The URL can be used to link to this page

Home My WebLink About2001LEGAL N@T][CE NOTICE IS HEREBY G][VEN that the Annual Finaac~al Report of the To;vn of Southold for the Fiscal Year 2001 is on file in the Southold Town Clerk's Office, Southold Town Hall, 53095 Mgm Road, Southold, New York, and is available for public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to 4:00 P.M. Dated: May 3, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON MAY 9. 2002. AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO ELIZABETH NEVILLE, SOUTHOLD TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD. NY 1197I. Copies to the following: The Suffolk Times Town Board Members Town Attorney To;vn Comptroller Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~_~ day of '~r}O-~, ,2002, she affixed a notice of which the annexed printed notice is a tree copy, in a ~oper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road. Southold. NY 2001 ANNUAL FINANCIAL REPORT OF T~E TOVgN OF SOUTHOLD FOR THE FISCAL YEAR 2081 FOR PUBLIC INSPECTION. Elizab(eth A. Neville r Southold Town Clerk Sworn to before me this day of Y~ 2002. Notary Public LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffolk County Term Expires March 8~ ?0 LEGAL N@T]CE NOT~CE I~ ~P~EBY G]~VEN the Town of Southold for tlm Fiscal. Year 2001 is on file ~ the Souttmld Town Clerk's Office, Southold To~n Hall, 53095 Main Road. Southold, New York, and is avail- ~ble for publ~c inspection and copy- mg dmSng regular bus,ness days and hours Monday through Friday, 8:00 a.m. to 4:00 p.m. Dated: May 3. 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK .2317- ITMY9 STATE OF NEW YORK) )SS: qF SUFFOLkO ~un~, ~ng du~ sworn, says ~at ~she is Pdnc~l de~ ~ THE SUFFOLK T~MES, a w~y ne~r, pub- ~sh~ at Ma~t~k, ~n ~ T~ of ~d, ~un~ Suffolk and ~te of Now Yo~, and ~at ~e No~ ~ ~ch ~e ~nex~ ~s a pd~ ~py, has b~n r~u~a~ pu~ ~shed ~n sa~d Newspaper on~ each week for ,/ weeks su~ve~y, on the ~ day of /~ ~¢dnc~ C~e~q Sworn t~ ~fom me ~s day of /~ 20 /....J ~AURA ~ ~ONDA~CHUK Not~ry P~b~c, Stats of Qualified ~n Suffo~k COun~ , AI~ Numbers in This Report Have ~3een Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Southold County of Suffolk For the Fiscal Year Ended 12/31/2001 AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. ***Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. Al1 reports shall be certified by the officer making the same and shall be fi~ed with the Comptroller within sixty days after the close of the fiscal year of such Municipal Corporation *** It shall be the duty of the incumbent officer at the time such reports are required to be flied with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller Division of Municipal Affairs Albany, New York 12236 Page 1 TOWN OF Southold *** FINANCIAL SECTION **~' Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2000 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2001: (A) GENERAL (B) GENERAL TOWN-OUTS]DE VG (CD) SPECIAL GRANT (DA) HIGHWAY-TOWN-WIDE (DB) HIGHWAY-PART-TOWN (H) CAPITAL PROJECTS (K) GENERAL FIXED ASSETS (SF) FiRE PROTECTION (SM} MISCELLANEOUS (SP) PARK (SR) REFUSE AND GARBAGE (SS} SEWER (TA) AGENCY (W) GENERAL LONG-TERM DEBT All amounts included in this update document for 2000 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of indebtedness 2) Schedule of Securities for CoIlateralization 3) Schedule of Time Deposits and investments 4) r~vestment Certification 5} Bank Reconciliation 8) Local Government Questionnaire All numbers in this repod will be rounded to the nearest dollar. Page 2 TOWN OF Southold Annual Update Document For [he Fiscal Year Ending 200I (A) GENERAL Balance Sheet Assets Cash 6.891.703 A200 11.306.686 Cash In Time Deposits 3.169.647 A201 2.456.819 Petty Cash 250 A210 500 Cash With Fisca~ Agent 10.000 A223 10,000 Taxes Receivable Current 56,301,351 ~,250 58.039.913 Accounts Receivable 197.971 A380 18,548 State & Federal Other 194 &410 221,701 Due From Other Funds 5t3,097 &391 33.831 Due From Other Govamments 154.188 A446 1.426.116 Inventory 1,516 A445 2.028 Prepaid Ex~)enses TOTAL Prepaid ~xpe,~ses · TOTAL Assets 21,722 &480 56,177 67.261.640 73,574.32C. Page 3 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Balance Sheet Liabilities And Fund Equity Accounts Payable 426,723 A600 554.t97 Due To Other Funds 6,156,598 A630 7.054.176 Due To Other Governments 46.566.111 A631 50.388.358 Deferred Revenues 1%010,648 A691 12,260,509 TOTAL Deferre,'J Reven,~es ~,,ff,10,648 42,260,509 TO~'AL Liabilities 6¢.,I 60,0813 7G,257,24t Reserve For Encumbrances 78,284 A621 Insurance Reserve 136.823 A863 444.720 Unreserved Fund Balance Appropriated 1,320,000 A910 %580,800 Unreserved Fund Balance Unappropriated 1,566.454 A911 1,291,559 TOTAL tJnreserved Fund Baiar~ce - ~nepprcpriate~ ¢,~66,454 1,29~,559 TO~AL F'u~d Equi~ ' ': ' 3.~01,56.n 3.3'JT,O7g TOTAL Liabiiit~es An..~ F:~nc; Eouib~ 87.:Z6%540 73,574~32~ Page 4 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Results of Operation Detail Revenues And Ot~er Sources Real Property Taxes 9,729,B96 A1001 10,965,967 Other Payments In Lieu of Taxes 7,584 A1081 17.731 Interest & Penalties On Real Prop Taxes 42,602 A1090 37.338 Non prom Tax Dist By County 494.722 A1120 508,130 Clerk Fees Police Fees Charges-Programs For The Aging Park A~d Recreational Charges Other Home & Community Services Income 2.035 A1230 2.075 5.298 A1255 6,622 4.722 A1520 10.228 145.281 A1972 136.950 85,570 A200' 91.005 33.825 A2189 65,153 General Services, Inter Government 143.510 A2210 157,064 Programs For Aging, Other Govts 106.171 A2351 61.812 Misc Revenue. Other Govts 3.139 A2389 42.771 ~nterest And Eamth9s 404,423 A240' 292.560 Rental of Real Property 109.040 A2410 111,589 Renta. Other (specify~ 64.382 A2440 44.335 Commissions 186 A2450 Bingo Licenses 1.241 A2540 1.088 Dog _icenses 10,946 A2544 9.640 Permits. Other 153.633 A2590 188,221 Fines And Forfeited Bail 87.804 A2510 95.514 Forfeitures of Deposits 395 A2620 1.095 Sales of Scrap & Excess Materials 45 A2650 11,099 Sales. Other 3.910 A2655 451 