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HomeMy WebLinkAboutSouthold Yacht Club Vendor No. Check Town of Southold New York - Pa ............. Payment Voucher ::. :.::::::::::::::::::::::::::::::::::::__::: Vendor Name Vendor Address Enteaby ... ... ............. outhold Yacht Club . . ......::.::::::..:::: PO Box 546 - .::..::::::::::::: :: ::: :.::::::.:::: ::::::. Audit Date:: _ _: `< Vendor Telephone Number .::::.�.::..:::::::::::.::::..::::::.::::::•::::::::::.:::::::::::::: 917-847-6541 Southol d, NY 11971 VendorContact ::::....................... ...........:........................ Greg Young ........._..... Invoice Invoice Invoice Net Purchase Order iiii:::ii:r ........ ................................................................ ate Total Discount Amount Claim Number Description of Goods or Services Genergf I edgerE Number }md_and;AccouatNuiniier: 2024-748 8/27/2024 -$750.00 $750.00 C/U Sailing Regattas . :•:::::.::::�•:::::.:;:::::::.:::::�:..�.:.::::::: (7/20,7125-26,8/15-2024) ............... TOTAL: $750.00 ::_:•::::;:::::: Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature fs Title Deputy Town Clerk SignatukuTo; Comp y Name- outhoid Town Clerk Date 8/28/2024 Title D n Clerk Date 8/28/2024 RESOLUTION 2024-748 ?: ADOPTED DOC ID: 20519 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-748 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan,has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Southold Historical Society June 26, 2024 $ 250.00 PO Box 1 Southold,NY 11971 Mattituck-Laurel Historical Society March 18, 2024 $250.00 PO Box 766 Mattituck,NY 11952 East Marion Fire District Dec. 8, 2023 $250.00 PO Box 162 East Marion,NY 11939 Southold Yacht Club May 17, 2024 $750.00 (3 events) PO Box 546 Southold,NY 11971 North Fork Reform Synagogue May 22, 2024 $250.00 c/o Ellen Zimmerman PO Box 105 East Marion,NY 11939 Cutchogue-NS Historical Council May 10, 2024 $750.00 (3 events) PO Box 714 Cutchogue,NY 11935 Southold Historical Society July 29, 2024 $250.00 PO Box 1 Southold,NY 11971 Resolution 2024-748 Board Meeting of August 27, 2024 Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski,Mealy, Smith,Krupski Jr, Doherty,Evans Updated: 8/26/2024 9:52 AM by Sabrina Born Page 2 Town of Southold P.O'Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/1.7/24 Receipt#: 327699 Quantity Transactions Reference Subtotal 1 Event Fee 7/20, 7/25-26,8/1 $250.00 1 Clean-Up Deposit 7/25-26 $250.00 1 Clean-Up Deposit 7/20 $250.00 1 Clean-Up Deposit 8/15 $250.00 Total.Paid: $11,000.00 Notes: Payment Type Amount Pald.By CK#561 $250.00 Southold, Yacht Club CK#562 $250.00 Southold, Yacht Club CK#563 $250.00 Southold, Yacht Club CK#564 $250.00 Southold,.Yacht Club . Southold Town Clerk's Office 53095 Main Road; PO Box 1179 Southold, NY 11971 Name`: Southold, Yacht Club P O Box 546 Parish Drive Southold, NY 11,9.71 Clerk ID: JENNIFER Internal ID:-7/20,7/25-26,8/15 x is cle*/Town Pro ert /Road Viw TC Checklist for Parade/5K B Y p Y Closure Special Events Applications Name of Organization: k 1 a L L,%k l LA13 Name of Event: ' I i Y1.!; Date(s) of Event: 7 Gv 25-26,$J.S *No 5K and Bicycle events durinlz the period of June 1 to November 1* Event fee check (or request to be waived) Road clean-up check(CANNOT BE WAIVED) X Current Insurance certificate Application sent for approvals to the following Depts.: / PD ,/ Hwy ,/ Land Pres. ��TA ,/ Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation / Approval from Highway Dept. 1( TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: lo?,w Approval letter to Organization's contact person w/copy of TB resolution ,McCk 5 I2312-q After Event: �l Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee °3 fw S A I efit k�:_fl-e2 o to& I of,/V, TB Clean-up Reso. #: 0 - ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. / J Whole application file to Records Management (include copy of voucher& reso.) X loop,& SOUTHOLD YACHT CLUB P.O. Box 546 - North Parish Drive - Southold, New York I t97.1. 