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Home My WebLink About1999 LEGAL NOTICE · of the Town NOTICE IS HEREBY GIVEN that the Annual Financial .Report of Southold for the Fiscal Year 1999 is on file in the Southold Town Clerk s Southold Town Hall, 53095 Main Road, Southold, New York, and is Office, available for public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to Lt:00 P.M. Dated: May u,, 2000. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON MAY 11, 2000, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO ELIZABETH A. NEVILLE, SOUTHOLD TOWN CLERK, TOWN HALL, PO BOX 1179 SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Accounting & Finance Dept. Town Clerk's Bulletin Board LEGAL NOTICE NOTIC~ IS ~R~By (HVF. N that the ~ ~ ~ ~ ~wn ~erk~ 0~, ~uth~ To~ ~ 5~5 M~n R~d~ ~u~old, ~ew York, ~d is av~able f~ public ~on ~d ~ d~ ~- ~ b~ ~ ~d ho~ M~day Dat~: May 4, ~, STATE OF Nt~ YORK) )SS: COUNTY OF SUFFO. LK) ~.~(~[_/~ ~- ~ [1~, ~ ~ of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of NewYork, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for \ weeks successively, commencing on the [ ~ ~-~ day of ~ OJ~.4 20 CJL~ . J Principal Clerk 20 OO Sworn to before me this day of I[~.~ (~. ~ LEGAL NOTICE NOTICE IS HEREBY GIVEN that the Annual Financial Report of the Town of Southold for the Fiscal Year 1999 is on file in the Southo d Town C erk's! Office, Southold Town Hall, 53095 Main Road, Southold, New York, and is available for public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to ~:00 P.M. Dated: May ~,, 2000. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON MAY 11, 2000, AND FORWARD T~O (2) AFFIDAVITS OF PUBLICATION TO ELIZABETH A. NEVILLE, SOUTHOLD TOWN CLERK, TOWN HALL, PO BOX 1179 SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Accounting & Finance Dept. Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the afb day of May 20~0 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. 1999 ANNUAL FINANCIAL REPORT OF THE TOWN OF SOUTHOLD FOR THE FISCAL YEAR 1999 FOR PUBLIC INSPECTION. ~'~ EliEabeth~. Neville Southold Town Clerk Sworn to before me this ath day of May , 2001Y. JO¥CE M. WILKtr'~S Notary Public, State of New York No. 4952246, Suffolk County Term Expires June 12, .~.ool All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN OF SOUTHOLD COUNTY OF SUFFOLK For The Fiscal Year Ended 1999 AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICIPAL LAW: 1. *** Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller within sixty days after the close of the fiscal year of such Municipal Corporation *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller Division of Municipal Affairs Albany, New York 12236 * CERTIFICATION OF FISCAL OFFICER * I, JEAN W. COCHRAN, CERTIFY THAT I AM THE CHIISF FISCAL OFFICER AND THAT THE INFORMATION INCLUDED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. SIGNATURE: lilLE: OFFICIAL ADDRESS: DATE: TELEPHONE: SUPERVISOR 53095 MAIN ROAD SOUTHOLD, NY 11971'-0959 MAY 1, 2000 (631) 7654333 CERTIFICATION PAGE *FINANCIAL SECTION* Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 1998 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 1999: (A) GENERAL (B) GENERAL TOWN-OUTSIDE VG (CD) SPECIAL GRANT (CS) RISK RETENTION (DA) HIGHWAY-TOWN-WIDE (DB) HIGHWAY-PART-TOWN (SF) FIRE PROTECTION (SP) PARK (SR) REFUSE AND GARBAGE (SS) SEWER (SM) MISCELLANEOUS (H) CAPITAL PROJECTS (TA) AGENCY (K) GENERAL FIXED ASSETS 0/V) GENERAL LONG-TERM DEBT All amounts included in this update document for 1998 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule for Reporting Variable Rate, Discounted, and/or Negotiated Bonds and Notes 3) Schedule for Reporting All Installment Purchase Contracts/Certificates of Participation 4) Schedule of Securities for Collateralization 5) Schedule of Time Deposits and Investments 6) Investment Certification 7) Bank Reconciliation 8) Real Property Tax Levy and Related Information 9) Local Government Questionnaire 10) Notice of Tort Claims All numbers in this report will be rounded to the nearest dollar. TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 *** FINANCIAL SECTION*** (A) GENERAL Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH 4,033,234 A200 7,190,159 CASH IN TIME DEPOSITS 2,844,419 A201 3,436,259 PETTY CASH 250 A2.10 250 CASH WITH FISCAL AGENT 10,000 A223 10,000 TAXES RECEIVABLE- CURRENT 56,198,178 A250 53 768~224 ACCOUNTS RECEIVABLE A380 134 STATE & FEDERAL OTHER 729 A410 963 DUE FROM OTHER FUNDS DUE FROM OTHER GOVERNMENTS 210,959 A391 39,389 039 A440 551 806 INVENTORY .158 A445 071 PREPAID EXPENSES 34,486 A480 40t21~ TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (A) GENERAL Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE OVERPAYMENTS & CLEARING ACCOUNT 3821947 5,961,495 2,976 54,271,680 DUETO OTHER FUNDS DUE TO OTHER GOVERNMENTS DEFERRED REVENUES I [ III III IIIIII FUND EQUITY INSURANCE RESERVE IIII 511 939 110951161 1~823,698 UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED A600 A690 A630 A631 A863 A910 A911 II 3231403 33 6,281 768 4S[1331958 917341662 367 11320,000 1 936 274 (A) GENERAL Results of Operations TOWN OF SOUTHOLb ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 669 A1001 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES 705 A1081 470 361739 A1090 441786 NON PROP TAX DIST BY COUNTY 241,018 Al120 2871344 TREASURER FEES CLERK FEES OTHER GENERAL DEPARTMENTAL INCOME POLICE FEES CHARGES-PROGRAMS FOR THE AGING PARK AND RECREATIONAL CHARGES SPECIAL RECREATIONAL FACILITY CHARGES 2,932 A1230 2,025 5,224 A1255 5,570 45 A1289 8,651 A1520 6,252 140,602 A1972 142,993 70,275 A2001 80,283 76,033 A2025 51,280 OTHER.HO~ME & COMM~UNITY SER~_V~ICES~I_NC~OM_ E __ _29,915 A2189 27,985 GENERAL SERVICES- INTER GOVERNMENT 66,904 A2210 62,654 INTEREST AND EARNINGS RENTAL OF REAL PROPERTY RENTAL- OTHER (SPECIFY) COMMISSIONS 367,665 A2401 356,657 73,849 A2410 96,005 193,809 A2440 104,464 342 A2450 8 BINGO LICENSES 1,677 A2540 1,101 DOG LICENSES 12,000 A2544 13,501 PERMITS- OTHER 144 865 A2590 147 FINES AND FORFEITED BAIL FORFEITURES OF DEPOSITS 116,432 A2610 90,836 350 A2620 470 6 (A) GENERAL Results of Operations SALES OF SCRAP & EXCESS MATERIALS MINOR SALES- OTHER INSURANCE RECOVERIES TOWN OF SOUTHOLb ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 0 A2650 190,479 A2655 4O8 A2680 13,268 370 914 REFUNDS OF PRIOR YEAR'S EXPENDITURES GIFTS AND DONATIONS UNCLASSIFIED (SPECIFY) ST AID- MORTGAGE TAX ST AID, REAL PROPERTY TAX ADMINISTRATION ST AID - OTHER (SPECIFY) ST AID- MENTAL HEALTH ST AiD- YOUTH PROGRAMS FEDERAL AID - OTHER FED AID OTHER PUBLIC SAFETY FED AID- PROGRAMS FOR AGING 11,481 A2701 37,647 A2705 68,752 A2770 704,371 A3005 0 A3040 52,099 A3089 8,112 A3490 31,635 A3820 39,759 A4089 92,421 A4389 739 A4772 179 32,583 62,896 939,887 35,175 57,262 8,112 31,635 996 40,439 86,405 OTHER SOURCES INTERFUND TRANSFERS 842~681 7 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES LEGISLATIVE BOARD- PERS SERV LEGISLATIVE BOARD- EQUIP & CAP OUTLAY MUNICIPAL COURT- PERS SERV MUNICIPAL COURT, EQUIP & CAP OUTLAY MUNICIPAL COURT- CONTR EXPEND 97,532 A10101 88,296 730 A10102 73,127 A10104 118,183 251,092 Al1101 269,884 0 Al1102 512 576 Al1104 737 SUPERVISOR-PERS SERV SUPERVISOR-CONTR EXPEND 109,719 A12201 142,598 A12204 176 DIR OF FINANCE- PERS SERV DIR OF FINANCE- EQUIP & CAP OUTLAY DIR OF FINANCE- CONTR EXPEND AUDITOR- CONTR EXPEND TAX COLLECTION-PERS SERV TAX COLLECTION-EQUIP & CAP OUTLAY TAX COLLECTION-CONTR EXPEND ASSESSMENT-PERS SERV ASSESSMENT-EQUIP & CAP OUTLAY ASSESSMENT-CONTR EXPEND 134,135 A13101 142,990 360 A13102 6,485 10,168 A13104 101678 151000 A13204 26[500 48,273 A13301 55,780 971 A13302 41745 A13304 41336 242,834 A13551 251,287 168 A13552 779 18,860 A13554 18~537 198,572 A14101 226,732 1,070 A14102 764 CLERK-PERS SERV CLERK-EQUIP & CAP OUTLAY CLERK-CONTR EXPEND 4,809 A14104 7,944 LAW- PERS SERV 83,944 A14201 117,547 LAW- EQUIP & CAP OUTLAY 2,054 A14202 5,099 LAW- CONTR EXPEND 579 A14204 ENGINEER- PERS SERV 46,898 A14401 48,097 ENGINEER- CONTR EXPEND 1,166 A14404 8,032 PUBLIC WORKS ADMIN- PERS SERV 36,094 A14901 41,228 PUBLIC WORKS ADMIN- CONTR EXPEND 184 A14904 286 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 BUILDINGS- PERS SERV BUILDINGS- EQUIP & CAP OUTLAY BUILDINGS- CONTR EXPEND CENTRAL GARAGE- EQUIP & CAP OUTLAY CENTRAL GARAGE- CONTR EXPEND CENTRAL PRINT & MAIL- EQUIP & CAP OUTLAY CENTRAL PRINT & MAIL-CONTR EXPEND CENTRAL DATA PROCESS- PERS SERV CENTRAL DATA PROCESS & CAP OUTLAY CENTRAL DATA PROCESS- CONTR EXPEND UNALLOCATED INSURANCE- CONTR EXPEND MUNICIPAL ASSN DUES- CONTR EXPEND 143,080 A16201 151,445 173,270 A16202 57,496 198 044 A16204 225 34,376 A16402 41,303 81000 A16404 91821 15,845 A16702 15,068 A16704 42,890 A16801 53,984 1,220 A16802 3,517 341955 A16804 65,473 942 A19104 276864 ,199 A19204 200 PUBLIC SAFETY COMM SYS- PERS SERV PUBLIC SAFETY COMM SYS- EQUIP & CAP OUTLAY PUBLIC SAFETY COMM SYS- CONTR EXPEND POLICE- PERS SERV POLICE- EQUIP & CAP OUTLAY POLICE- CONTR EXPEND TRAFFIC CONTROL- CONTR EXPEN FIRE DEPARTMENT- CONTR EXPEND CONTROL OF ANIMALS- CONTR EXPEND EXAMINING BOARDS- PERS SERV EXAMINING BOARDS- CONTR EXPEND CIVIL DEFENSE- PERS SERV CIVIL DEFENSE- EQUIP & CAP OUTLAY CIVIL DEFENSE- CONTR EXPEND 492,804 A30201 488,139 16,692 A30202 8,869 281704 A30204 37,525 3,701,913 A31201 3,626,876 235,192 A31202 177,821 2191533 A31204 1981524 191004 A33104 201825 11713 A34104 1,390 121, D00 A35104 000 1,532 A36101 2,198 5,698 A36104 4,763 I 11 IIII 77 A36401 1,385 1,300 A36402 1,344 1,993 A36404 2,104 9 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 PUBLIC HEALTH- PERS SERV PUBLIC HEALTH, CONTR EXPEND GUID COUNCIL- CONTR EXPEND 7,020 A40101 6,960 0 A40104 600 A42104 32,988 STREET ADMIN- PERS SERV STREET LIGHTING- PERS SERV STREET LIGHTING- EQUIP & CAP OUTLAY STREET LIGHTING- CONTR EXPEND 189,301 A50101 157,119 IIIII 42,974 A51821 44,276 24,528 A51822 6,336 94,180 A51824 85,102 PUBLICITY- CONTR EXPEND PROGRAMS FOR AGING- PERS SERV PROGRAMS FOR AGING- EQUIP & CAP OUTLAY PROGRAMS FOR AGING- CONTR EXPEND A64104 40~000 40,000 _[I 389,369 A67721 413,755 3,890 A67722 4,812 ,189 A67724 183 923 RECREATION ADMINI- PERS SERV RECREATION ADMINI- CONTR EXPEND 96,438 A70201 98,293 68,705 A70204 76,971 PARKS- PERS SERV