Insurance Recoveries 278.786 A2680 64.921 Refunds of Pdor Year's Expeeditures Gifts And Donations Unclassified (specie) 120 A2701 1.883 33.763 A~705 38,933 52.708 A2770 68.211 St Aid, Mortgage Tax St Aid. Real Proper~ Tax Admthisb'a§on St Aid - Other (specif~) ST. Aid Multi Medaltranso Program St Aid. Programs For Aging St Aid. Youth Programs 780.852 A3005 1.157.768 27,264 A3040 21.048 6.466 ~089 188.952 A~505 60.000 A3772 4.380 31,635 A3820 33,154 Page 5 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal 'fear Ending 2001 (A) GENERAL Results of Operation Detail Revenues And Other Sources St Aid Emergency Disaster Assistance 1.024 A3960 Fed Aid Other Public Safety A4389 75.00£ Fed Aid. Programs ForAging 8~.164 A4772 164.649 Fed Aid. Emergency Disaster Assistance 7,275 A4960 Interfund Transfers 1.060.986 A5031 1.628.262 Page 6 OSC Municipality Code 470379000000 TOWN OF Southo~d Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Results of Opera§on Detail Expenditures And O~her Uses Legisla6ve Beard. Pets Sen/ 94.792 A10101 94.580 Legislative Board, Contr Expend 73,718 A10104 70.255 Municipal Court PeTs Sen/ Municipal Court, Equip & Cap Outlay Municipal Court, Contr Exeend 270,025 Al1101 282,797 5.916 Al1102 211 33.904 Al1104 32,676 Sueervisor,pers Serv Supen/ieer, equ[p& Cap Outlay Supervisor.contr Expend 151.556 A12201 166,439 A12202 1,969 5.369 A12204 4,845 Dir of Finance, Pars Sen/ Dir of Finance, Equip & Cap OufJay Dir of Finance. Contr Expend 158.653 A13101 172,290 6.990 A13102 471 10.461 A13104 11,815 Auditor. Contr Exeend 16.000 A13204 17,000 Tax Collection,pars Sen/ Tax Collection.equip & Cap Outlay Tax Co[lectlon,contr Expend 60,148 A13301 70,649 2.228 A13302 3,358 A13304 3,567 Assessment. Pets Sen/ 259.298 A1355t 271,378 Assessment. Equip & Cap Outlay 1,871 A13552 Assessment, Contr Expend 9,496 A13554 12,583 Clerk.ears Sen/ 238,773 A14101 252,435 Clerk.equip & Cap Outlay 725 A14102 588 Clerk.contr ExPend 7,134 A14104 7,558 Law, Pars Serv 131.428 A14201 153,176 Law. Equip & Cap Outlay 1,437 A14202 Law. Con~- Expend 25.388 A14204 53,615 Engineer. Pets Sen/ Engineer, Equip & Cap Out~ay Engineer, Contr Expend 49,847 A14401 53,232 497 A14402 10.601 A14404 1,005 Public Works Admin, Pets Sen/ 42,852 A14901 45,035 Public Works Admin. Contr Expend 429 AI4904 308 Buildings, Pars Sen/ 262,449 A16201 287,969 Buildings, Equip & Cap Outlay 56,485 A16202 82,357 Bui]dings, Conk Expend 340,703 Al 6204 397,331 Cenb'al Garage, Equip & Cap Outlay 31.164 A16402 30,130 Page 7 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Results of Operation Detail Expendit[~res And or, her Uses Centra[ Garage. Contr Expend 10,925 A16404 14,108 Central Pdnt & Mail Equip & Cap OufJay 15.709 A16702 19.14I Central Pdnt & Maikcontr ExDend 45.646 A16704 50,480 Central Data Process Pera Serv 87.755 A16801 115.183 Central Data Process & Cap Ou§ay 1.444 A16802 6.629 Centra~ Data Process. Contr Expend 78.169 A16804 112.094 Unal~ocated ~nsurance. Conb' Expend 230,112 A19104 273.826 Municipal Assn Dues Contr Expend TOTAL ¢¢,unici~a[ ~ssn Dues TOTAL Gsnera~ Gove,'nmen[ Suppor~ Public Safety Comm Sys, Pets Sen/ Public Safety camm Sys, Equip & Cap Outlay Public Safety camm Sys. cantr Expend 1.200 A19204 1.200 1.2.00 %290 2.634.,65~' 3.'J7~3.995 489,372 A30201 514,850 9.861 &30202 158.156 35.777 A30204 43,052 Police. Pets Serv 4.119.526 A31201 4.402.565 Police. Equip & Cap Outlay 194.840 A31202 188.632 Police. cantr Expend 240.532 A31204 265.577 Traffic Control Equip & Cap Outlay 5,689 A33102 Traffic Conb'oL Contr Expert 15,749 A33104 11.765 Fire. Contr Expenc A34104 1.792 Control of Animals. Equip & Cap Outfay A35102 15,500 Control of Animals, Oontr Expend 132.000 A35104 135.960 Examining Boards. Pers Sen/ 3.935 A36101 5,842 Examining Boards. Equip & Cap Outlay A36102 642 Examining Boards, Contr Expend 4.085 A36104 4.085 Civil Defense. Pets Sen/ Civil Defense. Equip & Cap Outlay Civil De[ensc. Contr Expend TOTAL Ch/ii Dsfense TOTAL Pbblic Safety Public Health. Pers Sen/ Public Health. Contr Expend 2.046 A36401 4,647 1,098 A36402 1,667 2.308 A36404 1,243 5.452 7,557 8,256.819 5,755,777' 9.685 A40101 A40104 300 Narcotic Gu[d Council, Contr Expend 32.988 A42104 32.988 TOTAL Narcotic Gt~id Co~ncE 32,988 32.988 TOTAL Heaith 42.673 33,288 Page 8 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Results of Operation Detail Expend[turas And Other Uses Street Admire. Pets Serv 166.695 A50101 184,906 Street Lighting, Pers Serv Street Lighting, Equip & Cap Outlay Street Lighting, Contr Expend 45,402 A51821 47,095 7,055 A51822 7,023 89.666 A51824 93,311 Off-Street parking, Contr Expend ]'OTAL.~3ff-S'tre~t TOTAL Publicity, Contr Expend 31,669 A565CA 3,248 3%669 3,248 340,487 335,583 40.000 A64104 40.000 Programs ForAging, Pets Serv Programs For Aging, Equip & Cap Outlay Programs For Aging, Con~r Expend 469.575 A67721 537,729 885 A67722 18,966 182,497 A67724 205.554 Recreation Admini. Pets Serv Recreation Admini. Equip & Cap Outlay Recrea§on Admini, Contr Expend 103.501 ~0201 108,736 880 A70202 1.134 83,269 A~0204 93,625 Special Rec Facility, Pets Sen/ 64.737 A71801 83,217 Seecia~ Rec Facility, Contr Expend 6,630 A71804 8,946 Library, Contr Expend 45,000 A74104 45.000 Historian. Pets Serv 12,162 A75101 12,648 Historian. Equip & Cap OutJay 1.770 A75102 369 Historian, Contr Expend 1,074 A75104 957 Historical Property, Pets Serv 2.803 A75201 688 H[stodca] Property, Contr Expend 1.313 A75204 Celebrations. Contr Expend 1~084 A75504 1,250 TOTAl. Ceie'ara~io~s 1'.084 ~ ,250 ~CTAL CuP,~re And Recreation 324 222 356.5_70 Planning, Contr Expend 202 A80204 15,359 Environmental Control. Pets Serv 111.932 A30901 105,075 Environmental Conb'o[. Contr Expena 3.559 A80904 3,420 Refuse & Garbage, Cone Expend ~0,142 A31604 I4.837 Comm Beautification. Equip & Cap Outlay 3,139 A85102 107.889 Shade Tree. Pers Serv 585 A85601 898 Page 9 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Results of Operation Detai~ Expen~iitures And Other Uses Shade Tree, Contr Expend 22,235 A85604 10.339 Conservatior.. Pars Serv