6:31-765-5629 WWW.SOLitlaoldyachtclLtb.com RECEIVED May 17,2024 Mr.Denis Noncarrow MAY 17 Southold Town Clerk 53095 Main Road PO Box 1179 Southold Town Clerk.',. Southold,NY 11971 Re:Application for A Permit to Hold a Special Event Dear Mr.Noncarrow: We enclose a completed Application for a Permit to Hold a Special Event and request that this Application be considered at the next Town Board meeting. We enclose one(1)application for three(3)events.of the same type occurring over a period of less than three months. The events are sailing regattas as follows: The 531d Annual World's Longest Sunfish Race Around Shelter Island,NY—July 20,2024(rain date July 21,2024), The 48'h Annual Carol Smith Regatta—July 25-26,2024(rain date August 2,2024),and The 2024 PGJSA Championship Regatta-August 15,2024(rain date August 16,2024). Specific event details of each event are included with this application. Event descriptions are included on Attachment#1. We enclose: (1) Completed Application for a Permit to Hold a Special Event, (2) Application fee of$250, (3) Clean-up deposits of$250 for each event, (4) Southold Yacht Club's current Certificate of Liability Insurance,and (5) Parking/Event plan(Attachment#2). Please notify me in writing(at the above PO address)or via e-mail to greglyoung8l@gmail.com at your earliest convenience to confirm that the permit has been granted. Please e-mail or call me at(917)847-6541 if you have any questions regarding this application or if you require additional information. Thank you for your kind attention to this matter. Sincerely, Gregg Young Commodore Southold Yacht Club DENIS NONCARROW �$ '�(', 'Ibwn Hall,53095 Main Road TOWN CLERK P.O.Box 1179 2' Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER . �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER Q� �` www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requ'e§ted below.:Incomplete applications.WILL NOT•be reviewed. Date of Submission MA-/ 1'1 ,, Z02-4 - -- Name of Event'1W 03p% A0WUM,. OOLLV'!!� WPLAE� 'W0r-1`-JA (�ACJE 'I% 4t#W► OAA-L CAfWL- SWrA ae6i1TT.Pr I I" Z -2-4-P J' A 64A+-Q1005--kP VtC-AA� Name ol Organization: a Is this a Not-For-Profit Event?(e /No Contact's Name: &� C. , (;h►�M�iDofl Mailing Address: VO b 10 , U'ft1.,, tJy 11�'1 Contact's Phone Number: Lc rl) Contact's Email Address: Q('e-Ak V 6V V1 jZ j5l P QfAaA ,Wffl Event Location and Site Diagram: t) + (Use additional paper if necessary) ib5"•Yw' h -D'A i ole� Event Date(s): IUW- ?m ,2a2-4 (floaA &L -7/v&LA) (P,1024 &%,Z). W2-/2-,I)j (Include setLAp and shutdown times and dates) (cs,2.0?A (r.A. S/16/2-4) Nature of Event: GXA U rw 46x!5 (Please attach a detailed Oscription to this application) Time Period(Hours)of Event: From aAA to Maximum Number of Expected Attendees:. 60 L Q V-CvY1 Specify any special requirements(i.e. road closure,police presence): 0 LAr If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to:�'560TUb VD ` c, V0 ba cnglp 5o�tll lJ� ,stay k►q 11 Event Flees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for bicycle and/or Running Special events(QNLY) $250 or more Clean-up deposit all other events CERTIFICATF!..OF.INSU12ANC-k'REC3UIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE,ATTACHED REVISED, ADOPTED.TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board: Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Southold Yacht Club Attachment#1 to Application for a Permit to hold a Special Event 53rd Annual World's Longest Sunfish Race Around Shelter Island, NY Southold Yacht Club