PARKS- EQUIP & CAP OUTLAY CONTR EXPEND 61,173 A71101 76,152 76,997 A71102 49,530 909 A71104 725 SPECIAL REC FACILITY- PERS SERV 65,525 A71801 52,388 SPECIAL REC FACILITY- CONTR EXPEND 8~156 A71804 7804 LIBRARY- CONTR EXPEND 45,000 A74104 45,000 HISTORIAN- PERS SERV 11,464 A75101 11,808 HISTORIAN- CONTR EXPEND 972 A75104 1~525 10 (A) GENERAL Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 HISTORICAL PROPERTY- PERS SERV ;ONTR EXPEND CELEBRATIONS- CONTR EXPEND 788 A75201 085 A75204 1,000 A75504 570 356 981 ENVIRONMENTAL CONTROL- PERS SERV ENVIRONMENTAL CONTROL- CONTR EXPEND REFUSE & GARBAGE- CONTR EXPEND SHADE TREE-PERS SERV SHADE TREE-CONTR EXPEND FISH AND GAME- CONTR EXPEND CEMETERY- ~ONTR EXPi~'~ [11 MISC HOME & COMM SERV- PERS SERV MISC HOME & COMM SERV- EQUIP & CAP OUTLAY MISC HOME & COMM SERV- CONTR EXPEND 94,424 A80901 31793 A80904 ~75 A81804 1,546 A85601 10,393 A85604 17,600 A87204 6 A88104 43,813 A89891 641 A89892 987 A89894 97,774 3~310 334 219 12~275 17,600 45,085 269 174 STATE RETIREMENT SYSTEM POLICE & FIREMEN RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPLOYER CONT WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT INSURANCE- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS HOSPITAL & MEDICAL (DENTAL) INS- EMPL BNFT DEBT PRINCIPAL- SERIAL BONDS DEBT PRINCIPAL- BOND ANTICIPATION NOTES 35,984 A90108 69,991 A90158 467,368 A90308 80,810 A90408 10,379 A90508 59,028 A90558 1,359,628 A90608 460,512 A97106 235,100 A97306 10,903 69,924 487,416 59,231 11,960 59,783 1,324,105 545,512 206,703 11 (A) GENERAL Results of Operations TOWN OF SOUTHOLL~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DEBT INTEREST- SERIAL BONDS DEBT INTEREST- BOND ANTICIPATION NOTES 373,759 A97107 11,314 A97307 412,585 978 OTHER USES TRANSFERS-OTHER FUNDS 123,573 A99019 I IIIIIIII 835,227 I II IIIIIIIlllllllll 12 (A) GENERAL Results of Operations TOWN OF SOUTHOLL~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 2,204,739 A8021 542,245 A8012 0 A8015 2,746,984 A8022 12,907,249 12,223,436 3,430,798 A8029 3,430,798 3,430,798 13,213,035 12,990,193 3,653,641 Total Fund Equity includes reserved and unreserved fund balance in govemmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a pdor period adjustment. 13 (A) GENERAL Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - NON PROPERTY TAX ITEMS EST REV - DEPARTMENTAL INCOME EST REV - INTERGOVERNMENTAL CHARGES EST REV - USE OF MONEY AND PROPERTY EST REV - LICENSES AND PERMITS EST REV - FINES AND FORFEITURES EST REV - SALE OF PROP AND COMP FOR LOSS EST REV-MISCELLANEOUS LOCAL SOURCES EST REV - STATE AID EST REV - FEDERAL AID 9,401,669 72,000 235,000 407,140 252,876 547,609 150,900 71,500 3,000 135,632 496,964 113 000 A1049M A1099M A1199M A1299M A2399M A2499M A2599M A2.649M A2699M A2799M A3099M A4099M 9,433,481 35,470 250,000 307,288 57,500 528,982 149,800 102,000 25,712 211,360 610,997 161 ESTIMATED OTHER SOURCES ESTIMATED-INTERFUND TRANSFER APPROPRIATED FUND BALANCE 440,800 1 ~0631553 A5031M A599M 881,151 112951161 14 (A) GENERAL Summa~j of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP - GENERAL GOVERNMENT SUPPORT APP - PUBLIC SAFETY APP - HEALTH APP - TRANSPORTATION APP - ECONOMIC ASSISTANCE AND OPPORTUNITY APP - CULTURE AND RECREATION APP - HOME AND COMMUNITY SERVICES APP-EMPLOYEE BENEFITS APP - DEBT SERVICE ESTIMATED OTHER USES APP - INTERFUND TRANSFER 2,698,873 A1999M 5,090,731 A3999M 42,800 A4999M 388,582 A5999M 666,604 A6999M 532,105 A7999M 184,495 A8999M 2,432,276 A9199M 1~138,300 A9899M 216, B78 A9999M 2,843,213 4,894,116 43,100 363,240 667,628 529,684 214,375 2,327,352 1 T2971050 549 15 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CASHIN TIME DEPOSITS STATE & FEDERAL RECEIVABLES DUE FROM OTHER FUNDS 309 B200 3641232 B201 57T496 B410 473 B391 27,248 520~702 8r981 PREPAID EXPENSES II B480 851 16 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet TOWN OF SOUTHOLL~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE ,341 B600 383 DEFERRED REVENUES 135 B691 244 512 FUND EQUITY RESERVE FOR ENCUMBRANCES 154 B821 UNRESERVED FUND BALANCE APPROPRIATED UNRESERVED FUND BALANCE UNAPPROPRIATED 92,981 2251037 B910 B911 200,000 311~371 17 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOL~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 313 704 B1001 437 734 OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES '1 FRANCHISES 22 B1081 157 B1090 71,875 Bl170 14 137 OTHER GENERAL DEPARTMENTAL INCOME SAFETY INSPECTION FEES PUBLIC HEALTH FEES ZONING FEES PLANNING BOARD FEES 7,575 B1289 240,978 B1560 11,864 B1601 35,530 B2110 48,382 B2115 7,455 282,676 11,310 45,405 394 MISC REVENUErOTHER GOVTS INTEREST AND 0 B2389 151 B2401 201000 8O4 PERMITS- OTHER MINOR SALES- OTHER INSURANCE RECOVERIES REFUNDS OF PRIOR YEAR'S EXPENDITURES UNCLASSIFIED 4T400 B2590 8,810 B2655 1T204 B2680 80 B2701 0 B2770 41600 8,502 15 ST AID- STATE REVENUE SHARING 69,190 B3001 302 137 B3089 69,190 859 18 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLU ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES LAW- CONTR EXPEND UNALLOCATED INSURANCE- CONTR EXPEND 636 B14204 9,151 B19104 14,066 9,043 SAFETY INSPECTION- PERS SERV SAFETY INSPECTION- EQUIP & CAP OUTLAY SAFETY INSPECTION- CONTR EXPEND 277,826 B36201 4,377 B36202 B36204 297,036 1,140 PUBLIC HEALTH- pERs SERV 3,700 B40101 477 ZONING- PERS SERV ZONING- EQUIP & CAP OUTLAY ZONING- CONTR EXPEND PLANNING- PERS SERV PLANNING- EQUIP & CAP OUTLAY PLANNING- CONTR EXPEND 91,662 B80101 423 B80102 ,481 B80104 192,195 B80201 419 B80202 314,892 B80204 94,440 81 6,503 203,181 9,154 157,249 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS UNEMPLOYMENT INSURANCE- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 4,690 B90108 43,251 B90308 6,416 B90408 1,760 B90508 186 B90558 1,775 45,942 4,703 DEBT PRINClPAL-SERIALBONDS BONDS 3T627 B97106 B97107 31627 893 19 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLu ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 OTHER USES TRANSFERS-OTHER ~06 B99019 522 20 (B) GENERAL TOWN-OUTSIDE VG Results of Operations TOWN OF SOUTHOLu ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 280,655 B8021 0 B8012 0 B8015 280,655 B8022 1,142,859 1,096,341 327,172 B8029 327,172 327,172 1,137,285 953,086 511,371 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds, Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 21 (B) GENERAL TOWN-OUTSIDE VG Summary of Final Budget as Modified TOWN OF SOUTHOLu ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV REAL PROPERTY TAXES EST REV REAL PROPERTY TAX ITEMS EST REV NON PROPERTY TAX ITEMS EST REV DEPARTMENTAL INCOME EST REV USE OF MONEY AND PROPERTY EST REV LICENSES AND PERMITS EST REV SALE OF PROP AND COMP FOR LOSS EST REV-MISCELLANEOUS LOCAL SOURCES EST REV-STATE AID 313,704 B1049M 437,734 600 B1099M 100 65,000 B1199M 72,000 330,000 B1299M 326,200 19,000 B2499M 19,000 4,700 B2599M 4,700 6,000 B2699M 9,500 2,000 B2799M 356 059 B3099M 236 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE , 136 855 B599M 1021135 22 (B) GENERAL TOWN-OUTSIDE VG Summary of Final Budget as Modified TOWN OF SOUTHOLL) ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP APP APP APP APP APP GENERAL GOVERNMENT SUPPORT PUBLIC SAFETY HEALTH HOME AND COMMUNITY SERVICES EMPLOYEE BENEFITS DEBT SERVICE 35,550 B1999M 311,700 B3999M 3,950 B4999M 702,341 B8999M 68,700 B9199M B9899M 53,951 343,768 5,750 628,570 84,742 527 ESTIMATED OTHER USES APP-INTERFUND TRANSFER 106T860 B9999M eSr74O 23 (CD) SPECIAL GRANT Balance Sheet TOWN OF SOUTHOL~J ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH DUE FROM OTHER FUNDS CD200 CD391 300 DUE FROM OTHER GOVERNMENTS 252 15,084 24 (CD) SPECIAL GRANT Balance Sheet TOWN OF SOUTHOLo ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 252 CD600 UNRESERVED FUND BALANCE APPROPRIATED CD910 ~00 FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED CD911 25 (CD) SPECIAL GRANT Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL REVENUES AND OTHER SOURCES FED AID- COMMUNITY DEVELOPMENT ACT 370 CD4910 199 OTHER SOURCES INTERFUND TRANSFERS 300 CD5031 40,000 26 (CD) SPECIAL GRANT Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES REHAB LOANS & GRANT- EQUIP & CAP OUTLAY PROV OF PUBLIC SERVICE- CONTR EXPEN 370 CD86682 300 CD86764 27 (CD) SPECIAL GRANT Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 0 CD8021 0 CD8012 0 CD8015 0 CD8022 294,370 294,370 0 CD8029 106,199 86,199 20,000 Total Fund Equity includes reserved and unreserved fund balance in goYemmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a pdor period adjustment. 28 (CD) SPECIAL GRANT Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV-MISCELLANEOUS LOCAL SOURCES 419 969 CD2799M ESTIMATED OTHER SOURCES ESTIMATED - INTERFUND TRANSFER 000 CD5031M 300 29 (CD) SPECIAL GRANT Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP - HOME AND COMMUNITY SERVICES 459,969 CD8999M 353 3O (CS) RISK RETENTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CS200 IIII 31 (CS) RISK RETENTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE CS600 FUND EQUITY UNAPPROPRIATED FUND BALANCE CS911 32 (CS) RISK RETENTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJUSTMENTS-INC IN FUND EQUIT PRIOR PERIOD ADJUSTMENTS-DEC IN FUND EQUIT RESTATED FUND EQUITY - BEG OF YEAR FUND EQUITY - END OF YEAR 542,245 CS8021 0 CS8012 542,245 CS8015 0 CS8022 0 CS8029 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a pdor year's accounting error should be repo[~ed as a prior period adjustment. 33 (DA) HIGHWAY-TOWN-WIDE Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 CASH I IN TIME DEPOSITS DA200 432 490 DA2.01 469 ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS DA380 DA391 752 998 770 34 (DA) HIGHWAY-TOWN-WIDE Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DA600 116 DUE TO OTHER FUNDS DA630 765 DEFERRED REVENUES 974148 005 FUND EQUITY RESERVE FOR DEBT UNRESERVED FUND BALANCE APPROPRIATED 450 DA884 127 903 DA910 150 765 UNRESERVED FUND BALANCE UNAPPROPRIATED 282 782 DA911 285 335 35 (DA) HIGHWAY-TOWN-WIDE Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES SPECIAL ASSSESSMENT OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES INTEREST AND EARNINGS SALES OF SCRAP & EXCESS MATERIALS REFUNDS OF PRIOR YEAR'S EXPENDITURES INTERFUND REVENUES TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 942,077 DA1001 965,481 160 DA1030 84 DA1081 56 483 DA1090 306 947 DA2401 202 DA2650 0 DA2.701 103 175 DA2801 517 ST AID~ OTHER AID (SPECIFY) 0 DA3089 1,866 ~" ...... fi!fi._ ]1 fl~'__ .