Conservatior,, Equip & Cap Outlay Conservation. Contr Expend 17,075 A87101 3,877 A87102 2,159 A87104 7,811 Fish And Gain6. Contr Expend 18.000 A87204 42,898 Flood & Erosion Conb-oL Equip & Cap Outla A~7452 139.405 Cemetery, ConbExpend 6 A88104 6 51.934 Mist Home & Comm Serv, Pets Serv Mies Home & Comm Serv. Equip & Cap Outlay Misc Home & Corem Serv. Contr Expend ~'OTAL Misc Home& Corem Sen, TOTAL Home And Co.mmunfty Services State Retirement System Police & Firemen Retirement. Empl Bnffs Social Security, Employer Cont Worker's Compensation. Empl Bnffs Unemployment Insurance. Emp[ Bnfts Disability Insurance. Emp Bnffs HosDitsl & Medical fdenta]~ Ins, Emp] Bnfl Other Employee Benefits (spec) 48,329 A89891 A89892 1.682 A89894 1.919 50.014: 53,853 2~..922' 501,790 14.434 A90108 32.088 88,080 A90158 65.499 530,930 A90308 569.458 101.070 A90408 131.963 10.731 A90508 5.689 76,665 A90558 115.191 1.961.124 A90808 1,816,256 1.250 A90898 6,439 Debt Principal, Sedal Bonds Debt Principal Bond Anticipation Notes 625,512 A97106 648.015 193,000 A97306 301.847 Debt Interest, Serial 8onds Debt [nteres[. Bond Anticipation Notes '~T~- Debt 1nte~e--$~ TOTAL Expenditures Transfers. Other Funds 427,277 A97107 423,852 17,134 A97307 28,360 13,781~939' 771.546 A99019 15.~60.818 1,072,732 TOTAL Cpera'~ing 3'~a nsfars 771.545 't,072,732 TOTAL Other Use~ 77!.546 1,072,732 Page 10 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (Al GENERAL Changes in Fund Equity ANALYSIS OF CHANGES ~N FUND EQUITY Fund Equity-Beginning of Year Rest~e~ Fund Equity - Beg of Year Residual E~]uiTy Transfers ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year 3,653,541 A8021 3,101,561 3,653,641 A8022 3,10t,56t A8019 22,461 14,001,405 16,366,607 14,553,485 16,173,550 3,101,56~ A8029 3,317,080 Page 11 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Budget Summary Es~imatad Revenues And Other Sources Est Rev - Res] proper~y Taxes A1049B 10.965,967 10,965.967 0 Est Rev - Rea~ propar~y Tax Items A1099B 44,000 44.000 0 Est Rev - Non Property Tax items All 99B 570.000 570.000 0 Est Rev -Departmentai Income A1299B 266,750 303.050 36,300 Est Rev - intergovernmental Charges A2.399B 264.929 330.856 65,927 Est Rev - Use of Money And PropeK7 A2.499B 479.738 499,738 20,000 Est Rev - Licenses And Permits A2599B 163.950 163.950 0 Est Rev - Fines And Fo~feitures A2.649B 115.500 115.500 0 Est Rev - Sale of Prop And Comp For Loss A2699B 37.100 40.215 3.115 Est Rev - Misce]]aneess Local Sources A2799B 27,000 149.069 122.069 Est Rev - ~nter[Jnd Revenues A2801B 0 Est Rev - State Aid A3099B 77t.835 1,074,066 302.231 Est Rev - Federal Aid A4099B 152.617 152,617 Estimated - ~ntadund Transfer A5031B Appropdaled Reserve A511B Obligations Authorized A530B Estimated - Proceeds of ObligaCdons A5799B Appropdatad Fund Balance A599B TOTAL Estimated Other SOUrces TOTAL'Estimated Revenues And Oti3er Sources 56.100 1.710.100 1 654.000 0 0 0 1,320,000 1,395,273 75,273 1,376.;100 3,'1g.5,373 1.729,273 ;3 1~.;082.669 17.514,40'r ~14~t1532 ' 9 Page 12 OSC Mur~Jcipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (A) GENERAL Budget Summary Appropriations And Other Uses App - General Government Suppor[ A1999B 3,252,409 3.363.414 -111,005 App - Education A2999B 0 App - Public Safety A3999B 5.584,354 5,809.323 -224.969 App - Health A4999B 42.800 42,800 0 APO - Transportation A5999B 374.050 375,100 -1.050 App - Economic Assistance And Opportunity A6999B 744.850 811.532 -6B.682 App - Culture And Recreation A7999B 352,900 363.415 -10,515 App - Home And Community Services A8999B 270,306 582.120 ~11.814 App - Employee Benefits A9199B 1,661.000 3.352.998 -1.691.996 APO - Debt Service A9899B 1.747.300 1,655,300 92.000 Other Budgetary Purposes App - [nterfund Transfer TOTAL Other Uses ' TOTAL AppropriatEons And Otl~r Uses A962B 0 A9999B 1.052,900 1,158,400 -105.500 t.052,900 1,158,409 ... -~05.500 15,082,869 '['~,514,401 -2,4~1,532 Page 13 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet Assets Cash Cash In Time Deposits TOTAl: Cash 729 B200 790,101 B201 1.012.669 8.3,0 o12.669: Due From Other Funds 302.831 B~91 314.302 Prepaid Expenses 817 B480 907 TOTAL Prepaid Expenses 8'i7 g07 TOTAL Asse[s l ,'~ 09,475 ~ ,327,$78 Page 14 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet Liabilities And Fund Equi[y Accounts Payable 24,287 B600 55~226 Deferred Revenues 519.963 B691 543.332 *~OTAL De~brre.4",~eve~ Ues 5! ~,963 '543~332 TOTAL Liabilities 544,250 598.55S Unreserved Fund Balance Appropriated 200,000 B910 309.000 Unreserved Fund Balance Unappropriated 356,229 B91I 420.320 TCTAL ;J~rese~'~.,ec~ ;Fcn~ B~,~n~ce - 'Jnapp~opr atec[ ' ' ' ' 35~ ~2§ 428,32~: TO?AL Fund Equ~ 556.229 ,~29,32C TOTAL L;ab~Jti~_s ~.nc Fund E~.uit~' %!00,475 %327,878 Page 15 OSC Municipality Code 470379000000 TOWN OF Southold AnnuaI Update Document For the Fiscal Year Ending 2001 (B) GENERAL TOWN-OUTSIDE VG Results of Operation Detai~ Revenues And Other Sources Real Property Taxes 244,112 31001 282.650 Other Payments In Lieu of Taxes 201 B1081 479 interest & Penalties On Real Prod Taxes 108 B1090 102 Franchises 90,350 Bl170 97,680 Other Genera[ Departmental Income 7,125 B1289 7,005 Safety Inspection Fees 317.669 B1560 538.173 Public Health Fees 12.257 B1601 12.581 Zoning Fees 45.665 B2110 56.955 Planning Board Fees 81,059 B2115 141.211 Misc Revenue, Other Govts 20.000 B2389 Interest And Earnings 34.153 82401 36.972 Permits. Other 4.100 92590 3.800 Sales, Other 9,930 B2655 9.064 St Aid. State Revenue Sharing 72.650 B3001 72,650 St Aid. Other Aid (specity) 30.522 B3089 27,028 Page 16 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (B'~ GENERAL TOWN-OUTSIDE VG Results of Opera§on Def. ei[ Expenditures And O~her Uses Law. Conb' Exoend 35.733 B14204 32,658 Unallocated Insurance. Contr Expend TOTAL Una~iocatec~ thsurance TOTAL General Go~en'3ment Support Safety Inspection. Peru Se~ Safe~ Inspection, Equip & Cap Outlay Safe~ Inspection, ~ntr Expend T~TAL Sa~t~ t~p~ction TOTAl PubJic Safe'~ Public Heal~. Peru Se~ TOTAL Haa~th Zoning, Peru Se~ Zoning, Equip & ~p Outlay Zoning, ~n~ Expend 8.029 B19104 9,393 8.029 9.393 4.