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HomeMy WebLinkAboutEast Marion Fire Dept - 125th Anniv. Parade Vendor No. Check_No ......::::::::::::.::::::::::::::: Town of Southold, New York - Payment Voucher - Vendor Name Vendor Address .... East Marion Fire Department PO Box 162 -' Aiidl>=Date: Vendor Telephone Number •.-.,._... 631-484-3089 East Marion NY 11939 Vendor Contact :::::•:::: ::�:::.:::::a::';[:::�:::::::�_::::.:::::��:::::' Carol Miller Invoice Invoice Invoice Net Purchase Order Number :::::==:::iSE�::::::::::::::::::::: ::>.:r:::::;:::a::[ . :.::::::::::::a:::: Date Total Discount Amount Claim Number Description of Goods or Services :::_GeneeaF IedgerFuud aud'.Acc6uut:Nuinber:::::: 2024-748 8/27/2024 $250.00 $250.00, C/U 125th Anniversary Parade (8/10/2024) a : l 1a30s ; :: _:......... TOTAL: $250.00 ::....................:......_...,..,..,.......... ';:.:: � ;:;.`. Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated;that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature , Title Deputy Town Clerk Signature , Comp y Name Southold Town Clerk Date 8/28/2024 Title u Town lerk Date 8/28/2024 RESOLUTION 2024-748 �y�o` a°ate ADOPTED DOC ID: 20519 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-748 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan,has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Southold Historical Society June 26, 2024 $ 250.00 PO Box 1 Southold,NY 11971 Mattituck-Laurel Historical Society March 18, 2024 $250.00 PO Box 766 Mattituck,NY 11952 East Marion Fire District Dec. 8, 2023 $250.00 PO Box 162 East Marion,NY 11939 Southold Yacht Club May 17, 2024 $750.00 (3 events) PO Box 546 Southold,NY 11971 North Fork Reform Synagogue May 22, 2024 $250.00 c/o Ellen Zimmerman PO Box 105 East Marion,NY 11939 Cutchogue-NS Historical Council May 10, 2024 $750.00 (3 events) PO Box 714 Cutchogue,NY 11935 Southold Historical Society July 29, 2024 $250.00 PO Box 1 Southold,NY 11971 Resolution 2024-748 Board Meeting of August 27,2024 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski,Mealy, Smith, Krupski Jr,Doherty,Evans Updated: 8/26/2024 9:52 AM by Sabrina Born Page 2 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT Date: 12/08/23 Receipt#: 317013 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 08/10/2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2524 $250.00 East Marion Fire Department Southold Town Clerk's Office 53095'Main Road, PO Box 1179 Southold, NY 11971 Name: East, Marion Fire Department PO Box 162 East Marion, NY 11939 Clerk ID: JENNIFER Internal ID:08/10/2024 Southold Town Board-Letter Board Meeting of December 1 2023 I I wI AIJ, O RESO UTION 2023-1047 Item# 5.25 ag' ,v ADOPTED D C ID: 19809 I THIS IS TO CERTIFY THAT THE OLLOWING RESOLUTION NO. 2023-1047 AS ADOPTED AT THE RI(JGULAR MEETING OF THE SOUTHOLD TOWN BOARE ON DECEMBER 19,2023: i RESOLVED that the Town Board of th Town of Southold hereby grants permission to th East Marion Fire Department to hold a 125tb Anniversary Parade on August 10,2024 from 6:0 p.m. to 10:30 p.m.,with a setup date of Augv st 9,2024, starting from Shipyard Lane,East Mar'on and ending at the East'Marion,Fire Departm nt, 9245 Main Road,East Marion, provided they dhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All To n fees for this event!are waived. Denis Nonearrow ' So thold Town Clerk fi RESULT: ADOPTED [UNANIMOUS] �cu.f .MOVER: Sarah E.N,appa, Councilwoman SECONDER:Brian O.Mealy, Councilman AYES: Nappa,Doroski,Mealy, Doherty,Evans,Russell . I I I i I ; i I i I i i ! i I Generated December 20,:2023 age 45 DENTS NONCAJ,ROW � ��' - -. •'Ibwn Hall.,53096•Main-Road TOWN`CLERS : : : ;.;. Southold,New York 11971 REGISTRAR,;OEVITAL.STATISTICS -; •Fax•(631)465-6145 MARRIAGE'pPFICER .• :` Tel'eplione(631)'7.65=1800' RECQR.DS MANAGEMEN170F•FICER �• oldto FREEDOIV ' INFORMATION`OF'FICER ;•• ww�vsouth wnnygov RECEIVED OFFICE OF THE TOWN C"' TOWN OF SOUTHOLD DEC - 8 2023 APPLWATIONYOR A.PERMIT TO•HOLD.A Southold 'own Clerk .