~ ....... I_'l_ ] __~_______ Ill_ II_~ Ill_~_ 36 (DA) HIGHWAY-TOWN-WIDE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES MAINT OF BRIDGES- CONTR EXPEND MACHINERY- PERS SERV MACHINERY- EQUIP & CAP OUTLAY MACHINERY- CONTR EXPEND BRUSH ANDWEEDS-PERS SERV BRUSH AND WEEDS-EQUIP & CAP OUTLAY BRUSH AND WEEDS- ~EXPEND SNOW REMOVAL- PERS SERV SNOW REMOVAL- EQUIP & CAP OUTLAY SNOW REMOVAL- CONTR EXPEND 84 DA51204 292,601 DA51301 114,339 DA51302 314 DA51304 75,824 DA51401 400 DA51402 DA51404 57,487 DA51421 5,475 DA51422 DA51424 I II 536 301,058 104,777 75,808 495 512 128,489 16,539 257 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 4,247 DA90108 32,771 DA90308 17.727 DA90408 192 DA90558 1,607 38,659 12,993 DEBT PRINCIPAL- SERIAL BONDS DEBT PRINCIPAL~ BOND ANTICIPATION NOTES DEBT INTEREST- SERIAL BONDS DEBT INTEREST- BOND ANTICIPATION NOTES OTHER USES TRANSFERS-OTHER FUNDS 1,515 DA97106 88T041 DA97306 882 DA97107 10.184 DA97307 ~,86 DA99019 1,515 76[000 791 61355 37 (DA) HIGHWAY-TOWN-WIDE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 298,146 DA6021 0 DA8012 0 DA8015 298,146 DA8022 1,019,128 926,140 391,135 DA8029 391,135 391,135 1,022,909 977,944 436,100 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 38 (DA) HIGHWAY-TOWN-WIDE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - USE OF MONEY AND PROPERTY EST REV MISCELLANEOUS LOCAL SOURCES 963,117 3,600 35,300 DA1049M DA1099M DA2499M DA2799M 974,148 325 35,200 000 ESTIMATED OTHER SQURCES APPROPRIATED FUND BALANCE 818 DA599M 128 353 39 (DA) HIGHWAY-TOWN-WIDE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP - TRANSPORTATION APP - EMPLOYEE BENEFITS APP - DEBT SERVICE 895,730 DA5999M 75,500 DA9199M 101 DA9899M 928,050 84,700 724 ESTIMATED OTHER USES INTERFUND TRANSFERS 58,000 DA9999M 552 40 (DB) HIGHWAY-PART-TOWN Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CASHIN TIME DEPOSITS DB200 DB201 273 ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS DB380 378 DB391 517 41 (DB) HiGHWAY-PART-TOWN Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY 118 DB600 946 "REED REVENUES DB691 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 508 DB910 100 000 UNRESERVED FUND ,069 DB911 137 741 42 (DB) HIGHWAY-PART-TOWN Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES OTHER PAYMENTS IN LIEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES INTEREST AND EARNINGS PERMITS- OTHER iNSURANCE RECOVERIES INTERFUND REVENUES ST AID, OTHER AID (SPECIFY) ST AID- CONSOLIDATED HIGHWAY AID SUBURBAN TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 553 DB1001 120 DB1081 840 DB1090 537 DB2401 25 DB2590 640 DB2680 16,176 DB2801 0 DB3089 220,368 DB3501 0 DB3502 378 80 562 574 304 733 1,789 223,589 43 (DB) HIGHWAY-PART-TOWN Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES MAINT OF STREETS- PERS SERV MAINT OF STREETS- CONTR EXPEND PERM IMPROVE HIGHWAY- EQUIP 991,721 DB51101 965,904 593,986 DB51104 554 368 DB51122 210 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS DEBT PRINCIPAL- SERIAL BONDS 15,441 DBg0108 5,842 75,848 DB90308 73,892 45,023 DB90408 33,000 16,768 DB90558 17~774 509 DB97106 509 DEBT INTEREST- SERIAL BONDS 3 207 DB97107 2 876 OTHER USES TRANSFERS- OTHER FUNDS 208,074 DB99019 174,407 44 (DB) HIGHWAY-PART-TOWN Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 415,364 DB8021 0 DB8012 0 DB8015 415,364 DB8022 1,966,259 2,175,045 206,577 DB8029 206,577 206,577 2,076,169 2,045,005 237,741 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 45 (DB) HIGHWAY-PART-TOWN Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - USE OF MONEY AND PROPERTY EST REV - LICENSES AND PERMITS EST REV- MISCELLANEOUS LOCAL SOURCES EST REV - STATE AID 1,673,553 DB1049M 5,900 DB1099M 75,000 DI~2499M DB2599M 2,000 DI~2799M 220,368 DB3099M 1,789,378 575 60,000 25 2,000 223 589 ESTIMATED OTHER SOURCES ESTIMATED - INTERFUND TRANSFER APPROPRIATED FUND BALANCE 5,850 DB5031M 238 747 DB599M 126 508 (DB) HIGHWAY-PART-TOWN Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP-TRANSPORTATION APP-EMPLOYEE BENEFITS APP-DEBT SERVICE 1,845,418 158,700 900 DB5999M DB9199M DBg899M 1,840,089 169,700 ESTIMATED OTHER USES 208 DB9999M 47 (SF) FIRE PROTECTION Balance Sheet TOWN OF SOUTHOLI~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CASHIN TIME DEPOSITS SF200 SF201 DUE FROM OTHER FUNDS 360 SF391 251,126 48 (SF) FIRE PROTECTION Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE S55 SF600 296 DEFERRED REVENUES 360 )1 251 126 UNRESERVED FUND BALANCE APPROPRIATED SF910 FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED 779 SF911 49 (SF) FIRE PROTECTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES ..... INTEREST & PENALTIES ON REAL PROP TAXES 261 I023 131 SF1001 SF1090 277T060 87 INTEREST AND EARNINGS 391 $F2401 7,682 REFUNDS OF PRIOR YEAR'S EXPENDITURES ,567 SF2701 777 50 (SF) FIRE PROTECTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES FIRE PROTECTION- CONTR EXPEND 218 330 SF34104 279 086 51 (SF) FIRE PROTECTION Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 5,997 SF8021 0 SF8012 0 SF8015 5,997 SF8022 271,112 218,330 58,779 SF8029 58,779 58,779 291,606 279,086 71,300 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 52 (SF) FIRE PROTECTION Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV - REAL PROPERTY TAXES EST REV - REAL PROPERTY TAX ITEMS EST REV - USE OF MONEY AND PROPERTY EST REV- MISCELLANEOUS LOCAL SOURCES 261,023 SF1049M 131 SF1099M 6,391 SF2499M ,557 SF2799M 277,060 100 5,000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE SF599M 53 (SF) FIRE PROTECTION Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP - PUBLIC SAFETY APP - EMPLOYEE BENEFITS 218,330 SF3999M 779 SF9199M 282,160 54 (SP) PARK Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CASHIN TIME DEPOSITS 72,550 SP200 78,766 ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS 337 SP380 529510 SP391 8 110 55 (SP) PARK Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DEFERRED REVENUES UNRESERVED FUND BALANCE APPROPRIATED FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED :)64 SP600 792 510 SP691 SP910 SP911 144 569,110 I IIII II~r 56 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ($P) PARK Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES 335 SP1001 INTEREST & PENALTIES ON REAL PROP TAXES 158 SP1090 MISC REVENUE, OTHER GOVTS 0 SP2389 INTEREST AND EARNINGS 271671 SP2401 UNCLASSIFIED SP2770 529 511 112 281923 597 57 (SP) PARK Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES PARKS- PERS SERV PARKS- EQUIP & CAP OUTLAY PARKS- CONTR EXPEND PARKS- EMPL BNFTS 183,092 SP71101 209,565 29,912 SP71102 119,435 184,111 SP71104 195,640 ~50 SP71108 DEBT PRINCIPAL- BOND ANTICIPATION NOTES DO0 SP97306 DEBT INTEREST- BOND ANTICIPATION NOTES 160 SP97307 58 (SP) PARK Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES iN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 55,416 SP8021 0 SP8012 0 SP8015 55,416 SP8022 444,940 440,325 60,031 SP8029 60,031 60,031 575,844 539,909 95,966 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a pdor year's accounting error should be reported as a prior pedod adjustment. 59 (SP) PARK Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY MISCELLANEOUS LOCAL SOURCES 406,335 6,000 4,200 SP1049M SP1299M SP2499M 529,510 4,700 100 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 525 SP59gM g01 60 (SP) PARK Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP - CULTURE AND RECREATION DEBT ~ INT 428,860 200 SP7999M SP9899M 567,211 61 (SR) REFUSE AND GARBAGE Balance Sheet ASSETS CASH CASH IN TIME DEPOSITS ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS DUE FROM OTHER GOVERNMENTS PREPAID EXPENSES TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 459,221 ,865 SR200 SR201 SR391 SR440 SR480 501,016 641 115 717 431 62 TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 (SR) REFUSE AND GARBAGE Balance Sheet LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE DUE TO OTHER FUNDS DEFERRED REVENUES UNRESERVED FUND BALANCE APPROPRIATED FUND EQUITY UNRESERVED FUND BALANCE UNAPPROPRIATED ,586 SR600 SR630 SR691 SR910 8891031 SR911 IIII 155 923 129 895,400 63 (SR) REFUSE AND GARBAGE Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES OTHER PAYMENTS IN LiEU OF TAXES INTEREST & PENALTIES ON REAL PROP TAXES SALES TAX FROM REFUSE & GARBAGE CHARGES INTEREST AND EARNINGS PERMITS- OTHER SALES OF SCRAP & EXCESS MATERIALS ~,ANCE RECOVERIES REFUNDS OF PRIOR YEAR'S EXPENDITURES ST AID- OTHER AID TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 193 SR1001 63 SR1081 528 SR1090 SRl120 SR2130 SR2401 119 530 SR2590 88,800 SR2650 880 SR2680 833 SR2.701 SR3089 42 457 105,327 740 64 (SR) REFUSE AND GARBAGE Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES REFUSE & GARBAGE- PERS SERV REFUSE & GARBAGE- EQUIP & CAP OUTLAY REFUSE & GARBAGE- CONTR EXPEND 676,829 SR81601 18,999 SR81602 S14 B1604 752,596 27,750 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY- EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL BNFTS 5,147 SR90108 51,777 SR90308 6,860 SR90408 ¢40 SR90558 1,947 57,574 5,028 {)92 SR97306 317 960 DEBTINTEREST-BOND ANTICIPATION NOTES OTHER USES TRANSFERS-OTHER FUNDS 12T734 SR97307 {335 SR99019 14~314 999 65 (SR) REFUSE AND GARBAGE Results of Operations TOWN OF SOUTHOLb ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 696,789 SR8021 0 SR8012 0 SR8015 696,789 SR8022 2,613,670 2,421,427 889,031 SR8029 889,031 14,470 874,561 2,993,473 2,732,635 1,135,400 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 66 (SR) REFUSE AND GARBAGE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES REAL PROPERTY TAX ITEMS NONPROPERTY TAX ITEMS DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY SALE OF PROPERTY AND COMP. FOR LOSS MISCELLANEOUS LOCAL SOURCES 1,053,193 50O 1,431,400 15,000 95,616 SR1049M SR1099M SR1199M SR1299M SR2499M SR2699M SR2799M 1,460,213 2OO 50,000 1,235,500 15,000 100,000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE SR599M 67 (SR) REFUSE AND GARBAGE Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS HOME AND COMMUNITY