%76'~ 42,052 322.666 B3620t 383.482 527 B36202 840 9.605 B36204 98.220 [...3~2,'~ .' :.; 482,542 332,798 482,542 5,696 B40101 5.924 5.696 5.~24 5.696 5.~?.4 98.474 B8010' 104.564 B80102 228 6.234 B80104 6,193 Planning, Pets Serv Planning, Equip & Cap Outlay ~lanning, Contr Expend TOTA,~ Pianning TOTAL ~.'ome And Community Services Sta~e Retirement. Em¢ Bnffs Social Security, Empl Bnfts Worker's Comoensation. Emp] Bnfts Disability Insurance. Emol Bnfts Other Employee Benefits (spec) 208.015 B80201 204.124 189 B80202 582 60.655 B80204 25.663 2~8zS58 230,369 373.566 341.354 2.349 B90108 3.861 48.806 B90308 53,908 8.025 B90408 10,477 10,053 B90558 12.800 3,125 B90898 4.599 Debt Principal. Sedal Bonds 3,627 B97106 4.352 Debt Interest, Sedal Bonds TOTAL Debt interest TOTAL Expenditures Transfers. Other Funds ¥CTAL Operating Transfers TOTALS:Other Uses 1.676 B97107 1.458 1,676 .1,458 833.481 g63,325 91.562 B99019 149.933 9~,562 ~49.933 .9~62 ~49,933 Page 17 OSC Municipality Code 470379000000 TOWN OF Southold Annua~ Update Document For the Fiscal Year Ending 2001 (B', GENERAL TOWN-OUTSIDE VG Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning off Year Resta~ed Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPEND~TURE~S AND OTHER USES Fund Equity. End of Year 511.37I B8021 558.229 514.371 B8022 556,229 969.901 1.286.349 925.043 1,113,258 5§6,229 BS02g 729,320 Page 18 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the FiscaI Year Ending 2001 (B) GENERAL TOWN-OUTSIDE vg Budget Summa[y Estimated Revenues A~d Other Sources Est Rev - Real Property Taxes B1049B Est Rev - Real Property Tax Items B1099B Est Rev - Non Property Tax items B I'I99B Est Rev - Departmental Income B1299B EsT. ReV. - Intergoveromental Charges B2399B Est Rev - Use of Money And Property B2499B Est Rev - Licenses And Permits B2599B Est Rev - Fines And Forfeitures B2649B Est Rev - Sale of Prop And Comp For Loss B2699B Est Rev-Miscellaneous Local Sources B2799B Est Rev-lntarfund Revenues B2801B Est Rev-State Aid B3099B Est Rev - Federal Aid B4099B 282.650 282,650 0 100 100 0 90.000 90,000 0 386.700 561,330 174.630 0 28,000 28,000 0 4,500 4,500 0 0 0 9.000 9.000 0 0 72,650 75,531 2.881 0 Estimated - Interfund Transfers Appropriated Reserve Obligations Authorized Estimated - Proceeds of Obligations Appropriated Fund Balance TOTAL Estimated Ot~er Sources, B5031B B511B B530B B5799B ~599B TOTAL Estim~'[e~i R~renu':'s And Other Soul~.es 200.000 200.000 260,000 200,000 · 1,073~00 1,251,11~ Page I9 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (B) GENERAL TOWN-OUTS]DE VG Budget Summary Appropriations And Other Uses App - General Government Suppor[ B1999B 70.000 62,509 7,491 App - Public Safety B3999B 372.500 551,952 -179.452 App - Heal8' B4999a 6,000 6.000 0 App - Transpor[afion B5999a 0 App-Economic Assistance And Opportunity B6999B 0 App - Culture And Recreation B7999B 0 App - Home And Community Services B8999B 367.800 371,450 -3.650 App - Employee Benefits B9199B 80,300 86,800 -8,500 App - Debt Service B9899B 5.900 5,900 0 Other Budgetary Purposes App - Inteffund Transfer TOTAL Other Uses TOTAL Appropriations And Other Uses B962B 0 B9999a 171,100 166.500 4.600 t71;!80 186,508 4,600 1,073,60¢ 1,251,111 477,6t* Page 20 OSC Municipality Code 470379000000 TOWN OF Southo]d Annual Update Document For the Fiscal Year Ending 2001 (CD) SPECIAL GRANT Balance Sheet Due From Other Funds 35.000 CD391 5,000 Due From Other Governments TOTAL Due From Other,Gover~men£s TOTAL .'Assets CD440 3,804 g 3,804 35;000 '5,80¢ Page 21 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (CD) SPECIAL GRANT Balance Sheet Liabilities And Fund Equity Accounts Payable TOTAL Accounts Payable TOTAL Liabili!i~S Unreserved Fund Balance Appropriated TOTAL ~nreservea Fund B~l~nc~ - ~prop~ia[ed TOTAL Fun~ Equity TOTAL L~a~:it~es A~d Fu~d Ec~ty CD600 3,804 O 3,804 O 3.884. 35.000 CD910 5,000 35.,300 35,000 5,00,3 35=9~0 8.8~4 Page 22 OSC Municipality Code 470379000000 TOWN OF Southo]d Annual Update Document For the Fisca~ Year Ending 2001 (CD} SPECIAL GRANT Results of Operation Detail Revenues And Ot[3er Sources Fed Aid, Community Development Act 137.785 CD4910 210,644 Interfund Transfers 50.000 CD5031 Page 23 OSC Municipality Cede 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (CD) SPECIAL GRANT Results of Operatio~ De[ail Expenditures And Other Uses Rehab Loans & Grant. Equip & Cap Ou§ay 43.168 CD86682 101,140 Prov of Public Service. Conb- Expert TOTAL ~¢ov cf Pu[;lic Service TOTAL Home And Co[amun.~ty Services 129.617 CD86754 139,504 129,615 I39.504 172;785 248,644, Page 24 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (CD} SPECIAL GRANT Changes in Fund Equity &NALYS~S OF CHANGES~N FUND EQUITY Res~ted Fund Eq~i~-BegofYear ADD-REVENUESAND OTHER SOURCES DEDUCT-EXPENDITURES AND OTHER USES F~nd Equi~-E~dofYear 29,000 CD802~ 35,000 20,000 CD8022 35,009 187.785 210.644 172.785 240.644 35,000 CD8029 5,000 Page 25 OSC Municipality Code 470379000000 TOWN OF Southo~d Annual Update Document For the Fiscal Year Ending 2001 (DA) H~GHWAY-TOWN-WID E Ba[ance Sheet Assets Cash In Time Deposits 494.893 DA201 286.848 Accounts Receivable 676 DA380 Due From O~er Funds 1,057,702 DA$91 1.102.210 TOTAL DUE From O[her Funds 1,057,702 1,10Z.2'~0 TOTAL Assets 1,553,271 1,389.056 Page 26 OSC Municipality Code 470379000000 TOWN OF SouthoId Annual Update Document For the Fiscal Year Ending 2001 (DA] HIGHWAY-TOWN-WIDE Balance Sheet Liabilities And Fund Equity Accounts Payable 51 120 DA600 28.819 Due To Other Funds 10.272 DA630 Deferred Revenues 1.102.970 DA691 1,102,210 TOTAl. Deferred Re¥~nues ~,1[~2,970 1,102.2'~0 TOTAL L~i~it~es' t .I ~.3~ 1 .~ 3 ' .02S O~r~d' P~'~' ~'l~n~e Appropriat~ ........... 180,000 DA910 130,000 Unrese~ Fund Balance Unappropriated 208.9~ DA911 128.030 · OTAL U~rese~ed Fur~ ~an~ - U~propri~ted 2~8,90~ TOTAL Fu~d EqtCty 388.90~ 258,033 TOTAL L~abil~fi~s A~}d Fun~ Equity ! ,5~.271 ~,3~9.058 Page 27 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DA) HIGHWAY-TOWN-WIDE Results of Oearation Deta[~ Revenues And Other Sources Real Properb~ Taxes 998.770 DA1001 1,102,970 Special Asssessmest -765 DA1030 O~er Payments In Lieu of Taxes 788 DA1081 1.790 Interest & Penalties On Real Prop Taxes 440 DA1090 396 Interest And Earnings 46,877 DA2401 30,493 Sales of Scrap & Excess Materials DA2650 1,880 insurance Recoveries 7,794 DA2680 3,611 Interfund Revenues 7.846 DA2801 8.517 St Aid Emergency Disaster Assistance 1.590 DA3960 Fed Aid Emer Disaster Assist 9.539 DA4960 Page 28 OSC Municipality Code 470379000000 TOWN OF Southo~d Annual Update Document For the Fi6cal 'fear Ending 2001 (DA) HIGHWAY-TOWN-WIDE Results of Operation Detai~ Expenditures And Other Uses Matst of Bridges, Pets Serv 603 DA51201 Matst of Bridges, Contr Expend DA51204 26.040 Machinery, Pers Sen., Machinery, Equip & Cap Outlay Machinery, Contr Expand 308.494 DA51301 318.109 106.535 DA51302 195.748 113,279 DA51304 115.820 Brush And Weeds. Pers Serv Brush And Weeds. Equip & Cap Outlay Brush And Weeds. Contr Expen(] 81,941 DA51401 89.422 5.814 BA51402 753 39,185 3A51404 25.533 Snow Removal Pets Sexy Snow Removal Equip & Cap Outlay Snow Removal. Contr Expend 157,196 DA51421 165.829 15,460 3A51422 18.286 58.316 DA51424 80.709 State Retirement, Empl Bnfts Social Secudb], Empl Bnfts Worker's Compensation. Empl Bnfts Disability Insurance. Empl Bnff.s Other Employee Benefits (spec) 2.127 DA90108 3,495 42.179 BA90308 44.226 22.172 DA90408 28,949 5.384 DA90558 8,117 3,125 DA90898 4.599 Debt Principal. Seda] Bonds Debt Principal, Bond Anticipation Notes 1.515 DA97106 1.818 78.823 DA97308 77,000 Debt interest, Sedat Bonds Debt Interest, Bond Anticipation Notes 700 DA97107 809 8.422 DA97307 9,341 Transfers, Other Funds 77.806 DA99019 68,068 Page 29 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DA) HIGHWAY-TOWN-WiDE Changes in Fund Equity ANALYSIS OF CHANGES iN FUND EQUITY Fund Eq=ity - Beginning of Year Restated Fund E~quity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity -End of Year 436,'[00 DA8021 388,904 436,100 DA8022 388,904 1,072.878 1,149,656 1,120,074 1,280.530 388.904 DA8029 258,030 Page 30 DSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DA) HIGHWAY-TOWN-WIDE audget Summary Estimated Revenues And Other Sources Est Rev - Real PropeK¥ Taxes DA1049B Est Rev - Real Property Tax Items DA1099a Est Rev- Non Properly Tax Items DA1199B Est Rev- Depadmental Income DA1299B EsT. ReV. - Intergovernmental Charges DA2399B Est Rev - Use of Money And Property DA2499B Est Rev - Licenses And Permits DA2599B Est Rev - Fines And Forfeitures DA2649B Est Rev - Sats of Prop And Comp For Loss DA2699B Est Rev - Miscellaneous Local Sources DA2799B Est Rev - Inteffund Revenues DA2.801B Est Rev - State Aid DA3099B Est Rev - Federal Aid DA4099B 1.102.970 I 102,970 0 400 400 0 0 0 0 35.000 35.000 0 0 0 0 1,000 1.000 0 7,000 7,000 0 150.000 150.000 0 Estimated - Interfund Transfer DAS031B AeDropfiated Reserve DA511B Obligations Authorized DA530B Estimated - Proceeds of Obligations DA5799B Appropriated Fund Batsnce DA599B 180,000 TOTAL Estimated Revedues And Othe: Sources !,326,370 0 180,000 0 ~80,000 0 0 ~.~76~370 !50;000 .0 Page 31 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DA) HIGHWAY-TOWN-WIDE Budget Summary Appropriations And Other Uses ApF - Transportation App - Home And Community Services App - Em¢oyee Benefits Ap~ - Debt Service DA5999B 1,075,640 1,225,640 -150,000 DA8999B 0 DA9199B 83.800 92.350 -8.550 DA9899B 89,630 89,630 0 Other Budgetary purposes DAg~2B 0 Inteffund Transfers DA9999B 77.300 68.750 8,550 TOTAL.Dth~-r LIses 77;309 68.?"~0. 8,550 0 TOTA[~ Appropriations And ~t~ef 'U;S~S 1,325,370 %476.370 -150,000 0 Page 32 OSC Municipality Code 470379000000 TOWN OF Southold AnnuaI Update Document For the Fiscal Year Ending 2001 (DB) HIGHWAY-PART-TOWN Balance Sheet Aaae~ Cash in Time Deposits 424,827 DB201 108.959 Accounts Receivable 7,306 DB380 238 State & Federal Receivables 2,163 DB410 175,773 Due From Other Funds TOTAL As~et~ 1.988,978 DB391 2.326.885 ! ,988,97~ 2.325,885 2.423,274- 2,6~ ! ,855 Page 33 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DB) HIGHWAY-PART-TOWN Balance Sheet Liabilities And Fund Equi[y Accounts Payable 43.769 DB600 56.020 Due To Other Funds 23 DB630 Deferred Revenues 2.062.089 DB691 2,326,360 TOTAL£iefe;=e'J~evenaes 2,g62,¢~. ' "' . ;, 2,326.360 TOTAL Liabilities 2.'10~,SS't 2.382~380 Unreserved Fund Balan~ Appr~pdat~ 130.000 DB910 129.500 Unmse~ Fund Balance Unappropriat~ 187.393 DB911 99.975 TDTAL Unt~s~n~ed ~u~ Ba~a~ce - ~nappropriated 187,393 99,975 ~OTAL FU~d Equi[y 31~,3S3 229.475 Page 34 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DB) HIGHWAY-PART-TOWN Results of Operation Detail Revenues And Other Sources 1,861,460 Real property Taxes Other Payments tn Lieu of Taxes Interest & Penalties On Rea~ Prop Taxes Transportation Services. Other Govts Inlerest And Earnings Permits, Other Gifts And Donations DB1001 2,062,089 1.518 DB1061 3.495 821 DB1090 743 DB2300 116.821 66.828 D~3240I 49.334 6.830 DB2590 5,887 17,045 DB2680 4.102 D~32705 ~ ,416 Inter[und Revenues 1,012 D~3280'~ 223,357 DB3501 874 DB3960 223.305 St Air_, Consolidated Highway Aid St Aid Emergency D]sastar Assistance Fed Aid. Emergency Disaster Assistance 5.243 DB4960 Page 35 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DB) HiGHWAY-PART-TOWN Results of Operation Detail Expenditures And Other gses Maint of Sb'eets, Pets Sen/ 970.254 DB51101 1,065.920 Maint of Streets. Contr Expend 558,361 DB51104 603.821 Perm ]reprove Highway, Equip & Cap Outlay TOTAL Perm .;raprove Highway TOTAL Tra ns~oC,>-f~,or~ State Retirement. Empl Bnffs SociaJ Security, Emol Bnffs Worker's Compe~sa§on. Em¢ Bnffs Disability ~nsurance, Em¢ Bnffs 198.387' D[B51122 369,959 198,367 369,959 %727,~01 2,939.7'31 7,734 DB90108 12.710 74.248 DB90308 81.536 58.311 DB90408 73.523 21.987 DB90558 25.916 Debt Principal Serial Bonds 5,509 DB97105 5.611 Debt Interest. Serial Bends 2,545 DBg7t07 2.215 Transfers Other Funds 209,999 DB990t9 312.897 Page 36 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Documen[ For the Fiscal Year Ending 2001 (DB) HiGHWAY-PAR%TOWN Changes in Fund Equity ANALYSIS OF CHANGES IN FIJND EQUITY Fund Equity - Beginning of Yesr Restated Fund Equity - IBeg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity * End of Year 237,741 DB8021 317,393 237,741 DB8022 317,393 2,184,987 2.487,191 2.105.335 2.555.110 317,393 DB8029 229,475 Page 37 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DB) HiGHWAY-PART-TOWN Budget Summary Estimated Revenues And or, her Sources Est Rev - Real Property Taxes DB1049B Est Rev - Real ProperS, Tax Items DBI099B Est Rev - Non Pmper~¥ Tax items DB 1199B Est Rev - Departmental Income DB1299B EsT. ReV. - lntargovemments~ Charges DB2399B Est Rev - Use of Money And Property DB2499B Est Rev - Licenses And Permits DB2599B Est Rev - Fines And Forfeitures DB2649B Est Rev - Sale of Prop And Comp For Loss DB2699B Est Rev - Misce[raneous Local Sources DB2799B Est Rev - Interfund Revenues DB2801B Est Rev - State Aid DB3099B Est Rev - Federal Aid DB4099B 2.062.089 2,062,089 0 600 600 0 0 0 116.821 116.821 60.000 60.000 0 5.000 5.000 0 0 0 7,000 8.416 1,416 1,000 1,000 0 223,315 223,315 0 Estimated - ]nterfund Transfer DBS031B Appropriated DB511 B Obligations Authorized DB530B Estimated - Proceeds of Obhga§ons DB5799B Appropdatad Fund Balance DB599B TOTAL Estimated Other So,urces. , ' · ~,*" TOTAL Estimateal 0 0 0 0 130,000 176.027 46.027 130,000~ 1,76,027 ~6 2,255;689 2.653,268 387,57~ Page 38 OSC Munfcipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (DB) HiGHWAY-PART-TOWN Buclget Summary Appropriations And Other Usee App - Transportstion DB5999B 1,782,089 2,138,288 -374.179 App - Home And Community Services DB8999B 0 App - Employee Benefits DB9199B 176,400 195,202 -18.802 App - Debt Service DB9899B 8,900 8,900 0 O~her Budgetary Purposes DB982B 0 ~ntedund Transfers DB9999B 318,300 312,898 5,402 TOTAL OtJner Uses 3!8,300 ,312.898 5;402 TOTA., L ~pproP~iatlor~s Anc~ Other U~esr 2,265,6'89 2.653,268 -387,579 Page 39 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (H) CAPITAL PROJECTS Balance Sheet Assets Cash In Time Deposits 3,530.965 H201 9,691,015 State & Federal Receivables 841.325 H410 520.264 Due From Other Funds 76,195 H391 144,405 Due From Other Governments 291,853 H440 234.205 TOTAL Due Fro~ Or.bet Governm~,ts 291,853 234,2,35 TOTAl~ Asse~.s 4,740,337 10,589,889 Page 40 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (H) CAPITAL PROJECTS Balance Sheet Liabilities And Fund Equity Accounts Payable 79,674 H600 223.242 Retained Percentages. Cont Pay H605 113,165 Bond Anticipation Notes Payable 2.218.468 H626 10,784,000 Due To Other Funds 86.810 H630 3.049 TOTAL L~abi!ftfes 2,384,953 11,~03,456 Unrese~ed Fund B~lance ~propriat~ 1,814,485 H910 6.808,110 Unrese~ Fund Balsnce Unappropriated ~0.899 H911 -7,321,676 TQTAL Unrese~e5 ~=n~ Sale,ce - ~nap~ropdated TOTAL Fand ~qU~ 2,3557~ TOTAL Liabilities And Fund ~qu~¢ &740.337 Page 41 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (H) CAPITAL PROJECTS ResuJts of Operation Detail Revenues And Other Sources Misc Revenue. Other Govts 2,318,180 H2389 2,757,992 Interest And Earnings 184,599 H2401 209.269 Unclassified [specify) 104,830 H2770 St Aid, Other Home And Corem Serv 842,024 H3989 1,065.198 Fed Aic. Trensp Cap Pro] H4597 6.600 lnterfund Transfers 151,637 H5031 317.058 Bans Redeemed From Appropriations 1.005,214 H5731 666,070 Page 42 OSC Municipality Code 470379000000 TOWN OF Southoid Annual Update Document For the Fiscal Year Ending 2001 (H) CAPITAL PROJECTS Results of Operation Detail Expenditures And Otl~er Uses Genera[ Govt, Equip & Cap Outlay TOTAL Genera[ G~v': TOTAL Gene,a: Government Support Police. Equip & Cap Outiay T0~'AL Police %719.190 FI19972 3,287.102 '~,71~,'~0.' ~.267..r~)~, 1,719~190 3,287,'J02 H31202 85.680 O' 85,68D Highway, Caoibl Projems ~.550 ~51972 8,250 Othor Tmespo~at~on, [qu¥ & Gap Outlay H5~802 500.~04 TOTAL O~her Transpo~atio~ 0 50~,60~ TOTA~ TrS~spo~:si~g= .... " ' ' ' 34.55¢ 506.6~ Other Eco & Dev. Equip & Cap Outlay 5,000 H69892 ~'OTAL O~be~ Eco & Day ~,000 TOTAL E~oaomic Assistance A~.OppodunJ[~: 5.008 Parks. Equip & Cap Outlay 133.993 H71102 301 Environmental Control Equip & Cap Outlay H80902 12,730 Water Trees & D]stdb, Equip & Cap Outiay H83402 323.871 Sanitation, Equip & Cap Outiay ~'OTAL Sanitation, TOTAL Home A~d. Com~,u~Jt¥ Services Debt ]nteres[ BaSal Bonds Debt Interest. Bond Anticipation Notes 618.621 H87972 3,306.403 $~8,621 3,306,44~3' 518.521 . 3,643,003 56,269 H97107 22.959 9,309 H97307 19.493 Page 43 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (H) CAPITAL PROJECTS Changes in Fund Equity ANALYSIS OF CHANGES ~N FUND EQUITY Fund Equ~y - Beg~r~nin~ of Year ResPa[ed Fund Eq[d~ - Beg of Year Residual ~:quibj Transfers ADD - REVENUES AND OTHER SOURCES DEDUCT - ~:XPENDITURES AND OTHER USES Fund Equity - End of Year 327,833 H802I 2,355,383 327,833 H8022 2,355,383 H8019 -22.461 4,604.483 5,022,187 2,576,933 7,868,876 2,355,383 H8029 -5'J3,567 Page 44 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 GENERAL FIXED ASSETS Balance Sheel Assets Land 12.820~438 K101 15.351.481 Buildings 9,986,277 K102 8.218.585 Improvements Other Than Buildings K103 132.389 Machinery & Equipmertt 13,570,223 K104 16.416.966 TOTAL Fi~,d. Asse[s ineti ': "~.~:~S 40 1~9 42~' TOTAE'ASse~ 36,376,~8 49.11 g.4~ Page 45 OSC Municipality Ccde 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (K) GENERAL FIXED ASSETS Balance Sheet Liabilities And Fund Equity Invest General Fxd Assets-Bonds And Notes revest General Fxd Assets~Current App Invest Genera[ Fxd Assets-Gifts Invest Gen Fxd Assets-Soe Assm invest General Fxd Assets-Stata Aid Invest General Fxd Assets-Federal Aid Invest Genera] Fxd Assets-Other TOT.