$UQ1A.L Rvt.T 'P]esise`tirovi"de A�:'of�tlie�in:foi�maflii�n•reiiii'esferi'.lido:Fv::Iricorriptete:'aiipllcafioris WI.P;L:NOThe ' reviewed. —... ,Date of Submission ��G�- �r ^�U a • Name of•Event &7- 1qAgi(n Name of Organizatioq> L Q$T Is:this•a.Rot-For-Profit Event?Yes/No • Contact'sName; �,��� !�'!. ! / �e•T' ��� Mailing•Address:r I' 2 t_7A-sT Contact's--Phone Number: . g q 6 / Contact's:Email Address: d2 on TA U`,1rQ,'t S q pyl_ •C"O.rn Event Location•and-:Site Diagram: ��RJ y (Use:add tional:paper�i�. ary.necess : 5e_e Event Ibate(s): (d S!. . U a T P vn (Include'set up-ghh shutdown times and dates) je, lip — Nature"6f Event:. . (Please attach a detailed.descr ption to this application): Time Period(Hours).of Event: From �? to. l C vn Maximum Number of Expected'Attendees:: Specify:any special requirements(i.e.road closure,polide•presence): r uLc dos"iLe q ti If a Tent or other temporary structure will be-used•please.contact the•S•ouihold Town.Building Department ; at 631-765-1802 Mailing.Address to Send Event Permit to: , EMT Event Fees:- $250:for<events with-less than 1000:expected attendees ; $S.O0 for eventss with,1000•or more,ezpected,attendees Clean-up Fees'(Can:NOT hg'.Watved):• `, $1,500.0.0 Clean-up for Bicycle aad/qr Riihiling.Special events(ONLY) 5256 or more;Clean-up deposit all other-events CER,TIFIC•ATE'��OVINSURANCL.TtE(?IJ11t ,: Not,less.than$2,000,000 naming the Town of Southold as•an.additional.;iri'siared. * NOTE: PZ;EASE SEE ATTACH ED:REVISED ADOPTED.TOWN, . . _ . POLICY* * Additional information and requirements maybe:required as-deemed ne.cessary'by the Town-Board:•. Print name of Authdrized erson'tilling out' Signature of Au. Orized:Pe ..n flling'out application application *Upon•the request'by applicant,the Town Board-may.waive in whole or in part.anyof:.the application :requirements;. •2 East Marion Fire Department ,�zg",F.IC6TvtiINAR10N;``�•y�• EASTauNIQR{ON P.O.Box 162 :5 �,;:_FIRE';DEP-40 I:':`.•a';� ?• \t�� ,�3� a .. .� East Marion New York 11939-0162 \•..`, ,, c. ' , ,g,`EEt��—�ti;; Ph.(631)477-0539 Fax(631)477-4046 •.Z.. :,./• Z Ryan Weingart Carol A. Miller Jason Doucett Second Assistant Chief Chief of Department First Assistant Chief December 6, 2023 The Chiefs, Officers and Members of the East Marion Fire Department hereby request a special event permit for our 125 h Anniversary Celebration on August 10,2024. We will be hosting a parade with fire departments from Suffolk County, bag pipe bands, and possibly the Budweiser horses (if available). The Parade will start at 6 pm from Shipyard Lane, East Marion and end at the East Marion Fire Department, 9245 Main Road, East Marion(.6 miles). The fire departments will be stationed along the side roads, i.e., Shipyard Lane,Pebble Beach and Gillette Drive. We have a committee that will reach out to the homeowners in this area to advise them of same. Once we reach the East Marion Fire Department,all fire trucks will proceed to the Old Schoolhouse Park to park their vehicles. We would also like to request the approval to use this park for fire truck parking only. We will provide traffic control and security at the park. All other participants will enter the fire department grounds,to our big field in the back of the firehouse, wherein we will be providing refreshments, a band and a drone show at 10 pm which will conclude the festivities. We hope to display some fire departments antique vehicles at the fire department earlier in the day before the parade starts. We have hired McBurnie Tent Company to put up a tent,table and chairs and it is their obligation to get the tent permit from the town. We will be getting the required liquor license to serve beer and wine only. We will also serve hot dogs,hamburgers and chips. Bathrooms will be provided. We are looking into a company to handle the security, serve the alcohol an&food. We will have EMS standby during the day of the event. We request that the Southold Town PD close the road from Shipyard Lane to Stars Road at the start of the parade and once the parade passes Rocky Point Road,traffic can be directed down and around this area to Stars