dates of events : 8IZ 2 e1 v r q(l Sworn to before me this �3 Day of 20p. SABRINA M BORN Notary Public,State of New York No.01 B06317038 Qualified in Suffolk County Commission Expires Dec.22,20 )' THIS AUTHORIZATION IS TO BE SIGNED AND DATED The following authorization must be signed and dated by an individual applicant,each member of a partnership or an authorized officer of a corporation. The undersigned, each for herself/himself, certifies that she/he is the applicant or applicant principal of the above named;that she/he knows the contents of the above application and the statements contained therein; and that the same are true of her/his own knowledge. If the applicant is a corporation then the corporate principal acknowledges that she/he has been authorized, by order of the Board of Directors of said applicant corporation to make the statements and answers in this application on behalf of said corporation with the same force and effect as if said corporation made such statements and answers itself. The undersigned certifies that she/he has read the terms and conditions for the permit applied for and agrees to comply with.these conditions. Peter Stein Owner Print name of applicant or principal signing authorization Title of principal (If a part ship all partners must sign) Vj Signature of applicant or principal 2535 Cedar Lane, East Marion, NY 11939 Home address of applicant or principal 215.694.0037 Telephone Number of applicant or principal 7/22124 Dated Andrew Salomon Owner Print name of applicant or principal signing authorization Title of principal (if a partnership, all partners must sign) Signat re of applicant or principal 10 Blue Ribbon Dr,Westport, CT 076880 Home address of applicant or principal 917.881.6888 Telephone Number of applicant or principal 6/24/24 Dated 771. EVENT DIAGRAM ? _1% -7 w rz 4-1 1,v A Entrance/E)dts 10 warlim fiiaiih��g, DOW, a Uar'n' ry 0"_1 C.OrcIcnAe s Event Area Food trucks(2) tom Bar(1) 2� Live music Barn available for shade+ electricity Parking Area Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/23/24 Receipt#: 333232 Quantity Transactions Reference Subtotal 1 Event Fee BCM2 a-f $150.00 1 Late Fee BCM2 a-f Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#4100 $400.00 Brick, Cove Marina Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Brick, Cove Marina P.o. Box 455 Southold, NY 11971 Clerk ID: SABRINA Internal ID:BCM2 a-f Late SAGE BASIN PARTNERS LLC 4100 q 1-2/210 12, DATE 1 PAYTO 3! ORDER F u Q;a /tv s ORDER OF � t 1 11 CHASE j _._. . JPMorgan Chase Bank,NA. wxnv.Chase.com MEMO t�:0 2 L0000 2 11: 6 3 6 4 166 L 211 LOO Born, Sabrina From: Born, Sabrina Sent: Tuesday,July 23, 2024 10:52 AM To: DeChance, Paul;Johnson, Benjamin; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn Subject: Urgent-Special Event Appl.-Brick Cove Marina (aka Sage Basin) Attachments: Special Evnt-Brick Cove_20240723105118.pdf Importance: High Good Morning, Please find attached, a special event application from Brick Cove Marina(aka Sage Basin Partners). This is a continuation of events following their first application(2024-25 BCM1 a-f), approved at the 7/2/24 meeting, with the rest of their event dates,the first date on this application being August 22, 2024. Thank you, .5444 ax6aw Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Special Event-Brick Cove_20240723105118.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1