proposes to host the 53`d Annual World's Longest Sunfish Race Around Shelter Island, NY on Saturday,July 20, 2024. (Rain date July 21, 2024.) This unique nautical marathon is open to single and doubles Sunfish sailors. As the crow flies,the nautical distance around Shelter Island, starting and finishing at Southold Yacht Club, is 21.3 miles.Since crows don't tack, however, it is estimated that the distance for the average race sailed over the years is the equivalent of a nautical marathon (approximately 26 miles). The World's Longest Sunfish Race has become one of the most exciting,enduring and popular competitions on the Sunfish Class calendar. Sunfish sailors from across the country have enjoyed spirited competition in sometimes challenging conditions that vary wildly from year to year. 48th Annual Carol Smith Regatta The Carol Smith Regatta is SYC's signature junior regatta for Optimist,sunfish, laser and c420 sailors ages 7-18. The regatta originated in 1976 as the Peconic Gardiners Junior& Midget Sunfish Championships and was expanded to include additional fleets in the early 2000's. Junior sailors return to SYC year after year for competitive racing and outstanding hospitality. Dates:July 25 and 26, 2024. (Rain date August 2, 2024.) The regatta is part of the Peconic Gardiners Junior Sailing Association (PGJSA) Championship Series. 2024 PGJSA Championship Regatta The 2024 PGJSA Championship Regatta is the culmination of the season for eastern Long Island junior sailors from Devon YC, Old Cove YC, Mattituck YC,Shelter Island YC,Shinnecock YC,Southampton YC and Southold YC. Junior sailors who have fulfilled the required number of events throughout the season are eligible to compete. Date:August 15, 2024. (Rain date August 16, 2024.) Client#: 25104 SOUTHYAC �+ AC DATE(MM/DDIYYYY)®R®TM CERTIFICATE ®F LIABILITY INSURANCE 05/13/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:if the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Linda J.Wagner Starkweather8 Shepley(WE) PHONE --''- .............._..._._.__.....__..__....__...-'---...---....._._.F __....---....._........_.._...............................- ,_Ext 401 596-2212 I(ac,.No�.._40.1-735-1059 PO Box 549 E-MAIL ).._._..__5.9.6..... --' ....._.....' ' ADDRESS: Iwagner@starshep.com _ Providence, RI 02901-0549 INSURER(S)AFFORDING COVERAGE NAIC# 401 596-2212 INSURER A:Intact Insurance ......_. .-............ ._..._.................-'---........_........-------..........._.._..---._.._._.._.._ INSURED INSURE. R B SoutholdYacht Club _.. . ................................................._._.......----........................................ ........._..-'--....._.._.._......._....._...._.i.... -- ...................... INSURER C: j PO Box 546 INSURER D: I Southold,NY 11971 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR -_ _ TYPE OF INSURANCE POLICY NUMBER MMIDDlYYYY MM_ __ _-_ __ .. ... ... ................_............_..---.......INSR.WVD-'----"---_...._...----.....................................................................____...._....................._.)..L...-..IDDIYYYY�i LIMITS A X COMMERCIAL GENERAL LIABILITY X B5JH52642 04/19/2024 i 04/19/2025 EACH OCCURRENCE________ S 1,000,000 _..._._... I i................_....-.-....._....._...-' '-- _..__._..._.._....-...__-._.._._ CLAIMS-MADE u OCCUR PREMISES RENTED a occu ence $100,000 MED EXP(Any one person) $5,000 PERSONAL BADVINJURY Su1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: I GENERAL AGGREGATE S2,000 000 JECOT D LOC PRODUCTS-_COMP/OPAGG .S1,000,OOO - OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY AUTOS HIRED NON-OWNED _._.._.._.._......_....................... ..---.._._._..