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Home My WebLink About1997LEGAL NOTICE NOTICE IS HEREBY GIVEN that the Annual Finan- cial Report of the Town of Southold for the Fiscal Year 1997 is on file in the Southold Town Clerk's Office, Southold Town Hall, 53095 Main Road, Southold, New York, and is available for public inspection and copying during regular busi- ness days and hours Monday through Friday, 8:00 a.m. to 4:00 p.m. Date: April 29, 1998 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 1 X-5/7/98(143) COUNTY OF SUFFOLK STATE OF NEW YORK ss: Patricia C. Lollot, being du[y sworn, says that she is the Production Coordinator, of the TRAV- ELER WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the no- tice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for ......................................... ./. ............................ weeks successive[y, commencing on the ..... Z ........... day o~ ........................... :/f~; ................... 1 9...~... Sworn to before me this ........ ~ ............... day of ................................................... 1 9...~.C~ Notary Public BARBARA A. SCHNEIDER NOTARY PUBUC, State of New York No. 4806846 Quat[fied in Suffolk Coun~ Commission ~pires eO/3~/*~ LEGAL NOTICE NOTICE IS HEREBY GIVEN that the Annual Financial Report of the Town of Southold for the Fiscal Year 1997 is on file in the Southold Town Clerk's Office, Southold Town Hall, 53095 Main Road, Southold, New York, and is available days and hours Dated: April 29, for public inspection and copying during regular Monday through Friday, 8:00 A,M. to 4:00 P,M, 1998. business ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON MAY 7, 1998, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATIONTO ELIZABETH A. NEVILLE, SOUTHOLD TOWN CLERK, TOWk HALL, PO BOX 1179 SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Accounting ~. Finance Dept. Town Clerk's Bulletin Board STATE OF NEW YORK) SS' COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 29th day of April 1998 she affixed a notice of which the annexed printed notice is a true copy, Jn a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice - Notice that the Annual Financial Report of the Town of Southold for Fiscal Year 1997 is on file in the Southold Town Clerk's Office. ~ Ellzal~eth ~. ~ Southold Town Clerk Sworn to before me this 29thday of April , 1998. --/ ' Notiry PubJic UNDA J. COOPER N0taw Public, State of New Yerk No. 4822563, Suffolk County/~ Te,~'m Ex~ires December 31, All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN OF SOUTHOLD COUNTY OF SUFFOLK For The Fiscal Year Ended 1997 AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICIPAL LAW: 1. *** Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller within sixty days after the close of the fiscal year of such Municipal Corporation *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller Division of Municipal Affairs Albany, New York 12236 *FINANCIAL SECTION* Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 1996 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 1997: (A) GENERAL (B) GENERAL TOWN-OUTSIDE VG (CD) SPECIAL GRANT (CS) RISK RETENTION (DA) HIGHWAY-TOWN~WIDE (DB) HIGHWAY-PART-TOWN (SF) FIRE PROTECTION (SP) PARK (St) REFUSE AND GARBAGE (SS) SEWER (SW) WATER (SM) MISCELLANEOUS (H) CAPITAL PROJECTS (TA) AGENCY (K) GENERAL FIXED ASSETS WV) gENERAL LONG-TERM DEBT All amounts included in this update document for 1996 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule for Reporting Vadable Rate, Discounted, and/or Negotiated Bonds and Notes 3) Schedule for Reporting All Installment Purchase Contracts/Certificates of Participation 4) Schedule of Securities for Collateralization 5) Schedule of Time Deposits and Investments 6) Investment Certification 7) Bank Reconciliation 8) Real Property Tax Levy and Related Information 9) Local Government Questionnaire 10) Notice of Tort Claims All numbers in this report will be rounded to the nearest dollar. TOWN Of SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 *** FINANCIAL SECTION *** 3 (A) GENERAL Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CASH IN TIME DEPOSITS PE1-TY CASH CASH WITH FISCAL AGENT TAXES RECEIVABLE- CURRENT ACCOUNTS RECEIVABLE STATE & FEDERAL OTHER 5,678 A200 7,108,847 1,927,572 A201 3,434,405 200 A210 200 10,000 A223 10~000 10,701 A250 48,474,124 25,~A~,A380 92,369 376 A410 55,265 DUE FROM OTHER FUNDS A391 442,121 DUE FROM OTHER GOVERNMENTS INVENTORY 319,351 A440 328,673 506 A445 569 PREPAID EXPENSES 286,981 A480 31,808 BALANCING CODE - OSC USE ONLY 1 A488 (A) GENERAL Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 305 140 168 DUE TO OTHER FUNDS 868 A630 4,977,453 DUE TO OTHER GOVERNMENTS DEFERRED REVENUES 1,181 A631 43,060,349 575,515 A691 9,407,672 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 746,848 A910 553 UNRESERVED FUND BALANCE UNAPPROPRIATED 995,243 A911 186 5 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 8,738,960 01 O22 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES 25,351 A1081 A1090 27,961 47,344 NON PROP TAX DIST BY COUNTY TREASURER FEES CLERK FEES POLICE FEES OTHER PUBLIC SAFETY DEPARTMENTAL INCOME CHARGES-PROGRAMS FOR THE AGING PARK AND RECREATIONAL CHARGES SPECIAL RECREATIONAL FACILITY CHARGES OTHER HOME & COMMUNITY SERVICES INCOME 233,099 Al120 1,950 A1230 4,266 A1255 5,827 A1520 27,186 A1589 115,656 A1972 68,322 A2001 18,188 A2025 28,905 A2189 257,976 3,826 5,395 5,473 135,846 70,032 13,233 385 GENERAL SERVICES- INTER GOVERNMENT PROGRAMS FOR AGING- OTHER GOV'I'S 47,778 A2210 A2351 77,772 122 380 INTERESTANDEARNINGS RENTAL OF REALPROPERTY RENTAL-OTHER(SPECIF~ COMMISSIONS BINGO LICENSES DOG LICENSES PERMITS-OTHER 281,303 A2401 50,579 A2410 223,532 A2440 442 A2450 2,841 A2540 11,439 A2544 ,205 A2590 298,239 54,708 216,311 429 1,290 11,701 137,088 FINES AND FORFEITED BAIL FORFEITURES OF DEPOSITS iiir,l 53,615 A2610 1,010 A2620 64,234 2,255 6 (a) GENERAL Results of Operations SALES OF SCRAP & EXCESS MATERIALS MINOR SALES- OTHER INS[ IRANCE TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 551 A2650 50,074 387 A2655 670 757 REFUNDS OF PRIOR YEAR'S EXPENDITURES GIFTS AND DONATIONS ST AID- MORTGAGE TAX ST AID - OTHER (SPECIFY) ST AID- MENTAL HEALTH ST AID-ECONOMIC ASSISTANCE ST AID- YOUTH PROGRAMS 55,632 A2701 60,883 7,147 A2705 46,012 472,056 A3005 521,703 49,260 A3089 13,682 8,145 A3490 8,112 0 A3789 535 A3820 FEDERAL AID - OTHER FED AID OTHER PUBLIC SAFETY FED AID- OTHER HOME AND COMM SERVICES 111,027 A4089 83,317 27,988 A4389 42,140 0 A4989 INTERFUND TRANSFERS 0 A5031 59 7 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES LEGISLATIVE BOARD- PERS SERV 80,756 A10101 92,718 LEGISLATIVE BOARD- CONTR EXPE~D~ 89,828 A10104 104.477 MUNICIPAL COURT- PERS SERV 213,742 Al1101 200,681 MUNICIPAL COURT- EQUIP & CAP OUTLAY 367 Al1102 MUNICIPAL COURT- CONTR EXPEND 24,498 A11104 SUPERVISOR-PERS SERV SUPERVISOR-EQUIP & CAP OUTLAY SUPERVISOR-CONTR EXPEND 91,950 A12201 0 A12202 6,809 A12204 91,128 DIR OF FINANCE- PERS SERV DIR OF FINANCE- EQUIP & CAP OUTLAY DiR OF FINANCE- CONTR EXPEND 119,028 A13101 133,800 157 A13102 737 10,782 AUDITOR- CONTR EXPEND 14,500 ~,13204 500 TAX COLLECTION-PERS SERV 43,607 A13301 43,362 T~.C~_OLLEC'r!ON-CONTR EXPEND .................. 3,54~5 A!3304 2,588 ASSESSMENT- PERS SERV 197,757 A13551 205,763 ASSESSMENT, EQUIP & CAP OUTLAY 0 A13552 385 ASSESSMENT- CONTR EXPEND 18,724 A13554 8,775 CLERK-PERS SERV CLERK-EQUIP & CAP OUTLAY CLERK-CONTR EXPEND 180,045 A14101 191,932 135 A14102 5,169 A14104 775 LAW- PERS SERV LAW- EQUIP & CAP OUTLAY LAW- CONTR EXPEND 109,022 A14201 122,018 0 A14202 A14204 246 ENGINEER- PERS SERV ENGINEER- CONTR EXPEND 42,473 A14401 44,835 766 A14404 222 PUBLIC WORKS ADMIN- PERS SERV PUBLIC WORKS ADMIN- CONTR EXPEND 33,744 A14901 34,657 34 A14904 229 8 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 BUILDINGS- PERS SERV 160,368 A16201 120,403 BUILDINGS- EQUIP & CAP OUTLAY 12,370 A16202 660 BUIL~DI__NGS- CONTR _EXPEN~D ............................ 192,~6_2~!..._._A_16204~ .... 2~152~525 CENTRAL GARAGE, EQUIP & CAP OUTLAY 0 A16402 24,872 CENTRAL GARAGE- CONTR EXPEND 6,929 A16404 670 CENTRAL PRINT & MAIL- EQUIP & CAP OUTLAY CENTRAL PRINT & MAIL-CONTR EXPEND 16,172 A16702 16,694 573 A16704 161 CENTRAL DATA PROCESS- PERS SERV CENTRAL DATA PROCESS & CAP OUTLAY CENTRAL DATA PROCESS- CONTR EXPEND 38,441 A16801 39,510 6,273 A16802 4,755 84,136 A16804 742 UNALLOCATED INSURANCE- CONTR EXPEND 226922 A19104 069 MUNICIPAL ASSN DUES- CONTR EXPEND 1,305 A19204 380 PUBLIC SAFETY COMM SYS- PERS SERV PUBLIC SAFETY COMM SYS- EQUIP & CAP OUTLAY PUBLIC SAFETY COMM SYS- CONTR EXPEND POLICE- PERS SERV POLICE- EQUIP & CAP OUTLAY ?_O_bi_CE- CONTR EXPEND TRAFFIC CONTROL- CONTR EXPEN FIRE CONTR EXPEND CONTROL OF ANIMALS- CONTR EXPEND EXAMINING BOARDS- PERS SERV EXAMINING BOARDS- CONTR EXPEND CIVIL DEFENSE- EQUIP & CAP OUTLAY CIVIL DEFENSE- CONTR EXPEND 448,052 A30201 432,783 2,816 A30202 2,000 33,626 A30204 924 3,513,541 A31201 3,681,543 133,019 A31202 176,865 196,40~ ~31204 2p_9436 17,544 A33104 599 0 A34104 813 ,000 A35104 121000 1,764 A36101 1,989 4,560 A36104 125 688 A36402 691 60 A36404 000 9 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 PUBLIC HEALTH- PERS SERV PUBLIC HEALTH- CONTR EXPEND NARCOTIC GUID COUNCIL- CONTR EXPEND 6,812 A40101 7,904 300 A40104 300 32,988 A42104 32,988 STREET ADMIN-_ P~ERS SER~V .... 8 731 A50101 154 38_~6 STREET LIGHTING- PERS SERV 38,982 A51821 40,732 STREET LIGHTING- EQUIP & CAP OUTLAY 2,389 A51822 7,284 STR_____EET L____~I G H___TI N G____:- C___O~NTR E~XPE~N~D .......... 109,934 A51824 110,997 OFF-STREET PARKING- CONTR EXPEND 12,162 A56504 19,130 DAY CARE- CONTR EXPEND 0 A60554 L_-2-_ - · ....................... PUBLICITY- CONTR EXPEND 28,000 A64104 35,000 VETERANS SERVICE- CONTR EXPEND 0 A65104 _ ..................... I [J[11[[l ................................................ ii._iii i_ii ,_.. PROGRAMS FOR AGING- PERS SERV 314,473 A67721 338,407 PROGRAMS FOR AGING- EQUIP & CAP OUTLAY 440 A67722 2,218 PROGRAMS FOR AGING- CONTR EXPEND 189 546 A67724 372 OTHER ECO & DEV- CONTR EXPEND 0 A69894 RECREATION ADMINI- PERS SERV RECREATION ADMINI- EQUIP & CAP OUTLAY RECREATION ADMINI- CONTR EXPEND PARKS-PERS SERV PARKS-EQUIP & CAP OUTLAY PARKS-CONTR EXPEND 63,452 A70201 79,290 0 A70202 234 396 A70204 ,111 39,213 A71101 41,585 29,043 A71102 22,209 21,668 A71104 21,510 10 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 SPECIAL REC FACILITY- PERS SERV SPECIAL REC FACILITY- CONTR EXPEND BAND CONCERTS- CONTR EXPEND YOUTH PROG- CONTR EXPEND LIBRARY- CONTR EXPEND MUSEUM - ART GALLERY- CONTR EXPEND HISTORIAN- PERS SERV HISTORIAN- CONTR EXPEND HISTORICAL PROPERTY- PERS SERV [1¢ CONTR EXPEND CELEBRATIONS- CONTR EXPEND 67,052 121990 0 0 A71801 60,925 A71804 9~123 A72704 A73104 45,~00 A74104 II 0 A74504 45,000 10,300 A75101 10,763 789 A75104 1,683 995 A75201 778 573 1,064 883 A75504 991 ENVIRONMENTAL CONTROL- PERS SERV ENVIRONMENTAL CONTROL- CONTR EXPEND 111il REFUSE & GARBAGE- CONTR EXPEND 89,009 A80901 76,640 17,177 A80904 12,742 2,567 A81604 SHADE TREE, PERS SERV 0 A85601 45 SHADE TREE- CONTR EXPEND ........... 8,596 A85604 14,426 I I ILlllII ........ lie ......... FISH AND GAME- CONTR EXPEND · CEMETERY- CONTR EXPEND MISC HOME & COMM SERV- PERS SERV MISC HOME & COMM SERV- CONTR EXPEND 17,600 A87204 17,600 12 A88104 6 38,885 A89891 41,494 402 A89894 541 11 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 STATE RETIREMENT SYSTEM POLICE & FIREMEN RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPLOYER CONT WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT INSURANCE- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS HOSPITAL & MEDICAL, INS- EMPL BNFT 76,045 A90108 302,323 A90158 406,670 A90308 100,161 A90408 2,159 A90508 52,389 A90558 272,980 A90608 42,410 275,837 427,156 83,182 3,452 59,491 311,277 DEBT PRINCIPAL- SERIAL BONDS DEBT PRINCIPAL- BOND ANTICIPATION NOTES 438,513 A97106 156,993 A97306 486,512 300 DEBT INTEREST- SERIAL BONDS DEBT INTEREST- BOND ANTICIPATION NOTES 294,468 A97107 B77 A97307 327,880 113 OTHER USES TRANSFERS-OTHER FUNDS 674,103 A99019 720~552 BALANCING CODE - OSC USE ONLY 4 A18884 12 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 1,588,237 A8021 0 A8012 0 A8015 1,588,237 A8022 11,006,138 10,852,284 1,742,091 A8029 1,742,091 0 1,742,091 11,628,082 11,165,434 2,204,739 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 13 (A) GENERAL Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - NON PROPERTY TAX ITEMS EST REV - DEPARTMENTAL INCOME EST REV - INTERGOVERNMENTAL CHARGES EST REV - USE OF MONEY AND PROPERTY EST REV - LICENSES AND PERMITS EST REV - FINES AND FORFEITURES EST REV - SALE OF PROP AND COMP FOR LOSS EST REV-MISCELLANEOUS LOCAL SOURCES EST REV - STATE AID EST R..EV - FEDERAL AID 8,738,960 A1049M 52,000 A1099M 225,000 A1199M 309,451 A1299M 165,309 A2399M 507,332 A2499M 143,200 A2599M 76,000 A2649M 1,150 A2699M 37,647 A2799M 474,192 A3099M ........ 114,678 A4099M 9,145,022 63,000 225,000 267,881 191,456 539,311 148,200 71,000 3,150 56,301 464,485 115,925 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 767,274 A599M 746,848 14 (A) GENERAL Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT 2,280,961 A1999M APP- PUBLIC SAFETY 4,526,673 A3999M APP - HEALTH 41,300 A4999M APP- TRANSPORTATION 328,445 A5999M APP - ECONOMIC ASSISTANCE AND OPPORTUNITY 553,762 A6999M APP - CULTURE AND RECREATION 398,920 A7999M APP - HOME AND COMMUNITY SERVICES 207,618 A8999M APP-EMPLOYEE BENEFITS 1,395,401 A9199M ~A_PP- DEBT SERVICE .................... 1 066,440 A9899M ESTIMATED OTHER USES APP - INTERFUND TRANSFER 812,673 A9999M 2,359,798 4,694,366 41,604 342,335 588,955 416,721 179,496 1,591,920 1,055,684 766,700 15 TOWN Of SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet ASSETS CASH 761 B200 CASH IN TIME DEPOSITS 328 138 B201 ACCOUNTS RECEIVABLE 523 B380 STATE & FEDERAL RECEIVABLES 924 B410 DUE FROM OTHER FUNDS B391 PREPAID EXPENSES 19,797 B480 202,578 32,914 313,704 16 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DUE TO OTHER FUNDS DEFERRED REVENUES FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED 9,682 B600 4,130 B630 202 10,064 B691 536,704 ...... 169,559 B910 136,855 199,838 B911 143,800 17 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 212,165 B1001 162D30 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES FRANCHISES 653 B1081 125 B1090 60,234 Bl170 532 107 168 OTHER GENERAL DEPARTMENTAL INCOME POLICE DEPARTMENT FEES SAFETY INSPECTION FEES PUBLIC HEALTH FEES ZONING FEES PLANNING BOARD FEES 0 B1289 7,275 B1520 190,259 B1560 10,616 B1601 27,965 B2110 6,385 B2115 7,830 194,279 10,924 25,430 703 PUBLIC SAFETY SERVICES FOR OTHER GOV'I'S INTEREST AND EARNINGS 0 B2260 ,~73 B2401 17,973 PERMITS- OTHER SALES OF SCRAP & EXCESS MATERIALS MINOR SALES- OTHER 0 B2650 REFUNDS OF PRIOR YEAR'S EXPENDITURES ST AID- STATE REVENUE SHARING ST AID- OTHER HOME AND COMM SERV 66,548 B3001 69,190 18 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 BALANCING CODE - OSC USE ONLY 2 B4888 19 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES LAW- CONTR EXPEND UNALLOCATED INSURANCE- CONTR EXPEND 26,522 B14204 23,796 B19104 12,198 SAFETY INSPECTION- PERS SERV SAFETY INSPECTION- CONTR EXPEND 186,523 B36201 5,287 B36204 213,070 8,260 PUBLIC HEALTH- PERS SERV PUBLIC HEALTH- CONTR EXPEND 3,601 B40101 265 B40104 3,700 ZONING- PERS SERV ZONING- EQUIP & CAP OUTLAY ZONING- CONTR EXPEND PLANNING- PERS SERV PLANNING- EQUIP & CAP OUTLAY PLANNING- CONTR EXPEND 84,683 B80101 0 B80102 165,994 B80201 0 B80202 30,873 B80204 90,893 180,212 16,524 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 10,457 B90108 33,723 B90308 7,800 B90408 369 B90558 5,528 37,323 6,604 5,900 DEBT PRINCIPAL- SERIAL BONDS 3,627 B97106 627 DEBT INTEREST- SERIAL BONDS 546 B97107 329 2O (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 OTHER USES TRANSFERS- OTHER FUNDS 87,605 B99019 90,051 21 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 260,138 B8021 0 B8012 0 B8015 260,138 B8022 791,893 682,634 369,397 B8029 369,397 0 369,397 626,136 714,878 280,655 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 22 (B) GENERAL TOWN-OUTSIDE VG Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - NON PROPERTY TAX ITEMS EST REV - DEPARTMENTAL INCOME EST REV - USE OF MONEY AND PROPERTY EST REV - LICENSES AND PERMITS EST REV - SALE OF PROP AND COMP FOR LOSS EST REV-MISCELLANEOUS LOCAL SOURCES EST REV-STATE AID 212,165 800 60,000 294,000 12,000 4,400 19,000 86,548 B1049M B1099M B1199M B1299M B2499M B2599M B2699M B2799M B3099M 162,030 700 60,000 320,500 16,000 4,900 8,000 2,000 548 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE B599M 169,559 23 (B) GENERAL TOWN-OUTSIDE VG Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT APP - PUBLIC SAFETY APP - HEALTH APP - HOME AND COMMUNITY SERVICES APP - EMPLOYEE BENEFITS APP - DEBT SERVICE 111,300 B1999M 52,074 204,318 B3999M 248,100 4,055 B4999M 4,150 331,759 B8999M 316,386 79,261 B9199M 82,500 6,173 B9899M 027 ESTIMATED OTHER USES ~APP - INTERFUND T_RANSFER ........ 90,500 Bgg99M .... 10~1~0_00_ 24 (CD) SPECIAL GRANT Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CD200 DUE FROM OTHER FUNDS O00 CD391 DUE FROM OTHER GOVERNMENTS 99,883 CD440 90,000 25 (CD) SPECIAL GRANT Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 104,883 CD600 000 FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED CD911 26 (CD) SPECIAL GRANT Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES FED AID- COMMUNITY DEVELOPMENT ACT 297,438 CD4910 981 OTHER SOURCES INTERFUND TRANSFERS ............................ 40,00___~0 CD5031 40,000 27 (CD) SPECIAL GRANT Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES REHAB LOANS & GRANT- EQUIP & CAP OUTLAY 87 279 CD86682 105~772 PROV OF PUBLIC SERVICE- CONTR EXPEN 235,159 CD86764 723,21~0 ADMINISTRATION- PERS SERV 15,000 CD86861 28 (CD) SPECIAL GRANT Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 0 CD8021 0 CD8012 0 CD8015 0 CD8022 337,438 337,438 0 CD8029 828,981 828,981 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 29 (CD) SPECIAL GRANT Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV-MISCELLANEOUS LOCAL SOURCES 539,388 CD2799M ESTIMATED OTHER SOURCES ESTIMATED - INTERFUND TRANSFER 40,000 CD5031M 30 (CD) SPECIAL GRANT Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP - HOME AND COMMUNITY SERVICES 579,388 CD8999M 1,060,951 31 (CS) RISK RETENTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CASH TIME DEPOSITS 1,163 512 475 CS200 1,724 253 DUE FROM OTHER FUNDS CS391 210 32 (CS) RISK RETENTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 519 CS600 76,598 DEFERRED REVENUES CS691 345 FUND EQUITY INSURANCE RESERVE 444 428 CS863 542,245 UNAPPROPRIATED FUND BALANCE CS911 33 (CS) RISK RETENTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES INTEREST & EARNINGS REFUNDS OF PRIOR YR. EXPENDITURES EMPLOYEES CONTRIBUTIONS 20,607 CS2401 65 CS2701 204 CS2709 28,088 201 738 OTHER SOURCES INTERFUND TRANSFERS ¢69 CS5031 946 048 BALANCING CODE - OSC USE ONLY 1 CS4888 34 (CS) RISK RETENTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES ADMINISTRATION - CONTRACTUAL EXP EXCESSINSURANCE-CONTRACTUAL EXP 26,767 CS17104 738 57,095 CS17224 81,220 HOSPITAL- MEDICAL;&DEN'I'AL!NS ........... 73~8~,280 C$90608 829,301. 35 (CS) RISK RETENTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJUSTMENTS-INC IN FUND EQUIT PRIOR PERIOD ADJUSTMENTS-DEC IN FUND EQUIT RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 269,224 CS8021 0 CS8012 0 CS8015 269,224 CS8022 997,346 822,142 444,428 CS8029 444,428 0 444,428 1,034,075 936,258 542,245 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 36 (CS) RISK RETENTION Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES USE OF MONEY AND PROPERTY MISC. LOCAL SOURCES 15,000 73,000 CS2499M CS2799M 15,500 900 ESTIMATED OTHER SOURCES INTERFUND TRANSFERS APPROPRIATED FUND BALANCE 906,000 CS5031M CS599M 1,030,go0 37 (CS) RISK RETENTION Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS GENERAL GOV'T SUPPORT EMPLOYEE BENEFITS 84,725 CS1999M 131,400 909 CS9199M 975,000 38 (DA) HIGHWAY-TOWN-WIDE Balance Sheet ASSETS CASH CASH IN TIME ACCOUNTS RECEIVABLE STATE & FEDERAL RECEIVABLES DUE FROM OTHER FUNDS PREPAID EXPENSES TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 71 184 144 576 11,307 DA200 DA380 DA410 DA391 DA480 123 420 39 (DA) HIGHWAY-TOWN-WIDE Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 713 DA600 DUETO OTHER 1 578 28 DEFERRED REVENUES 854 DA691 963 FUND EQUITY RESERVE FOR DEBT UNRESERVED FUND BALANCE APPROPRIATED 3,393 DA884 311 43,051 DA910 818 UNRESERVED FUND BALANCE UNAPPROPRIA7 65,509 DA911 ,017 4O (DA) HIGHWAY-TOWN-WIDE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES SPECIAL ASSSESSMENT 867,100 DA1001 1,022,989 36,206 DA1030 177 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES INTEREST AND EARNINGS 2,545 DA1081 3,142 532 DA1090 645 195 DA2401 595 SALES OF SCRAP & EXCESS MATERIALS INSURANCE RECOVERIES REFUNI' EXPENDITURES 0 DA2650 200 1,238 DA2680 1,120 MIl II II1 744 DA2701 62 ST AID- HIGHWAY caP PROJECTS ST AID EMERGENCY DISASTER 55,422 DA3591 0 311 FED AID EMER DISASTER ASSIST BALANCING CODE - OSC USE ONLY 1 DA4888 41 (DA) HIGHWAY-TOWN-WIDE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES MAINT OF BRIDGES- EQUIP & CAP OUTLAY MAINT OF BRIDGES- CONTR EXPEND MACHINERY- PERS SERV MACHINERY- EQUIP & CAP OUTLAY MACHINERY- CONT~ E_XPE~N_D~__. BRUSH AND WEEDS- PERS SERV BRUSH AND WEEDS- EQUIP & CAP OUTLAY BRUSH AND WEEDS- CONTR EXPEND SNOW REMOVAL- PERS SERV SNOW REMOVAL- EQUIP & CAP OUTLAY SNOW REMOVAL- CONTR EXPEND 55,422 DA51202 100 DA51204 275,548 DA51301 71,403 DA51302 _ _90,16. 6 DA51304 67,258 DA51401 6,115 DA51402 20,663 DA51404 196,581 DA51421 9,494 DA51422 954 DA51424 1,046 145 266,336 101,591 102,420 73,098 82,801 19,325 021 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 9,468 DA90108 42,112 DA90308 21,550 DA90408 5,005 33,397 18,248 DEBT PRINCIPAL- SERIAL BONDS DEBT PRINCIPAL- BOND ANTICIPATION NOTES 23,515 DA97106 490 DA97306 25,515 56,700 DEBT INTEREST- SERIAL BONDS DEBT INTEREST- BOND ANTICIPATION NOTES 2,814 DA97107 DA97307 1,573 5,412 OTHER USES TRANSFERS- OTHER FUNDS 83,597 DA99019 748 42 (DA) HIGHWAY-TOWN-WIDE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 224,869 DA8021 0 DA8012 0 DA8015 224,869 DA8022 1,002,983 1,115,899 111,953 DA8029 111,953 0 111,953 1,119,112 932,918 298,146 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 43 (DA) HIGHWAY-TOWN-WIDE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - USE OF MONEY AND PROPERTY EST REV- MISCELLANEOUS LOCAL SOURCES EST REV - STATE AID ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 903,306 DA1049M 3,280 DA1099M 33,286 DA2499M 11,000 DA2799M 55,422 DA3099M 138 809 DA599M 1,042,166 2,900 36,141 1,000 E~68 44 (DA) HIGHWAY-TOWN-WIDE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP-TRANSPORTATION APP-EMPLOYEE BENEFITS APP-DEBT SERVICE ESTIMATED OTHER USES INTERFUND TRANSFERS OTHER BUDGETARY PURPOSES 877,122 DA5999M 877,300 77,438 DA9199M 94,950 106,911 DA9899M 89,967 II II IIII .......................... 83,632 DA9999M 64,859 DA962M 45 (DB) HIGHWAY-PART-TOWN Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CASHIN TIME DEPOSITS 1,060 691,191 DB200 DB201 61,235 397289 .~QUNTS RECEIVABLE STATE & FEDERAL RECEIVABLES 664 DB380 DB410 1,122 DUE FROM OTHER FUNDS PREPAID EXPENSES 3,258 41,875 DB391 DB480 1,673,553 II!11!1!1!1 II 46 (DB) HIGHWAY-PART-TOWN Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE _ 46 809 DB600 [I 44 282 DUE TO OTHER FUNDS DB630 DEFERRED REVENUES FUND EQUITY 98,786 DB691 1,673,553 II UNRESERVED FUND BALANCE APPROPRIATED ...... 286,615 DB910 193 747. UNRESERVED ~ BALANCE 305 838 DB911 221 517 47 (DB) HIGHWAY-PART-TOWN Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES INTEREST AND EARNINGS 4,469 DB1081 5,094 865 DB1090 991 70,794 DB2401 66~176 OTHER 0 DB2590 356 INSURANCE RECOVERIES REFUNDS Of PRIOR YEARly3 EXPENDITURES INTERFUND REVENUES 0 DB2680 30,866 DB2701 158 15,179 DB2801 ST AID- CONSOLIDATED HIGHWAY AID ST AID EMERGENCY DISASTER ASSISTANCE 199,513 DB3501 211,013 0 DB3960 890 , EMERGENCY DISASTER ASSISTANCE 0 DB4960 309 BALANCING CODE - OSC USE ONLY 1 DB4888 48 (DB) HIGHWAY-PART-TOWN Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAILEXPENDITURES AND OTHER USES MAINT OF STREETS-PERS SERV MAINT OF STREETS- CONTR EXPEND PERM IMPROVE HIGHWAY- EQUIP & CAP OUTLAY 770,630 DB51101 540,128 DB51104 175,547 DB51122 929,998 523,897 234,979 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS DEBTPRINCIPAL-SERIALBONDS DEBT INTEREST- SERIAL BONDS OTHER USES TRANSFERS-OTHER FUNDS 34,428 DB90108 59,804 DB90308 54,732 DB90408 15,167 DB90558 ....... IIIIIIIIIII I 5,509 ._pB97106 3,868 DB97107 18,199 71,145 46,345 15,903 5,509 3,537 196,291 DB99019 206,959 ...... IIIIII II III _IIIII .................... 49 (DB) HIGHWAY-PART-TOWN Results of Operations TOWN OF $OUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 658,127 DB8021 0 DB8012 0 DB8015 658,127 DB8022 1,790,430 1,856,104 592,453 DB8029 592,453 0 592,453 1,879,383 2,056,471 415,364 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds, Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior pedod adjustment. 50 (DB) HIGHWAY-PART-TOWN Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES 1,468,743 DB1049M EST REV- REAL PROPERTY TAX ITEMS 4,650 DB1099M EST REV- USE OF MONEY AND PROPERTY 65,000 DB2499M EST REV- MISCELLANEOUS LOCAL SOURCES 28,000 DB2799M EST REV - STATE AID 201,631 DB3099M .............. ' ............. I1[]1111111 .......................... ~]~ 1,590,395 5,000 75,000 2,000 211,013 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE mI, 312,455 DB599M 310 581 51 (DB) HIGHWAY-PART-TOWN Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP-TRANSPORTATION APP-EMPLOYEE BENEFITS APP-DEBT SERVICE ESTIMATED OTHER USES INTERFUND TRANSFERS 1,626,631 DB5999M 1,824,279 230,871 DB9199M 153,400 9,377 DB9899M 9,110 213,600 DB9999M 207,200 52 (SF) FIRE PROTECTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH SF200 CASHIN TIME DEPOSITS 95,169 SF201 076 DUE FROM OTHER FUNDS SF391 261,023 53 (SF) FIRE PROTECTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 73,079 SF600 D79 DEFERRED REVENUES 15,662 SF691 261 023 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 200 SF910 500 UNRESERVED FUND BALANCE UNAPPROPRIATED 4,227 SF911 3~397 BALANCING CODE - OSC USE ONLY 1 SF799 54 (SF) FIRE PROTECTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 245 379 SF1001 252,154 INTEREST & PENALTIES ON REAL PROP TAXES 144 SF1090 158 INTEREST AND EARNINGS 305 SF2401 6,148 55 (SF) FIRE PROTECTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES FIRE PROTECTION- CONTR EXPEND 177 156 SF34104 185,811 SERVICE AWARDS PROGRAM 73,079 SF90258 079 56 (SF) FIRE PROTECTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 4,134 SF8021 0 SF8012 0 SF8015 4,134 SF8022 252,528 250,235 6.427 SF8029 6,427 0 6,427 258,460 258.890 5,997 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a pdor year's accounting error should be reported as a prior period adjustment. 57 (SF) FIRE PROTECTION Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV-REALPROPERTYTAXES EST REV-REALPROPERTYTAXITEMS EST REV-USE OF MONEY ANDPROPERTY 245,079 SF1049M 252,154 100 SF1099M 100 4,000 SF2499M 000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 2,400 SF599M 2,200 58 (SF) FIRE PROTECTION Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP-PUBLIC SAFETY APP-EMPLOYEE BENEFITS 178,500 SF3999M '~,079 SF9199M 186,375 73,079 59 (SP) PARK Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH 385 SP200 63,939 ACCOUNTS RECEIVABLE 967 SP380 6 DUE FROM OTHER FUNDS SP391 408,335 PREPAID EXPENSE 2,433 SP480 2,686 6O (SP) PARK Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 304 SP600 048 DUE TO OTHER GOVERNMENTS SP631 1,167 DEFERRED REVENUES 11,542 SP691 406,335 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 3,300 SP910 3,000 UNRESERVED FUND BALANCE UNAPPROPRIATED 639 SP911 52,416 61 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 (SP) PARK Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES INTEREST & PENALTIES ON REAL PROP TAXES INTERESTANDEARNINGS UNCLASSIFIED 356,062 SPIO01 204 SP1090 18,614 SP2401 153 394~ 254 20,584 094 62 (SP) PARK Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES PARKS- PERS SERV PARKS- EQUIP & CAP OUTLAY PARKS- CONTR EXPEND PARKS- EMPL BNFTS 122,879 SP71101 129,774 46,545 SP71102 95,840 181,250 SP71104 167,961 339 SP71108 450 63 (SP) PARK Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 88,919 SP8021 0 SP8012 0 SP8015 88,919 SP8022 382,033 393,013 77,939 SP8029 77,939 77,939 422,502 445,025 55,416 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 84 (SP) PARK Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY MISCELLANEOUS LOCAL SOURCES 355,995 SP1049M SP1299M 4,000 SP2499M 7,115 SP2799M 394,570 5,100 5,200 500 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 31 300 SP599M 382 65 (SP) PARK Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP - CULTURE AND RECREATION 398,410 SP7999M 448,752 66 (SR) REFUSE AND GARBAGE Balance Sheet ASSETS CASH CASH IN ACCOUNTS RECEIVABLE STATE & FEDERAL RECEIVABLES DUE FROM OTHER FUNDS PREPAID EXPENSES TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 413,744 395 323 097 SR200 SR201 SR380 SR410 SR391 SR480 467,285 22 64,582 305,996 053,193 75 BALANCING CODE - OSC USE ONLY 1 SR488 67 (SR) REFU6E AND GARBAGE Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DUETO OTHER FUNDS 265T73O SR600 SR630 000 DEFERRED REVENUES FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 44,575 SR691 SR910 1,053,193 UNRESERVED FUND BALANCE UNAPPROPRIATED 304,255 SR911 696,789 68 (SR) REFUSE AND GARBAGE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES ..... 1,~001,790 SR1001 110891021 OTHER PAYMENTS IN LIEU OF TAXES 104 SR1081 150 INTEREST & PENALTIES ON REAL PROP TAXES 467 SR1090 528 REFUSE & GARBAGE CHARGES INTEREST AND EARNINGS 421246 SRl120 79~184 1,324,020 SR2130 1,199,626 _ I IIIII 35,870 ;)49 PERMITS-OTHER 113,615 SR2590 116,455 SALES OF SCRAP & EXCESS MATERIALS INSURANCE RECOVERIES 107,796 SR2650 3,872 SR2680 89,087 REFUNDS OF PRIOR YEAR'S EXPENDITURES 4~544 SR2701 1t089 ST AID OTHER AID 0 SR3089 ~)96 BALANCING CODE- OSC USE ONLY 1 SR4888 69 (SR) REFUSE AND GARBAGE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES REFUSE & GARBAGE- PERS SERV REFUSE & GARBAGE- EQUIP & CAP OUTLAY 542,243 SR81601 609,809 14,968 SR81602 3,758 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT INSURANCE- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 11,935 SR90108 6,066 41,481 SR90308 46,650 8,339 SR90408 7,061 0 SR90508 7,759 SR90558 8,546 DEBT PRINCIPAL~ BOND ANTICIPATION NOTES 0 SR97306 60,000 DEBT BOND ANTICIPATION NOTES 0 SR97307 300 OTHER USES TRANSFERS- OTHER FUNDS 108 183 SR99019 70 (SR) REFUSE AND GARBAGE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 335,097 SR8021 0 SR8012 0 SR8015 335,097 SR8022 2,634,325 2,665,167 304,255 SR8029 304,255 0 304,255 2,923,384 2,530,850 696,789 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 71 (SR) REFUSE AND GARBAGE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES REAL PROPERTY TAX ITEMS NONPROPERTY TAX ITEMS DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY SALE OF PROPERTY AND COMP. FOR LOSS MISCELLANEOUS LOCAL SOURCES ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 1,001,590 SR1049M 300 SR1099M 41,414 SR1199M 1,263,215 SR1299M 21,000 SR2499M 150,000 SR2699M 126,500 SR2799M II II III I'""'"""'"'"'"' 802 SR599M 1,089,021 500 40,000 1,464,000 20,000 198,250 310 72 (SR) REFUSE AND GARBAGE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS HOME AND COMMUNITY SERVICE EMPLOYEE BENEFITS DEBT SERVICE 2,469,124 SR8999M 2,550,181 69,514 SR9199M 92,700 SR9899M 78,000 ESTIMATED OTHER USES INTERFUND TRANSFERS 108,183 SR9999M 105,900 73 (SS) SEWER Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CASHIN TiME DEPOSITS 1,125 SS200 495 292 2,615 SPECIAL ASSESSMENT RECEIVABLE ACCOUNTS RECEIVABLE 1,414 SS370 29,464 SS380 945 760 PREPAID EXPENSES 556 74 (SS) SEWER Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DUETO OTHER FUNDS SS600 SS630 17~911 DEFERRED REVENUES FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED 409 160~400 IIII 341,498 SS691 SS910 149,350 SS911 256,733 BALANCING CODE - OSC USE ONLY 1 SS799 75 (SS) SEWER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 170,760 SS1001 61595 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES SEWER CHARGES 29 SS1081 224 SS1090 130 251 SS2122 24 108 SEWER SERV OTHER GOVTS INTEREST AND EARNINGS 28,800 SS2374 27,888 SS2401 28,800 302 76 (SS) SEWER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES SEWER ADMINISTRATION- CONTR EXPEND SEWAGE TREAT DISP- PFRS SERV SEWAGE TREAT DISP- EQUIP & CAP OUTLAY SEWAGE TREAT DISP~ CONTR EXPEND 7,056 44,055 SS81301 0 SS81302 251,010 SS81304 65,294 091 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 1,434 SS90108 3,370 SS90308 0 SS90408 791 SS90558 758 4,995 1,631 140 DEBT PRINCIPAL- SERIAL BONDS DEBT INTEREST- SERIAL BONDS 2,000 SS97106 I II IIIIIIIIIIIIIIIIIIH~l[I ..... I II IIIIIIIIII .... II II II 550 2,000 1,550 OTHER USES TRANSFERS-OTHER FUNDS 5,678 SS99019 8,294 BALANCING CODE - OSC USE ONLY 2 SS18884 77 (SS) SEWER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 461,658 SS8021 0 SS8012 0 SS8015 461,658 SS8022 357,952 317,712 501,898 SS8029 501,898 0 501,898 166,871 262,686 406,083 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 78 (SS) SEWER Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV- DEPARTMENTAL INCOME EST REV-INTERGOVERNMENTAL CHARGES EST REV - USE OF MONEY AND PROPERTY EST REV-MISCELLANEOUS LOCAL SOURCES 170,760 90 83,700 28,800 15,000 SS1049M SS1099M SS1299M SS2399M SS2499M SS2799M 6,595 9O 104,367 28,800 24,000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 125,262 SS599M 160,400 79 (SS) SEWER Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT APP - HOME AND COMMUNITY SERVICES APP-EMPLOYEE BENEFITS APP - DEBT SERVICE 10,000 396,612 7,650 850 SS1999M SS8999M SS9199M 2,000 297,852 12,050 550 ESTIMATED OTHER USES APP-INTERFUND TRANSFER 5,700 SS9999M 8,800 8O (SW) WATER Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CASH IN TIME DEPOSITS SW200 SW201 81 (SVV) WATER Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED SW600 Ill SW911 82 (SW) WATER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES II 0 SW1001 83 (SW) WATER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 0 SW8021 0 SW8012 0 SW8015 0 SW8022 0 0 0 SW8029 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 84 (SW) WATER Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES SW1049M ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE SW599M 85 (SW) WATER Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS APP - HOME AND COMMUNITY SERVICES SW8999M 86 (SM) MISCELLANEOUS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH CASHIN TiME DEPOSITS PETTY CASH 46,687 SM200 632,961 SM201 1,450 SM210 1,327 593,521 ACCOUNTS RECEIVABLE STATE & FEDERAL RECEIVABLES SM380 568 SM410 178 DUE FROM OTHER FUNDS 28,905 SM391 142 PREPAID EXPENSES B17 SM480 87 (SM) MISCELLANEOUS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DEFERRED REVENUES 85,098 565 SM600 SM691 15,315 000 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATed..' 223,870 418,555 II SM910 SM911 211 ~050 409,252 88 (SM) MISCELLANEOUS Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXE~ ........... INTEREST & PENALTIES ON REAL PROP TAXES OTHER GENERAL DEPARTMENTAL INCOME MISC REVENUE- OTHER GOVTS INTEREST AND EARNINGS REFUNDS OF PRIOR YEAR'S EXPENDITURES ST AID- dER AID FEDERAL AID - OTHER TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 250,000 SM1001 130 $M1090 1,081,983 SM1289 15,932 SM2389 34,954 SM2401 0 SM2701 6,568 SM3089 814 SM4089 26Q,~. 139 1,099,074 15,956 ,593 1,215 89 (SM) MISCELLANEOUS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES OTHER GEN GOV-I' SUPPORT- CONTR EXPEND 370 SM19894 444 INSECT CONTROL-PERS SERV INSECT CONTROL-CONTR EXPEND 27,400 SM40681 18,484 SM40684 20,871 164 OTHER TRANSPORTATION- PERS SERV OTHER TRANSPORTATION- EWUIP & CAP OUTLAY OTHER TRANSPORTATION- CONTR EXPEND OTHER TRANSPORTATION- EMPL BNFTS 644,105 SM56801 240,257 SM56802 159,670 SM56804 ~77 SM56808 668,373 248,654 150,404 141 MISC HOME & COMM SERV- CONTR EXPEND 20,895 SM89894 DEBT PRINCIPAL- SERIAL BONDS 61,836 SM97106 DEBT INTEREST- SERIAL BONDS SM97107 BALANCING CODE - OSC USE ONLY 1 SM18884 90 (SM) MISCELLANEOUS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 655,313 SM8021 0 SM8012 0 SM8015 655,313 SM8022 ,393,381 ,406,269 642,425 SM8029 642,425 0 642,425 1,407,977 1,430,100 620,302 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a pdor pedod adjustment. 91 (SM) MISCELLANEOUS Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY MISCELLANEOUS LOCAL SOURCES 250,000 SM1049M 1,064,200 SM1299M 15,000 SM2499M 000 260,000 1,059,200 20,000 ~00 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 73,695 SM599M 225,905 92 (SM) MISCELLANEOUS Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 APPROPRIATIONS GENERAL GOVERNMENT SUPPORT HEALTH APP - TRANSPORTATION HOME AND COMMUNITY SERVICE EMPLOYEE BENEFITS DEBT SERVICE 71,370 30,000 1,087,277 20,895 138,353 000 SM1999M SM4999M SM5999M SM8999M SM9199M SM~ 85,400 42,035 1,200,300 14,000 151,725 87,845 93 (H) CAPITAL PROJECTS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS CASH H200 CASH IN TIME DEPOSITS 363,005 H201 286 STATE & FEDERAL RECEIVABLES 825 H410 315 DUE FROM OTHER FUNDS 41,868 H391 37,057 94 (H) CAPITAL PROJECTS Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE RETAINED PERCENTAGES- CONT PAY BOND ANTICIPATION NOTES PAYABLE DUE TO OTHER FUNDS DUE TO OTHER GOVERNMENTS TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 42,535 H600 42,360 H605 870,000 H626 1,264,000 15,929 H630 441,863 H631 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 1 361 233 H910 148~033 _U_N_RESERVED FUND BALANCE UN_APPROPRIATED~ ..... ~-870 000 H911 -1,257,717 BALANCING CODE - OSC USE ONLY 1 H799 95 (H) CAPITAL PROJECTS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL REVENUES AND OTHER SOURCES INTEREST AND EARNINGS UNCLASSIFIEDISPECIFY~ ST AID- NATURAL RESOURCES CAP PROJ FED AID - CAP PROJECTS 100,950 H2401 401278 5,500 H2770 15,000 14,825 H3997 227,941 0 H4097 100,000 OTHER SOURCES INTERFUND TRANSFERS 207,988 H5031 103 SERIAL BONDS BANS REDEEMED FROM APPROPRIATIONS 300,000 H5710 227,484 H5731 272,000 96 (H) CAPITAL PROJECTS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 DETAIL EXPENDITURES AND OTHER USES GENERAL GOVT- EQUIP & CAP OUTLAY 1,522,023 H19972 2,042,175 HIGHWAY- CAPITAL PROJECTS OTHER ECO & DEV- EQUIP & CAP OUTLAY PARKS, EQUIP & CAP OUTLAY 1181486 H51972 175,694 19,404 H69892 17,647 I IIIIIIII IIIII IIIIIIIIIII 0 H71102 900 DRAIN & STORM- EQUIP & CAP OUTLAY SANITATION- EQUIP & CAP OUTLAY 43,773 H85972 8,824 410,989 H87972 118r800 DEBT INTEREST- SERIAL BONDS 119,993 H97107 62,100 DEBT INTEREST- BOND ANTICIPATION NOTES 3,250 H97307 97 (H) CAPITAL PROJECTS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 1,872,404 H8021 0 H8012 0 H8015 1,872,404 H8022 856,747 2,237,918 491,233 H8029 491,233 0 491,233 844,322 2,445,239 - 1,109,684 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior pedod adjustment. 98 (TA) AGENCY Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 CASH 188,416 TA200 TIME DEPOSITS 148,331 TA201 DEFERRED COMP PLAN ASSETS 1,008,675 TA460 DUE FROM OTHER FUNDS TA391 16,109 181~293 566 2,000 OTHER ASSETS TA489 19,759 BALANCING CODE - OSC USE ONLY 1 TA488 99 (TA) AGENCY Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 LIABILITIES AND FUND EQUITY DUE TO OTHER FUNDS :)63 029 DEFERRED COMPENSATION GROUP INSURANCE FEDERAL INCOME TAX GUARANTY & BID DEPOSITS IIIIIIIII J]I IJHLI 1,008,675 TA17 148 TA20 TA22 321,937 TA30 II 1,557,590 214 130 179,764 100 (K) GENERAL FIXED ASSETS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS LAND BUILDINGS MACI' tl !NT 4,656,940 K101 6,759,945 K102 959 K104 7,598,233 6,716,395 12,830 363 101 (K) GENERAL FIXED ASSETS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 INVEST GENERAL FXD ASSETS-BONDS AND NOTES INVEST GENERAL FXD ASSETS-CURRENT APP INVEST GENERAL FXD ASSETS-GIFTS INVEST GENERAL FXD ASSETS-STATE AID INVEST GENERAL FXD ASSETS-FEDERAL AID INVEST GENERAL FXD ASSETS-OTHER 6,371,499 K151 14,270,374 K152 K153 2,362 K156 2,691,508 K157 515 10,132,456 14,285,380 2,362 2,691,508 102 (VV) GENERAL LONG-TERM DEBT Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 ASSETS AMTS TO BE PROV FOR LONG-TERM 9,774,831 W125 9,168,836 103 (W) GENERAL LONG-TERM DEBT Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1997 COMPENSATED ABSENCES 2r0591831 W687 DUE TO OTHER GOVERNMENTS 325,000 W631 BONDS PAYABLE 390,000 W628 TOTAL LIABILITIES 2,103f836 260,000 IIIIIIIIIIIII II 000 9,168,836 104 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1997 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 1 EDPCODE Amount Month and Year of Issue 010100 Current Interest Rate 0.00000 Outstanding Beginning of Year Issued Dudng The Fiscal Year (do not include renewals here) Paid Dudng The Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Bond No. 2 Month and Year of Issue Current Interest Rate Outstanding Beginning of Year Issued During The Fiscal Year (do not include renewals here) Paid Dudng The Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Matudty Date 2P18771 2P18773 2P18775 2P18777 2P18771 2P18773 2P18775 2P18777 0/0/00 8/1/77 5.90000 35,000 35,000 2/1/97 Bond No. 3 Month and Year of Issue 10/1/84 Current Interest Rate 9.10000 Outstanding Be.g~nnin_g of Year Issued Dudng The Fiscal Year (do not include renewals here) Paid Dudng The Fiscal Year __ (do not include renewals here) Outstanding End of the Fiscal Year Final Matudty Date 2P18771 1,090,000 0 110,000 980,000 4/1/05 2P18773 2P18775 2P18777 Bond No. 4 Month and Year of Issue 2/15/91 Current Interest Rate 6.37500 1,550,000 125,000 1,425,000 2/15/11 2P18771 2P18773 2P18775 Outsta_nding Beginning of Year Issued Dudng The Fiscal Year (do not include renewals here) Paid During The Fiscal Year _ (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date 2P18777 105 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1997 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 5 Month and Year of Issue 4/15/93 Current Interest Rate 5.00000 Ou_tstanding Beginning of Year 2P18771 2,150,000 Issued During The Fiscal Year (do not include renewals here) 2P18773 0 Paid During The Fiscal Year (do not include renewals here) 2P18775 __ 175,000 Outstanding End of the Fiscal Year 2P18777 1,975,000 Final Matudty Date 2/15/12 Bond No. 6 Month and Year of Issue 10/1/93 Current Interest Rate 6.00000 Outstanding Beginning of Year 2P18771 530,000 Issued During The Fiscal Year (do not include renewals here) 2P18773 0 Paid During The Fiscal Year (do not include renewals here) 2P18775 50,000 Outstanding End of the Fiscal Year 2P18777 480,000 Final Maturity Date __ 10/1/0~ Bond No. 7 Month and Year of Issue 11/1/95 Current Interest Rate 5.00000 ~Outstanding Beginning of Year 2P18771 1,750,000 Issued During The Fiscal Year Ldo not include renewals here) 2P18773 0 Paid During The Fiscal Year (do not include renewals here) 2P18775 75,000 Outstanding End of the Fiscal Year 2P18777 1,675,000 Final Maturity Date 11/1/15 Total Bonds Amount Outstanding Beginning of Year _ 7,105,000 Issued During Fiscal Year 0 Paid Dudng Fiscal Year 570,000 Outstanding End of Year ____ 6,535,000 106 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1997 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 1 EDPCODE Amount Month and Year of Issue 5/16/96 Current Interest Rate 3.90000 Outstanding Beginning of Year __ 2P1876~- 204,000 Issued During The Fiscal Year _ (do not include renewals here) ?18763 0 Paid During The Fiscal Year (do not include renewals here) 2P18765 204,000 Outstanding End of the Fiscal Year 2P18767 0 Final Maturity Date i 5/16/97 Bond Anticipation Note_No. 2 Month and Year of Issue ..... I 9/18/96 Current Interest Rate 4.00000 Outstanding Beginning of Year 2P18761 300,000 Issued During The Fiscal Year (do not include renewals here) 2P18763 0 Paid During The Fiscal Year __ (do not include renewals here) 2P18765 300,000 Outstanding End of the Fiscal Ye_ ar 2P18767 0 Final Maturity Date___ ~ 9/18/97 Bond Anticipation Note No. 3 Month and Year of Issue 11/1/96 Current Interest Rate 3.90000 Outstanding Beginning of Year __ 2p18-7~1~ 366,000 Issued During The Fiscal Year (do not include renewals here) 2P18763 0 Paid During The Fiscal Year (do not include renewals here) 2P18765 366,000 Outstanding End of the Fiscal Year 2P18767 0 Final Maturity Date 9/18/97 Bond Anticipation Note No. 4 Month and Year of Issue 5/16/97 Current Interest Rate 4.03000 Outstanding Beginning of Year ~P18761 0 Issued During The Fiscal Year (do not include renewals here) _ 2P18763 309,000 Paid During The Fiscal Year (do not include renewals here) 2P18765 0 Outstanding End of the Fiscal Year 2P18767 ! 309,000 Final Maturity Date __ 5/15/98 107 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1997 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 5 Month and Year of Issue 9/18/97 Current Interest Rate 3.88000 Outstanding Beginning of Year 2P1878~ 0 Issued Dudng The Fiscal Year L (do not include renewals here) ~_~518763 935,000 Paid During The Fiscal Year (do not include renewals here) 2~'18765 0 Outstanding End of the Fiscal Year 2P18767 935,000 Final Maturity Date I 9/18/98 Bond Anticipation Note No. 6 Month and Year of Issue I 11/14/97 Current Interest Rate ~ 3.79000 Outstanding Beginning of Year 2P18761 0 Issued During The Fiscal Year _ (do not include renewals here) 2P18763 20,000 Paid Dudng The Fiscal Year (do not include renewals here) 2P18765 0 Outstanding End of the Fiscal Year 27_18767 20,000 Final Matudty Date ~ 2/13/98 Total Bond Anticipation Notes ~ Amount Outstanding Beginning of Year I 870,000 Issued During Fiscal Year ~ 1,264,000 Paid Dudng Fiscal Year --- i 870,000 Outstanding End of Year[ 1,264,000 108 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1997 Indebtedness Not Exempt From Constitutional Debt Limit State or Authority Loans No. 1 Month and Year of Issue EDPCODE Amount 2/15/96 Current Interest Rate 2.95000 Outstanding Beginning of Year Issued Dudng The Fiscal Year (do not include renewals here) Paid Dudng The Fiscal Year (do not include renewals here) 2P 18791 2P18793 2P18795 2P18797 Outstanding End of the Fiscal Year Final Matudty Date 285,000 15,000 270,000 12/15/14 Total of All Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt Outstanding Beginning of Year Issued Dudng Fiscal Year Paid Dudng Fiscal Year Outstanding End of Year 8,260,000 1,264,000 1,455,000 8,069,000 109 TOWN OF SOUTHOLD Statement of Indebtedness Schedule for Reporting Variable Rate, Discounted, and/or Negotiated Bonds & Notes Fiscal Year Ended 1997 Type of Debt instrument: 1 for a Bond, 2 for Bond Anticipation Note, 3 for Other Notes Amount of Issue Type of Sale: Credit Rating Which Organization Rated The Issue: Date of Issue Month, Day, and Year of Final Maturity Local Finance Law Section 11 Subsection Authorizing Issuance Purpose of Issue: Type of Interest Rate: Interest Rate on Date of Issue Par Value Premium and Accrued Interest Amount of Sales/Total Proceeds Less: Cost of Issuance Original Issue Discount Underwriters Discount Letter of Credit Liquidity Facility Other Costs of Issuance Total Costs of Issuance Net Proceeds Available for Purpose of Issue EDPCODE 6PKOD 6PPR 6PTOS 6PDT 6PDM 6PPU 6PPOI 6PTIR 6PIR 6PPV 6PAl 6PSTP 6POID 6PUD 6PLC 6PLF 6POCl 6PTC 6PNP CCODE AMOUNT 0 0/0/00 0/0/00 0.00000 0 0 0 0 0 0 0 0 0 0 110 TOWN OF SOUTHOLD Schedule of Securities for Collateralization For The Fiscal Year Ended 1997 General Municipal Law Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be pledged for collateralization. Please click in the response box next to the type(s) of securities used by banks as collateral for your deposits. YES 1. Obligations issued by the United States of America, an agency thereof or a United States sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United State of America, an agency thereof or a United States government sponsored corporation. NO YES YES NO Obligations issued or fully guaranteed by the international bank for reconstruction and development, the Inter-American Development Bank, the Asian Development Bank and the African Development Bank. Obligations partially insured or fully guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. Obligations issued or fully insured or guaranteed by this state, obligations by a municipal corporation, school distdct or district corporation of this state or obligations of any public benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys. Obligations issued by states (other than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. NO NO NO NO NO NO NO NO 6. Obligations of Puerto Rico rated in one of three highest rating categories by at least one nationally recognized statistical rating organization. Obligations of counties, cities, and other governmental entites of another state having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. 10. Commedcal paper and bankers' acceptances issued by a bank (other than the bank with which the money is being depositied or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as "Treasury Strips". 12. Letters of Credit. 13. Surety Bonds 111 OTHER THAN RESERVE FUNDS CASH: On Hand Demand Deposits Time Deposits COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (451) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner TOWN OF SOUTHOLD Schedule of Time Deposits and Investments For The Fiscal Year Ended 1997 Edpcode 97_2001 97_2021 97_2011 Total 9Z2014 9Z2014A 9Z2014B 9Z2014C 9Z4501 9Z4502 9Z4504A 9Z4504B 9Z4504C 9Z4511 9Z4512 9Z4514A 9Z4514B 9Z4514C Amount 1,650 7,925,782 6,611,304 14,538,736 1,000,000 0 20,027,279 0 0 0 0 0 0 0 0 0 0 0 112 TOWN OF SOUTHOLD Schedule of Time Deposits and Investments For The Fiscal Year Ended 1997 RESERVE FUNDS CASH (All Reserve Funds): Edpcode 9Z2301 9Z2311 97_2321 Total 9Z2324 9Z2324A 9Z2324B 9Z2324C 9Z4521 9Z4522 9Z4524A 9Z4524B 9Z4524C 9Z4531 9Z4532 9Z4534A 9Z4534B 9Z4534C On Hand Demand Deposits Time Deposits COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) HeEd by Trading Counter Partner - Repumhase Agreements (All Reserve Funds) (451) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner Amount 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 113 TOWN OF SOUTHOLD Investment Certification For The Fiscal Year Ended 1997 DEFINITIONS: Repurchase Agreement - A generic term for an agreement in which a government entity (buyer-lender) transfers cash to a broker-dealer or financial institution (seller-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. Reverse Repurchase Agreement - An agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the entity transfers securities to the broker-dealer of financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities. INSTRUCTIONS: A "1" in the amount field = YES ,"2" = NO 1) Has your local government adopted an investment policy as required by General Municipal Law, Section 39? RESPONSE EDPCODE AMOUNT YES 9ZPOLY 1 2) The following investments are permitted by your investment policy. * Obligations of the UNITED STATES * Obligations of the U.S. Goverment Agencies, guaranteed by the UNITED STATES Government. * Obligations of the State of NEW YORK * Obligations of other New York State Local Governments * Other 3) Are Repurchase Agreements Authorized by Your Investment Policy? YES 4) Do You Engage In Reverse Repurchase Agreements? NO Name John A. Cushman II Title Town Comptroller Phone Number (516)765-4333 9ZINV1 1 9ZINV2 1 9ZINV3 1 9ZINV4 1 9ZINV5 1 9ZREPOY 1 9ZRVREN 2 114 This Form Must Be Completed Unless These Financial Statements Will Be Audited By An Independent Public Accountant TOWN OF SOUTHOLD BANK RECONCILIATION For The Fiscal Year Ended 1997 Include All Checking, Savings and C.D. Accounts Bank Add: Less: Adjusted Account Bank Deposits Outstanding Bank Number Balance In Transit Checks Balance $o $o $o $o Total Adjusted Bank Balance Petty Cash Adjustments Total Cash Total Cash Balance All Funds * Must be equal gZCASH gZCASHB $0 $0 $o $o $14,538,736 115 TOWN OF SOUTHOLD Real Property Tax Levy and Related Information Current Year Tax Levy and Collections Counties, Cities, Villages, and Westchester County Towns For The Fiscal Year Ended 1997 Taxes on Roll Add: Relevied Taxes Add: Other Total Taxes and Other Items on Warrant Deduct: Cancellations and Adjustments Deduct: Other Total Taxes and other items to be collected Deduct Total Taxes and Other Items Actually Collected Uncollected Taxes and Other Items 0 0 0 0 (o) (o) 0 (B) (o) (A) 0 Tax Collection Performance (A Divided By B) Nearest Hundredth PerCent Amount 0.00 A300 Taxes Re- ceivables Pending Current Year 1997 0 Pdor Years 0 Total 0 Analysis of Uncollected Taxes and Other Items - By Year A320 A330 Tax Sale Property Certificates Acquired For Taxes Other Total 0 0 0 0 0 0 0 0 0 0 0 0 116 TOWN OF SOUTHOLD Local Government Questionnaire Fiscal Year Ended 1997 1. Will or have the financial statements for your local government be independently audited? (If yes response = 1, If no response = 2) EDPCODE 9ZACO 2. If answer to question 1 is yes the following will be provided Name of Auditing Firm Albrecht, Vig,qiano, Zureck & Company, P.(:gZIAC Address of Auditing Firm Street 25 Suffolk Court City Hauppauge State and Zip Code NY 11788 3. Does your local government participate in an insurance pool with other local governments? (If yes response = 1, If no response = 2) 9ZLY31 RESPONSE 117 TOWN OF SOUTHOLD Notice of Tort Claims For The Fiscal Year Ended 1997 TOTAL Number of Claims EDPCODE NUMBER Claims Pending -Beginning of Year *Claims Other Than CodefendantFi'hird Party 9ZTR15 *Claims Involving Codefendant/Third Party 9ZTR10 TOTAL Amount of Claims EDPCODE 13 9ZTR16 6 9ZTR11 AMOUNT $2,030,000 $15,000 $1,000,000 $15,000 $1,030,000 Plus: Notices Filed During Year *Other Than CodefendantJThird Party *Involving CodefendantJThird Party 9ZTR25 9ZTR20 9 9ZTR26 2 9ZTR21 5 9ZTR31 5 9ZTR41 1 9ZTR51 1 9ZTR61 1 9ZTR71 9ZTR81 13 9ZTR96 4 9ZTR91 Less: - Claims Disposed of During The Year Prior To Commencement of Court Action: * By Locality 9ZTR30 * By Insurance Carrier 9ZTR40 - Claims Disposed of During The Year After Commencement of Court Action: * By Locality 9ZTR50 * By Insurance Carrier 9ZTR60 * By Judgement 9ZTR70 * Other 9ZTR80 Equals: Claims Pending - End of Year *Claims Other Than Codefendant/'rhird PartygZTR95 *Claims Involving CodefendantJThird Party 9ZTR90 118 TOWN OF SOUTHOLD Notice of Tort Claims For The Fiscal Year Ended 1997 -Claims Disposed of Dudng Year Pdor To Commencement of Court Action: * By Locality * By Insurance Carder Amount Paid EDPCODE on Claims 9ZTR32 9ZTR42 $1,356 Column (2) Column (1) Municipality's Number Equitable EDPCODE On Claims # EDPCODE Share -Claims Disposed of During Year After Commencement of Court Action: * By Locality 9ZTR54 * By Insurance Carder 9ZTR64 * By Judgement 9ZTR74 * Other 9ZTR84 9ZTR56 9ZTR66 1 9ZTR76 9ZTR86 Column (4) Amount Paid Greater Than Column (3) Municipality's Amount Paid Equitable EDPCODE On Claims EDPCODE Share ~ -Claims Disposed of During Year After Commencement of Court Action: * By Locality 9ZTR52 * By Insurance Carder 9ZTR62 * By Judgement 9ZTR72 * Other 9ZTR82 9ZTR58 9ZTR68 9ZTR78 9ZTR88 # This is the Number of Claims (Column 1) disposed of during the year where the settlement was determined in accordance with the relative culpability of each party pursuant to an itemized decision or jury verdict and where the amount was greater than the municipality's equitable share. The municipality' s equitable share is to be entered in column 2. ~ This is the amount paid by the municipality which is greater than the municipality's equitable share in accordance with the relative culpability of parties pursuant to an itemized decision or jury verdict. Notice of tort claims report prepared on 3/30/98 by John A. Cushman II NAME Town Comptroller TITLE 53095 Main Road, Southold, NY 11971-0959 ADDRESS (516)765-4333 PHONE NUMBER 119 CERTIFICATION OF CHIEF FISCAL OFF ,,.;ER for the fiscal year ended 1997 I, Jean W. Cochran the Town of Southold report of the Town of Southold hereby certify that I am the Chief Fiscal Officer of , and that the information provided in the annual financial , dated 12/31/97, is true and correct to the best of my knowledge and belief. By entering the personal identification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the Town of Southold , and adopted by me as my signature for use in conjunction with the filing of the Town of Southold's annual financial report, I am evidencing my express intent to authenticate my certification of the Town of Southold's annual financial report dated 12/31/97 and filed by means of electronic data transmission John A. Cushman II Name of Report Preparer if different than Chief Fiscal Officer _(516)765-4333 Telephone number 4/29~98 Date of Certification Jean W. Cochmn Name Supervisor Title 53095 Main Road, Southold, NY Official Address (516)765-1889 Official Telphone Number 120 Town of Southold Notes To The Financial Statements For the Fiscal Year Ended December 31, 1997 L Summar~ of SigniflcantAccountingPolicies The financial statements of the Town of Southold have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. A. Financial Reporting Entity The Town of Southold, which was established in 1640, is governed by its Charter, the Local Municipal Law and other general laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided included Public Safety, Health, Transportation, Economic Assistance and Opportunity, Culture and Recreation, and Home and Community Services. All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Town of Southold, (b) organizations for which the primary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a brief review of certain entities considered in determining the Town of Southold reporting entity. Included in the Reporting Entity a. The Fishers Island Ferry District was established in 1947 by the Town of Southold under special legislation of the New York State Legislature. The Ferry District owns, maintains and operates a public ferry for the transportation for hire of persons and vehicles, goods, wares and merchandise, from Fishers Island across the waters of the Long Island Sound and other adjacent waters to points within and without the state. In addition, the District operates and maintains an airport situated on Fishers Island. The District is administered by an elected board of commissioners consisting of five members who report to the Town Board ofthe Town of Southold The Town of Southold is responsible for all fiscal matters of the District, including raising of taxes for District purposes, and issues all District indebtedness which is supported by the full faith and credit Page 121 of the Town of Southold. The Ferry District is a component unit, part of the primary government, and is reported in the special district fund types. b. Various other districts established by the Town of Southold are operated under provisions of Article 12 of Town Law. Each district is administered by a separate board of commissioners elected by the qualified voters of each district. The Town of Southold raises taxes for each district and issues all district indebtedness which is supported by the full faith and credit of the Town. These districts are component units, part of the primary government, and are reported in the special district fund types. These districts include the following: Orient Mosquito District, established in 1916 Fishers Island Garbage and Refuse District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Marion Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District, established in 1941 Complete financial statements of these component units can be obtained fi.om their respective administrative offices: Orient Mosquito District Harrison Demarest, Treasurer Main Road Orient, NY 11957 Fishers Island Garbage & Refuse District Mildred Dixon, Treasurer Fishers Island, NY 06390 Cutchogue-New Suffolk Park District Thomas Shalvey, Treasurer P.O. Box 311 Cutchogue, NY 11935 Orient-East Marion Park District Alfred Norklun, Treasurer Route 25 Orient, NY 11957 Southold Park District Cheryl Crane, Treasurer P.O. Box 959 Southold, NY 11971 Mattituck Park District John Cushman, Treasurer P.O. Box 1413 Mattituck, NY 11952 B. Fund Accounting The Town of Southold uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. Page122 A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below. 1. Fund Categories a. Governmental Funds - Governmental funds are those through which most governmental functions are financed. The acquisition, use and balance of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The following are the Town's governmental fund types. General Fund - the principal operating fund which includes all operations not required to be recorded in other funds. Special Revenue Futtds - used to account for the proceeds of specific revenue sources that dre legally restricted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Highway Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded by Community Development revenue. Risk Retention Fund - To provide health benefits to certain Town employees. Capital Projects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by special assessment funds and trust funds). b. Fiduciary Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust andAgency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non-expendable trusts, and agency funds. Page 123 2. Account Groups Account Groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Long-Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary and special assessment funds. C. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modi[iedAccrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: a. Expenditures for prepaid expenses and inventory-type items are recognized at the time of purchase. b. Principal and Interest on indebtedness are not recognized as an expenditure until due. c. Compensated absences, such as vacations and sick leave which vests or accumulates, are charged as an expenditure when paid ( See Note I(J)). Page124 Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. D. Property Taxes Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December 1 to May 31, with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. Taxes for county purposes (apportioned to the area of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out of the first amounts collected on the combined bills. The county assumes enforcement responsibility for all taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year end are relevied as county taxes in the subsequent year. E. Budgetary Data 1. Budget Policies - The budget policies are as follows: a. No later than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. c. All modifications of the budget must be approved by the Town Board. However, the Supervisor is authorized to transfer certain budgeted amounts within departments. 2. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. Page 125 3. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carded forward from the prior year. Budgetary controls for special revenue funds are established in accordance with the applicable grant agreement which may cover a period other than the Town's fiscal year. Appropriate budgetary adjustments have been made to reflect these grant agreements during the Town's fiscal year. F. Changes in Accounting Policies There have been no changes in Accounting policies. G. Departures from Generally Accepted Accounting Principles (GAAP) There are no departures from generally accepted accounting principles (GAAP). H. Property~ Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at costs (or estimated historical costs for assets purchased prior to 1976) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. l. Insurance The Town assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. J. Compensatory Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event oflermination or upon retirement, an employee is entitled to payment for accumulated vacation and sick leave and unused compensatory absences at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated by governmental fund type employees have been recorded in the general long-term obligations account group. Page 126 Vested vacation and sick leave are recorded as a long-term liability in the general long-term debt account group if payable from future financial resources, or as a fund liability and expenditures if payable from current resources. K. Post Retirement Benefits In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially, all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided through either an insurance company or the Risk Retention Fund whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the Risk Retention Fund as an expenditure in the year paid. During the year, $1,247,535 was paid on behalf of 75 retirees and 185 active employees and is recorded as an expenditure in the Risk Retention Fund and the General Fund. The cost of providing benefits for 75 retirees is not separable from the cost of providing benefits for the 185 active employees. L. Landfill Closure and Postclosure Care Costs The Town ceased accepting waste at it's Cutchogne landfill as of October 8, 1993. The Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which all charges of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of $650,000 over seven years (See Note III (B)(3)). In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to perform certain maintenance and monitoring functions at the site for up to thirty years. Actual costs associated with the placement of the final cover are estimated at $5,800,000. Financing for closure activities will be provided through a grant from the New York State Department of Environmental Conservation up to the maximum of $2,000,000 with the balance provided with a State subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with postclosure care will be covered by charges to future landfill users and future tax revenue. M. Total Columns on the General Purpose Financial Statements Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund elimination's have not been made in the aggregation of the data. Page 127 1I. Stewardship, Compliance, Accountabilit~ A. Material Violations of Finance Related Activities There are no material violations of finance-related provisions. B. Deficit Fund Balances The capital projects fund had a deficit fund balance at December 31, 1997. The deficit will be eliminated as short-term debt is redeemed or converted to permanent financing. 1~. Detail Notes on all Funds andAccount Groups A. Assets 1. Cash and Investments Town investment policies are governed by state statutes. In addition, the Town has its own written investment policy. Town monies are deposited in FDIC insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposits. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, and obligations of New York State or its localities. Collateral is required for demand deposits and certificates of deposit at 102 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts. The written investment policy requires that repurchase agreements be purchased from banks located within the State and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 102 percent of the cost of the repurchase agreement. Deposits. All deposits, including certificates of deposits, are carded at cost plus accrued interest. Deposits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. 2. Changes in Fixed Assets Fixed assets increased from $23,786,509 to $27,144,990. Page128 B. Liabilities 1. Pension Plans Plan Description The Town participates in the New York Employees' Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Employees' Group Life Insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transactions of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing the New York State and Local Retirement System, Gov. Alfred E. Smith State Office Building, Albany, NY 12244. Funding Policy The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by employers to the pension accumulation fund. The Town of Southold is required to contribute at an actuarially determined rate. The required contributions for the current year and two preceding years were as follows: ERS PFRS 1997 $ 84,275 $ 273,906 1996 $155,243 $ 300,392 1995 $ 78,732 $ 277,526 The Town'scontributionsmade to the Sy~emswere equal to 100%ofthecontributions requkedfor each year. Since 1989, the Systems' billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17-year period, with an 8.75% interest factor added. Local governments were given the option to prepay this liability, The Town elected to make the full payment on December 15, 1993, by issuing serial bonds to replace this debt (See Note III(B)(3)). Page129 Pursuant to Chapter 178 of the Laws of 1991 and Chapter 12 of the laws of 1995, the State Legislature authorized local governments to make available a retirement incentive program with estimated total costs of $105,799, of which $10,542 was charged to expenditures/expense in the governmental funds in the current fiscal year. The cost of the programs will be billed and paid over five years beginning December 15, 1992 for Chapter 178 and December 15, 1996 for Chapter 12 and will include interest at 8.75%. 2. Short-Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to long-term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. To Be Redeemed 1998 Interest Budget Description Amount Rate Appropriations Bonds Various Purposes $ 309,000 4.03% $ 83,000 $ 226,000 Various Purposes 935,000 3.88% 319,000 616,000 Southold Park District 20,000 3.79% 20,000 0 Total ~ $422.000 $842_000 3. Long-Term Debt a. At December 31, 1997 the total outstanding indebtedness ofthe Town, excluding the above obligations aggregated $6,805,000. Of this amount, $6,305,000 was subject to the constitutional debt limit and represented approximately 2.74% of its debt limit. b. Serial Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. Page 130 c. Other Long-Term Debt - In addition to the above long-term debt, the local government had the following non-current liabilities: Due to New York State Department of Environmental Conservation (NYSDEC) - Represents the non-current portion of the liability due under the settlement in which all charges of operational violations at the Cutchogue landfill were dropped. · Compensated Absences - Represents the value of earned and unused portion of the liability for compensated absences. d. Summarv Long-Term Debt - The following is a summary oflong-term liabilities outstanding at December 31, 1997 by fund type and account group: Liability Serial Bonds Due to NYSDEC Compensated Absences Total Long-Term Debt Account Group General Long Term Debt Account Group $ 6,805,000 260,000 2,103,836 $ 9.168_836 e. The following is a summary of changes in the long term liabilities for the period ended December 31, 1997: Bonds and Due to Compensated Notes NYSDEC Absences Payable at beginning of Fiscal Year $ 7,390,000 $ 325,000 $ 2,059,831 Additions Deletions 585,000 65,000 Payable at end of Fiscal Year $ 6_805.000 $260_000 ~ Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. Page 131 f. Long Term Debt Maturity Schedule - The following is a statement of serial bonds with corresponding maturity schedules: Payable from: General Fund, Special Revenue Fund Description: Various Purposes Dated: October 1, 1984 Issue Amount: $2,172,500 Interest Rate: 9.1% Final Maturity Date: April 1, 2005 Balance as of December 31, 1997:$980,000 Payable from: General Fund, Special Revenue Fund Description: Various Purposes Dated: February 15, 1991 Issue Amount: $2,708,500 Interest Rate: 6.375% Final Maturity Date: February 15, 2011 Balance as of December 31, 1997:$1,425,000 Payable from: General Fund, Special Revenue Fund Description: Various Purposes Dated: April 15, 1993 Issue Amount: $2,695,000 Interest Rate: 5.00°/6 Final Maturity Date: February 15, 2012 Balance as of December 31, 1997:$1,975,000 Payable from: General Fund, Special Revenue Fund, Special District Fund Description: Pension System Dated: October 1, 1993 Issue Amount: $ 678,000 Interest Rate: October 1, 1993 to October 1, 2001 - 6.000% October 1, 2001 to October 1, 2003 - 6.100% October 1, 2003 to October 1, 2005 - 6.125% Final Maturity Date: October 1, 2005 Balance as of December 31, 1997: $ 480,000 Page 132 Payable from: General Fund Description: Agricultural Land Development Rights Dated: November l, 1995 Issue Amount: $1,750,000 Interest Rate: November 1, 1995 to November November l, 1997 to November November l, 2008 to November November l, 2009 to November November l, 2010 to November November l, 2011 to November November l, 2012 to November Final Maturity Date: November 1, 2015 Balance as of December 31, 1997:$1,675,000 Payable from: General Fund 1, 1997 - 5.00% 1, 2008 - 5.10% 1, 2009 - 5.20% 1, 2010- 5.30% l, 2011 - 5.375% l, 2012 - 5.40% l, 2015 - 5.50% Description: NYS Environmental Facilities Corporation -- State Water Pollution Control Revolving Fund Revenue Bonds Dated: February 15, 1996 Issue Amount: $300,000 Interest Rate: 2.95% Final Maturity Date: December 15, 2014 Balance as of December 3 l, 1997:$270,000 g The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31, 1997: In~m~ $ 395 647 364 061 332 189 299 386 266 651 876 220 340 350 39,410 Year Ending Princip~ 1998 $ 500,000 1999 505,000 2000 505,000 2001 535,000 2002 485,000 2003-2007 2,190,000 2008-2012 1,715,000 2013-2015 370~000 Totals $ 6_805.000 h. The following table summarizes the Town's future payment requirements for the stipulation of settlement with the NYS Dept. of Environmental Conservation as of December 31, 1997: Year Ending Amount 1998 $ 65,000 1999 65,000 2000 65,000 2001 65,000 Total $260.000 Page 133 i. In addition to the debt shown above, the following long-term debt has been authorized but remains unissued at December 31, 1997: Payable from: Description: Authorized Amount: General Fund Acquisition of Agricultural Land Development Rights $ 2,000,000 Payable from: Description: Authorized Amount: General Fund Preservation of Open Spaces $ 2,O00,OO0 Payable from: Southold Solid Waste Management District Description: Scale House and Composting Equipment Authorized Amount: $ 200,000 Payable from: Description: Authorized Amount: Southold Solid Waste Management District Cutchogue Landfill Capping and Closure $ 5,800,000 C. Interfund Receivables and Payables Interfund receivables and payables at December 31, 1997 were as follows: Fund General Fund Whole Town $ 442,121 General Fund Part Town 313,704 Highway Fund Whole Town 942,077 Highway Fund Part Town 1,673,553 Risk Retention Fund 210 Shorecrest Road Imp. District 8,025 Lands End Road Imp. District 13,135 East-West Fire Protection District 261,023 Solid Waste Management Disthct 681,793 Fishers Island Refuse & Garbage District 371,400 Fishers Island Ferry District 259,142 Orient Mosquito District 50,000 Cutchogue-New Suffolk Park Disthct 70,750 Southold Park District 124,500 Orient-East Marion Park District 16,000 Matfituck Park District 195,085 Capital Projects 37,057 Trust & Agency 2,000 Total Interfund $ 5.461_575 Interfund Receivables Interfund Payables $ 4,977,453 2O2 28 2,000 441,863 40,029 $ 5.461.575 Page 134 D. Fund Equity 1, Certain funds of the Town apply to areas less than the entire Town. The fund equity at December 31, 1997 is allocated as follows: General Fund (Townwide) Special Revenue Funds General Fund Part Town 280,655 Highway Fund -- Townwide 296,238 Highway Fund -- Part Town 415,364 Risk Retention Fund 542,245 Special District Funds Shorecrest Road Improvement 1,936 Lands End Road Improvement (28) East-West Fire Protection 5,997 Southold Wastewater Disposal 358,415 Fishers Island Sewer 47,668 Solid Waste Management 259,120 Fishers Island Refuse & Garbage 437,669 Fishers Island Ferry 613,278 Cutchogue-New Suffolk Park 22,721 Southold Park 7,051 Orient-East Max/on Park 19,383 Mattimck Park 6,261 Orient Mosquito _ 7,024 Total ~ 2. Keserves $2,204,740 The capital projects fund equity includes capital reserve funds established for the following purpose: Purpose Balance End of Year Preservation of Open Spaces 39,844 Mattituck Creek Drainage Mitigation 24,677 Seaview Trails of the North Fork 7,948 Lands End Road Improvement (12,500) Shorecrest Road Improvement (18,000) Southold Park District (20,000) Yard Waste Composfmg (21,500) Lighting & Heating Improvements (25,000) Cutchogue Landfill Capping & Closure (29,807) Landfill Tub Grinder & Stump Buster (57,600) Highway Sweeper & Payloader (70,400) Landfill Payloader (88,961 ) Computer Equipment Upgrade (123,830) Landfill Track Tractor & Payloader (153,000) Highway Dram Cleaner (155,141) Agricultural Land Development Rights (166,412) Landfill Trommel Screen & Leaf Shredder (240,000) Total $1_109_684 Page 135 E. Deferred Compensation Plan Employees of the Town may elect to participate in a Deferred Compensation Plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years, usually after retirement. As of December 31, 1997, the market value of the assets of the plan totaled $1,558,566. This amount is reflected as an Agency Fund asset along with corresponding liabilities to the employees participating in the plan. F. Lease Commitments and Leased Assets The Town leases property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended December 31, 1997 were approximately $42,064. Future obligations over the primary terms of the Town's leases as of December 31, 1997 are as follows: 1998 $ 27,266 1999 13,763 2000 11,493 2001 6,804 2002 6,804 2003 6,804 2004&thereafter _ 3,200 Total ~ 76_134 VI. Contingencies The Town has received grants which are subject to audit by agencies of the State and Federal Governments. Such audits may result in disallowances and a request for a return of funds to the federal and state governments. Based on past audits, the local government administration believes disallowances, if any, will be immaterial. VII. Other In the State Annual Update Document, the Road Improvement Districts are included in the Highway Fund Whole Town; in the audit report, these funds are included as Special District Funds. Page 136