SERVICE EMPLOYEE BENEFITS DEBT SERVICE, 2,359,660 79,500 SR8999M SR9199M SR9899M 2,266,332 65,274 634 705 ESTIMATED OTHER USES TRANSFERS 500 SR9999M 124 887 68 Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CASHIN TIME DEPOSITS ACCOUNTS RECEIVABLE 1,986 SS200 3511631 SS201 957 SS380 8,180 2901743 DUE FROM OTHER FUNDS ¢12 SS391 69 (SS) SEWER Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE 922 SS600 211 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 150 SS910 UNRESERVED FUND BALANCE UNAPPROPRIATED 224,914 SS911 70 (SS) SEWER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL REVENUES AND OTHER SOURCES OTHER PAYMENTS IN LIEU OF TAXES 17 SS1081 12 SEWER CHARGES 133 935 SS2122 582 SEWER SERV OTHER GOVTS S00 SS2374 28,800 INTEREST AND EARNINGS SS2401 320 71 (SS) SEWER Results of Operations TOWN OF SOUTHOL[~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES SEWAGE TREAT DISP- PERS SERV SEWAGE TREAT DISP- EQUIP & CAP OUTLAY SEWAGE TREAT DISP- CONTR EXPEND 57,086 SS81301 65,387 14 SS81302 578 SS81304 121 772 STATE RETIREMENT- EMPL BNFTS SOCIAL SECURITY - EMPL BNFTS WORKER'S COMPENSATION- EMPL BNFTS DISABILITY INSURANCE- EMPL SNFTS 643 SS90108 243 4,367 SS90308 5,002 1,584 SS90408 1,161 846 270 DEBT PRINCIPAL- 000 SS97106 000 OTHER USES TRANSFERS- OTHER FUNDS ,493 SS99019 608 72 (SS) SEWER Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY-BEGINNING OF YEAR PRIOR PERIOD AD J-INCREASE TO FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY-END OF YEAR 406,083 SS8021 0 SS8012 0 SS8015 406,083 SS8022 182,041 224,061 364,064 SS8029 364,064 364,064 143,713 206,794 300,983 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a pdor year's accounting error should be reported as a pdor period adjustment. 73 (SS) SEWER Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES EST REV-DEPARTMENTALINCOME EST RE%INTERGOVERNMENTALCHARGES USE OF 104,400 28,800 000 SS1299M SS2399M SS2499M 105,700 28,800 17,000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 158 SS599M 141 850 74 (SS) SEWER Summary of Final Budget as Modified TOWN OF SOUTHOLL~ ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS APP- GENERAL GOVERNMENT SUPPORT APP-HOME AND COMMUNITY SERVICES APP-EMPLOYEE BENEFITS APP-DEBT SERVICE 2,000 288,000 9,900 SS1999M SS8999M SS9199M SS9899M 2,000 282,200 13,800 35O ESTIMATED OTHER USES APP-INTERFUND TRANSFER 700 SS9999M 000 75 (SM) MISCELLANEOUS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS CASH CASHIN TIME DEPOSITS PETTY CASH 9,098 675,845 SM200 SM201 SM210 23,020 568,890 ACCOUNTS RECEIVABLE 260 SM380 297 DUE FROM OTHER FUNDS SM391 407 146 78 (SM) MISCELLANEOUS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY ACCOUNTS PAYABLE SM600 378 000 SM691 360 000 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED 700 SM910 125 525 UNRESERVED FUND BALANCE UNAPPROPRIATED SM911 474 901 77 (SM) MISCELLANEOUS Results of Operations DETAIL REVENUES AND OTHER SOURCES REAL PROPERTY TAXES INTEREST & PENALTIES ON REAL PROP TAXES IER GENERAL DEPARTMENTAL INCOME REVENUE- OTHER GOVTS EARNINGS REFUNDS OF PRIOR YEAR'S EXPENDITURES TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 300 SM1001 110 SM1090 1,071 704 SM1289 995 SM2389 985 SM2401 24 SM2701 SM3089 300 000 78 203 15 78 (SM) MISCELLANEOUS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 DETAIL EXPENDITURES AND OTHER USES EXPEND SM19894 190 INSECT CONTROL-PERS SERV INSECT CONTROL-CONTR EXPEND 24,990 SM40681 17,380 SM40684 OTHER TRANSPORTATION- PERS SERV OTHER TRANSPORTATION- EWUIP & CAP OUTLAY OTHER TRANSPORTATION- CONTR EXPEND OTHER TRANSPORTATION- EMPL BNFTS 714,835 SM56801 192,547 SM56802 124,737 SM56804 143 520 SM56808 755,281 315,235 144,573 MISC HOME & COMM SERV- CONTR EXPEND 530 SM89894 106 DEBT PRINCIPAL- SERIAL BONDS 26,836 SM97106 26,836 DEBT BONDS 534 SM97107 !57 79 (SM) MISCELLANEOUS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE IN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR 620,302 SM8021 0 SM8012 0 SM8015 620,302 SM8022 1,397,709 1,357,702 660,308 SM8029 660,308 660,308 1,490,166 1,550,048 600,425 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a pdor pedod adjustment, 80 (SM) MISCELLANEOUS Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ESTIMATED REVENUES AND OTHER SOURCES REAL PROPERTY TAXES DEPARTMENTAL INCOME USE OF MONEY AND PROPERTY MISCELLANEOUS LOCAL SOURCES 270,000 1,072,350 25,000 000 SM1049M SM1299M SM2499M SM2799M 300,000 1,107,350 25,000 ESTIMATED OTHER SOURCES APPROPRIATED FUND BALANCE 212 SM599M 201 726 81 (SM) MISCELLANEOUS Summary of Final Budget as Modified TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 APPROPRIATIONS GENERAL GOVERNMENT SUPPORT HEALTH APP - TRANSPORTATION HOME AND COMMUNITY SERVICE EMPLOYEE BENEFITS DEBT SERVICE i 74,153 51,462 1,255,377 14,630 152,741 SM1999M SM4999M SM5999M SM8999M SM9199M SM9899M 81,067 52,026 1,302,925 18,106 152,495 057 82 (H) CAPITAL PROJECTS Balance Sheet ASSETS CASH CASH IN TIME DEPOSITS ACCOUNTS RECEIVABLE STATE & FEDERAL RECEIVABLES DUE FROM OTHER FUNDS DUE FROM OTHER GOVERNMENTS TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 H200 ,131 H201 ;)20 H380 208 400 H410 ,165 H440 001 088 000 265 245 1861935 83 (H) CAPITAL PROJECTS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY 280 H600 169 028 BOND ANTICIPATION NOTES PAYABLE H626 OTHERFUNDS 119 7,359 FUND EQUITY UNRESERVED FUND BALANCE APPROPRIATED H910 577 074 UNRESERVED FUND BALANCE UNAPPROPRIATED 118 H911 -249 240 84 (H) CAPITAL PROJECTS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 MISC REVENUE, OTHER Gov-rs 0 H2389 DETAIL REVENUES AND OTHER SOURCES INTEREST AND EARNINGS 850 H2401 714 UNCLASSIFIED H2770 ST AID- TRANS CAP GRANTS (SPEC) ST AID, OTHER HOME AND COMM SERV ST AID- NATURAL RESOURCES CAP PROJ FED AID - CAP PROJECTS 290,470 H3597 0 H3989 24,200 4011374 H3997 H4097 800 OTHER SOURCES INTERFUND TRANSFERS 573 H5031 375 502 SERIAL BONDS BANS REDEEMED FROM APPROPRIATIONS 2,000,000 H5710 1,900,000 133 H5731 664 85 (H) CAPITAL PROJECTS Results of Operations DETAIL EXPENDITURES AND OTHER USES GENERAL GOV'F- EQUIP & CAP OUTLAY HIGHWAY- CAPITAL PROJECTS OTHER ECO & DEr- EQUIP & CAP OUTLAY EQUIP & CAP OUTLAY DRAIN & STORM- EQUIP & CAP OUTLAY SANITATION- EQUIP & CAP OUTLAY DEBT INTEREST- SERIAL BONDS DEBT INTEREST- BOND ANTICIPATION NOTES TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 H19972 H51972 H69892 281; :)76 H71102 24,496 H85972 624,278 H87972 34,373 H97107 ¢65 H97307 659 251 573 275 000 689[330 60,460 86 (H) CAPITAL PROJECTS Results of Operations TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ANALYSIS OF CHANGES IN FUND EQUITY FUND EQUITY - BEGINNING OF YEAR PRIOR PERIOD ADJ.- INCREASE iN FUND EQUITY PRIOR PERIOD ADJ - DECREASE IN FUND EQUITY RESTATED FUND EQUITY - BEG OF YEAR ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES FUND EQUITY - END OF YEAR -1,109,684 H8021 0 H8012 200,000 H8015 -1,309,684 H8022 3,290,696 2,137,671 -156,658 H8029 - 156,658 -156,658 4,105,629 3,621,137 327,833 Total Fund Equity includes reserved and unreserved fund balance in governmental funds, or retained earnings or fund equity for proprietary funds. Adjustments to beginning fund equity resulting from a correction of a prior year's accounting error should be reported as a prior period adjustment. 87 (TA) AGENCY Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 CASH TIME DEPOSITS 26,734 TA200 130 131 TA201 150,826 119 DUE FROM OTHER FUNDS TA391 OTHER ASSETS TA489 _1 88 (TA) AGENCY Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 LIABILITIES AND FUND EQUITY OTHER FUNDS TA630 763 GROUP INSURANCE GUARANTY & BID DEPOSITS 216 TA20 130 765 TA30 113 218 812 89 (K) GENERAL FIXED ASSETS Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS LAND BUILDINGS UIPMENT 8,394,153 6,781,154 K101 K102 K104 10,215,396 7,296,473 9O (K) GENERAL FIXED ASSETS Balance Sheet TOWN OF $OUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 INVEST GENERAL FXD ASSETS-BONDS AND NOTES INVEST GENERAL FXD ASSETS-CURRENT APP INVEST GENERAL FXD ASSETS-STATE AID INVEST GENERAL FXD ASSETS-FEDERAL AID INVEST Gl 11,060,809 K151 14,883,663 K152 4,100 K156 2,691,508 K157 K158 13,135,520 15,446,334 4,100 2,691,508 91 (W) GENERAL LONG-TERM DEBT Balance Sheet TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 ASSETS AMTS TO BE 397 W125 735 92 (W) GENERAL LONG-TERM DEBT Balance Sheet JUDGMENTS AND CLAIMS PAYABLE COMPENSATED ABSENCES DUE TO OTHER GOVERNMENTS TOWN OF SOUTHOLD ANNUAL UPDATE DOCUMENT For The Fiscal Year Ended 1999 1,000,000 W686 :~97 W687 ,000 VV631 W628 2,000,000 130 000 93 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1999 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 1 EDPCODE Amoun! Month and Year of Issue 10/1/84 Current Interest Rate 9.1 Outstanding Beginning of Year 2P18771 870,00(~ Issued During The Fiscal Year (do not include renewals here) 2P18773 Paid Dudng The Fiscal Year (do not include renewals here) 2P18775 110,00(~ Outstanding End of the Fiscal Year 2P18777 760,00(~ Final Matudty Date 4/1/05 Bond No. 2 Month and Year of Issue 2/15/91 Current Interest Rate 6.37500 Outstanding Beginning of Year 2P18771 1,300,000! Issued During The Fiscal Year (do not include renewals here) 2P18773 0 Paid Dudng The Fiscal Year (do not include renewals here) _ 2P18775 125,000 Outstanding End of the Fiscal Year 2P18777 1,175,000 Final Maturity Date 2/15/11 Bond No. 3 Month and Year of Issue 4/15/93 Current Interest Rate 5.00000 Outstanding Beginning of Year 2P18771 1,850,000 Issued During The Fiscal Year (do not include renewals here) 2P18773 0 Paid During The Fiscal Year (do not include renewals here) 2P18775 125,000 Outstanding End of the Fiscal Year 2P18777 1,725,000 Final Maturity Date 2/15/12 Bond No. 4 Month and Year of Issue 10/1/93 Current Interest Rate 2P18771 6.00000 Outstanding Beginning of Year I 430,000 Issued During The Fiscal Year __(do not include renewals here) 2P18773 0 Paid During The Fiscal Year (do not include renewals here) 2P18775 50,000 Outstanding End of the Fiscal Year 2P18777 380,000 Final Maturity Date 10/1/05 94 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1999 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 5 Month and Year of Issue 11/1/95 Current interest Rate 5.10000 Outstanding Beginning of Year 2P18771 