Road and vice versa coming from the east. We have spoken with Andy Binkowski at the Cross Sound Ferry and will continue to keep them abreast of our plans. We will be setting up fencing around the fire department on August 9, 2024, as well as the tent, table, chairs, lighting etc. The tent will be taken down on August 112024,the town and property will be cleaned up. We request the waiver of all event fees. We look forward to your favorable approval. Sincerely, rr�� Vu arol A. Miller, Ch' East Marion Fire Department Ex Chiefs of the East Marion Fire Department Herbert Schellinger 1899-1901 George King 1901-1903 Daniel Vail 1903-1904 Irving Tuthill 1904-1906 G.S.Nowell 1906-1907 Clarence Schellinger 1907-1913 Irving Rogers 1913-1918 George King 1918-1919 Herbert Schellinger 1919-1920 Archie King 1920-1921 James Gagen 1921-1924 Averill Ketcham 1924-1925 A.Halsey Brown 19244926 Everett Bennett 1926-1931 Chester Ketcham 1931-1934 D.Egbert Brown 1934-1937 Averill Ketcham 1937 Gerald Homme11943 Paul Quarty 1944-1945 Andrew Dzenkowski 1945-1947 Gerald Hommel 1947-1950 Douglas Rogers 1950-1951 Richard Ketcham 1951-1952 Gerald Hommel 1952-1953 James Mott 1953-1954 Daniel Dzenkowski 1954-1956 George Muir 1955-1957 Walter Cook 1957-1958 Gordon Rackett 1958-1960 Anthony Wisowaty 1960-1961 Kenneth Ketcham 1961-1962 George Arnold 1962-1964 Walter Cook 1964-1966 Kenneth ketcham 1966-1967 Joseph Dzenkowski 1967-1969 Arthur Quintana 1969-1971 Frank Bergora Jr.1971-1973 Raymond Jacobs 1973-1975 Donald Dzenkowski 1975-1977 Charles Woznick 1977-1979 Steve Schott 1979-1981 Donald Dzenkowski 1981-1983 Robert Wallace 1983-1985 Walter Gaipa 1985-1987 Kim Dzenkowski 1987-1988 Carleton Raab 1988-1990 Bill Anderson 1990-1992 Michael Volinski 1992-1994 James Stulsky 1994-1996 Daniel Wood 1996-1998 Robert Doucett 1998 Raymond Jacobs Jr.1999-2001 Bryan R.Weingart 2002-2003 William T.Donahue 2004-2005 Gregory S.Wallace 2006-2007 Carol A.Miller 2008-2009 Keith Baker 2010-2011 Bryan R.Weingart 2012-2013 Frank Thorp 1I12014 Philip Doucett 2015-2016 Jason Doucett 2017-2019 Ryan Weingart 2020-2021 Kevin Webster 2022 a•;a. .a^ .. .,wN��. Xba 1^ ���y� •� Ir „ "� \ ,may C .'"`,a :i;�.' /�.��1J} •/�+� � ..... j: /� =h,, �',� DUCT•.. .., KE Ln r. .•: �" f j�.. :s';y�'•: :.fit: : "'�.;'" �;�f` x _ t � ' IOWA- t Val 11 .4 F C+ #p� -1 fry �'k' j e s r� 71 Y �� . a see 41 my Hot Sv ; ^s ## miY"X�)fir,, , busd A �I w 00 f.. a..- ' z § aw, a y T °' .r ' A� e o s s 3' .i y , &.. .4 } 4 li. ACC>R" CERTIFICATE OF UABILIT G INSURANCE FDATE(MMIDDIYYYY) 03/01/2024 THIS CERTIFICATE IS ISSUED A&A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Alexandria Whitney NAME: McMann Price Agency,Inc. RECEIVES HONE /c No Ext: (631)477-1680 A/C No: (631)477-8930 828 Front Street EMAIL alexandria@mcmannprice.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC p Greenport MAY 2 OJY -0876 INSURERA: Arch Insurance Company INSURED INSURER B East Marion Fire District INSURER C: Attention:Tina Quarty Southold Town Clerk INSURER D: PO BOX 131 INSURER E: East Marion NY 11939-0131 INSURER F: COVERAGES CERTIFICATE NUMBER: CL243104154 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING.ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADULSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DDIYYYY MM/DDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMA E T RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence S 100,000 MED EXP(Any one person) S 5,000 A Y MEPK06219019 03/01/2024 03/01/2025 PERSONAL BADVINJURY S 1,000,000 MOTHER: L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 POLICY PRO- PRODUCTS-COMP/OP AGG S JECT LOC 10,000,000 $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Per accident) $AUTOS ONLY AUTOS ( HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY Per accidenl S UMBRELLA LIAB OCCUR EACH OCCURRENCE S F� DE XCESS LIAR HCLAIMS-MADE AGGREGATE S D RETENTION$ S WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY STAT YIN LITE I ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N/A E.L.EACH ACCIDENT S (Mandatory In NH) •E.L.DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S i I;DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES,(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Certificate holder is listed as additional:insured,for the 125th Anniversary parade on August 10,2024. .. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town Of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 1179 � AUTHORIZED REPRESENTATIV(E�, Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD � P DATE(MMIDDNYYY) coR�v CERTIFICATE OF LIABILITY INSURANCE 12/0612023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELYAMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. Astatement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Laura Fauteux NAME: McMann Price Agency,Inc. FHA N Ext. (631)477-1680 a N.: (631)477-8930 828 Front Street EAWL laura@mcmannprlce,com PO Box 2065 INSURERS AFFORDING COVERAGE NAIC N Greenport NY 11944-0876 INSURERA: Arch Insurance Company INSURED INSURERS: East Marion Fire District INSURER C: Attention:Tina Quarly INSURER D: PO Box 131 INSURERE: East Marion NY 11939.0131 1 INSURER F COVERAGES CERTIFICATE NUMBER: CL2312604053 REVISION NUMBER: THIS ISTO CERTIFYTHATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMEDABOVE FORTHE POLICYPERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OFANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. �7R TYPE OF INSURANCE s POLICY NUMBER M°M/LDU EF r0310112024 DY ExP LIMITS x COMMERCl/ALGENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO KEN I t:u CLAIMS-MADE a OCCUR PREMISES Ee occurrence $ 100,000 MED EXP(Any aria person) $ 5'00D A MEPK06219018 03/01/2023 PERSONAL&ADV INJURY $ 1.000,000 GEN'LAGGREGATELIMITAPPLIESPER GSWRALAGGREGATE $ 10,000,000 POLICY❑jRO, 7 LOD PRODUCTS-COMP/OPAGG $ 10,000,000 CT OTHER: $ AUTOMOBILE LIABILITY Ee aceldentED SINGLE LIMB $ ANYAUTO BODILY INJURY(Per Person) $ OWNED SCHEDULED BODILY INJURY(Par accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOSONLY Peraccldent UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIIB HCLAIM84MDE AGGREGATE $ DEC) RETENTION$ $ WORKERS COMPENSATION PEER ERH- AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER/E)(ECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) EL DISEASE-EA EMPLOYEE $ R yea,descdbe under DESCRIPTION OF OPERATIONS below E,L.DISEASE-POLICYUMIT $ DESCRIPTION OF OPERATIONS[LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If mom apace In requlmd) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS, PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 .W.. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 12/08/23 Receipt#: 317013 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 08/10/2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2524 $250.00 East Marion Fire Department Southold,Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: East, Marion Fire Department PO Box 162 East Marion, NY 11939 Clerk ID: JENNIFER Internal ID:08110/2024 Mudd, Jennifer From: Mudd,Jennifer Sent: Friday, December 8, 2023 3:21 PM To: Born,Sabrina; Rudder, Lynda; Blasko, Regina; Flatley, Martin;Goodwin, Dan;Grattan, Steven; McCullough, Lillian; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; DeChance, Paul;Johnson, Benjamin; McGivney,Julie; Mirabelli, Melissa; Squicciarini,James Subject: Special Event- East Marion 125th Anniversary Parade Attachments: Special Event- EM 125th Anniv Parade.pdf Good Afternoon, Please see the attached Special Event Application for the East Marion Fire Department for their 1251h Anniversary Parade to be held August 10, 2024. Thank you, Jew Jennifer M.Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O.Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 1 Mudd, Jennifer From: Flatley, Martin Sent: Monday, December 11, 2023 12:38 PM To: Mudd,Jennifer Subject: RE: Special Event- East Marion 125th Anniversary Parade Attachments: EMFD2.xls I have no objection to this event being approved, my cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 I r ' The Information contained in this electronic message and any attachments to this message are Intended for the exclusive use of the addressee(s)and may contain information that is privileged,conridential and exempt from disclosure under applicable law. If the reader of this message Is not the Intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (11)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Sent: Friday, December 8,2023 3:21 PM To: Born,Sabrina<sabrina.born@town.southold:ny.us>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Blasko, Regina<rblasko@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Orientale, Michael<michaelo@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>;Johnson, Benjamin . <benjaminj@southoldtownny.gov>; McGivney,Julie<juliem@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>;Squicciarini,James<jacks@southoldtownny.gov> Subject:Special Event- East Marion 125th Anniversary Parade Good Afternoon, Please see the attached Special Event Application for the East Marion Fire Department for their 125th Anniversary Parade to be held August 10, 2024. Thank you, Jew Jennifer M.Mudd Sub-Registrar and Deputy Town Clerk Account Clerk 1 Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 7 • Town of Southold Police Department Special Event Cost Analysis Event: East Marion Fire Department 126th Anniversary Parade August 10, 2024 Location: Route 26, East Marion Reg Hours -.OT Hrs Hrly Wage Total comments Police PO Bogden 2- $145.74 ;Reg Hours OT Hrs Total Comments PO Sanders 2 $128.58 Bicycle Patrol:;� � Highway PatYof���, P.O. Onufralk 2 $150.9 P.O. Flatley 2- $150.92 Marine` 7MI, �7 HoursOT Hrs =Hrly Wage &1---.:- Reg Ho Total comments TC Officer#1 5 $18.64 $93.20 TC Officer#2 5 $18.64 $93.20 TC Officer TC Office TC Officer Pl)V�Vehiclesof!'- #es vehicles $/hr Total - 6 $10.00 $180.00 $180.00 Command Vain - Marine Patrol Boats Total Department Cost for Event= $942.56 Prepared by Chief M. Flatley 12/15/2023 Page 1 DENIS NONCARROW o~� y� Zbwn Hall,53095 Main Road TOWN CLERK P.O.Box 1179 ca Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 6 Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ! `T►a www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December, 21, 2023 Carol Miller, Chief. P.O.Box 162 East Marion,NY 11939 Dear Carol, The Southold Town Board, at its regular meeting held December, 19, 2023, granted permission to The East Marion Fire Department to hold its 125th Anniversary Parade on August 10, 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible,to coordinate traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best of luck with yo event. Since ly, D s Noncarrow, Town Clerk Eno. DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 03/01/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: Alexandria Whitney McMann Price Agency,Inc. Plc No Ext: (631)477-1680 A/c No): (631)477-8930 828 Front Street F-MAIL s: aexandria@mcmannprice.com ADDRE INSURER(S)AFFORDING COVERAGE NAIC ff Greenport NY 11944-0876 INSURER A: Arch Insurance Company INSURED INSURER B: East Marion Fire District INSURERC: Attention:Tina Quarty INSURERD: PO BOX 131 INSURER E: East Marion NY 11939-0131 1 INSURER F: COVERAGES CERTIFICATE NUMBER: CL243104154 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I SR TYPE OF INSURANCE POLIC EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1;000,000 CLAIMS-MADE �OCCUR PREMISES Es occurrence $ 100,000 MED EXP Any one person) $ 5,000 A Y MEPK06219019 03/01/2024 03/01/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 10,000,000 POLICY ❑JECT LOC PRODUCTS-COMP/OPAGG $ 10,000,000 OTHER: $ AUTOMOBILE LIABILITY C EaOMBINaccidentED SINGLE LIMIT $ ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N STATUTE OTH- ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED?(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below I E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is listed as additional insured,for the 125th Anniversary parade on August 10,2024. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 ,Q ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD