Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
1998
LEGAL NOT~CE N©TICE tS HEREBY GIVEN 1695-ITMyfi STATE OF NEW YORK) }SS: COUNTY OF SU~,FOL~K) cou~, berg d~y sworn, says ~at Be/she is ~cip~ clerk of T~ S~FOLK T~$, a wee~v he. paper, pub~shed at Mat¢~ck, ~ ~e To~ of Sou~oid, Co~W of S~fo~ ~d State of New York. ~d ~t ~.e No.ce of w~ch ~e ~nexed ~s a p~ted copy, ~ been re~a- l~ly pubBshed ~ s~d Newspaper once each week for ~ yeekfi ~uccesslvely, commencm~ on the ~' day ~- ~cip~ Clerk LEGAL NOT~CE NOT~CE ~S HEREBY GBVEN that the Annua~ F~nanc~a~ Report of the Town of Southo[d for the F]scat Year 1998 ~s on fi~e in the Southold Town Clerk's Off~ce, Southotd Town Na~, 53095 Main Road, Southo~d, New York. and is available for public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to u,:O0 P.M. Dated: April 29, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON MAY 6. 1999. AND FORWARD TWO (2) AFFiDAViTS OF PUBUCATION TO ELIZABETH NEWLLE, SOUTNOLD TOWN CLERK. TOWN HALL, PO BOX 1479, SOUTNOLD. NY 44974. Copies to the fo~owing: The Suffolk Times Town Board Members Town Attorney Town ComptroIfer Town Cferk~s Bu let[n Board All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN OF SOUTHOLD COUNTY OF SUFFOLK For The Fiscal Year Ended 1998 AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICIPAL LAW: 1. *"* Every Municipa~ Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fisca~ Officer of such Municipal Corporation 5. All reports shall be certified by the officer making [he same and shall be flied with the Comptroller within sixty days after the close of the fiscaf year of such Municipal Corporation *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report State of NEW YORK Office of The State Comptroller Division of Municipal Affairs Albany, New York 12236 CERTIFICATION OF FISCAL OFFICER I, JEAN W. COCHRAN, CERTIFY THAT I AM THE CHIEF FISCAL OFFICER AND THAT THE INFORMATION INCLUDED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BEL~. SIGNATURE: lilLE: SUPERVISOR 53095 MAIN ROAD SOLrlHOLD, NY 11971-0959 OFFICIAL ADDRESS: DATE: APRIL 27~ 1999 TELEPHONE: (516) 7654333 CERTIFICATION PAGE *FINANCIAL SECTION* Financial information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 1997 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 1998: (A) GENERAL (B) GENERAL TOWN-OUTSIDE VG (CD) SPECIAL GRANT (CS) RISK RETENTION (DA) HIGHWAY-TOWN-WIDE (DB) HIGHWAY-PART-TOWN (SF) FIRE PROTECTION (SP} PARK (SR) REFUSE AND GARBAGE (SS} SEWER (SM) MISCELLANEOUS (H) CAPITAL PROJECTS (TA) AGENCY (K) GENERAL FIXED ASSETS ON) GENERAL LONG-TERM DEBT Alt amounts included in this update document for 1997 represent date flied by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule for Reporting Variable Rate, Discounted, and/or Negotiated Bonds and Notes 3) Schedule for Reporting All Instaltment Purchase Contracts/Certificates of Participation 4) Schedule of Securities for CoIlateralization 5) Schedule of Time Deposits and Investments (~) Investment Certification 7) Bank Reconciliation 8) Real Property Tax Levy and Related information 9) Local Government Questionnaire 10) Notice of Tort Claims Ail numbers in this report will be rounded to the nearest dollar. TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 *** F~NANC~AL SECTION 3 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Balance Sheet ASSETS CASH 7,108,847 A200 4,033,234 CASH IN TiME DEPOSITS 3,434.405 a20'~ 2,844.4'~9 PETTY CASH 200 A210 250 CASH WITH FISCAL AGENT 10,000 A223 10,000 TAXES RECEIVABLE- CURRENT 48 474 124 A250 58,1~8,178 ACCOUNTS RECEIVABLE 92.369 A380 5,444 STATE & FEDERAL OTHER ,, 55,265 A410 11,729 DUE FROM OTHER FUNDS ........... 44~,12'~ A39'] 2t0,959 DUE FROM OTHER GOVERNMENTS 328,673 A440 700,039 INVENTORY 569 A445 1.158 PREPAID EXPENSES 31,808 A480 34.488 4 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (Al GENERAL Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 328,168 AS00 382,947 DUE TO OTHER FUNDS 4,977,453 A830 5,98'1,495 DUE TO OTHER GOVERNMENTS 43,080,349 A831 44,828,158 DEFERRED REVENUES A691 448,498 INSURANCE RESERVE A883 511.939 FUND EQUITY ,U.N. RESERVED FUND,BALANCE APPROPR!ATED . 947,553 A910 1,095,181 UNRESERVED FUND BALANCE UNAPPROPRIATED 1,257,188 Ag'il 1,823,898 5 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPE~,?~,f, TAXES 9,145,022 A1001 9,401,669 OTHER PAYMENTS IN LIEU OF TAXES 27.961 A1081 705 INTER~ST & PENALTIES ON REAL PROP TAXES , 47,344 AI090 36,739 NON PROP TAX DiST BY COUNTY 257,976 Al120 2.41,018 TREASURER FEES CLERK FEES OTHER GENERAL DEPARTMENTAL iNCOME POLICE FEES CHARGES-PROGRAMS FOR THE AGING PARK AND RECREATIONAL CHARGES SPECIAL RECREATIONAL FACILITY CHARGES 3.828 A1230 2,932 5,395 A1255 5,224 0 A1289 45 5,473 A1520 8,851 135,846 A1972 140,802 70.032 A2001 70,275 13,233 A2.025 76,033 OTHER HOME & COMMUNITY SERVICES INCOME 23,385 A2189 29,915 GENERAL SERVICES- INTER GOVERNMENT 77,772 A2210 68.904 PROGRAMS FOR AGING- OTHER GOVTS 122,380 A2351 118,751 'qTEREST AND EARNINGS 298.239 A2.401 3(~7,685 RENTAL OF REAL PROPERTY 54,708 A2410 73,849 RENTAL- OTHER (SPECIFY) 216.31I A2440 193.809 COMMISSIONS 429 A2450 342 BINGO LICENSES 1,290 A2.540 1,677 DOG UCENSES 11.701 A2544 12,000 PERMITS- OTHER 137,088 A2590 144,865 FINES AND FORFEITED BAIL 64,234 A2610 11~ 432 FORFEITURES OF DEPOSITS 2,255 A2820 350 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Results of Operations SALES Of SCRAP & EXCESS MATERIALS 50,074 A2850 MINOR SALES- OTHER 670 A2855 19C 479 INSURANCE RECOVERIES 47,897 A2680 45,408 REFUNDS OF PRIOR YEAR'S EXPENDITURES GIFTS AND DONATIONS UNCLASSIFIED 60,883 A2701 '[ 1,481 46,012 A2705 37,(~47 0 A2.770 752 ST AID- MORTGAGE TAX 521,703 A3005 704,371 STAID-OTHER(SPECIFY) 13,682 A3089 52.099 ST AID- MENTAL HEALTH 8,112 A3490 8:112 ST AID- YOUTH PROGRAMS 31,635 A3820 31,635 FEDERAL AID - OTHER 83.317 A4089 39,759 FED AID OTHER PUBLIC SAFETY 42,140 A4389 92,421 FED AID. PROGRAMS FOR AGING 0 A4772 54,739 OTHER SOURCES INTERFUND TRANSFERS 59 A5031 4(~1,894 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Results of Operations DETAIL EXPENDITURES AND OTHER USES LEGISLATIVE BOARD- PERS SERV 92,718 A10']0! 97,582 LEGISLATIVE BOARD, EQUIP & CAP OUTLAY 0 A10'J02 730 LEGISLATIVE BOARD- CONTR EXPEND 104,477 A10104 73,127 MUNICIPAL COURT- PERS SERV 200,88"~ All 101 251,092 MUNICIPAL COURT- CONTR EXPEND 24,381 All 104 26,57(} SUPERVISOR-PERS SERV 91,128 A12201 109,719 SUPERVISOR-CONTR EXPEND 3.636 A12204 4.621 DIR OF FINANCE- PERS SERV 133,800 A13101 134,135 DIR OF FINANCE- EQUIP & CAP OUTLAY 737 A13102 380 DIR OF FINANCE- CONTR EX,,P,,END 10,341 A13104 10,'[68 AUDITOR- CONTR EXPEND 15.500 A13204 15,000 ~...., ~,.',,~.,~.,O ,.~. .. ~,5~-,. A13,'~;~ .... .. ~,,,~,,~,,.~'" ]...,,..'"' ...~.'"'""' . _,..~- ""-' ~'." '- ~: ~-: '=,..,,,., - ,_ ._._,~-=~' :.~-"3.362 ,".. ~ .,.."' '~':~'" ' ~-.'3 . ~73. TAX COLLECTION,EQUIP & CAP OUTLAY 0 A13302 97I TAX COLLECTION-CONTR EXPEND 2,588 A13304 4,745 ASSESSMENT- PERS SERV 205,763 A13551 242,834 ASSESSMENT- EQUIP & CAP OUTLAY 385 A13552 188 ASSESSMENT- CONTR EXPEND 8,775 A13554 18,8(}0 CLERK-PERS SERV 191.932 A14101 '[98.572 CLERK,EQUIP & CAP OUTLAY 0 A14102 1 DT0 CLERK-CONTR EXPEND 6,775 A14104 4,809 LAW- PERS SERV 122,018 A1420'[ 83,944 LAW. EQUIP & CAP OUTLAY 0 A14202 2,054 LAW- CONTR EXPEND 35 246 A14204 22,579 ENGINEER- PERS SERV 44.835 A14401 4(~,898 ENGINEER- CONTR EXPEND 1.222 A14404 1.166 PUBLIC WORKS ADMIN- PERS SERV 34,657 A14901 38,094 PUBLIC WORKS ADMIN- CONTR EXPEND 229 A14904 184 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (a) GENERAL Results of Operations BUILDINGS- PERS SERV 120,403 A16201 143,080 BUILDINGS- EQUIP & CAP OUTLAY 650 A16202 173,270 BUILDINGS- CONTR EXPEND 215.225 A16204 198,044 CENTRAL GARAGE- EQUIP & CAP OUTLAY 24,872 A16402 34,376 CENTRAL GARAGE- CONTR EXPEND 8,670 A16404 8 960 CENTRAL PRINT & MAIL- EQUIP & CAP OUTLAY 16.694 A16702 15,845 CENTRAL PR)NT & MAIL-CONTR EXPEND 38,16I, A16704 40,498 CENTRAL DATA PROCESS- PERS SERV 39,510 A15801 42,890 CENTRAL DATA PROCESS & CAP OUTLAY 4,755 A16802 1,220 CENTRAL DATA PROCESS- CONTR EXPEND 45,742 A16804 34,955 UNALLOCATED INSURANCE- CONTR EXPEND 220069 A19104 290,942 MUNICIPAL ASSN DUES- CONTR EXPEND 1,38~) A19204 1,199 'rOTAi. G'"_'NERA_ G,')V'2P,;,I~'E:~,,I' ~UPPOF,[~' :2.! lJ PUBLIC SAFETY COMM SYS- PERS SERV 432,783 A30201 492.804 PUBLIC SAFETY COMM SYS- EQUIP & CAP OUTLAY 2,000 A30202 16,692 PU~3LIC SAFETY COMM SYS- CONTR EXPEND 27,924 A30204 28,704 POLICE- PERS SERV 3,681,543 A31201 3,701,913 POLICE- EQUIP & CAP OUTLAY 176.865 A31202 235,192 POLICE- CONTR EXPEND 209,436 A31204 219,533 TRAFFIC CONTROL- CONTR EXPEN 14,599 A33t04 19.004 FIRE DEPARTMENT- CONTR E~PEND 813 A34104 1,713 CONTROL OF ANIMALS- CONTR EXPEND 12I,D00 A35104 121.000 EXAMINING BOARDS- PERS SERV 1.989 A36101 1,532 EXAMINING BOARDS- CONTR EXPEND 6,125 A36104 5,698 CIVIL DEFENSE, PERS SERV 0 A36401 77 CIWL DEFENSE- EQUIP & CAP OUTLAY 691 A36402 1,300 CIVIL DEFENSE- CONTR EXPEND 3.000 A36404 1.993 · ~.Oi~AL C!V~L DEFEN$~ ..,. , ;~.~9~..A36¢0[; , '. i ' .. 'TOTAL'PUBLi~J ,"],AFET¥ .. : · ::: .' ~.:675.76~ · . . , 4 847.1~i,~ TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Results of Operations PUBLIC HEALTH- PERS SERV 7,904 A40101 7,020 PUBLIC HEALTH- CONTR EXPEND 300 A40104 NARCOTIC GUID COUNCIL- CONTR EXPEND 32.988 A42104 32.988 '~' -',,.'. '~ ~,.. ' ..... r .., ¢ ,,, ~ .... · 32.g8~: A4~'10C "~ ^'~ ~ .~,~,~,L N,,:~vO'[I~ ,LaU,~,JJ~r~C_ ~Ou.%CIL... . ..... . . STREET ADM]N- PERS SERV 154.388 A50101 189,301 STREET LIGHTING- PERS SERV 40,732 A51821 42,974 STREET UGHTING- EQUIP & CAP OUTLAY 7.284 A51822 24,528 STREET LIGHTING- ~ONZR EXPEND 110,997 A~1824 94,180 OFF-STREET PARKING- CONTR EXPEND 19,130 A58504 8,548 , ~ ~,*L ¢~F'i:-STREET PARKING: ' TO'F~ T.°,.~,N, SP'-.") ~T?.T'Of'; · ' ........ PUBLICITY- CONTR EXPEND , 35,000 A84'04 40,000 PROGRAMS FOR AGING- PERS SERV 338.407 A67721 389,389 PROGRAMS FOR AGING- EQUIP & CAP OUTLAY 2.218 A87722 3.890 PROGRAMS FOR AGING- CONTR EXPEND 192.672 A67724 187,189 ............................................................... ~...~ .................... R..~ ........................................................... ~ ............................................................... ~.,~. RECREATION ADMINI- PERS SERV 79.290 A70201 96.438 RECREATION ADMtNI- EQUIP & CAP OUTLAY 234 A70202 RE~REATION ADM~Ni- CONTR EXPEND 83,111 A70204 68,705 PARKS- PERS SERV 41.585 A71101 81,173 PARKS- EQUIP & CAP OUTLAY 22.209 A71102 76.997 PARKS- CONTR EXPEND ,~1 510 A71104 2~ 909 SPECIAL REC FAC]UTY- PERS SERV 80,925 A71801 85.525 SPECIAL REC FACILITY- OONTR EXPEND,, 9,123 A71804 8,158 LIBRARY- CONTR EXPEND 45.000 A74104 45,000 I0 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Results of Operations HISTORIAN- PERS SERV 10,763 A75101 11,464 HISTORIAN- CONTR EXPEND 1.683 A75104 972 HISTORICAL PROPERTY- PERS SERV 778 A75201 788 H~STORtCAL PROPERTY- CONTR EXPEND 1,084 A75204 1,085 CELEBRATIONS- CONTR EXPEND 991 A75504 1,000 ENVIRONMENTAL CONTROL- PERS SERV 76,640 A80901 94,424 ENVIRONMENTAL CONTROL- CONTR EXPEND 12.742 A80904 3,793 ~US~ & GARBAGE- CONTR EXP~ND 2.397 A~ ~,,u4 8,875 .... ~,, ~,.~.~:~: ' ~,: .........;;~'.~ ~' ~ '~:ii:ii.,',~:i~.~[ ~'ii~!F~?:?;~¢'?~iZ~:i~:.~?~?~i~:.~ ' ~:~:~j~ '~ ;~;~:~ ~;~:~?~ SHADE TREE- PE~S SERV 45 A85~01 1,545 SHADE TREE- CONTR EXPEND 14,428 A85504 10,393 FISH AND GAME- CONTR EXPEND ~ , 17,600 A87204 17,800 CEMETERY- CONTR EXPEND 6 A88104 ~ MISC HOME & COMM SERV- PERS S~RV 41,494 A89891 43,815 MISC HOME & COMM SERV. EQUIP & CAP OUT~Y 0 A89892 841 MISC HOME & OOMM SERV- CONTR EXPEND 1.541 A89894 987 STATE RETIREMENT SYSTEM POLICE & F~REMEN RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPLOYER CONT WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT iNSURANCE- EMPL BNFTS DISABILITY iNSURANCE- EMPL BNFTS 42,410 A90!08 35,984 275,837 A90158 89.991 427,156 A90308 487,388 83.182 A90408 80,810 3,452 A90508 10,379 59,491 A90558 59,028 ~~i~~- EMPL BNFT 3,! 1,277 A90608 1,359,828 DEBT PRINCIPAL- SERIAL BONDS 488.512 A97108 480,512 DEBT PRINCIPAL- BOND ANTICIPATION NOTES 155,300 A97308 235,100 11 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (Al GENERAL Results of Operations DEBT INTEREST- SERIAL BONDS 327.880 A97107 373,75g DEBT INTEREST- BOND ANTICIPATION NOTES 15,113 A97307 !1.314 OTHER USES TRANSFERS- OTHER FUNDS 720.552 A99019 123,573 ~2 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUiTY-END OF YEAR 1,742,091 A8021 2,204,739 0 A8012 542,245 0 A8015 1,742,091 A8022 2,748,984 1,528. D84 12,907,248 1,165,432 12,223,434 2,204,739 A8029 3,430,798 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 13 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX iTEMS EST REV- NON PROPERTY TAX TEMS EST REV - DEPARTMENTAL iNCOME EST REV - INTERGOVERNMENTAL CHARGES EST REV- USE OF MONEY AND PROPERTY EST REV- LICENSES AND PERMITS EST REV - FINES AND FORFEITURES EST REV - SALE OF PROP AND COMP FOR LOSS EST REV-MISCELLANEOUS LOCAL SOURCES EST REV - STATE AiD EST REV - FEDERAL AID 9,145,022 A1049M 9,401,689 63,000 A1099M 72,000 225,000 A1199M 235,000 287,881 AI299M 407,140 191,458 A2399M 252,878 539,311 A2499M 547.809 148,200 A2599M 150,900 71,000 A2849M 71,500 3,150 A2899M 3,000 58,301 A2799M 135,632 484,485 A3099M 496,984 115,925 A4099M 113.000 ESTIMATED - INTERFUND TRANSFER A5031 M 440.800 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 748,848 A599M 1,083,553 14 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (A) GENERAL Summary of Fina~ Budget as Modified APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT APP - PUBLIC SAFETY APP - HEALTH APP - TRANSPORTATION APP - ECONOMIC ASSISTANCE AND OPPORTUNITY APP - CULTURE AND RECREATION APP - HOME AND COMMUNITY SERWCES APP-EMPLOYEE BENEFITS APP - DEBT SERVICE 2,359,798 A1999M 2,698,873 4,694,366 A3999M 5,090,731 41,604 A4999M 42,800 342,335 A5999M 386,582 588,955 A6999M 666,604 416.721 A7999M 532,105 179,496 A8999M 164,495 1.591,920 A9199M 2,432,276 1.055,884 A9899M 1,138,300 ESTi MATED OTHER USES APP - INTERFUND TRANSFER 788,700 A9999M 216,878 15 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet ASSETS CASH 202,578 B200 309 CASH tN TIME DEPOSITS 364 232 ACCOUNTS RECEIVABLE 32,914 B380 STATE & FEDERAL RECEIVABLES B410 57,496 DUE FROM OTHER FUNDS 313,704 B391 473,611 16 TOWN Of SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet LIAB~LmES AND FUND EQUITY ACCOUNTS PAYABLE, 4,130 B600 62,341 DUE TO OTHER FUNDS 202 B630 DEFERRED REVENUES 536.704 B691 506,135 RESERVE FOR ENCUMBRANCES B821 9.154 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 136.855 B910 92,981 ~.N,,RESERVED FUND BALAN, CE UNAP. pRQPF~IATED, . 143 800 B911 225 037 17 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 GENERAL TOWN-OUTSiDE Vg Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPER,,~TY~ TAXES 182,030 B1001 313,704 OTHER PAYMENTS IN LIEU OF TAXES 532 B1081 22 iNTEREST & PENALTIES ON REAL PROP TAXES 107 B1090 157 FRANCHISES 65.168 B1170 71,875 OTHER GENERAL DEPARTMENTAL INCOME 7,830 B1289 7,575 SAFETY iNSPECTiON FEES 194,279 B1580 240,978 PUBLIC HEALTH FEES 10.924 B1801 11,554 ZONING FEES 25 430 B21~O 35,530 PLANNING BOARD FEES 58.703 B21'[5 48,382 INTEREST AND EARNINGS 17,973 B2401 27,151 PERMITS- OTHER 4.500 B2590 4,400 MINOR SALES- OTHER 9,449 B2855 8,810 INSURANCE RECOVERIES 0 B2880 1,204 REFUNDS OF PRIOR YEAR'S EXPENDITURES 23 B2701 80 ST AiD- STATE REVENUE SHARING 89,190 B3001 89,190 STAID, O~T.~ERA~D SPECl 0 B3089 302,137 18 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (B) GENERAL TOWN-OUTSIDE VG Results of Operations DETAIL EXPENDITURES AND OTHER USES LAW- CONTR EXPEND 33.480 B14204 22,636 UNALLOCATED INSURANCE- CONTR EXPEND 12.198 B19104 9,151 SAFETY INSPECTION- PERS SERV 213,070 B38201 277.826 SAFETY INSPECTION, EQUIP & CAP OUTLAY 0 B36202 4,377 SAFETY INSPECTION- CONTR EXPEND 8,280 B38204 5,732 PUBLIC HEALTH- PERS SERV 3.700 B40101 3,700 ZONING- PERS SERV 90.893 B80101 91.882 ZONING. EQUIP & CAP OUTLAY 0 B80102 423 ZONING- CONTR EXPEND, 5,181 B80104 7,481 PLANNING- PERS SERV 180,212 B80201 192,195 PLANNING. EQUIP & CAP OUTLAY 0 B80202 419 PLANNING- CONTR EXPEND 16.524 B80204 314.892 · TO~;A, pLAN~N,~... '. TOTAL HOME AND COMN1LJN~TY SE~VICEE~ · .'. · · ' .'292.8~0 ...... STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT ~NSURANOE, EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 5.528 B90108 4,890 37,323 B90308 43.251 6,604 B90408 8,418 0 B90508 1,760 5,900 B90558 188 DEBT PRINCIPAL- SERIAL BONDS 3,627 B97106 3,8_27 DEBT INTEREST- SERIAL BONDS 2,329 B97107 2,111 lg TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (B) GENERAL TOWN-OUTSiDE VG Results of Operations OTHER USES TRANSFERS- OTHER FUNDS 90,051 B99019 98,808 2O TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca~ Year Ended 1998 (B) GENERAL TOWN-OUTSIDE VG Results of Operations ANALYSIS OF CHANGES N FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 369,397 B8021 280.655 0 B8012 0 B8015 0 369,397 B8022 280,655 626,138 1,142,858 714,880 1,096,341 280.655 B8029 327,172 Total Fund Equity includes reserved and unreserved fund balance iN governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a pr, or period adjustment. 21 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (B) GENERAL TOWN-OUTSIDE vg SummaQf of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY tAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - NON PROPERTY TAX ITEMS EST REV - DEPARTMENTAL INCOME EST REV - USE OF MONEY AND PROPERTY EST REV - LICENSES AND PERMITS EST REV - SALE OF PROP AND COMP FOR LOSS EST REV-MISCELLANEOUS LOCAL SOURCES 162.030 B1049M 313,704 700 B10g9M 600 60.000 B1199M 65,000 320,500 B1299M 330.000 16,000 B2499M 19,000 4,900 B2599M 4,700 8,000 B2699M 6.000 2,000 B2799M 2,000 EST REV-STATE AID 68.548 B3099M 355,059 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 169,559 B599M 135,855 22 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (B) GENERAL TOWN-OUTSIDE vg Summa~J of Final Budget as Modified APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT APP - PUBLIC SAFETY APP - HEALTH APP - HOME AND COMMUNITY SERVICES APP - EMPLOYEE BENEFITS 52,074 B1999M 35,550 248,100 B3999M 311,700 4,150 B4999M 3.950 316,386 B8999M 702,341 82,500 B9199M 68,700 APP - DEBT SERVICE , 8,027 B9899M 5,827 ESTIMATED OTHER USES APP-INTERFUND TRANSFER 101,000 B9999M 105,850 23 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscai Year Ended 1998 (CD) SPECIAL GRANT Balance Sheet ASSETS CASH CD200 DUE FROM OTHER GOVERNMENTS , 90 000 CD440 35 252 24 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca] Year Ended 1998 (CD) SPECIAL GRANT Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 90.000 CD500 35,252 FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED CD911 25 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CDI SPECIAL GRANT Results of Operations DETAIL REVENUES AND OTHER SOURCES FED AID- COMMUNITY DEVELOPMENT ACT 785 98'[ CD4910 254.370 OTHER SOURCES ~NTERFUND TRANSFERS 40.000 CD5031 40,000 26 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CD) SPECIAL GRANT Results of Operations DETAIL EXPENDITURES AND OTHER USES REHAB LOANS & GRANT- EQUIP & CAP OUTLAY 105.772 CD88882 94,370 PROV OF PUBLIC SERVICE- CONTR EXPEN 723.210 CD86754 200,000 ' ' 29~,~..~,. 27 TOWN Of SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CD) SPECIAL GRANT Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUiTY-BEGINNiNG OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 0 CD8021 0 CD8012 0 CD8015 0 CD8022 828,981 828,982 0 0D8029 294,370 294,370 Total Fund Equity includes reserved and unreserved fund balance in govemmenta~ funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a pdor year's accounting error should be reported as a pdor pedod adjustment. 28 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CD) SPECIAL GRANT Summary of Finat Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV-MISCELLANEOUS, LOCAL SOURCES 1,020,951 CD2799M 419,969 ESTIMATED OTHER SOURCES ESTIMATED - INTERFUND TRANSFER, 40,000 CD503'~ M 40,000 29 TOWN OF $OUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CD) SPECIAL GRANT Summary of Final Budget as Modified APPROPRIATIONS APP - HOME AND COMMUNITY SERVICES 1,060 951 CD8999M 459 969 30 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca~ Year Ended 1998 (CS) RISK RETENTION Balance Sheet ASSETS CASH 1,724 CS200 CASH TiME DEPOSITS 622,253 CS201 DUE FROM OTHER FUNDS 210 0S391 31 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Yeer Ended 1998 (CS) RISK RETENTION Batance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 76,598 0S600 DEFERRED REVENUES , , 5,345 CS69'~ ~ FUND EQU~TY INSURANCE RESERVE 542,245 CS863 UNAPPROPRIATED FUND BALANCE CS911 32 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca~ Year Ended 1998 (CS) RISK RETENTION Results of Operations DETAIL REVENUES AND OTHER SOURCES INTEREST & EARNINGS 28,088 CS2401 REFUNDS OF PRIORYr. EXPENDITURES 201 CS2701 EMPLOYEES CONTRIBUTIONS 59,738 CS2709 OTHERSOURCES INTERFUND TRANSFERS 946 048 CS5031 33 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CS) R~SK RETENTION Results of Operations DETAIL EXPENDITURES AND OTHER USES ADMINISTRATION - CONTRACTUAL EXP 25,738 CS17104 EXCESS INSURANCE - CONTRACTUAL EXP 81.220 C817224 ."~"' ~:' ." - "~' ~i'~' i ~,;'"~: . ', '" '"~.'" .... ' ...... ,.., AL,.-X.~:So ,:~u[,~A,~L;,- 6..2,c,.,:.,. ~ z,,.a' · · '' . : ., U'. A~. '~.EN E~,~'~;. ,-=--' ,",.Rh.,¥ ~, J * .S .... O. , , C,6,9~c ..... . ........ HOSPITAL- MEDICAL- & DENTAL INS 829.301 CS90608 34 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CS) RiSK RETENTION Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADdUSTMENTS-INC iN FUND EQUIT PRIOR PER~OD ADJUSTMENTS-DEC iN FUND EQUIT RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 444,428 CS8021 542.245 0 C88012 0 CS8015 542,245 444,428 CS8022 1.034.075 938,259 542,245 C88029 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beg[nnmg fund equity resulting from a correction of a prior yaar's accounting error should be reported as a prior period adjustment. 35 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CS) RISK RETENTION Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES USE OF MONEY AND PROPERTY 15,500 CS2499M 60,000 CS2799M ESTIMATED OTHER SOURCES INTERFUND TRANSFERS 900 CSS031M 38 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (CS) RISK RETENTION Summary of Final Bu(tget as Modified APPROPRIATIONS GENERAL GOV'T SUPPORT 131,400 CS1999M EMPLOYEE BENEFITB 000 csg']99M 37 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DA) HIGHWAY-TOWN-WIDE Balance Sheet ASSETS CASH 123 DA200 CASHIN TIME DEPOSITS 328235 DA201 432,490 ACCOUNTS RECEBVABLE , 1,420 DA380 DUE FROM OTHER FUNDS, 9(}3 237 DA391 975,694 38 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DA) H~GHWAY-TOWN-WIDE Balance Sheet LIABiLITiES AND FUND EQUITY ACCOUNT. S PAYABLE 31,604 DA600 42,901 DUE TO OTHER FUNDS 28 DA630 DEFERRED.Rr=V,ENUES .... 963,237 DA691 974,148 FUND EQUITY RESERVE FOR DEBT 311 DA884 450 UNRESERVED FUND BALANCE APPROPRIATED 127 818 DA910 '~27,903 UNRESERVED FUND BALANCE UNAPPROPRIATED 170,017 DA911 262 782 39 TOWN OF 8OUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DA) HIGHWAY-TOWN-WIDE Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 1.022.989 DA1001 942,077 SPECIAL ASSSESSMENT DA1030 180 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES 3,142 DA1081 84 845 DA1090 483 INTEREST AND EARNINGS 34,595 DA2401 39,947 SALES OF SCRAP & EXCESS MATERIALS 200 DA2650 3,202 INSURANCE RECOVERIES ~,120 DA2880 REFUNDS OF PRIOR YEAR'S EXPENDITURES 62 DA2701 INTERFUND REVENUES 0 DA2801 '~2,175 ST AID EMERGENCY DISASTER ASSISTANCE 5,31'~ DA3980 FED AID EMER DISASTER ASSIST 31.870 DA4980 4O TOWN Of $OUTHOLD ANNUAL UPDATE DOCUMENT For the Fiscal Year Ended 1998 (DA) HIGHWAY-TOWN-WIDE Results of Operations DETAIL EXPENDITURES AND OTHER USES MAINT OF BRIDGES- EQUIP & CAP OUTLAY 1.048 DA51202 MAINT OF BRIDGES- CONTR EXPEND 2,145 DA51204 84 MACHINERY- PERS SERV 266.336 DA5'J301 292,601 MACHINERY- EQUIP & caP OUTLAY 101,591 DA51302 114,339 MACHINERY- CONTR E.XPEND 102,420 DA51304 108,014 BRUSH AND WEEDS- PERS SERV 73,098 DA51401 75.824 BRUSH AND WEEDS, EQUIP & CAP OUTLAY 0 DA51402 400 BRUSH AND WEEDS- CONTR EXPEND 27,550 DA51404 29 280 SNOW REMOVAL- PERS SERV 82,801 DA51421 57,487 SNOW REMOVAL- EQ[J~P & CAP OUTLAY 19,325 DA51422 5.475 SNOW REMOVAL- CONTR EXPEND 51,021 DA51424 27,611 STATE RETIREMENT- EMPL BNFTS 5.005 DA90108 4,247 SOCIAL SECURFFY- EMPL BNFTS 33.397 DA90308 32,771 WORKER'S COMPENSATION- EMPL BNFTS 18,248 DA90408 17.727 DISABILITY INSURANCE- EMPL BNFTS 3,988 DA90558 4,192 DEBT PRINCIPAL- SERIAL BONDS 25,515 DA97105 1.515 DEBT PRINCIPAL- BOND ANTICIPATION NOTES ~ 56 700 DA97:~08 88,041~ DEBT INTEREST- SERIAL BONDS 1,573 DA97107 882 DEBT INTEREST- BOND ANTICIPATION NOTE. S 5,412 DA97307 10,184 OTHER USES TRANSFERS- OTHER.FUNDS 5~5 748 DA99019 55 48§ 41 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For the Fiscal Year Ended 1998 (DA) HIGHWAY-T©WN-WIDE Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PER~OD ADJ.