-'-' '-"—' AUTOS ONLY AUTOS ONLY i PeOr accidntDAMAGE A UMBRELLA LIAB HOCCUR X B5JH52842 04/19/2024 04/19/202 EACH OCCURRENCE S2 000,000 _ EXCESS LIAB CLAIMS-MADE AGGREGATE s2,000,000 ..... ............DED X RETENTION$10000....._._........_......__L-__..__.L..._......_..--__..._._.._._.--'-__.._._.__...----........_.__...__.___.___........_.-..._..__L......._.......................__._...,..._..........................._......_.- $ WORKERS COMPENSATION SER U OTH- AND EMPLOYERS'LIABILITY IER ANY PROPRIETORIPARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT S OFFICERJMEMBER EXCLUDED? ❑ N/A (Mandatory in NH) i E.L.DISEASE-EA EMPLOYEE $ If yes,describe under i DESCR .................... ....-.............._...._.__..._...__.........._.._..._........_..........._..__.._....__...__..._......._............._.....-----..._....._...._.......................�.....................---....._............................................. .................I......... .......... ..._............ -----'- I DESCRIPTION OF OPERATIONS!LOCATIONS!VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate Holder is included as Additional Insured ATIMA per Written Contract or Agreement CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Hall P.O.Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold, NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S2379971/M2117425 BMH Southold Yacht Club Attachment#2 to Application for a Permit to hold a Special Event Parking Plan/Survey 1/2 We respectfully request to use the Town of Southold property adjacent to the Southold Yacht Club for temporary event only parking. Please see attached survey with details. As in prior years, event participants would use both the asphalt parking lot(blue)and the open grass area (green) south of the parking lot/restrooms. Southold Yacht Club organizers will encourage participants to use the open grass area so Town residents retain access to the parking lot. 4 SURVEY OF PROPERTY ELEVAnONS&WNW URS ARE REFERENCED 10 NAM B8 AT SOUTHOLD S 0 r, TOWN OF SOUTHOLD Southold Yac Club.. SUFFOLK COUNTY, N.Y. I 1000-71-01-03 Attachment#2 to Application for a Per to hold a SpeciaO vegt SCALE 1'L-30' g DECE)WOER 16, 2014 Parkin Plan Sur�v 2 NNE 1,2015(ITTIULI—ADDED) . q EL arr Jim SAW amvw BAOw ciAYa �e___• �` PALE amw EBW SAW SP i ti aa• a as WAM?MY PALE BROW11 10N d Esa•sum 9- s 1s• .—..— NOIG MM7ER ENCWMERm SO'BELOW 901ffALE Q r Z 0 a _B: ONF `6 _ a P ti �� �� k r O +mow nNw ASP .8 Z / NALr I I D AB Qom, nqo. < : � ^ m 1j��(3 I'� -- lO %'/ SHMS��vaiE r W _ I 1 - 16PAI %' I' p• g j Y i � a• `\� i 1 � 2 k� $ / ZONEIX X ------•6 \ti; °, Q m X O Y I -----------a l y 3 \ z o y w ZONE A (EC g rzz•oo, �•� ) � )� .a N 4 r _...\' th,E�� l d -------6•-� T 1 nrss5_so` E L6 4G DWE <<r G (PUBLIC W NR �- EB---------- (DB�CWAN R (/C WATER) FLOW ZONE FROM FIRM MAP NUMBER MIOX0166H ga ANY ALMRA11aN OR ADOIRON 1O TMS SURVEY 15 A NOLARON / / L1C.NO. 49618 OF SEC71ON 72OXF WE NEW 1TW SEAR:EOVrADON LAIR PECONIC SURIEYVRS P.G Don As PER s¢cnaN 72oB-w=w"2 Au cntmrrwncws �m 83,3W 80 FT. (631)765-5020 FAX(631)765-1797 HEREON ARE VAUD RN DOS MAP AND CONES n9A£OF ONLY rF P.O.Box 909 SAID MAR OR COPIES BEM DIE MWESSED SEAL OF 1W StlftMW TO 77E LINE 123O 7RAWLER 87REET NMOSE SNNARIRE APPEARS HFREMA 50lFDiOLO,N.Y. 11971 14-128 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/17/24 Receipt#: 327699 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/25-26 $250.00 1 Clean-Up Deposit 7/20 $250.00 1 Clean-Up Deposit 8/15 $250.00 1 Event Fee 7/20, 7/25-26,8/1: $250.00 Total Paid: $1,000.00 Notes: Payment Type Amount Paid By CK#561 $250.00 Southold, Yacht Club CK#562 $250.00 Southold, Yacht Club CK#563 $250.00 Southold, Yacht Club CK#564 $250.00 Southold, Yacht Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, Yacht Club P O Box 546 Parish Drive Southold, NY 11971 Clerk ID: JENNIFER Internal ID:7/20,7/25-26,8/15 Mudd, Jennifer From: Mudd,Jennifer Sent: Friday, May 17, 2024 3:47 PM To: Blasko, Regina; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Stype,John; DeChance, Paul; Johnson, Benjamin; McGivney, Julie; Squicciarini,James Subject: Southold Yacht Club - Sailing Regattas Attachments: Southold Yacht Club.pdf Good Afternoon, Please see attached Special Event Permit Application. Thank you, Jew Jennifer M.Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 1 Noncarrow, Denis From: Flatley, Martin Sent: Monday, May 20, 2024 8:40 AM To: Mudd,Jennifer; Blasko, Regina; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Stype,John; DeChance, Paul; Johnson, Benjamin; McGivney,Julie; Squicciarini,James Subject: RE: Southold Yacht Club - Sailing Regattas I have no objections to these events being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (fi)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Sent: Friday, May 17, 2024 3:47 PM To: Blasko, Regina <rblasko@town.southo Id.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov>; DeChance, Paul <pauld@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McGivney,Julie<juliem@southoldtownny.gov>;Squicciarini,James <jacks@southoldtownny.gov> Subject:Southold Yacht Club-Sailing Regattas Good Afternoon, Please see attached Special Event Permit Application. Thank you, Jew Jennifer M.Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 1 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 z Southold Town Board - Letter Board Meeting of May 21, 2024 ARR RESOLUTION 2024-449 Item # 5.15 ADOPTED DOC ID: 20278 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-449 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 21, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach,� u� '0 2024 (lain-date_JrtLy 2 2Q24_)for heir 9iurualLWUf17,d!Longest �Slrnfish-R-ac�J�uly 25-=26—=2024,(r-ain,,date-Aug 2-�02-4-for�ti�ei�AFrui�aLCaol::Sa�1ith Regatta; gst-l-5.;;202 -(�ra_in�date-Augn1P6; 424_fvr-their_PGJ_SA Championship Rega�;provided the applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with all provisions and conditions will result in the revocation of the permit. Placards will be supplied by the Yacht Club for members that do not have a Southold Town parking permit which should be placed on the vehicle's dashboard for those participants who do not have parking permits. Southold Yacht Club is required to provide Capt. Grattan a copy of the placard prior to the event. Failure to comply with policy procedures will result in forfeiture of the clean-up deposit. �L ;��LI-1 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Evans ABSENT: Jill Doherty Generated May 22, 2024 Page 30 o�OSUFfO(,r ea, - DENIS NONCARROW �� Gy Town Hall,53095 Main Road TOWN CLERK p= P.O.Box 1179 y = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S .F Fax(631)765-6145 MARRIAGE OFFICER �' RECORDS MANAGEMENT OFFICER ��,( .��� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 23,2024 Greg Young PO Box 546 Southold,NY 11971 Dear Mr. Young, The Southold Town Board at its regular meeting held May 21,2024 granted permission to Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach, on July 20, 2024 (rain date July 21, 2024)for their Annual World's Longest Sunfish Race; July 25-26, 2024(rain date Aug 2,2024)for their Annual Carol Smith Regatta;August 15, 2024 (rain date Aug 16, 2024)for their PGJSA Championship Regatta. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible,to provide a copy of the placard which should be placed on the vehicle's dashboard for those participants who do not have parking permits, prior to the event. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best of luck with your event. Sincerely, Jennifer M. Mudd Deputy Town Clerk Enc.