1,600,000 Issued Dudng The Fiscal Year (do not include renewals here) 2P18773 0 Paid Dudng The Fiscal Year (do not include renewals here) 2P18775 80,000 Outstanding End of the Fiscal Year 2P18777 1,520,000 Final Maturity Date 11/1/15 Bond No. 6 Month and Year of Issue 5/1/98 Current Interest Rate 4.80000 Outstanding Beginning of Year !P18771 2,000,000 Issued During The Fiscal Year (do not include renewals here) 2P18773 0 Paid During The Fiscal Year (do not include renewals here) !P18775 80,000 _Outstanding End of the Fiscal Year 2P18777 1,920,000 _Final Maturity Date __ 5/18/18 Bond No. 7 Month and Year of Issue 5/1/99 Current Interest Rate 4.70000 _Outstanding Beginning of Year_ 2P18771 0 Issued During The Fiscal Year (do not include renewals here) 2P18773 1,900,000 Paid During The Fiscal Year (do not include renewals here) !P18775 0 -Outstanding End of the Fiscal Year !P18777 1,900,000 _Final Maturity Date 5/1/19 Total Bonds Amount _Outstanding Beginning of Year _ 8,050,000 Issued During Fiscal Year 1,900,000 Paid During Fiscal Year 570,000 Outstanding End of Year 9,380,000 95 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1999 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Nolte No. 1 EDPCODE Amount Month and Year of Issue 5/14/98 Current Interest Rate 3.89000 Outstanding Beginning of Year 2P18761 426,000 Issued During The Fiscal Year (do not include renewals here) 2P18763 0 Paid During The Fiscal Year (do not include renewals here) 2P18765 426,000_ Outstanding End of the Fiscal Yea~- 2P18767 0 Final Matudty Date 5/14/99 Bond Anticipation Note No. 2 Month and Year of Issue 9/18/9~ Current Interest Rate 3.52000 Outstanding Beginning of Year 2P18761 996,000 Issued During The Fiscal Year (do not include renewals I~ere) 2P18763 0 Paid During The Fiscal Year (do not include renewals here) 2P18765 996,0~0 Outstanding End of the Fiscal Year 2P18767 -0 Final Matudty Date~ 9/17/99 Bond Anticipation Note No. 3 Month and Year of Issue 5/14/~ Current Interest Rate 3.42000 Outstanding Beginning of Year 2P18761 0 Issued D_udng The Fiscal Year (do not include re~newals here) 2P18763 670,000 Paid During The Fiscal Year (do not include re~newals here) 2P18765 ~ Outstanding End of the Fiscal Year 2P18767 670,00--0 Final Matudty Date 5/12/00 Bond Anticipation Note No. 4 Month and Year of issue 9/17/~ Current Interest Rate 3.74000 Outstanding Beginning of Year 2P18761 0 Issued During The Fiscal Year (do not include renewals here) 2P18763 585,000 Paid Dudng The Fiscal Year (do not include renewals here) 2P18765 0 Outstanding End of the Fiscal Year 2P18767 585,000 Final Matudty Date 9/15/00 Total Bond Anticip~_tion Notes Amount Outstanding Beginning of Year 1,422,000 Issued During Fiscal Year 1,255,00~0 Paid During Fiscal Year 1,422,000 Outstanding End of Year 1,255,000 96 TOWN OF SOUTHOLD Statement of Indebtedness For The Fiscal Year Ended 1999 Indebtedness Not Exempt From Constitutional Debt Limit State or Authority Loans No. 1 EDPCODE Amou~ Month and Year of Issue 2/15/96 Current Interest Rate 2.95000 Outstanding Beginning of Year 2P18791 255,000 Issued During The Fiscal Year (do not include renewals here) 2P18793 ~ Paid During The Fiscal Year (do not include renewals here) 2P18795 15,00~0 Outstanding End of the Fiscal Year !P18797 240,000 Final Mat_udty Date 12/15/1~4 State or Authority Loans No. 2 Month and Year of Issue 6/18/~ Current Interest Rate 0.00000 Outstanding Beginning of Year __ 2P18791 330,~9 Issued Dudng The Fiscal Year (do not include renewals _here) 2P18793 605,0~ Paid Dudng The Fiscal Year (do not include renewals here) 2P18795 0 Outstanding End of the Fiscal Year 2P18797 936,048 Final Mat_udty Date~ 6/18/00 Total of All Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt Outstanding Beginning of Year Issued Dudng Fiscal Year Paid Dudng Fiscal Year Outstanding End of Year 10,057,969 3,760,079 2,007,000 11,811,048 97 TOWN OF SOUTHOLD Matudty Schedule For Bonds Issued During The Fiscal Year Ended 1999 EDPCODE Purpose of Issue For State Comptrolle~r Use Only 2153CE Total Principal _ 2P3PR 1,900,000 Date of Issue 2P3DT 5/1/99 Interest Rate 2P3PC 4.7000 Final Maturity Date 2P3DM 5/1/19 Amount of Principal Redeemed 2P398 in or to be Redeemed in 2P399 Fiscal Year ending in 2P300 (The Last Two Digits of the 2P301 EDP Code Correspond to the 2P302 Fiscal Year Ended) 2~P303 98 TOWN OF SOUTHOLD Schedule of Securities for Collateralization For The Fiscal Year Ended 1999 General Municipal Law Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be pledged for collaterelization. Please click in the response box next to the type(s) of securities used by banks as collateral for your deposits. YES 1. Obligations issued by the United States of America, an agency thereof or a United States sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United State of America, an agency thereof or a United States govemment sponsored corporation. NO YES YES NO Obligations issued or fully guaranteed by the international bank for reconstruction and development, the Inter-American Development Bank, the Asian Development Bank and the African Development Bank. Obligations partially insured or fully guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. Obligations issued or fully insured or guaranteed by this state, obligations by a municipal corporation, school distdct or district corporation of this state or obligations of any public benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys. Obligations issued by states (other than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. NO NO NO NO NO NO NO NO 6. Obligations of Puerto Rico rated in one of three highest rating categories by at least one nationally recognized statistical rating organization. Obligations of counties, cities, and other governmental entites of another state having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. Any mortgage related securities, as defined in the Securities Exchange ACt of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. 10. Commerical paper and bankers' acceptances issued by a bank (other than the bank with which the money is being depositied or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as "Treasury Stdps". 12. Letters of Credit. 13. Surety Bonds 99 OTHER THAN RESERVE FUNDS CASH: On Hand Demand Deposits Time Deposits COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) in Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (451) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner TOWN OF SOUTHOLD Schedule of Time Deposits and Investments For The Fiscal Year Ended 1999 Edpcode 9Z2001 9Z2021 9Z2011 Total 9Z2014 9Z2,014A 9Z2014B 9Z2014C 9Z4501 9Z4502 9Z4504A 9Z4504B 9Z4504C 9Z4511 9Z4512 9Z4514A 9Z4514B 9Z4514C Amount 1,700 0 16,614,383 16,616,083 1,000,000 0 25,094,579 0 0 0 0 0 0 0 0 0 0 0 100 TOWN OF SOUTHOLD Schedule of Time Deposits and Investments For The Fiscal Year Ended 1999 RESERVE FUNDS CASH (All Reserve Funds): Edpcode 9Z2301 9Z2311 9Z2321 Total 9Z2324 9Z2324A 9Z2324B 9Z2324C 9Z4521 9Z4522 9Z4524A 9Z4524B 9Z4524C 9Z4531 9Z4532 9Z4534A 9Z4534B 9Z4534C On Hand Demand Deposits Time Deposits COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Helcl by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (All Reserve Funds) (451) *Book Value (cost) *Market Value at Balance Sheet Date *Securities Located: (1) In Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner Amount 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 101 TOWN OF SOUTHOLD Investment Certification For The Fiscal Year Ended 1999 DEFINITIONS: Repurchase Agreement - A genedc term for an agreement in which a government entity (buyer-lender) trensfem cash to a broker-dealer or financial institution (seller-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. Reverse Repurchase Agreement - An agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the entity transfers securities to the broker-dealer of financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities. INSTRUCTIONS: A "1" in the amount field = YES ,"2" = NO 1) Has your local government adopted an investment policy as required by General Municipal Law, Section 39? RESPONSE EDPCODE AMOUNT YES 9ZPOLY 1 1 1 1 1 2 2) The following investments are permitted by your investment policy. * Obligations of the UNITED STATES * Obligations of the U.S. Goverment Agencies, guaranteed by the UNITED STATES Government. * Obligations of the State of NEW YORK * Obligations of other New York State Local Governments 9ZINVl 9ZINV2 9ZINV3 9ZlNV4 3) Are Repurchase Agreements Authorized by Your Investment Policy? YES 9ZREPOY 4) Do You Engage In Reverse Repurchase Agreements? NO 9ZRVREN Name John Cushman Title Town Comptroller Phone Number (631)765-4333 102 TOWN OF SOUTHOLD Real Property Tax Levy and Related Information Current Year Tax Levy and Collections Counties, Cities, Villages, and Westchester County Towns For The Fiscal Year Ended 1999 Taxes on Roll Add: Relevied Taxes Add: Other Total Taxes and Other Items on Warrant Deduct: Cancellations and Adjustments Deduct: Other Total Taxes and other items to be collected Deduct Total Taxes and Other Items Actually Collected Uncollected Taxes and Other Items 0 0 0 0 (o) (o) o (a) (0) (A) 0 Tax Collection Performance (A Divided By B) Nearest Hundredth PerCent Amount 0.00 A300 Taxes Re- ceivables Pending Current Year 1999 0 Prior Years 0 Total 0 Analysis of Uncollected Taxes and Other Items - By Year A320 A330 Tax Sale Property Certificates Acquired For Taxes Other 0 0 0 0 0 0 0 0 0 Total 0 0 0 103 TOWN OF SOUTHOLD Local Government Questionnaire Fiscal Year Ended 1999 1. Will or have the financial statements for your local government be independently audited? (If yes response = 1, If no response = 2) EDPCODE 9ZACO 2. If answer to question 1 is yes the following will be provided Name of Auditing Firm Albrecht, Vilq~liano, Zureck & Company. PC9ZIAC Address of Auditing Firm Street 25 Suffolk Court City Hauppauge State and Zip Code NY 11788 3. Does your local government participate in an insurance pool with other local governments? (If yes response = 1, If no response = 2) 9ZLY31 RESPONSE 1 2 104 TOWN OF SOUTHOLD Notice of To[t Claims For The Fiscal Year Ended 1999 TOTAL Number of Claims EDPCODE NUMBER Claims Pending -Beginning of Year *Claims Other Than CodefendantJThird PartygZTR15 *Claims Involving Codefendant/rhird Party 9ZTR10 TOTAL Amount of Claims EDPCODE 22 9ZTR16 8 9ZTR11 AMOUNT $33,530~000 $29,100,000 Plus: Notices Filed During Year *Other Than Codefendant~rhird Party *involving Codefendant/Third Party 9ZTR25 9ZTR20 10 9ZTR26 4 9ZTR21 6 9ZTR31 2 9ZTR41 1 9ZTR51 9ZTR61 1 9ZTR71 9ZTR81 25 9ZTR96 9 9ZTR91 $1,980,000 $8,000,000 $10,000 $500,000 $9,000,000 $26,000,000 $37,100,000 Less: - Claims Disposed of During The Year Prior To Commencement of Court Action: * By Locality 9ZTR30 * By Insurance Carrier 9ZTR40 - Claims Disposed of Dudng The Year After Commencement of Court Action: * By Locality 9ZTR50 * By Insurance Carder 9ZTR60 * By Judgement 9ZTR70 * Other 9ZTRS0 Equals: Claims Pending - End of Year *Claims Other Than CodefendantFrhird Party9ZTR95 *Claims Involving Codefendant~'hird Party 9ZTR90 105 TOWN OF SOUTHOLD Notice of Tort Claims For The Fiscal Year Ended 1999 -Claims Disposed of During Year Prior To Commencement of Court Action: * By Locality * By Insure nce Carder Amount Paid EDPCODE on Claims 9ZTR32 $9,000 9ZTR42 $677 EDPCODE -Claims Disposed of During Year After Commencement of Court Action: * By Locality 9ZTR$4 * By Insurance Carrier 9ZTR64 * By Judgement 9ZTR74 * Other 9ZTR84 Column (1) Number On Claims # EDPCODE Column (2) Municipality's Equitable Share 1 9ZTR56 9ZTR66 1 9ZTR76 9ZTR86 9,000 Column (4) Amount Paid Greater Than Column (3) Municipality's Amount Paid Equitable EDPCODE On Claims EDPCODE Share ~W~ -Claims Disposed of During Year After Commencement of Court Action: * By Locality 9ZTR52 * By Insure nce Carrier 9ZTR62 * By Judgement 9ZTR72 * Other 9ZTR82 $9,000 9ZTR58 9ZTR68 9ZTR78 9ZTR88 # This is the Number of Claims (Column 1) disposed of dudng the year where the settlement was determined in accordance with the relative culpability of each party pure uant to an itemized decision or jury verdict and where the amount was greater than the municipality's equitable share. The municipality' s equitable sham is to be entered in column 2. · # This is the amount paid by the municipality which is greater than the municipality's equitable sham in accordance with the relative culpability of parties pumuant to an itemized decision or jury verdict. Notice of tort claims report prepared on 4/12/00 by John Cushman 53095 Route 25, PO Box 1179, Southold, NY 11971 NAME ADDRESS Town Comptre Iler TITLE (631)765-4333 PHONE NUMBER 106 - 107 - Town of Southold Notes To The Financial Statements December 31, 1999 A. Summary of SiQnificant Accountin;i Policies The financial statements of the Town of Southold have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. 1. Financial Reoortinq Entity The Town of Southold, which was established in 1640, is governed by it's Charter, the Local Municipal Law and other general laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided included Public Safety, Health, Transportation, Economic Assistance and Opportunity, Culture and Recreation, and Home and Community Services. All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the pdmary government which is the Town of Southold, (b) organizations for which the pdmary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several cdteda set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a bdef review of certain entities considered in determining the Town of Southold's reporting entity. Certain special districts of the Town of Southold provide sanitation, ferry, and park services to residents and businesses within the districts. These special districts are organized under New York State Town law and have separately elected boards. Long- term debt backed by the full faith and credit of the Town and other financial matters result in a fiscal interdependency with the Town. Accordingly, these special districts have been determined to be component units of the Town of Southold and are presented discretely in a separate column in the combined financial statements to emphasize that they are legally separate from the pdmary government. These districts include the following: The Fishers Island Ferry District, established in 1947 Orient Mosquito District, established in 1916 Fishers Island Garbage and Refuse District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Madon Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District, established in 1941 - 108 - Town of Southold Notes To The Financial Statements December 31, 1999 A. SuFtmary of Siqnificant Accounting Policies (continued) 1. Financial ReDoftina Emitv (continued) Complete financial statements of these component units can be obtained from their respective administrative offices: Odent Mosquito Distdct Main Road Orient, NY 11957 Fishers Island Garbage & Refuse Distdct Fishers Island, NY 06390 Cutchogue-New Suffolk Park Distdct P.O. Box 311 Cutchogue, NY 11935 Odent-East Madon Park Distdct Route 25 Odent, NY 11957 Southold Park Distdct P.O. Box 959 Southold, NY 11971 Mattituck Park Distdct P.O. Box 1413 Mattituck, NY 11952 Fishers Island Ferry Distdct Main Street Southold, NY 11971 2. Fund Accountim] The Town of Southold uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below, Fund Cateaories Governmental Funds - Governmental funds are those through which most governmental functions are financed. The acquisition, use and balance of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The following are the Town's governmental fund types. - 109 - Town of Southold Notes To The Financial Statements December 31, 1999 A. Summary of Siqnificant Accountinq Policies (continued) 2. Fund Accountin¢l (continued) Fund Cateqodes (continued) General Fund - the principal operating fund which includes all operations not required to be recorded in other funds. Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally rastdcted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Hiohwav Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded by Community Development revenue. Seecial Distdct Funds - To provide special services to areas that encompass less than the whole town. Cacital Proiects Fund - used to account for financial resources to be used for the acquisition or censtrection of major capital facilities (other than those financed by special assessment funds and trust funds). Fiduciary Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust and ARency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non expendable trusts, and agency funds. Account Groups Account Groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups ara not "funds". They are concerned with measurement of financial position and not results of operations. The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Lone-Term Debt Account Group - used to account for all long term debt except that accounted for in proprietary and special assessment funds. -110- Town of Southold Notes To The Financial Statements December 31, 1999 A. Summary of Siqnificant Accountin~l Policies (continued) 3. Basis of Accountinq/Measurement Focus Basis of accounting refem to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current pedod or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the pdme factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: Expenditures for prepaid expenses and inventory-type items are recognized at the time of pumhase. Principal and Interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacations and sick leave which vests or accumulates, are charged as an expenditure when paid ( See Note I(J)). Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No prevision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. 4. Encumbrances Encumbrance accounting, under which pumhase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. -111 - Town of Southold Notes To The Financial Statements December 31, 1999 A. Summary of Siqnificant Accountinq Policies (continued) $. Assets. Liabilities and Fund Euuitv Receivables Receivables include amounts due from Federal, State, and other governments and individuals for services provided by the Town. Receivables are recorded and revenues as earned or as specific program expenditures are incurred. Inventory - Materials and Supplies Inventory in the General Fund is valued at cost, using weighted average cost method. Inventory in these funds is accounted for under the consumption method. Property, Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at costs (or estimated historical costs for assets purchased pdor to 1976) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. Deferred Revenue Deferred revenues are those where asset recognition criteda have been met, but which revenue recognition criteria have not been met. Such amounts have been deemed to be "measurable" but not "available" pursuant to GAAP. Lona-Term Obliaations Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Town of Southold Notes To The Financial Statements December 31, 1999 A. Summary of Siqnificant Accountinq Policies (continued) $. Assets, Liabilities and Fund Equity (continued) Fund Euuity - Reservations and Desi.qnations Podions of fund equity are segregated for future use and therefore not available for future appropriation or expenditure. Amounts reserved for encumbrances, inventory, insurance claims, represent portions of fund equity which are required to be segregated in accordance with State law or GAAP. Designations of fund balances in governmental funds indicate the utilization of these resources in the subsequent year's budget or tentative plans for future use. 6. Revenue and Expenditures Property Taxes Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December 1 to May 31, with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. Taxes for county purposes (apportioned to the area of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out of the first amounts collected on the combined bills. The county assumes enforcement responsibility for all taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school district taxes are tumed over to the county for enforcement. Any such taxes remaining unpaid at year end are relieved as county taxes in the subsequent year. Inter~und Transactions Interfund Revenues Interfund revenues, quasi-external transactions, in the operating funds represent amounts charged for services or facilities provided by that operating funds. The amounts paid by the fund receiving the benefit of the service or facilities are reflected as an expenditure of that fund. ODeratine Transfers Operating transfers represent payments to the Risk Retention Fund and Capital Projects Fund from other funds for their appropriate share of the risk retention and capital projects. -113- Town of Southold Notes To The Financial Statements December 31, 1999 A. Summary of SiQnificant AccountinQ Policies (continued) Insurance The Town assumes the liability for most dsk including, but not limited to, property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Compensated Absences Vested or accumulated vacation or sick leave of governmental funds that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the respective fund that will pay it. Amounts of vested or accumulated vacation or sick leave of govemmental funds that are not expected to be liquidated with expendable available financial resources ara reported in the General Long-Term Debt Account Group. No expenditure is raported for these amounts. In accordance with the provisions of Statement No. 16 of the Govemmentai Accounting Standards Board, Accounting for Compensated Absences, no liability is recorded for non-vesting accumulating dghts to raceive sick pay benefits. Total Columns on the General Puroose Financial Statements Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, rasults of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data coroparable to a consolidation. Interfund elimination's have not been made in the aggregation of the data. B. Stewardship. Compliance, Accountability Budqetary Data 1. Bud.et Basis of Accountin= Budgets ara adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the aroount of encumbrances carded forward from the prior year. Budgetary controls for special revenue funds are established in accordance with the applicable grant agraement, which may cover a period other than the Town's fiscal year. Appropriate budgetary adjustments have been made to reflect these grant agreements dudng the Town's fiscal year. -114- Town of $outhold Notes To The Financial Statements December 31, 1999 B. Stewardship, Compliance, Accountability (continued) Budgetary Data (continued) 2. Bud,qet Policies - The budget policies am as follows: a. No later than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. c. All modifications of the budget muSt be approved by the Town Board. However, the Supervisor is authorized to transfer certain budgeted amounts within departments. 3. Material Violations of Finance Related Activities Them are no material violations of finance-related provisions. 4. Fund Balances 1. Certain funds of the Town apply to areas less than the entire Town. The fund equity at December 31, 1999 is allocated as follows: $3,256,274 General Fund (Townwide) Special Revenue Funds General Fund Part Town 511,371 Highway Fund -- Townwide 435,297 Highway Fund -- Part Town 237,741 Special Grant 20,000 Special DiStrict Funds Shorecrest Road Improvement 207 Lands End Road Improvement 596 East-West Fire Protection 71,300 Southold Wastewater Disposal 252,764 Fishers Island Sewer 48,219 Solid Waste Management 693,401 Discretely Presented Component Units Fishers Island Refuse & Garbage 441,999 Fishers Island Ferry 589,222 Cutchogue-New Suffolk Park 47,989 Southold Park 12,172 Orient-East Marion Park 8,288 Mattituck Park .27,517 Orient Mosquito 11,204 Total $ 6.665.561 -115- Town of Southold Notes To The Financial Statements December 31, 1999 B. Stewardship, Compliance, Accountability (continued) Budgetary Data (continued) 4. Fund Balances (continued) Deficit Fund Balances The capital projects fund had a deficit fund balance at December 31, 1998. The deficit will be eliminated as short-term debt is redeemed or converted to permanent financing. The capital projects fund equity includes capital reserve funds established for the following purpose: Purpose Agricultural Land Development Rights $ 88,138 Preservation of Open Spaces 1,183,647 Community Preservation Fund 947,199 Vault Improvements 7,130 Mattituck Creek Drainage Mitigation 12,680 Seaview Trails of the North Fork 6,965 Scenic Byways 1,650 Klipp Park Restroom Construction 14,000 Police Dept. Communications Center 122,150 Police Dept. Computer System (130,299) Park Land Acquisition (164,000) Garbage Truck Acquisition (55,000) Cutchogue Landfill Capping & Closure (943,111) Highway Sweeper (124,849) Highway Payloader (84,830) Landfill Payloader (54,000) Landfill Trailer & Dump Truck (142,458) Computer Equipment Upgrade (142,496) Landfill Truck Tractor & Payloader (17,000) Highway Drain Cleaner (92,000) Landfill Equipment & Scale House (105,682) Total $ 327.834 Balance End of Year -116- Town of Southold Notes To The Financial Statements December 31, 1999 c. Detail Notes on all Funds and Account Groups 1. Assets Cash and Investments Cash consists of funds deposited in demand accounts, time deposit accounts and certificates of deposit with maturities of less than three months. Town investment policies are governed by state statutes. In addition, the Town has its own wdtten investment policy. Town monies are deposited in FDIC insured commemial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposits. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repumhase agreements, obligations of New York State or its localities, and investments made by the Cooperative Liquid Asset Secudty System (CLASS). CLASS is a cooperative investment plan consisting of U.S. Treasury obligations and repumhase agreements relating to treasury obligations. The written investment policy requires that repurchase agreements be purchased from banks located within the State and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 102 percent of the cost of the repumhase agreement. Collateral is required for demand deposits and certificates of deposit at 102 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts. Deposits - All deposits, including certificates of deposits, are carded at cost plus accrued interest. Deposits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. At December 31, 1999, the cash in banks was $16,604,384 and collateral held against cash in banks was $26,094,579 consisting of FDIC insurance and/or securities held in the name of the Town of Southold. Restricted Cash Restricted Cash consists of assessments collected by the Receiver of Taxes not yet remitted to the appropriate governmental entity. ? -117- Town of Southold Notes To The Financial Statements December 31, 1999 C. Detail Notes on all Funds and Account Groups (continued) 2. Fixed Assets A summary of changes within the General Fixed Assets Account Group for the Town of Southold for the year ended December 31, 1999 is as follows: Primary Government: Land Building and improvements Machinery and equipment Total Balance Balance 1/1/99 Additions Deletions 12/31/99 $ 8,352,435 $1,821,244 $10,173,679 2,432,855 72,499 2,505,354 9,976,529 749,963 ~ 616,013 10,110,479 ~ ~ $6'm.ot3 ~ Balance Balance 1/1/99 Additions Deletions 12/31/99 Component Units: Land $ 41,717 $ 41,717 Building and improvements 4,348,299 $ 442,820 4,791,119 Machinery and equipment 3,521,529 156,001 0 3,677,530 Total ~7.911545 $ ~g8.821 $ 0 $8.5t0366 3. Interfund Receivables and Payables Inter[und receivables and payables for the primary government at December 31, 1999 were as follows: Fund General Fund Whole Town General Fund Part Town Highway Fund Whole Town Highway Fund Part Town Special Grant Shoracrest Road Imp. Distdct Lands End Road Imp. Distdct East-West Fire Protection District Solid Waste Management District Wastewater Disposal Distdct Fishers Island Sewer District Capital Projects Trust & Agency Total Interfund Interfund Interfund Receivables Payables $ 39,390 $ 4,835,045 272,483 998,770 1,861,696 25,000 175 590 251,126 1,226,961 24,400 2,744 8,528 265,245 7,359 1,389 85,763 4953.332 ~ -118- Town of Southold Notes To The Financial Statements December 31, 1999 C. Detail Notes on all Funds and Account Grouos (continued) 4. Due To/From Primal/Govemment and Component Units Amount Amount Receivable Payable Component Units: Fishers Island Refuse & Garbage Distdct $ 470,470 Fishers Island Ferry District 357,146 Orient Mosquito Distdct 50,000 Cutchogue-New Suffolk Park Distdct 92,750 Southold Park District 215,750 Orient-East Madon Park Distdct 22,000 Mattituck Park Distdct 238,610 Pdmary Government General Fund Totals $1,446,726 5. Indebtedness Short-Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month pedod thereafter. State law requires that BAN's issued for capital purposes be converted to long term obligations within five years after the odginal issue date. However, BAN's issued for assessable improvement projects may be renewed for pedods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. To Be Redeemed 2000 Interest Budget Description Amount Rate Approodations Bonds Various Purposes $ 670,000 3.42% $ 190,000 $ 480,000 Various Purposes 585,000 3.74% 174,000 411,000 Landfill Closure 936,048 .00% 641,175 294,873 Total ~ $1.005 175 ~ Lona-Term Debt a. At December 31, 1999 the total outstanding indebtedness of the Town, excluding the above obligations aggregated $9,620,000. Of this amount, $9,620,000 was subject to the constitutional debt limit and represented approximately 9.02% of its debt limit. -119- Town of Southold Notes To The Financial Statements December 31, 1999 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) Lonq-Term Debt (continued) b. Sedal Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. c. Other Long-Term Debt - In addition to the above long-term debt, the local government had the following non-current liabilities: Due to New York State Department of Environmental Conservation (NYSDEC) - Represents the non-current portion of the liability due under the settlement in which all charges of operational violations at the Cutchogue landfill were dropped. Compensated Absences - Represents the value of earned and unused portion of the liability for compensated absences. d. Summary Long-Term Debt - The following is a summary of long-term liabilities outstanding at December 31, 1999 by fund type and account group: General Long Term Discretely Presented Liability Debt Account Group Component Unit Total Serial Bonds $9,431,045 $ 188,955 9,620,000 Due to NYSDEC 130,000 130,000 Judgments and Claims 1,000,000 1,000,000 Compensated Absences 2.242,735 2,242,735 Total Long-Term Debt Account Group ~ ~ 188 ~1~5 ~ e. The following is a summary of changes in the long term liabilities for the period ended December 31, 1999 Bonds and Due to Compensated Notes NYSDEC Absences Payable at beginning of Fiscal Year $ 8,305,000 $195,000 $ 2,145,397 Additions 1,900,000 Deletions 585,000 65,000 Payable at end of Fiscal Year ~ $130000 ~ Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. - 120 - Town of $outhold Notes To The Financial Statements December 31, 1999 C. Detail Notes on all Funds and Account Grou~3s (continued) 5. Indebtedness (continued) Lone-Term Debt (continued) f. The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31, 1999: Year Endino Pdncipal Interest 2000 $ 665,000 $ 510,937 2001 695,000 470,493 2002 845,000 430,118 2003 665,000 391,019 2004 675,000 351,053 2005-2009 2,805,000 1,242,323 2010-2014 2,310,000 557,856 2015-2019 1,160,000 121.235 Totals ~ $ 4.075.034 h. The following table summarizes the Town's future payment requirements for the stipulation of settlement with the NYS Dept. of Environmental Conservation as of December 31, 1999: Year EndinR Amount 2000 $ 65,000 2001 65,000 Total $ 13Q000 6, Retirement System Plan Description The Town participates in the New York Employee's Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Employee's Group Life Insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefit as well as death and disability benefits. Obligations of employers to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transactions of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That raport may be obtained by wdting the New York State and Local Retirement System, Gov. Alfred E. Smith State Office Building, Albany, N. Y. 12244. Fundino Policy The Systems ara noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by employers to the pension accumulation fund. 121 - Town of Southold Notes To The Financial Statements December 31, 1999 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) Fundieg Policy (continued) The Town of Southold is required to contribute at an actuarially determined rate. The required contributions for the current year and two preceding years were as follows: ERS PFRS 1999 $ 24,343 $ 67,993 1998 $ 71,505 $ 68,060 1997 $ 84,275 $273,906 The Town's contributions made to the Systems were equal to 100% of the contributions required for each year. Since 1989, the Systems' billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17-year pedod, with an 8.75% interest factor added. Local governments were given the option to prepay this liability. The Town elected to make the full payment on December 15, 1993, by issuing sedal bonds to replace this debt. Pursuant to Chapter 12 of the Laws of 1995 and Chapter 30 of the Laws of 1996, the State Legislature authorized local governments to make available a retirement incentive program with total costs of $32,300 plus interest, of which $8,445 was charged to expenditures/expense in the governmental funds in the current fiscal year. The cost of the programs are billed and paid over five years and began December 15, 1996 for Chapter 12 and December 15, 1997 for Chapter 30. Furthermore, another incentive was made available pursuant to Chapter 47 of the Laws of 1998 with a total estimated cost of $9,880 plus interest, and will be billed and pairi over five years beginning December 15, 1999. 7. Post Retirement Benefits In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially, all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided through either an insurance company or a self-funded plan whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the General Fund as an expenditure in the year paid. During the year, $1,411,991 was paid on behalf of 67 retirees and 206 active employees and is recorded as expenditures in the General Fund. The cost of providing benef*its for retirees is not separable from the cost of providing benefits for active employees. - 122 - Town of Southold Notes To The Financial Statements December 31, 1999 C. Detail Notes on all Funds and Account Groups (continued) 8. Comoensatorv Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event of termination or upon retirement, an employee is entitled to payment for accumulated vacation and sick leave and unused compensatory absences at vadous rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated by governmental fund type employees have been recorded in the general long ten~ obligations account group. Vested vacation and sick leave are recorded as a long-term liability in the general long term debt account group if payable from future financial resources, or as a fund liability and expenditures if payable from current resources. 9. Deferred Compensation Plan In October 1997, the Governmental Accounting Standards Board issued Statement No. 32 Accounting and Financial Reporting for Internal Revenue Service Code Section 457 Deferred Compensation Plans. This statement established accounting and financial reporting standards for Internal Revenue Service Code Section 457 deferred compensation plans for state and local governments. On October 1, 1998, the Town of Southold Deferred Compensation Committee created a Trust and Custody agreement making Nationwide Trust Company F.S.B. and FMB Trust Company N.A. the Trustees and Custodians of the Town of Southold Deferred Compensation Plan. Consequently, Statement No. 32 became effective for the Town's Deferred Compensation Plan as of October 1, 1998. Since the Town is no longer the trustee of the plan, the plan no longer meets the criteria for inclusion in the Town's financial statements. Therefore, effective October 1, 1998, the market value of the plan assets are no longer displayed in the financial statements. D. Commitments and Continaencies There is a matter under discussion with the United States Coast Guard regarding the reconstruction of the Brushes Creek Bridge. The Town believes it is at least reasonably possible that there will be $1,000,000 of potential forced capital outlay to reconstruct the bridge. This amount has been provided for in the General Long-Term debt account group. The Town is self-insured for medical insurance only. The amount of claims outstanding at December 31, 1999 is $182,700 and is reserved against fund balance in the General Fund. - 123 - Town of Southold Notes To The Financial Statements December 31, 1999 D. Commitments and Continqencies (continued) 1. Landfill Closure and Postclosure Cam Costs The Town ceased accepting waste at it's Cutchogue landfill as of October 8, 1993. The Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which all charges of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of $650,000 over seven years. In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to per/otto certain maintenance and monitoring functions at the site for up to thirty years. Actual costs associated with the placement of the final cover are estimated at $5,800,000. Financing for closure activities will be provided through a grant from the New York State Department of Environmental Conservation up to the maximum of $2,000,000 with the balance provided with a State subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with postclosure care will be covered by charges to future landfill users and futura tax revenue. 2. Litiaation The State of New York has commenced a lawsuit against the Town for unlawful discharge of gasoline and petroleum products at the Town's Highway department on Peconic Lane. As of the date of this report, the likelihood of an unfavorable outcome is uncertain, but is at least reasonably possible that cleanup costs and interest could total up to $1,000,000. Any amounts reserved on all lawsuits have been recorded in the General Long-Term debt account group and in the opinion of the Town's management and legal counsel, all other claims ara expected to be resolved with no further anticipated reserves considered necessary. 3, Lease Commitments and Leased Assets The Town leases property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended December 31, 1999 were approximately $26,949. Future obligations over the primary terms of the Town's leases as of December 31, 1999 are as follows: 20O0 $ 50,156 2001 38,320 2002 13,554 2003 9,262 2004 & thereafter 3,425 Total ~ 114 717 - 124 - Town of Southold Notes To The Financial Statements December 31, 1999 E. Condensed Financial Statements for the Discretely Presented Component Units The following represents condensed financial statements for the discretely presented component units as of and for the year ended December 31, 1999: Condensed Balance Sheet Assets and Other Debits Liabilities Amounts to be Bonds and Due From Property Provided for Other Current Pfimar/ Building & Long-Term Current Long-Term Assets Government Equipment Debt Llab~litlas Liabilities Fishers Island Feny Dfbtrict Fishers Island Garbage Dlatdct Cutchogce-New Suffolk Park Dist. Southold Park District Orient-East Marion Park District Mattituck Park District Orient Mosquito District $ 939,599 $ 357,146 $7,662,308 $ 188,955 $ 350,378 $ 188,955 936,822 470,470 607,524 it~4,823 140,739 92,750 92,750 227,922 215,750 215,750 36,780 22,000 28,492 277,t28 238,610 g5,434 249,611 81.204 50.000 50.000 Condensed Statement of Revenues, Expenditures and Changes in Fund Balances Fishers Island Fern/District Fishers Island Garbage Dlatfict Cutchogue-New Suffolk Park Dist. Southold Park District Orlant-Eest Marion Park Distdct Mbttituck Park District Odent Mosquito District Excess (Deficiency) E)~enditures of Revenues Capital Debt and Revenues Current Outlay Service Expenditures $1,436,388 $1,137,793 $ 315,235 $ 44,994 $ (61,634) 82,571 49,476 11,328 21,767 223,466 137,972 78,818 6,676 16,999 21,261 (4,262) 252,808 221,765 29,289 1,754 53.778 52.026 1.752 F. Other In the State Annual Update Document, the Road Improvement Districts are included in the Highway Fund Whole Town; in the audit report, these funds are included as Special District Funds. RECEIVED $outhhold Town Clerk