- ~NCREASE IN FUND EQUITY PRgOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YF_AR 111.953 DA8021 298.146 0 DA8012 0 0 DA8015 111.953 DA8022 298,148 1,119,111 1,019128 932,919 926,139 298.146 DA8029 391,135 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment, 42 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DA) HIGHWAY-TOWN-WIDE Summary of Fina~ Budget as Modified =_S ', '!v. AT.-.'3.. R'_-'~E?."..:=S AND O'~'~,.=~ SO.~..~ .... EST REV - REAL PROPERTY TAXES 1,042,166 DA1049M 963,117 EST REV - REAL PROPERTY TAX ITEMS 2.900 DA1099M 3,600 EST REV- USE OF MONEY AND PROPERTY 36,141 DA2499M 35,300 EST REV- M~SCELLANEOUS LOCAL SOURCES 1,000 DA2799M~ 1,000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 44,868 DA599M 127,818 43 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DA) HIGHWAY-TOWN-WIDE Summary of Final Budget as Modified APPROPRIATIONS APP- TRANSPORTATION 877,300 DA5999M 895,730 APP- EMPLOYEE BENEFITS 94,950 DA9199M 75,500 APP - DEBT SERVICE .89,987 DA9899M 101,605 ES'TIMATED OTHER USES ~NTERFUND TFLANSFERS 359 DA9999M 58.000 44 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Enc~ed 1998 (DB) HIGHWAY-PART-TOWN Balance Sheet ASSETS CASH 81,235 DB200 CASH iN TIME DEPOSITS 397,289 DB201 248,895 ACCOUNTS RECEIVAB~-E 1,122 DB380 DUE FROM OTHER FUNDS 1 873,553 DB391 1,789,378 45 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DB) H~GHWAY-PART-TOWN Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 44,282 DB600 42,118 DEFERRED REVENUES 1,673, FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 193,747 DB910 126,508 U~RESERVED FUND BALANCE UNAPPROPRIATED 221,617 DB911 80,089 46 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DB) HIGHWAY-PART-TOWN Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 1,590,395 DB1001 1,073,553 OTHER PAYMENTS 1N LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES 5,094 DB1081 120 991 DB1090 840 INTEREST AND F. ARNINGS 88,178 DB2401 54 537 PERMITS- OTHER 358 DB2590 25 INSURANCE RECOVERIES 0 DB2880 640 REFUNDS OF PRIOR YEAR'S EXPENDITURES 158 DB2701 ~NTERFUND REVENUES . 0 DB2801 18,178 ST AID- CONSOLIDATED HIGHWAY AID 211,013 DB3501 220.368 ST AID EMERGENCY DISASTER ASSISTANCE 898 DB3960 FED AiD- EMERGENCY DISASTER ASSISTANCE, 4,309 DB4960 47 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DB) H~GHWAY-PART-TOWN Results of Operations DETAIL EXPENDITURES AND OTHER USES MA~NT OF STREETS- PERS SERV 929,998 DB51101 991,721 PERM IMPROVE HIGHWAY- EQUIP & CAP OUTLAY 234~979 DB51122 220,358 · O, AL ..,~, ROVEM,..N. = TO?AL TRA.',~-~O ~.TAT'ON' .23,~.97~' i'D85712~ · 1.888.674 · . · ' STATE RETIREMENT- EMPL ONFTS 18,199 DB90108 15,441 SOCIAL SECURITY- EMPL BNFTS 71 145 DB90308 75,848 WORKER'S COMPENSATION- EMPL BNFTS 48,345 DS90408 45.023 DISABILITYINSURA, NCE- EMPL BNFTS 15,903 DB90558 16,768 PRINCIPAL- SERIAL ~DS 5.510 DB97108 509 DE~T INTEREST- SERIAL BONDS 3,536 DE~97107 3,207 OTHER USES TRANSFERS- OTHER FUNDS, 206,959 DB99019 208,074 48 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (DB) HIGHWAY-PART-TOWN Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY- BEGINNING OF YEAR PRIOR PER~OD ADJ.- ~NCREASE 1N FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 592,453 DB8021 415 384 0 DB8012 0 DB8015 0 592,453 DB8022 415,364 1,879,382 1,988 258 2,056.471 2,175,045 415,364 DB8029 208,577 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from e correction of a pdor yeer's accounting error should be reported as a prior period adjustment. 49 TOWN OF $OUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca~ Year Ended 1998 (DB) HIGHWAY-PART-TOWN Summar~ of Final ~3udget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY, TAXES 1,590,395 D~31049M 1,673.553 EST REV - REAL PROPERTY TAX ~TEMS 5.000 DB1099M 5,900 EST REV- USE OF MONEY AND PROPERTY 75,000 DB2499M 75,000 EST REV - MISCELLANEOUS LOCAL SOURCES 2,000 DB2799M 2,000 EST REV - STATE AID 211,013 DB3099M 220,368 EST]MATED - INTERFUND TRANSFER DB5031 M 5,850 ESTIMATED OTHER SOURCES APPROPRIATED FUND BA ,L:ANCE 310,581 DB599M 238,747 5O TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (D~3) HIGHWAY-PART-TOWN Summary of Fina~ Budget as Modified APPROPRIATIONS APP - TRANSPORTATION 1.824.279 DB5999M 1,845,418 APP - EMPLOYEE BENEFITS 153,400 DB9199M 158,700 APP - DEBT SERVICE 9,110 DB9899M 8,900 ESTIMATED OTHER USES INTERFUND TRANSFER~ 207,200 DB9999M 208,400 51 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) FIRE PROTECTION Balance Sheet ASSETS CASH SF200 CASHIN TiME DEPOSITS 79076 SF201 70,634 DUE FROM OTHER FUNDS 261.023 SF391 277,060 52 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) FIRE PROTECTION Balance Sheet LJA~31LmES AND FUND EQUITY ACCOUNTS PAYABLE 73,079 SFT00 1'~ ,855 DEFERRED REVENUES 251,023 SF691 277,060 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 2,600 SF910 UNRESERVED FUND BALANCE UNAPPROPRIATED 3,397 SF911 58,779 53 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) FIRE PROTECTION Results of Operations DETAIL REVENUES AND OTHER SOURCES RE. AL PROPERTY TAXES 252,154 SF1001 281,023 iNTEREST & PENALTIES ON REAL PROP TAXES 158 SF1090 131 INTEREST AND EARNINGS 148 SF2401 8,391 REFUNDS OF PROOR YEAR'S EXPENDITURES 0 SF2701 3,567 54 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) FIRE PROTECTION Results of Operations DETAIL EXPENDYFURES AND OTHER USES F~RE PROTECTION- CONTR EXPEND .... ........... ~.85,81 :I'C~'I"ALFI~H. RO.~EG?t~,N .. ....' . . .:..... :... :'t~.5.8.']t Sr,~,.,,u, .... ,c. ~1.~'3,,. SERV[CEAWARDS PROGRAM 73,079 SF90258 55 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) FiRE PROTECTION Results of Operatiof]s ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- iNCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE ~N FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 8,427 SF8021 5,997 0 SF8012 0 0 SF8015 8.427 SF8022 5,997 258,480 271,112 258,890 218,330 5,997 SF8029 58,779 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as e prior period adjustment. 58 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) FiRE PROTECTION Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES 252.154 SF1049M 261,023 EST REV - REAL PROPERTY TAX iTEMS 100 SF1099M 131 EST REV- USE OF MONEY AND PROPERTY 5,000 SF2499M 6,391 EST REV - MISCELLANEOUS LOCAL SOURCES SF2799M :3 567 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 2,200 SF599M 5,997 57 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SF) F)RE PROTECTION Summary of Final Budget as Modified APPROPRIATIONS APP- PUBLIC SAFETY 186,375 SF3999M 218,330 APP- EMPLOYEE BENEFITS 73.079 SF9199M 55,779 58 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SP) PARK Balance Sheet ASSETS ~ 63,939 SP200 72,550 ACCOUNTS RECEIVABLE 6 SP38~ 337 DUE FROM OTHER FUNDS 406 SP391 510 PREPAID EXPENSE 686 SP480 59 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SP) PARK Balance Sheet L~ABiLITiES AND FUND EQUITY ACCOUNTS PAYABLE '~0 048 SP600 1 DUE TO OTHER GOVERNMENTS 1,167 SP631 1,792 DEFERRED REVENUES 406,335 SP691 529,510 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 3,000 sPg'~0 UNRESERVED FUND BALANCE UNAPPROPRIATED 52,4'~6 SP9'~1 60,031 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SP) PARK Results of Operations DETAIL REVENUES AND OTHER SOURCES ,.R, EAL PROPERTY TAXES 394,570 SP1001 406,335 INTEREST & PENALTIES ON REAL PROP TAXES 254 SP1090 158 INTEREST AND F_ARNINGS 20,584 SP2401 27,671 UNCLASSIFIED 094 SP2770 10,775 61 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SP) PARK Results of Operations DETAIL EXPENDITURES AND OTHER USES PARKS- PERS SERV 129.774 SP71191 183,092 PARKS- EQUIP & CAP OUTLAY 95,840 SP71102 29,912 PARKS- CONTR EXPEND 167.961 SP71104 184,111 PARKS- EMPL BNFTS 51,450 SP71108 23.050 r,,'''~ '~ ' :~" '--'~' ~ ~ -~ ~;~. ~ :' :'"~'"~'~'"'":' "'~"~- ;'; :~"F~: ? :~ ~'" : ~ ~ ,~ ~"~."";~ ~ .' '~:"; "-~ ~ .... ~'-" ~ ~':~:~;i; ~ ~,:~:~t,~.. '~ DEBT PRINCIPAL BOND ANTICIPATION NOTES 0 SP97305 20,000 DEBT INTEREST. BOND ANTICIPATION NOTES 0 SP97307 160 62 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (BP) PARK Results of Operations ANALYSIS OF CHANGES iN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YE. AR ADD - REV~=NUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 77.939 SP8021 55,416 0 SP8012 0 SP8015 77.939 SP8022 55,416 422,502 444,940 445.025 440,325 55,415 SP8029 60,031 Totai Fund Equity includes reserved and unreserved fund balance in governmenta~ funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 63 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SP) PARK Summary of Final Budget as Modified ~~d~: ' ~ ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 394,570 SP1049M 406,335 DEPARTMENTAL ~NCOME 5,100 SP1299M 6,000 USE OF MONEYAND PROPERTY 5.200 SP2499M 4,200 MISCELLANEOUS LOCAL SOURCES ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 42,382 SP599M 32,525 64 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SP) PARK Summary of Final Budget as Modified APPROPRIATIONS APP- CULTURE AND RECREATION 448,752 SP7999M 428,860 DEBT SERVICE PRINCIPAL AND ~NT, SP9899M 2~,200 65 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For the Fiscal Year Ended 1998 (SR) REFUSE AND GARSAGE Bslance Sheet ASSETS CASH 467,285 SR20D 459,221 CASH IN TiME DEPOSITS 22 SR201 370,078 ACCOUNTS RECEIVABLE 64,582 SR380 67 865 DUE FROM OTHER FUNDS 1,053,193 SR391 1,548,665 PREPAID EXPENSES 75 SR480 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca~ Year Ended ' 998 (SR) REFUBE AND GARBAGE Balance Sheet UAE~ILITIES AND FUND EQUITY ACCOUNTS PAYABLE 139,171 SR600 96,586 DUE TO OTHER FUNDS 2 000 SR630 DEFERRED REVENUES 1,053,193 SR691 FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED 696,789 SR911 889.031 67 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SR) REFUSE AND GARBAGE Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 1 089 021 SR'~0D1 1 053 193 OTHER PAYMENTS IN LIEU OF TAXES 150 SR1081 63 INTEREST & PENALTIES ON REAL PROP TAXES 528 SR1090 528 SALES TAX FROM COUN 79.184 SRl120 50,482 REFUSE & GARBAGE CHARGES SR2.130 1,190 391 SALES OF SCRAP & EXCESS MATERIALS 89,087 SR2650 88.800 88 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SR) REFUSE AND GARBAGE Results of Operations DETAIL EXPENDITURES AND OTHER USES REFUSE & GARBAGE- PERS SERV 609,809 SR81601 67(~ 829 REFUSE & GARBAGE- EQUIP & CAP OUTLAY 3,758 SR81602 18.999 RE.FUSE & GARBAGE- CONTR EXPEND 1 683,354 SR81604 1,467,614 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS D~SABILITY INSURANCE- EMPL BNFTS 8.056 SR90108 5,147 46.650 SR90308 51,777 7,08t SR90408 5,850 8,546 SR90558 9,440 DEBT PRINCIPAL- BOND ANTICIPATION NOTES 60,000 SR97306 76,992 DEBT INTEREST- BOND ANTICIPATION NOTES 12,000 SR97307 12,734 OTHER USES TRANSFERS- OTHER FUNDS 93,606 SR99019 95,035 69 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (S~REFUSE AND GARBAGE Results of Operations ANALYS~S OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PER~OD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 304.255 SR8021 898,789 0 SR8012 0 SRS015 0 304,255 SR8022 898.789 2,923,385 2,613,870 2.530,850 2,421,428 696,789 SR8029 889,031 Total Fund Equity includes reserved and unreserved fund balance in govemmenta~ funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 70 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SR) REFUSE AND GARBAGE Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES REAL PROPERTY TAX ITEMS NONPROPERTY TAX ITEMS DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY SALE OF PROPERTY AND COMP. FOR LOSS ,089,021 SR'~049M 1,053, "~93 500 SR1099M 500 40,000 SR1199M .464,000 SR1299M 1,431,400 20,000 SR2499M 15,000 198,250 SR2699M 95,616 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 15.010 SR599M 71 TOWN OF SOUTHOLD ANNUALUPDATEDOCUMENT ForTheFiscalYearEnded1998 (SR) REFUSE AND GARBAGE Summary of Final Budget ss Modified APPROPRIATIONS HOMEAND COMMUNITY SERVICE 2,550.181 SR8999M 2,359,660 EMPLOYEE BENEFITS 92,700 SR9199M 79,500 DEBT SE~VICE PRINCIPAL & iN 78 000 SR9899M 90 900 ESTIMATED OTHER USES 72 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS) SEWER Balance Sheet ASSETS CASH 2,615 SS20O 1,985 CASH ~N TiME DEPOSITS 406 351 SPECIAL ASSESSMENT RECEIVABLE ACCOUNTS RECEIVABLE 945 SS370 13,760 SS380 DUE FROM OTHER FUNDS SS391 15,412 73 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS) SEWER Bala~ca Sheet LIABILmES AND FUND EQUITY ACCOUNTS PAYABLE 17,911 SS600 13,922 FUND EQUITY 74 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS) SEWER Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 6.595 SS1001 OTHER PAYMENTS ~N LIEU OF TAXES 24 SS1061 17 INTEREST & PENALTIES ON REAL PROP TAXES 20 SS1090 0 SEWER CHARGES 108,131 SS2122 133 935 SEWER SERV OTHER GOVTS 800 SS2374 800 INTEREST AND EARNINGS 23,302 SS2 75 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS) SEWER F~esults of Operations DETAIL EXPENDITURES AND OTHER USES UNALLOCATED iNSURANCE- CONTR SS19104 SEWAGE TREAT DISP- PERS SERV 65,294 SS81301 57,088 SEWAGE TREAT D~SP, EQUIP & CAP OUTLAY 0 SS81302 SEWAGE TREAT DISP- CONTR EXPEND 175,091 SS81304 ......... ~.4..~,578.. .T.O-I'AI~'$E.~..A~GE~RF,,:ATMEN..T AND DISPO.SAL ...... ::...' :'....' .'.....' .¥240.$85 .' SS815Q(~ .:.:. TO'P~,::,i'HO~c'AN-~ ~O)~,I¥1L~N;T'? SE4VI~,~, "' · ' ' "" :'." .... '.' ."Z40?JS~i".::'.'.;' ..',.:; = ':'..:.' :!'.'.'..:.. STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL SNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABiLiTY INSURANCE- EMPL BNFTS 758 SS90108 643 4,995 SS90308 4,367 1,631 SS90408 ~,584 1,140 SS90558 846 DEBT PRINCIPAL- SERIAL BONDS 2,000 SS9710$ 2000 ~i SERIAL BONDS 1 55~ SS97107 1 450 OTHER USES TRANSFERS- OTHER FUNDS 8,294 SS99019 6493 76 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS) SEWER Results of Operations ANALYSIS OF CHANGES IN FUND EQUITY FUND EQU~TY~BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND E(3~J~TY PRIOR PER~OD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - ~3EG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 501,898 SS8021 406.083 0 SS8012 0 SS8015 0 501,898 SS8022 406,083 166,872 182,042 262,687 224,061 408,083 SS8029 364,064 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should De reported as a prior pedod adjustment. 77 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS} SEWER Summary of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES EST REV- REAL PROPERTY TAXES 8,595 SS1049M EST REV - REAL PROPERTY TAX ITEMS 90 SS1099M EST REV- DEPARTMENTAL INCOME 104,387 SSt299M 104A00 EST REV-INTERGOVERNMENTAL CHARGES 28,800 SS2399M 28,800 EST REV - USE OF MONEY AND PROPERTY 24,000 SS2499M 20,000 ESTIMATED OTHER SOURCES APPROPRIATEDFUNDBALANCE 160.400 SS599M 158,850 78 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SS) SEWER Summer] of Final Budget as Modified APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT 2,000 SS'] 999M 2,000 APP - HOME AND COMMUNITY SERVICES 297 852 SS8999M 288,000 APP-EMPLOYEE BENEFITS 12,050 SS9199M 9.900 APP- DEBT SERVICE 3,550 SS9899M 3,450 ESTIMATED OTHER USES APP- INTERFUND TRANSFER 8,800 SS9999M 8,700 79 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SM) MISCELLANEOUS Balance Sheet ASSETS CASH 1.327 SM200 9,098 CASH iN T~ME DEPOSITS 593,521 SM201 675,845 PETTY CASH 1.450 SM210 ACCOUNTS RECEIVABLE 178 SM380 260 DUE FROM OTHER FUNDS 309 142 SM391 340,934 80 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SM) MISCELLANEOUS Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 15,315 SM6C0 67,280 DEFERRED REVENUES 270,000 SM091 300,000 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 050 700 81 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SM) MISCELLANEOUS Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 26(} 000 SM1001 270,000 INTEREST & PENALTIES ON REAL PROP TAXES 139 SM1090 1~0 OTHER GENERAL DEPARTMENTAL INCOME , 1,099,074 SM1289 1,071,704 MISC REVENUE- OTHER GOVTS 15,956 SM2389 995 INTEREST AND EARNINGS 31,593 SM2401 33,985 REFUNDS OF PRIOR YEAR'S EXPENDITURES 1 215 SM2701 24 ST AID, OTHER AiD SPECt 0 SM3089 3 891 82 TOWN OF $OUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SM) MISCELLANEOUS Results of Operations DETAIL EXPENDITURES AND OTHER USES OTHER GEN GOVT SUPPORT- CONTR EXPEND 79 SM19894 iNSECT CONTROL- PERS SERV 20,871 SM40681 24,990 INSECT CONTROL- CONTR EXPEND 21,164 SM40584 26,472 ~,T.:~ ~C..,'~i,~i! ,~ ~ i.,' · ~ , ,.., ~ , · ~. ,. , ,... :. ,. ·: .,. ,. ~.~-;~ ~.S..,-~:~ ~ ~,~, ~: OTHERTRANSPORTATfON- PERS SERV 668,373 SM56801 714,835 OTHER TRANSPORTATION- EWUIP & CAP OUTLAY 248.854 SM56802 192,547 OTHERTRANSPORTAT~ON- CONTR EXPEND 1507,04 SM56804 124,737 OTHER TRANSPORTATION- EMPL BNFTS 141,866 SM56808 143,620 .TOTAL, 6~:HE~;'~;~,4N~pO~.TATJON .... ':"'"" "::"? :'. '.. ....... .' ;. :':'"';'-. "'"'"'. ""';i':~b~:'6'.~';:'::~i~:i~?"..:.. .,.,/.~. ~,~..,~" ...... '~ T~TA.L TRA,',kSP.~iR3'A~ON :=. · · ~=2Qg,0gT. · ', =. '= . · ".. ~,!75=~g MISC HOME & COMM SERV- CONTR EXPEND ~""~ ,'". "~'": ',~'""~ .-' '. . . ..0..A,. OTHER H...,i~'~_ .... .,. ~OM., :A~,.,~ CO~,~.UNi=TY Si.-c~.V!CFS .:" .' ' . ::,' :..,. 13 732 SM89894 14,630 1'3 73.~ .: ..... · ..'. ' , ' ! ~=¢--30. DEBT PRINCIPAL- SERIAL BONDS 61,836 SM97106 2~,836 DEBT INT. EREST- SERIAL B=ONDS 23,955 SM97107 20,534 83 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SM) MISCELLANEOUS Results of Operations ANALYS~S OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- iNCREASE iN FUND EQUITY PRIOR PERIOD ADJ - DECREASE !N FUND EQUITY RESTATED FUND EQUITY - E~EG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 642,425 SM8021 620.302 0 SM8012 0 SM80'~5 0 642.425 SM8022 620,302 1,407,977 1,397,708 1,430,099 1,357,702 620,302 SM8029 660,308 Total Fund Equity includes reserved and unreserved fund balance in govemmenta~ funds, or retained earnings or fund equity for proprietary funds, Adjustments to beginning fund equity resulting fram a correction of a prior year's accounting error should be reported as a prior period adjustment. 84 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (SM) MISCELLANEOUS Summa~ of Final Budget as Modified ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 260,000 SM1049M 270,000 DEPARTMENTAL iNCOME 1,059,200 SMI299M 1,072,350 USE OF MONEYAND PROPERTY 20,000 SM2499M 25,000 MISCELLANEOUS LOCAL SOURCES 16 000. SM2799M . . 15 000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 905 SM599M 212 85 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca) Year Ended 1998 (SM) MISCELLANEOUS Summary of Final Budget as Modified APPROPRIATIONS GENERAL GOVERNMENT SUPPORT HEALTH APP - TRANSPORTATION HOME AND COMMUNITY SERVICE EMPLOYEE BENEFITS DEBT SERVICE ~NT. 85,400 SM1999M 74.153 42.035 SM4999M 51.462 1.200.300 SM5999M 1,255,377 14,000 SM8999M 14,830 151,725 SM9199M 152,741 SM9899M 500 86 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (H) CAPITAL PROJECTS Balance Sheet ASSETS CASH H209 CASH iN TIME DEPOSITS 286,041 H201 1,819,13 ACCOUNTS RECEIVABLE H380 020 STATE & FEDERAL RECEIVABLES 315 441 H410 208,400 DUE FROM OTHER FUNDS 37,057 H391 52 1(~5 87 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (H) CAPITAL PROJECTS Balance Sheet L~ABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 42 360 HS00 280,285 BOND ANTICl PATION NOTES PAYABLE 1.264 000 H628 969 DUETO OTHER FUNDS 441 883 H630 119 FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED -'~,257,717 H9'11 -6~5,118 88 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (H) CAPITAL PROJECTS Results of Operations DETAIL REVENUES AND OTHER SOURCES UNCLASSIFIED 000 H2770 ST AID. TRANS CAP GRANTS (SPEC) ST A~D- NATURAL RESOURCES CAP PROJ 0 H3597 290,470 227 H3997 401 OTHER SOURCES INTERFUND TRANSFERS 189,103 H5031 83,573 SERIAL BONDS 0 H5710 2,000,000 BANS REDEEMED FROM APPROPRIATIONS 272,000 H5731 420,133 89 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisc~J Year Ended 1998 (H} CAPITAL PROJECTS Results of Operations DETAIL EXPENDITURES AND OTHER USES GENERAL GOV'T- EQUIP & CAP OUTLAY HIGHWAY- CAPITAL PROJECTS OTHER ECO & DEV- EQLJIP & CAP OUTLAY PARKS- EQUIP & CAP OUTLAY DRA~N & STORM- EQUIP & CAP OUTLAY SANITATION- EQUIP & CAP OUTLAY DEBT INTEREST- SERIAL BONDS DEBT iNTEREST BOND ANTICIPATION NOTES 175 H19972 6I~ Z49 175 894 H51972 17 H69892 H71102 289976 8.824 H85972 24,495 118 H87972 624 278 62.100 H97107 34,373 0 H97307 90 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal YeAr Ended 1998 (H) CAP~TAL PROJECTS Results of Operations ANALYSIS OF CHANGES iN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- iNCREASE iN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 491,233 H8021 -1,109,884 0 H8012 0 H8015 200,000 491,233 H8022 -1,309,684 844,322 3,290,898 2,445,240 2,137,871 -1,109,884 H8029 -158.858 Tota~ Fund Equity includes reserved and unreserved fund balance in govemmenta~ funds, or retained earnings or fund equity for proprietary funds, Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a pdor period adjustment. 91 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 (TA) AGENCY Balance Sheet CASH 16,109 TA200 26,734 T~ME DEPOSITS 181,293 TA201 130,131 DEFERRED COMP PLAN ASSETS TA460 DUEFROM OTHER FUNDS 000 TA391 OTHER ASSETS 20,890 92 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 AGENCY Balance Sheet L[ABIL~TIES AND FUND EQUITY DUE TO OTHER FUNDS 40,029 TA630 46,774 DEFERRED COMPENSATION GROUP INSURANCE FEDERAL INCOME TAX GUARANTY & BiD DEPOSITS 1,557,590 TA17 214 TA20 216 130 TA22 179 764 TA30 130 93 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 GENERAL FIXED ASSETS Balance Sheet ASSETS LAND 7.598,233 K101 8,394,153 BUILDINGS 6.716,395 K102 5,781.154 MACHINERY & EQUIPMENT 1~ 830,363 K104 13 498 058 94 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fisca~ Year Ended 1998 (kO GENERAL FIXED ASSETS Balance Sheet INVEST GENERAL FXD ASSETS-BONDS AND NOTES 10.132.456 K151 11,D60,809 INVEST GENERAL FXD ASSETS-CURRENT APP ~4,285,380 K152 14,883,663 INVEST GENERAL FXD ASSETS-STATE A~D 2,362 K156 4, 100 INVEST GENERAL FXD ASSETS-FEDERAL A~D 2,691,508 K157 2,691,508 95 TOWN Of SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 GENERAL LONG-TERM DEBT Balance Sheet ASSETS AMTS TO BE PROV FOR LONG-TERM 9,168,836 W125 11 645,397 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1998 ON) GENERAL LONG-TERM DEBT Balance Sheet JUDGMENTS AND CLAIMS PAYABLE W688 1,000,000 COMPENSATED ABSENCE~ 2,103,838 W887 2,145,397 DUE TO OTHER GOVERNMENTS 260,000 W63t 195,000 BONDS PAYABLE 5,805,000 W528 8,305,000 97 TOWN OF SOUTHOLD Statemenl of Indebtedness For The Fiscal Year Ended 1998 L Bond No. 1 Indebtedness Not Exempt From Constitutional Debt Limit EDPCODE [ Amoun~ 10/1/84 Month and Year of Issue Current ~nterest Rate Outstanding Beginning of Year issued Dudng The Fiscal Year (do not include renewals here) Paid During The Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Matudt~ Date 2P18771 8773 ZP1877~ 2P18777 9.10000 980,00(~ 0 110.000 870,000 4/1/05 Bond No. 2 Month and Year of issue 2P18771 2/15/91 Current Interest Rate Outstanding Beginning of Year issued Dudng The Fiscal Year (do not include renewals here) Paid During The Fiscal Year (do not include renewals here) Outstanding End of t_he Fiscal Year Final Matudty Date 2P1877~ 2P18775 2P1877~ 6.37500 1,425,000 125,000 1,300,000 2/I 5/11 Bond No. 3 Month and Year of Issue 4/15/93 Current Interest Rate 2P18771 5.00000 Outstanding Beginning of Year [- 1,975,000 Issued Dudng The Fiscal Year (do not include renewals here) Paid Dudng The Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Matudty Date 8773 0 2P18775 125,000 2P18777 1,850,000 2/1~12 Bond No. 4 Month and Year of Issue 10/1/93 Current Interest Rate 6.00000 ~P18771 480,000 2P18773 0 Outstanding Beginning of Year Issued During The Fiscal Year (do not include renewals here) Paid Dudng The Fisca~ Year (do not include renewals here) Outstanding End of the Fiscal Year Fina~ Maturity Dine 2P18775 50,000 2P18777 430,000 10/1/05 98 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1998 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 5 Month and Year of Issue 11/1/95 Current interest Rata 5.1 Outstanding Beginning of Year 2P18771 1,075,000_ issued Dudn~ The Fiscal Year (do not inc)ude renewals here) ~P18773 0 Paid During The Fiscal Year (da not include renewals here) 2P18775 75,000 OutstandingEnd of_the Fiscal Year 2P18777 1,000,000 Final Matudty Date 11/1/15 Bond No. 8 Month and Year of ~ssue 5/1/98 Current ~nterest Rate 4.80000 Outstanding Beginning of Year 2P18771 0_ Issued During TheFisca~ Year (do not include renewals here) 2P18773 2,000,000 Paid Dudng The Fisca[ Year (do not include renewals here) 2P18775 0 Outstandin[l End of the Fisca~ Year 2P18777 2,000,0~0 Finai Maturity Data 5/1/18 Total Bonds Amount Outstanding Beginning of Year 6,535,0~0__ Issued Dud_rig Fisca~ Year 2,000,000 Paid Dudn.~Fiscal Year 485,000 Outstanding End of Year I 8,050,000 99 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1998 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipatio~ Note No. 1 - _[EDPCODE [ Amount Month and Year of Issue -- I 5/16/97 Cur_rent interest ReteI 4.03000 Outstanding BeginninG of Year 2P18761 309,000 Issued During The Fisca~ Year (do not include renewals here) 2P18763 0 Paid Dudn~q~e FiscalYear (do not include renewals here)~[2P18765~ 309,000 Outstanding End of the Fisca~ Year 2P18767 0 Final Matudty Date I -- 5/15/98 Bond Anticipation Note No. 2 Month and Year of ~ssue j[ 9/18/97 Current ~nterest Rate 2P18781 3.88000 Outstanding Beginnin~ 935,000 ~ssued During The Fisca~ Year <do not include renewals here) /2P18763 , o Paid Durin~ The Fiscal Year (do not inciude renewals here) . 935,000 Outstanding End of the Fiscal Year 2P18767 0 Final Matudty Date 9118198 Bond Anticipation Note No. 3 Month and Year of issue 11114197 Current Interest Rate 3.79000 Outstanding Be_ginning of Year 2P18761 20,000 Issued Dudng The Fiscai Year (do not include renewals here) 2P18763 0 Paid Dudng The Fiscal Year ~do not include renewals ~here) __ 2P16765 20,000 Outstanding End of the Fiscal Year 2P18767 0 Fina~ Maturity Date 2/13/98 Bond Anticipation Note No. 4 Month and Year of ~ssue 5/15/98 Current Interest Rate 3.89000 ~utstanding Beginning of Year 2P18761 O ~uring The Fiscal Ye~- ! (do not include renewals here) 2P1876~ 426,000 Paid Dudng The Fiscal Year l(do not include renewals here) 2P18765 0 ~_Outstanding End of the Fiscal Year 2PI8767 426,000 inal Maturity b~ 5/14/99 100 TOWN OF SOUTHOLD Statement of indebtedness For The Fiscal Year Ended 1998 indebtedness Not Exempt From Constitutional Debt Limit Bond Antinipation Note No. 5 Month and Year of Issue Current Interest Rate Outstanding Bein~ of Year issued Dudng The Fisca~ Year (do not include renewals here) Paid During The Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Total Bond Anticipation Notes Outstanding Beginning of Year ZP18781 2Pt8763 2P18765 2P18757 ~1~g8 3.52000 996,000 998,000 9/17/99 Amount 1,264,000 Issued Dudng Fiscal Year 1,422,000 Paid During Fiscal Year Outstandin~c~ End_ of Year 1,254,000 _ 1,422,009 101 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1998 Indebtedness Not Exempt From Constitutional Debt Limit IState orAuthodty Lcans No. 1 _EDP~D~DE ~ Amount Month and Year of Issue~_~ ! 2/15/96 Current interest Rate / 2.95000 Outstand~ing of Year L2P18791[ 270,000 ~ssued During_The Fiscal Year ] _(do not include renewals here)[2P18793 0 Paid During The Fisca~ Year __(do not include renewals here) 2P18795 15,000 Outstanding End of the Fisca~ Year 2P18797 255,000 Final Maturity Date 12/15/14 State or Authority Loans No. 2 Month and Year of Issue 6718/98 Current Interest Rate 0.00000 Outstanding Beginning of Year 2P18791 0 Issued Dudn~q The Fisca~ Year (do not include renewals here) 2P18793 330,969 Paid During The Fiscal Year (.do not include renewals here) ~5 0 Outstanding E~nd of the Fiscal Year 12P18797 330,969 F_[nal Maturity Date (~/18/99 Total of AI~ Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt Outstanding Beginning of Year Issued During_ Fiscal Year 8,069,00~ 3,7s2,969 1,7 ,oooj 10,057,969j Paid Dudng FiscaJ Year Outstanding End of Year 102 TOWN OF $OUTHOLD Matudty Schedule For Bonds issued During The Fiscal Year Ended 1998 I EDPCODE Purpose of_ issue__ For State ComptroOler Use O~ly 2P3CE Total Principal 2P3PR 2,000,000 Date of Issue 2P3DT 511/98 ~nterest Rate 2P3PC 4.8000 Final M at~te 2P3DM 5II/18 Amount of Principal Redeemed 2P397 in or to be Redeemed in 2P398 Fisca~ Year ending in 2P399 (The Last Two Digits of the 2P300 EDP Code Correspond to the 2P301 Fisca{ Year Ended) 2P302 _ 103 TOWN OF SOUTHOLD Statement of Indebtedness Schedule for Reporting Variable Rate. Discounted. and/or Negotiated Bonds & Notes Fiscal Year Ended 1998 Type of Debt Instrument: 1 for a Bond. 2 for Bond Anticipation Note, 3 for Other Notes Amount of ~ssue Type of Sale: COMPETITIVE SALE Credit Rating Which Organization Rated The Issue: Moody's Date of Issue Month, Day, and Year of Fina~ Maturity Local Finance Law Section 11 Subsection Authorizing IssuanCe P[~rpose of Issue: Agricultural Land Development Rights Type of Interest Rate: VARIABLE Interest Rate on Date of issue Par Va~ue Premium and Accrued ~nterest Amount of Sa~as/Tota~ Proceeds Less: Cost of Issuance Odginal Issue Discount Underwriters Discount Letter of Credit Liquidity Facility Other Costs of ~ssuance Totaf Costs of issuanc~ Net Proceeds Available for Purpose of Issue EDPCODE 6PKOD 6PPR 6PTOS 6PDT 6PDM 6PPU 6PPOI 6PIR 0PPV 6PAI 6PSTP 6POID 6PUD 6PLC 6PLF 8POOl 6PTC 6PNP CCODE AMOUNT I 2,000,000 511198 5/1/18 Section 247 2 4.80000 2,000,000 0 2,000,000 0 0 0 0 0 0 2,0(~0,000_ 104 TOWN OF SOUTHOLD Schedule of Securities for Collateralization For The Fiscal Year Ended 1998 General Municipal Law Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be Cedged for collateralization. Please c~ick in the response box next to the type(s) of securities used by banks as collateral for your deposits. YES 1. Obligations issued by the United States of America. an agency thereof or a United States sponsored corporation or obligations fully insured or guaranteed as to the payment of pdnci~)a~ and interest by the United State of America. an agency thereof or a United States government sponsored corporation. NO YES YES NO 2. Obligations issued or fully guaranteed by the international bank for reconstruction and development, the Inter-American Development Bank, the Asian Development Bank and the African Development Bank. 3. Obligations partiafly insured or fully guaranteed by any agency of the United States of Amedce, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. 4. Obligations issued or fully insured or guaranteed by this state, obligations by a municipal corporation. school district or district corporation of this state or obligations of any public benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys. Obligations issued by states (ether than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. NO NO NO NO NO NO NO NO Obligations of Puerto Rico rated in one of three highest rating categories by at ~east one nationally recognized statistical rating organization. Obligations of counties, cities, and other governmental entites of another state having the power to ~evy taxes that are backed by the fuji faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statisfical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationaiJy recognized statisticaJ rating organization. 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended which may be purchased by banks under the limitations established by federal bank regulatory agencies. 10. Commerical paper and bankers' acceptances issued by a bank (other than the bank with which the money is being depositied or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as "Treasury Stdps". 12. Letters of Credit. 13. Surety Bonds 105 OTHER THAN RESERVE FUNDS CASH: On Hand Demand Deposits Time Deposits COLLATERAL: - FDiC insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) He~d By Trading Counter Partner ~NVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) tn Possession of Municipality (2) Held by Thin:l Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (451) *Book Vaiue (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner TOWN OF SOUTHOLD Schedule of Time Deposits and Investments For The Fiscal Year Ended 1998 Edpcode 9Z2001 9Z2021 9Z2011 Total 9Z2014 9Z2014A 9Z2014B 9Z20140 9Z4501 9Z4502 9Z4504A 9Z4504B 9Z4504C 9Z4511 9Z4512 9Z4514A 97_4514B 9Z45140 Amount 1,700 0 11,910,418_ 11,912,118 1,000,000 0 13,656,320 0 0 0 0 0 0 0 0 0 0 0 106 TOWN OF SOUTHOLD Schedule of Time Deposits and Investments For The Fisca~ Year Ended 1998 RESERVE FUNDS CASH (A~I Reserve Funds): Edpcode 9Z2301 9Z2.311 9Z2321 Total 9Z2.324 9Z2324A 9Z2324B 9Z2324C 9Z4521 9Z4522 9Z4524A 9Z4524B 9Z4524C 9Z4531 9Z4532 9Z4534^ 9Z4534B 9Z4534C On Hand Demand Deposits Time Deposits COLLATERAL: - FDiC insurance - Securities Located: (1) ~n Possession of Municipality (2) He~d By Third Party Custodial Bank (3) He~d By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value {cost) *Market Va~ue at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (All Reserve Funds) (451) *Book Value (cos'[) *Market Value at Balance Sheet Date *Securities Located: (1) in Possession of Municipality (2) Held by Third Party Custodia~ Bank (3) Held by Trading Counter Partner Amount 107 TOWN OF SOUTHOLD Investment Certification For The Fiscal Year Ended 1998 DEFINITIONS: Repurchase Agreement - A genedc term for an agreement in which a government entity (buyer4ender) transfers cash to a broker-dealer or financial institution {sel~er-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. Reverse Repurchase Agreement - An agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (sailer-borrower); the entity transfers securities to the broker-dealer of financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities, INSTRUCTIONS: A "1" in the amount field = YES ,"2" = NO 1) Has your local government adopted an investment policy as required by General Municipa~ Law, Section 39? RESPONSE EDPCODE AMOUNT YES 9ZPOLY 2) The following investments are permitted by your investment policy. * Obligations of the UNITED STATES ~ Obligations of the U.S. Goverment Agencies, guaranteed by the UNITED STATES Government. - Obligations of the State of NEW YORK * Obligations of other New York State Loc. si Governments 9ZINV1 9Z~NV2 9Z~ NV3 9Z~NV4 3) Are Repurchase Agreements Authorized by Your Investment Policy? YES 9ZREPOY 4) Do You Engage In Reverse Repurchase Agreements? NO 9ZRVREN Name John Cushman T[t~e Town Comptroller Phone Number (518)785-4333 2 108 TOWN OF SOUTHOLD Real Property Tax Levy and Related Information Current Year Tax Levy and Coliections Counties, Cities, ViJ~ages, and Westchester County Towns For The Fisca~ Year Ended 1998 Taxes on Add: Relevied Taxes Add: Other Total Taxes and Other items on Warrant Deduct: Cancellations and Adjustments Deduct: Other Total Taxes and ether items to be collected Deduct Tots~ Taxes and Other items Actually Collected Unco~ected Taxes and Other items 0 0 0 0 (o) o (o) (A) 0 Tax Collection Performance (A Divided By B) Nearest Hundredth PerCent Amount 0.00 A300 Taxes Re- ceivables Pending Current Year 1998 0 Pdor Years 0 Tots] 0 Analysis of Uncollected Taxes and Other Items - By Year A320 A330 Tax Sale Property Certificates Acquired For Taxes Other 0 0 0 0 0 0 0 0 0 Total 0 0 0 109 TOWN OF SOUTHOLD Local Government Questionnaire F[sca] Year Ended 1998 1, Will or have the financial statements for your Iocsl government be independentiy audited? 0f yes response = 1. ~f no response = 2) EDPCODE 9ZACO 2. If answer to question ! is yes the following will be provided Name of Auditing Firm Albrecht, VJg,qiano, Zureck & Company, P.CgZIAC Address of Auditing Firm Street 25 Suffolk Court City Hauppauge State and Zip Code NY 11788 3. Does your local government participate in an insurance pool with other local governments? (if yes response = 1, if no response = 2) 9ZLY31 RESPONSE 2 110 TOWN OF 8OUTHOLD Notice of Tort Claims For The Fisca] Year Ended 1998 TOTAL Number of Claims EDPCODE NUMBER Claims Pending -Beginning of Year *C~aims Other Than CodefendantJThird Party 9ZTR15 *Claims Involving CodefendantPFhird Party 9ZTR10 TOTAL Amount of Claims EDPCODE 13 9ZTR18 4 9ZTR11 AMOUNT $1,030,000 Plus: Notices Fi~ed During Year *Other Than Codefendantrrhird Party *~nvo~vin9 Codefendantrl'hird Party 9ZTR25 9ZTR20 12 9ZTR28 4 9ZTR21 9ZTR31 4 9ZTR41 9ZTR51 9ZTR81 9ZTR71 9ZTR81 21 9ZTR98 8 9ZTR91 $32,500,000 $29,100,000 $33,530,000 $29,100,000 Less: - Claims Disposed of During The Year Prior To Commencement of Court Action: * By Locality 9ZTR30 * By ~nsurance Carrier 9ZTR40 - Claims Disposed of Dudn9 The Year After Commencement of Court Action: * By Locality 9ZTRS0 * By ~nsurance Carrier 9ZTRa0 * By Judgement 9ZTR70 * Other 9ZTRa0 Equals: CIaims Pending - End of Year *Claims Other Than CodefendanFThird Party 9ZTR95 *Claims Involving Codefendant/Third Party 9ZTR90 111 TOWN OF SOUTHOLD Notice of Tort Claims For The Fisca0 Year Ended 1998 -C~aims Disposed of Dudng Year Pdor To Commencement of Court Action: * By Locality * By Insurance Carder Amount Paid EDPCODE on Claims 9ZTR32 9ZTR42 Column (2) Column (1) Municipality's Number Equitable EDPCODE On Claims # EDPCODE Share -Claims Disposed of Dudng Year A~er Commencement of Court Action: * By Locality 9ZTR54 * By insurance Carrier 9ZTR64 * By Judgement 9ZTR74 * Other 9ZTR84 9ZTR56 9ZTR66 9ZTR76 9ZTR86 Column (4) Amount Paid Greater Than Column (3) Municipality's Amount Paid Equitable EDPCODE On Claims EDPCODE Share ;~¢ -CJaims Disposed of Dudng Year After Commencement of Cou~t Action: * By Locality 9ZTR52 * By ~nsurance Carder 9ZTR62 * By Judgement 9ZTR72 * Other 9ZTR82 9ZTR58 9ZTR68 9ZTR78 9ZTR88 # This is the Number of Claims {Column 1) disposed of during the year where the settlement was determined in accordance with the relative culpability of each party pursuant to an itemized decision or jury verdict and where the amount was greater than the municipality's equitable sham, The municipality' s equitable share is to be e~tered in column 2. ~¢ This is the amount paid by the municipality which is greater than the municipality's equitable share in accordance with the relative culpability of parties pureuant to an itemized decision or jury verdict. Notice of tort cia{ms report prepared on 4/19/99 by John Cushman 53095 Main Road, Southo~d, NY 11971 NAME ADDRESS Town Comptroller TITLE (516)765-4333 PHONE NUMBER 112 - 113- Town of Southo[d Notes To The Financial Statements December 31, 1998 A. Sur~mar~ of Siqn[f~cant Accounfinq Policies The financiaf statements of the Town of Southold have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmenta~ accounting and financial reporting principles. The more significant of the government's accounting policies are described below. 1. Financia~ Re~or~ine Entity The Town of Southold, which was established in 1640. is governed by it's Charter. the Loca~ Municipal Law and other general Iaws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided included Public Safety, Health Transportation, Economic Assistance and Opportunity, Culture and Recreation and Home and Community Services. All governmental activifies and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Town of Southold~ (b) organizations for which the pdmary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting enfity's financial statements to be misleading or incomplete as set forth in GASB Statement I4. The decision to include a potential component unit in the Town's reporting entity is based on several cdteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following ~s a brief review of certain entities considered in determining the Town of Southo~d's reporting entity. Certain special districts of the Town of Southold provide sanitation, feny, and park services to residents and businesses within the districts. These special districts are organized under New York State Town law and have separately elected boards. Long- term debt backed by the full faith and credit of the Town and ether financial matters result in a fiscal interdependency with the Town. Accordingly, these specia~ districts have been determined to be component units of the Town of Southold and are presented discretely in a separate column in the combined financia~ statements to emphasize that they are legally separate from the primary government. These districts include the following: The Fishers island Ferry District, established in 1947 Orient Mosquito District, established in 1916 Fishers Island Garbage and Refuse District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Marion Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District. established in 194'~ -114- Town of $outho~d Notes To The Financial Statements December 31, 1998 A, Summary of Significant Accountincl Policies (continued) Financi=~ Repo~in~ Entity (continued) Complete financial statements of these component units can be obtained from their respective administrative offices: Odent Mosquito District Fishers Island Garbage Main Road & Refuse Distdct Orient. NY 11957 Fishers Island, NY 08390 Cutchogue-New Suffolk Park Distdct P.O. Box 311 Cutchogue, NY ' 1935 Southold Park District P.O. Box 959 Southold, NY 11971 Orient-East Marion Park Distdct Route 25 Odent, NY 11957 Mattituck Park District P.O. Box 1413 Ma~ituck, NY 11952 Fishers Island Ferry District Main Street $outhold. NY 11971 2, F=nd Accountin~ The Town of Southold uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate [ega~ compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below. Fun~ Ca'~e,~orie$ Govemmental Funds - Governmental funds ara those through which most governmenta~ functions are financed. The acquisition, use and balance of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes m financial position. The fo~owing are the Town's governmental fund types. -115- Town of $outhoid Notes To The Financial Statements December 31, 1998 A, Sum~ar¥ of Sic;nificant Accountin(~ Po[icies (continued) Fund Accountin~ (continued) Fund Cateqodes (continued) General Fund - the principal operating fund which includes all operations not required to be recorded in other funds. Specia~ Revenue Funds - used to account for the proceeds of specific revenue sources that are tegally restricted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Highway Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded By Community Development revenue. Special District Funds - To provide special services to areas that encompass less than the whole town Capital Pmiects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by special assessment funds and trust funds). Fiduciar~ Funds - used to account for assets held by the ~ocel government in a t~ustee or custodial capacity: Trust and Agency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non expendable trusts, and agency funds. Accou~ G~'~ups Account Groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. The General Fixed Assets Account Group - used to account for ~and, buildings, improvements ether than buildings, and equipment utilized for general government pu~pcees, except those accounted for in proprietary funds. The General Long-Term Debt Account Group - used to account for al~ long term debt except that accounted for in proprietary and special assessment funds. -116- Town of Southo~d Notes To The Financial Statements December 31, 1998 A, Sumrnar~ of $iqnifica~t Accountinq Policies (continued) Basis of Acc~unti~/~e~sure~e~ F~cus Basis of accounting refers to when revenues and expenditures and the m~ated assets and ~iabi!ities are recognized in the accounts and reported in the financia~ statements. Basis of accounting re~stes to the timing of the measurements made, regardJess of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current pedod. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges, tf expenditures are the pdme factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: Expenditures for prepaid expenses and inventory-type items are recognized at the time of purchase. Principal and Interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacations and sick leave which vests or accumulates, are charged as an expenditure when paid ( See Note t(d)). Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. E~cumb~'ar~cea Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion cf the applicable appropriations is em¢oyed in al~ funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or ~iabilities. Expenditures for such commitments are recorded in 'the period in which the liability is incurred. -117- Town of $outho~d Notes To The Financial Statements December 3I, 1998 A, Summary of $i~inificant Accountinc~ Policies (continued) 5, Assets, Liabilities and Fund Equity Receivables Receivabfes include amounts due from Federal State, and other governments and individuals for services provided by the Town. Receivables are recorded and revenues as earned or as specific program expenditures are incurred. I~ventory - Materta~a and Su~¢ies ~nventory in the Generai Fund is valued at cost using weighted average cost method. Inventory in these funds is accounted for under the consumption method. Property, P~ant and Equipment - Gensre~ Fixed assets purchased for generai govemmentai purposes are recorded as expenditures in the governmental funds and are capitalized at costs (or estimated histodcai costs for assets purchased pdor to 1976) in the Genera~ Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bddges, curbs and gutters, streets and sidewalks, drainage and ~ighting systems, have not been capitalized. Such assets normal~y are immovable and of value only to the Town. Therefore, the purposes of stewardship for capita~ expenditures can be satisfied without recording these assets. No depreciation has l}een provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. Deferred Revenue Deferred revenues are those where asset recognition cdteria have been met, but which revenue recognition criteda have not been met. Such amounts have been deemed to be "measurable" but not "available" pursuant to GAAP. LonQ-Term Obiic~ations Long-term debt is recognized as a ~iability of a governmental fund when due. For other ~ong-term obligations, only that portion expected to be financed from expendable available financial resources is repoded as a fund ~iability of a govemmenta~ fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. -118- Town of Southo[d Notes To The Financial Statements December 31. '~998 A, 8umn~arv of Si=n]ficant Accountinq Policies (continued) 5. Assets, Liabilities and Fund Equity (continued) Fun~ Equity - Reservations and Desiqna~ione Portions of fund equity am segregated for futura use and therefore not available for future appropriation or expenditure. Amounts reserved for encumbrances, inventory, insurance claims, represent portions of fund equity which are required to be segregated in accordance with State law or GAAP, Designations of fund balances in governmental funds indicate the utilization of these resources in the subsequent year's budget or tentative plans for future use. Revenue and Expenditures Property T~es Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected dudng the pedod December 1 to May 31, with the first half due January 10 and the second half due May 3'i. Tax payments made during the pedod December 1 to December 31 are recognized as revenue in the subsequent year. Taxes for county purposes (apportioned to the ama of the county inside the Town of Southold) are levied together with taxes for town and special distdct purposes as a single bill The towns and special districts receive the ful~ amount of their levies annually out of the first amounts co~Iected on the combined bills. The county assumes enforcement responsibility for a~I taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school distdct taxes am turned over to the county for enforcement, Any such taxes remaining unpaid at year end are relieved as county taxes in the subsequent year. ~nterfund Transactions ~nterfund Revenues Interfund revenues, quasi-extema~ transactions, in the operating funds represent amounts charged for services or facilities provided by that operating funds. The amounts paid by the fund rece=ving the benefit of the service or facilities are reflected as an expenditure of that fund. Opera~inq Transfers Operating tmnsfem represent payments to the Risk Retention Fund and Capital Projects Fund from other funds for their appropriate sham of the dsk retention and capita~ projects. -119- Town of Soul~ho~d Notes To The Financial Statements December 31, 1998 A. Summarvofei,~nif~cantAccountinq Policies {continued) The Town assumes the [lability for most dsk including, but not ~imited to. property damage and personat injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Compensated AbSences Vested or accumulated vacation or sick Jeave of governmental funds that is expe~ed to be liquidated with expendable available financiat resources is reported as an expenditure and a fund liability of the respective fund that will pay it. Amounts of vested or accumulated vacation or sick leave of governmental funds that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group, No expenditure is rapoded for these amounts. ~n accordance with the provisions of Statement No, 16 of the Govemmenta~ Accounting Standards Board, Accounting for Compensated Absences. no liability is recorded for non-vesting accumulating dghts to receive sick pay benefits. Total Columns on the Genera~ Purpose Financial Statements Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financia~ analysis. Bata in these columns do not present financial position: results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation, lnterfund elimination's have not been made in the aggregation of the data. Data 1, BudC~et Basis of Accounfin.q Budgets are adopted annuatly on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the pdor year. Budgetary controls for special revenue funds are established in accordance with the ap¢icable grant agreement, which may cover a period other than the Town's fiscal year. Appropriate budgetary adjustments have been made to reflect these grant agreements dudng the Town's fiscai year. - 120 - Town of $outho~d Notes To The Financial Statements December 31, 1998 B, Stewardship, Corn¢iance~ Accountability (continued) Data (continued) 2. ~d~et Policies - The budget policies are as follows: a. No inter than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means cf financing for aiJ funds. b. After pubtic hearings are conducted to obtain taxpayer comments, no Jater than November 20, the Town Board adopts the budget. c. A~I modifications of the budget must be approved by the Town Board. However. the Supervisor is authorized to transfer certain budgeted amounts within departments. 3, ~atedal ¥io~ations of Finance Re~ated Activities Thera are no matedal violations of finance-ralsted provisions. 4. Fu~d Balances 1. Certain funds of the Town apply to areas less than the entire Town. The fund equity at December 31 1998 is allocated as follows: $3,430,798 General Fund (Townwide) Special Revenue Funds General Fund Part Town 327,172 Highway Fund -- Townwide 389.972 Highway Fund -- Part Town 206.577 Special Distdct Funds Shorecrest Road improvement 594 Lands End Road Improvement 589 East-West Fire Protection 58,779 Southold Wastewater Disposal 318~831 Fishers Island Sewer 45.233 Solid Waste Management 433,770 Discrately Presented Component Units Fishers island Refuse & Garbage 455,281 Fishers island Feny 850,858 Cutchogue-New Suffolk Park 28,222 $outhoid Park 5,498 Orient-East Madon Park 12,550 Mattitu ck Park 15,753 Orient Mosquito 9,452 Total $~z.3~7.895 - 121 - Town of $outhoid Notes To The Financial Statements December 31 1998 ~. _Stewardship, Com¢iance, Accountability (continued) Budgetary Data (continued) Fund Balances (continued) Deficit Fund Balances The capitst projects fund had a deficit fund balance at December 31, 1998. The deficit will be eliminated as short-term debt is redeemed or converted to permanent financing. Reserves The capita~ projects fund equity includes capital reserve funds established for the following purpose: Purpose Agdcu~turaJ Land Development Rights $1.556,999 Preservation of Open Spaces (719) Vault improvements 24,200 Mattituck Creek Drainage Mitigation 12,680 Seaview Trails of the North Fork 6,984 Scenic Byways (4,400) Shorecrest Road Improvement (9,000) Trommel Screen & Leaf Shredder (180,000) Potice Dept. Computer System (153,180) Park Land Acquisition ¢02,580) Garbage Truck Acquisition (72,003) Cutchogue Landfill Capping & Closure (501,902) Highway Sweeper & Payloader (35,080) LandfB Payloader (72,000) Computer Equipment Upgrade (150,083) Landfill Truck Tractor & Payloader (102,000) Highway Drain Cleaner (124,000) Landfi~ Equipment & Scale House (150,654) Tota~ f$156.84 Balance End of Year The Year 20~}0 issue The Governmental Accounting Standards Board requires state and local governments to disclose information about the effect of the year 2000 issue. The year 2000 issue is the result of shortcomings in many electronic data processing systems and other equipment that make operations beyond the year 1999 troublesome. Problems affecting a wide range of governmental activities could result if computers and other electronic equipment that are dependent upon date-sensitive c:>ding are not corrected. These problems have the potential for causing a disruption of government services and an increased demand for government services. The Town is currently upgrading its software and hardware for year 2000 compliance, and does not expect that expenditures for converting, upgrading, or replacing its data processing systems sc they are ~ully "Year 2000' com¢iant will have a significant impact on it's budgets for the current fiscal year or the subsequent fiscal year commencing January 1, 2000. The Town does expect to be fully "Year 2000' - 122 - Town of Southo~d Notes To The FinanciaJ Statements December 31, 1998 B. Stawardshi~, Compliance, Accountability (continued) Buc~getary Data (continued) The Year 2000 ~ssue (continued) compliant sufficiently prior to January 1 2000 in order that its financial and administrative operations continue without interruption. The Town ts aware that the year 2000 compliance issue is a global data processing problem that affects other governments and the private sector whose operations are interdependent in many situations While this makes predictions troublesome, the year 2000 issue is not expected to cause a significant disruption of services in the Town of Southold. C. Detai~ Notas on a~a Funds and Account Groups 1, Aase~s Cash and Investments Cash consists of funds deposited in demand accounts, time deposit accounts and certificates of deposit with maturities of tess than three months, Town investment policies are governed by state statutes. In addition, the Town has its own written investment policy. Town monies are deposited in FDIC insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposits. Permissible investments include obligations of the U.S. TreasuPJ and U,S. Agencies, repurchase agreements, obligations of New York State or its localities, and investments made by the Cooperative Liquid Asset Secudty System (O L. A. S. S.). C.LA.S.S. is a cooperative investment plan consisting of U,S. Treasury obligations and repurchase agreements re~ating to treasury obligations. The wdtten investment policy requires that repurchase agreements be purchased from banks located within the State and that underlying securities must be obligations of the federal government. Underlying securities must have a market vaiue of at least 102 percent of the cost of the repurchase agreement. Collateral is required for demand deposits and certificates of deposit at 102 percent of a~l deposits not covered by federal deposit insurance. Obligations that may be Cadged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts, Deposits - All deposits, including certificates of deposits, are carried at cost rus accrued interest. Bepceits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. At December 31, 1998, the cash in banks was $10,005,128 and collateral held against cash in banks was $15,444,814 consisting of FDIC insurance and/or securities held in the name of the Town of Southold. - 123 - Town of $outho~d Notes To The Financial Statements December 31, 1998 C, Datai~ Notes on a~ Funds and Account Groups (continued) Fixed Assets A summary of changes within the General Fixed Assets Account Group for the Town of Southeld for the year ended December 31. 1998 is as follows: Balance Ba]ance 1/1/98 Additions Deletions 12/3t/98 Pdmary Government: Land $ 7,556,515 $ 795 920 $ 8.352.435 Building and improvements 2,432,855 2,432,855 Machinery and equipment 91313,109 747,493 $ 84,073 9,976,529 Total ,$jL9~02.47~ ~ 1.543.413 Baiance Balance 111/98 Additions Deletions 12/31/98 Component Units: Land $ 41,717 $ 41,717 Building and improvements 4,283,540 $ 64.759 4,348,299 Machinery and equipment 315171254 41275 0 3,5211529 Total $7~_42.511 ~ $o ~ 3. Interfund Rece~vabaes and Payables interfund receivables and payables for the pdmary government at December 31, 1997 were as follows: Fund General Fund Whole Town General Fund Part Town Highway Fund Who~e Town Highway Fund Part Town Shorecrest Road Imp. District East-Wes1 Fire Protection Distdct Solid Waste Management Distdct Wastewater Disposal District Fishers Island Sewer District Capital Projects TFJst & Agency Total lnterfund Interfund Interfund Receivables Payables $ 210,959 $ 4,652,301 473.511 967.027 1,789,378 8,667 277,060 1.109,915 6,257 9,155 52,165 205,119 46,774 $ 4.904.194 4.904.194. - 124 - Town of $outho~d Notes To The Financial Statements December 31, 1998 C. Detail Notes on a~ Funds and Account Groups (continued) 4. Due To/From Pr~maq¢ Government and Component Unite Amount Amount Receivable Payable Component Units: Fishers Island Refuse & Garbage District $ 438,750 Fishers ~s~and Ferry District 290.934 Orient Mosquito District 50,000 Cutchogus-New Suffolk Park District 80,750 Southold Park Distdct 204.250 Orient-East Marion Park District 16,000 Mattituck Park D]stdct 228,510 Primary Government General Fund Totals S 1,309,194 $1.309.194 $1.309.194 5. ~ndebtedness Shor~-Terr~ Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to ]ong term obligations within five years after the odg[nat issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annua~ reductions of principal ars made. To Be Redeemed 199,9 Interest Budget Description Amount Rats Appropriations Bonds Vadous Purposes $ 426,000 3.89% $123,000 $ 303.300 Vadous Purposes 996.000 3.52% 278,000 718300 Landfill Ctosure 330,969 .00% 300,900 30,969 Total ~ 1.762.9~ ~_ 701.00~ ~ Loner-Term a. At December 31 1998 the total outstanding indebtedness of the Town, excluding the above obligations aggregated $8,305,000. Of this amount, $8,305,000 was subject to the constitutional debt limit and represented approximately 3.71% of its debt limit. - 125- Town of Southo~d Notes To The Financial Statements December 31 1998 C. Datai~ Notes on a~ Funds and Account Groups (continued) ~. ~ndebtedness (continued) LoncpTerm Debt (continued) b. Sedai Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enabtes the cost of these capitaJ assets to be borne by the present and future taxpayers receiving the benefit of the capita[ assets These long term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group. The provision to be made in future budgets for capita~ indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. c. Other Long-Term Debt - in addition to the above long-term debt, the ~ocal government had the following non-current liabilities: Due to New York State Department of Environmental Conservation (NYSDEO) - Represents the non-current portion of the ~iability due under the settlement in which all charges of operational violations at the Outchogue ~andfi]i were dropped Compensated Absences . Represents the value of earned and unused portion of the liability for compensated absences. d. Summary Lon,q-Term Debt - The following is a summary of long-term liabi]ities outstanding at December 31, 1998 by fund type and account group: General Long Term Discretely Presented LiabBW Debt Account Group Component Unit Total Serial Bonds $ 8,089,208 $ 215,792 $ 8,305,000 Due to NYSDEC 195.000 195,000 Judgments and Claims 1,000.000 1 ,O00:O00 Compensated Absences 2,145,397 2,145,397 Total Long-Term Debt Account Group 4¢~!~2~9..~ ¢~?.~.~¢=~ ~1_1.645.397 e. The following is a summary of changes in the long term liabilities for the period ended December 31. 1998: Bonds and Due to Compensated Notes NYSDEC Absences Payable at beginning of Fiscal Year $ 8,805,000 $ 260.000 $ 2,103,838 Additions 2,000,000 Deletions 500. :)O0 65,000 P~yabie at end of Fiscal Year A~.305.00Q $195.000 ~ Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. - 126 - Town of $outho~d Notes To The Financial Statements December 31, 1998 C. Detai) Notes on a~) Funds and Account Groups (continued) 5. andebtedness (continued) Lonct-Te~r~ Debt (continued) f. Lon,q Term Debt Maturity Schedule - The foflowing is a statemen~ of serial bonds with corresponding maturity schedules: Payabte from: Description: Dated: Issue Amount: Interest Rate: Fina~ Maturity Date: Balance as of December 31 1998: General Fund, Special Revenue Fund, Discretely Presented Component Unit Vadous Purposes October 1, 1984 $2,172,500 9.1% Apdl 1,2005 $870,000 Payable from: Description: Dated: Issue Amount: Interest Rate: Final Matudty Date: Balance as of December $1 1998: General Fund, Special Revenue Fund Various Purposes February 15, 1991 $2,708,500 6.375% February 15, 2011 $1,300,000 Payable fmm: Description: Dated: ~ssue Amount: interest Rate: Final Maturity Date: Balance as of December 31, 1998: General Fund Special Revenue Fund Various Purposes Apd115, 1993 $2,695,000 5.00% February 15. 2012 $1,850.000 Payable fram: Description: Dated: Issue Amount: Interest Rate: Final Maturity Date: Balance as of December 31, 1998: General Fund, Special Revenue Fund, Discretely Presented Component Unit Pension System October I. 1993 $678,000 October 1, 1993 to October 1 2001 - 8.000% October 1. 2001 to October 1, 2003 - 8.100% October 1,2003 to October 1, 2005 - 8.125% October 1,2005 $430,000 - 127 - Town of Notes To The Financial Statements December 31. 1998 C, Detail ~otss on a~l Funds and Account Groups (continued) (continued) Payable from: Description: Dated: Issue Amount: interest Rate: Lon,q-Tsrr~ Debt (continued) f. Lon,q Term Debt Matudty Schedule (continued) General Fund Agdcultura~ Land Development Rights November I, 1995 Final Matudty Date: Balance as of December 31. 1998: $1,750,000 November 1, November 1, November 1. November 1, November 1, November 1, November 1, November 1. 1995 to November 1 1997 - 5.00% 1997 to November 1 2008 - 5.10% 2008 to November 1 2009 - 5.20% 2009 to November 1 2010 - 5.30% 2010 to November 1 2011 - 5.875% 2011 to November 1 2012 - 5.40% 2012 to November 1 2015 - 5.50% 2015 $1.600.000 Payable from: Description: Bonds Dated: ~ssue Amount: interest Rate: Final Maturity Date: Balance as of December 31, 1998: General Fund NYS Environmental Facilities Corporation - State Water Pollution-Control Revolving Fund Revenue February 15, 1998 $300,000 2.95% December 15, 2014 $255,300 Payable from: Description: Dated: Issue Amount: interest Rate: Final Maturity Date: Balance as of December 31 1998: General Fund Agricultural Land Development Rights May1 1998 $2,000,000 May 1 I998 to May 1, 1999 - 4.80% May1 1999toMay1 2014-4.85% May 1 2015 to May 1 2018 - 4.875% May 1 2018 $2,000,000 - 128- Town of $outho~d Notes To The Financial Statements December 31 4998 C. De~l~ Notes on al~ Funds and Account Groups (continued) Indebtedness (continued) Loner-Term Debt (continued) g. The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 3I, 1998: Year Endinp PHncipal interest 1999 $ 585.000 $ 459.248 2000 585,000 423517 2001 615,000 386,833 2002 585,000 350,218 2003 585.000 314,879 2004-2008 2,505.000 1,078,098 2009-2013 2.035.000 463~568 2014-2018 830.000 92,071 Totals ~ 8.305.000 ~ The following table summarizes the Town's future payment requirements for the stipulation of settlement with the NYS Dept. of Environmental Coneer~aUon as of December 31, 1998: Year Ending Amount. 1999 $ 65.000 2000 65.000 2001 65,000 Total $ 195.000 In addition to the debt shown above, the following long-term debt has oeen authorized but remains unissued at December 3% 1998: Payable from: DescdpUon: Authorized Amount: General Fund Preservation of Open Spaces Rights $ 2,000,000 Payable from: Description: Authorized Amount: General Fund Presenfation of Open Spaces $ 2,000,000 i. Long [erin debt authorized but not issued (continued) Payable from: Description: Authorized Amount: General Fund Garbage Truck Acquisition $ 88,000 Payable from: Description: Authorized Amount: Southold Solid Waste Management Distdct Cutchogue Landfill Capping and Closure $ 5,469,031 - 129- Town of Notes To The Financial Statements December 31, 1998 C. Detai~ Notes on a~ Funds and Account Groups (continued) 6 Retirement System Plan Description The Town participates in the New York Employee's Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Em¢oyee's Group Life ~nsurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefit as we~i as death and disability benefits. ObIigafions of employers to contribute and benefits to em¢oyees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set fodh in the NYSRSSL, the Comptroller of the State of New York (Comptroiler/ serves as sole trustee and administrative head of the Systems. The Comptroller sha~ adopt and may amend ru~es and regulations for the administration and transactions of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supCementary information. That report may be obtained by wdting the New York State and Local Retirement System, Gev. Alfred E. Smith State Office Building, Albany, N. Y. 12244. Funding Policy The Systems are qoncontributory except for employees who joined the New York State and Local Employees' Retirement System after Ju~y 27. 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL the Comptroller sha~I certify annually the rates expressed as proportions of payroll of members, which shat[ be used in computing the contributions required to be made by em¢oyers to the pension accumulation fund. The Town of Southold is required to contribute at an actuarially determined rate. The required contributions for the current year and two preceding years were as follows: ERS PFRS 1998 $ 71,505 $ 88,080 1997 $ 84,275 $ 273,906 1998 $155,243 $ 300.392 The Town's contdbutions madetothe Systems wem equalto 100% ofthe contdbutions ~quimd ~reach year. Since 1989. the Systems' billings have been based on Chapter 82 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to hove been paid on June 30, 1989 and 1990, respectively) over a 17-year pedod, with an 8.75% interest factor added. Local governments were given the option to prepay this liability. The Town e~ected to make the fu~l payment on December 15, 1993, b~j issuing ssda~ bonds to replace this debt. - 130 - Town of $outhold Notes To The Financial Statements December 31, 1998 C. Dstai~ Notes on al~ Funds and Account Groups (continued) Retirement System (confinued) Fundin,q Policy (continued) Pursuant to Chapter 12 of the Laws of 1995 and Chapter 30 of the Laws of 1998, the State Legislature authorized local governments to make available a retirement incentive program with total costs of $32,300 plus interest, of which $8,445 was charged to expenditures/expense in the governmental funds in the current fiscal year. The cost ~f the programs are bi~led and paid over five years and began December 15, 1995 for Chapter 12 and December 15, 1997 for Chapter 30. Fur~hermors, another incentive was made available pursuant to Chapter 47 of the Laws of 1998 with a total estimated cost of $9,880 plus interest and will be billed and paid over five years beginning December 15, 1999. Post Rstirement Benefits in addition to providing pension benefits, the Town provides health ,nsurance coverage and surv,vor benefits for retired em¢oyees and their survivors. Substanfial~y, all Town employees may become e~igible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided [brough either an insurance company or a self-funded plan whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actua~ benefits paid from the General Fund as an expenditure in the year paid. During the year, $1,437,548 was paid on behalf of 80 retirees and 190 active employees and is recorded as expenditures in the General Fund. The cost of providing benefits for retirees is not separable from the cost of providing benefits for active employees. Compensatory Absences Town employees are 9ranted vacation and sick leave and earn compensatory absences in varying amounts, in the event of termination or upon retirement, an employee is entitled to payment for accumulated vacation and sick ieave and unused compensatory absences at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated by governmental fund type employees have been recorded in the general ~ong term obligations account group. Vested vacation and sick leave are recorded as a long-term liability in the general long term debt account group if payable from future financial resources, or as a fund ~iabi}ity and expenditures if payable from current resources. Deferred Compensation P~an In October 1997, the Governmental Accounting Standards Board issued Statement No. 32 Accounting and Financia~ Reporting for Internal Revenue Service Code Section 457 Deferred Compensation Plans. This statement estabfished accounting and financial reporting standards for Internal Revenue Service Code Section 457 deferred compensation Cans for state and local 9ovemments. - 131 - Town of Southold Notes To The Financial Statements December 31, 1998 C~ Detai~ Notes on a~ Funds and Account Groups (continued) 9. Defe~ec~ Compensation Plan (continued) On October 1, 1998. the Town of $outhold Deferred Compensation Committee created a Trust and Custody agreement making Nationwide Trust Company F.$.B. and FMB Trust Company N.A. the Trustees and Custodians of the Town of Southo]d Deferred Compensation Plan. Consequentfy, Statement No. 32 became effective for the Town's Deferred Compensation Plan as of October 1, 1998. Since the Town ,s no ~onger the trustee of the plan, the plan no longer meets the cdteria for inclusion in the Town's financial statements. Therefore, effective October 1. 1998, [he market value of the plan assets are no ~onger displayed in the financiaI statements. D. Commitments and Continqencies The Town has received grants which are subject to audit by agencies of the State and Federa~ Governments. Such au0its may resuft in disallowances and a request for a return of funds to the federal and state governments. Based on past audits, the local government administration believes disallowances, if any, will be immaterial, 'L Landfi~ C~osure and Postc~osure Care Costs The Town ceased accepting waste at it's Cutchogue landfill as of October 8, 1993. The Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which afl charcjes of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of $850,000 over seven years. In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to pe~fom~ certain maintenance and monitoring functions at the site for up to thirty years. Actua~ costs associated with the placement of the final cover are estimated at $5,800,000. Financing for closure activities will be provided through a grant from the New York State Department of Environmentaf Conservation up to the maximum of $2,000,000 with the balance provided with a State subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with postclosure care will be covered by charcjes to future landfil~ users and future tax revenue. The State of New York has commenced a lawsuit against the Town for unlawful discharge of gasoline and petroleum products at the Town's Highway departmen3 on Peconic Lane. As of the date of this report, the likelihood of an unfavorable outcome is uncertain. Any amounts reserved on all lawsuits have been recorded in the Genera~ Long-Term debt account group and in the opinion of the Town's management and legal counsel, other claims are expected to be resolved with no further anticipated reserves considered necessary, - 132- Town of Southo~d Notes To The Financial Statements December 31 1998 D, Comrnitmenf~ and CoNtin,qenc es (continued) 3. Loaso Commitments and Leased Ascots Tho Town [oasos properiy and oquipmont under operating leases. Total fontal expenditures on such leases for the fisca~ year ended December 31, 1998 were approximately $27,942. Future obligations over the primary terms of the Town"s leases as of December 31. 1997 are as follows: 1999 $ 15,712 2000 9145 2001 6,802 2002 6,802 2003 6,802 2004 & thereafter 2,400 Tota~ $ 47 683_ E. Subsequent Event Subsequent to year-end, the Town issued a bond in the amount of $1,900,000 for the Pressrvat[on of Open Spaces. This bond. which was approved for $2,000,000 but not issued as of December 31, 1998, is previously described in note C(5)(i). The $100,000 difference wil~ not be borrowed, but rather will be financed with current year appropriations. F. O~or In the State Annual Update Document, the Road improvement Districts are included in the Highway Fund Whole Town; in the audit report, these funds are included as Special District Funds.