~L tnvestme,~ tn Fi~ed Assets TOTAL L;abi]itias And Fun,d Ecru]fy 17,327,721 K151 18,138,022 15.606.567 K152 16,043.087 8.185 K153 20.923 716.442 K154 2,850.041 4.100 K156 4,100 2,691.508 K157 2.842,633 22,416 K158 220.615 36,376,938 4~119,422 36,876,938 4~,1'~9,422 Page 46 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SF) FIRE PROTECTION Balance Sheet Assets Cash In Time Deposits 60.398 SF201 31,643 Due From Other Funds TOT,C~L Duo F~om O';her F~ds · TOTAL Assets 270,874 SF391 305.758 270,874 305,758 331,272 337.421 Page 47 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SF) FIRE PROTECT]ON Balance Sheet Liabilities And Fund Equity Accounts Payable 12,152 SF600 12.095 Deferred Revenues TOTAL Deferred .P. evenues TOTAL Liebilf~ies Unreserved Fund Balance Appropriated 282,467 SF691 305,758 2.~.6'*19 317,853. 13.000 SF910 9,000 Unreserved Fund Balance Unappropriated ~OTAL Fun~ ~qui~ 18,654 SF911 10.548 ~s.654 1(~,54~: 36,654 '~9,548 33'~.,272 337,4[}I Page 48 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SF) FIRE PROTECTION Results of Operation Detail Revenaes And Other Sources Rea~ Property Taxes 251,126 SF1001 282.467 Interest & Penalties On Rea[ Prop Taxes 111 SF1090 91 Interest And Earnings 5.510 SF2401 4.044 Page 49 OSC Municipality Code 470379000000 TOWN OF Southold Annua~ Update Document For the Fiscal Year Ending 2001 ('SF) FIRE PROTECTION ResuJts of Oeera§on Detail Expenditures And Other Uses Fire Protection, Contr Expend 291,393 SF34104 303,707 TOTAL Fire Pretection ToYAL' .6 u ~-iic s~e~f 291.393 303,707 Page 50 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SF) FIRE PROTECTION Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equ[[7 - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 7'J,300 SF802t 36,654 7'~.366 SF8622 36,654 256,746 286.602 291.393 303.707 66,654 SF6029 19,545 Page 51 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SMt MISCELLANEOUS 3alance Shee[ Cash 5.192 SM200 49.919 Cash In Time Deposits 186,804 SM201 296,853 =etty Cash 1.450 SM2'i0 1,450 Accounts Receivable 134 SM350 Due From Other Funds 431.902 SM391 451.204 431,992 45',',2C4. 525,48'J 799.426 Page 52 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SM', MISCELLANEOUS Balance Sheet Liabilities And Fund Equity Accounts Payable 85.925 SM600 54.23§ Deferred Revenues 365,000 SM691 380,000 TOTAL ~,ef;rrec~ R:evenu~s 365,000 380,000 TOTAL Liabiiities 450,925 ~34~3E Unreeled Fund Balance Appropriated 128.150 SM910 Unreee~ed Fund Balance Unappropdat~ 46,407 SM911 365.~9~ TOTAL ~rese~ed TOTAL Fu~d'Equit~ ~ 74,557 T~TAL Liabilities And E~nd E~i~ . ~ ~25,4~1: 79g~42~ Page 53 OSC Municipality Code 470379000000 TOWN OF $outhold Annual Update Document For the Fiscal Year Ending 2001 (SM) MISCELLANEOUS Results of Ooeration Deteil Revenues And O~her Sources Rear Property Taxes 360.000 SM1001 365,000 in[ere, st & Penalties On Rea[ Prop Taxes 137 81v11090 101 Other General Departmental Income 1.356,312 SM1289 'L465.358 Mis6 Revenue, Other Govts 17.528 SM2389 17,552 thterest And Earnings 20.923 SM2401 7.175 insurance Recoveries 1,498 SM2680 Federa~ A~d - Other 640,000 SM408g Page 54 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SM~ MISCELLANEOUS Results of Operation Detati Expenditures And Other Uses Other Gen Govt Support, Contr Expend 80,519 SM19894 80,877 Insect Control Pets Serv 3%570 SM40681 27,534 Insect Control, Con~' Expend 20,539 S[~440684 22,493 Insect Control Emp[ Bnfts 4.504 SM40688 4,460 O A~. r~sect Con[ro~ , 56~613 54.488 :I'OTAL H~lth '5'6,6~3 ' i': 54.488 Other Transpor~ties. Pets Serv 788,353 SM56801 835.958 Other Transportation, Ewuie & Cap Outlay 1,449,085 SM56802 246.467 Other Transportation. Contr Expend 212,702 SM56804 216,038 OtherTranspodation. Emp[ Bnfts 177,315 SM56808 173.110 TOTAL Other Tr~.~.po?af~!o.n; 2 627~4~5 '1.47'~.574 TOTAL Tra~sportat!on .... 2,627,4~,5 1,471..$74 Misc Home & Corem Serv, Contr Expend 15.046 SM89894 12.225 12.225. 12,22ti 32.204 TOTAL ~:sc rile;ne & Co, nm Serv 15.046 TOTAL Hbme And Community S~rv~=as 15,'346 Debt Principal Seda] Bonds 26.836 SM97106 Debt Interest, Seda] Bonds 15.796 SM97107 13.186 Page 55 OSC Municipality Code 470379000000 TOWN OF Southold Annuai Update Document For the Fiscal Year Ending 2001 (SM) MISCELLANEOUS Changes in Fund Equity ANALYSIS OF CHANGES~N FUND EQU~'Y Fund Equi~-BeginningofYear Res~d Fund Equi~ -Beg ofYeer ADD-REVENUESAND OTHER SOURCES DEDUCT-EXPENDITURES AND OTHER USES Fund Equi~-EndofYeer 600,425 S1~8021 174,556 600,425 SIV[0022 174,556 2.396.398 1,855,187 2.822.267 1,664.553 174,556 S[~8029 365,190 Page 56 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SP) PARK ~3alance Sheet Assets Cash 13,531 SP200 Cash In Time Deposits 193,660 SP201 133,149 Accounts Receivable 1.854 8P380 Due From Other Funds 554.000 SP391 659,564 Prepaid Expense 16 8P480 TOT,~,~ P:epaid Expenses 15 TOTAL Ass~s ~63.061 7S2.713 Page 57 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SP) PARK 3alance Sheet Liabilities An~ Fund Equity Accounts Payable 9.382 SP600 11.139 Other Liabili§es 7.535 8P588 TOTAL Other Liabi!i::ies 7,535 O Due To Other Governments 971 SP63~, 541 Deferred Revenues TOTAL Deferred Revenues TOTAL Liabilities Unreserved Fund Balance Appropriated ~'OTA;- Lh*.mserved FuNd Balance. Unreserved Fund Ba]anco UnaDgroodated TCTAL Li~.reserve~, Fun~ Balance - [~napproprts[e~ TOTAL Fu~d ~quit-y TOTAL L!sb!i;fies And F~nd Equity 577.710 SP691 656.515 577,7.19 656,515 595,59~ 668,195 57,390 SP910 10.000 57,390 110.073 SP911 114.5!8 110.073 16;~463 124.5'~8 Page 58 OSC Municipality Code 470379000000 TOWN OF Southotd Annual Update Document For the Fiscal Year Ending 2001 (SP) PARK Results of Operation Detail Revenues And O~her Sources Rea] Praperbj Taxes 559.110 SP1001 578,510 interest & Penalties On Real Prop Taxes 125 SP1090 79 Misc Revenue, Other Govts 6.413 SP2389 29 Interest And Earnings 33.964 SF'2401 37.293 Sales of Scrap & Excess Materials 2.842 SP2650 4.500 Grants Fram Loca~ Governments SP2705 20.500 Unclassified fspecify) 7.825 SP2770 54.657 Page 59 OSC Municipality Code 470379000000 TOWN OF Southold AnnuaI Update Document For the Fiscal Year Ending 2001 (SP) PARK Results of Operation Detail Expenditures And Other Uses Parks, Pera Serv 235.938 SP71101 248.618 Parks. Equip & Cap Outlay 95.151 SP71102 235.590 Parks, Contr Expend 200.724 SP71104 234.378 Parks, Empl Bnfts 16.969 SP71108 19.927 TOTAI~ Parks 54B,782 738,513 TOTAL C,alture Anc~ Re__J'reation 548;?82 ,'~8.513 Page 60 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SP) PARK Changes in Fund Equity ANALYS~S OF CHANGES IN FUND EQUITY Fund Equity - Begirming of Year Resisted Fund Equity - Deg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity -End of Year 95,966 SP802'] 167.463 95,966 SP8922 157,453 620,279 695.568 548.782 738.513 167,453 SP8029 ~24,518 Page 61 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 200I (SR) REFUSE AND GARBAGE Balance Sheet Assets Cash 287.495 SR200 341,740 Cash In Time Deposits 768.380 SR201 728.291 Petty Cash 230 SR210 230 Accounts Receivable 79.241 SR380 5,760 Due From Other Funds 1.602.463 8R391 1,293,592 Due From Other Governments 45.613 SR440 Prepaid Expenses 7,809 SR480 20.010 TOTAL. Pre~aid Ex~er~sss 7.809 28,~, 1~) TOTAL Assets 2,79'l.231 2.369.723 Page 62 OSC Municipality Code 470379000000 TOWN OF Southo]d Annual Update Document For the Fiscal Year Ending 2001 (SR) REFUSE AND GARBAGE Balance Sheet Liabilities And Fund Equity Accounts Payable 228.997 SR600 300.886 Due To Other Funds TOTAl: Due To Other Fund~ Deferred Revenues '['OTAL Deferred Revenues TOTAL Liabilities UnreServed Fund Ea!ance Appropriated ~9,227 SR630 !,493,384 S~,691 ~,193.550 350.000 SR910 425,000 350,000 425,C~ 699.623 SR91 ! 47C.287 6S9,623 47~;287 ~ ~04S,~3 895;~7 2~7~%23~ 2~3SS;TZ3 Page 63 OSC Municipalit7 Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SR] REFUSE AND GARBAGE Results of Operation Deta[~ Revenues And Other Sources Real Property Taxes 1,591,336 SR1001 1.493.384 Other Payments In Lieu of Taxes Interest & Penalties On Real Prop Taxes 21 SR1081 494 SR1090 517 Sales Tax (from County) 45,613 SRl120 Refuse & Garbage Charges Misc Revenue. Other Govts 1.377.506 SR2130 1,306,125 3,505 SR2389 Interest And Earnings 95,987 SP,2401 58,079 Permits. Other 128,505 SR2590 135.815 Sales of Scrap & Excess Materials 112,084 SR2650 63.089 Insurance Recoveries 4.240 SR2680 4.655 Refunds of Prior Year's Expenditures 8.830 SR2701 13.426 Interfund Revenues SR2801 2.274 St Aid. Other Aid (specify) State Aid Emergency Disaster SR3089 1,220 SR3960 170.656 Federal Aid - Other 7,322 SR4089 Page 64 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SR~ REFUSE AND GARBAGE Re. suits of Operation Detail Expenditures And Other Uses Refuse & Garbage, Pets Serv Refuse & Garbage, Equip & Cap Outlay Refuse & Garbage. Contr Expend TOTAL,Refu~ & Gerbpge TOTAL Home And Communi'ty:Services State Retirement. Empl Bnffs Social Security, Em¢ E~n~s Worker's Compensation. Empl Bnfts Disability Insurance. Em¢ Bnffs 735.005 SR81601 810.529 388,557 SR81602 182.678 1.411.270 SR81604 1,622,699 2,534;~3~ ..... : '2,61~,90'~ 2,534,832 2,615;967 2.578 SR90108 4.237 56.228 SR90308 62,006 8.579 SR90408 11,202 13.253 SR90558 14.574 Debt Principal, Bond Anticipation Notes 733,392 SR97306 287,223 Debt Interest, Bond Anticipation Notes 9,680 8R97307 18.688 Transfers, Other Funds 103.898 SR99019 323.294 Page 65 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SR) REFUSE AND GARBAGE Changes in Fund Equity ANALYS~S OF CHANGES IN FUND EQ[J~TY Fund Equity - Beginning of Year Prior Period Adj - Dec~ease ~n Fund Equity Restated Ftmd Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 1,135,400 SR8021 1,049,624 SR8015 65.226 1,135,40(} SR3022 984,398 3,376,663 3,248,019 3.462,439 3.337.130 1,049,624 SR8029 895,287 Page 66 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SS) SEWER Balance Sheet Cash 1.185 S8200 Cash In Time Deoosits 241.267 SS201 126,111 Special Assessment Receivable Accounts Receivable 619 SS370 16.643 SS380 2.260 Due From Other Funds TOTAL D~.'e ICrom C~5er Funds TOTAL Assets 21.064 SS391 134,281 21,064 :' 134,28~ 280,779 2~2.652 Page 67 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SS) SEWER Balance Sheet Liabilities And Fund Equity Accounts Payable 24,830 SS600 19.301 Due To Other Funds SS630 2.600 Deferred Revenues 13,450 SS691 121.000 TOTAL Deferred Revenues. 43,450 ~21,080 TOTAL Liebi!ities 37,780 142.901 Unreserved Fund B~lance Appropriat~:l ...... 79.000 SS910 25.800 Unreserved Fund Balance Unappropriated 163,999 SS911 93.952 TOTAL Unreserved Fund BaJa~ce - t. inc, ppropr ated 1[63,999 93.,~52 TOTAL Fund Eq..,s t~, 242.999 11~.752, TOTAL Liabiiities A;~E Func~ Equity 280.779 262,852 Page 68 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fisca~ Year Ending 2001 (SS) SEWER Results of Operation Detai~ Revenues And Other Sources Real ProperS, Taxes SS1001 13.450 Spacia~ Assessments SS1030 2.260 Other Payments In Lieu of Taxes Interest & Penalties On Spec Assessments 6 SS1081 5 I SS1091 0 Sewer Charges 120.386 SS2122 92.169 Sewer Sen/O~er Govts 28.800 882374 14.400 Interest And Earnings 15,437 SS2401 7.660 Insurance Recoveries 1.440 SS2680 120 Refunds of Prior Year's Expenditures 882701 38 Page 69 OSC Municipality Code 470379000000 TOWN OF SouthoM Annual Update Document For the Fiscal Year Ending 2001 (SSI SEW'ER Results of Operation Def:ai~ Expemditures And Other Uses Sewage Treat Disp, Pers Serv Sewage Treat Disp, Contr Expend TOTAL Sewage Treat Disp~ TOTAL'~ome And C~mu~it¥ Serv[ce~ State Retirement. Emo] Bnffs Social Security, I~mpl Bnffs Worker's Compensation. Empl Bnffs Disabili .ty Insurance. Em¢ Bnfts 68,582 SS81301 78.153 135.307 SS81304 142.766 203,888. 22~,,91 ~ 322 SS90108 530 5.246 SS90308 5.979 1.981 SS90408 2.587 1.552 SS90558 1,785 Debt PdncioaL Sefia~ Bonds 2,000 SS97106 2.000 Debt interest. Sedal Bonds 1,250 SS97107 1.150 Transfers. Other Funds 7,812 SS99019 18,397 Page 70 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (SS) SEWER Changes in Fund Equity ANALYSIS OF CHANGES]N FUND EQUITY Fund Eq~i~-Beginning of Year Rest~ed Fund Equi~- Be§ofYear ADD-REVENUESAND OTHER SOURCES DEDUCT-EXPENDITURES AND OTHER USES Fund Equi~-EndofYear 300,983 ssgg2'f 242,999 300,983 SSgO22 242,999 166.068 130,100 224.053 253.347 242,999 SS81)29 1t9,751 Page 71 OSC Municipality Code 470379000000 TOWN OF Southold Annua~ Update Document For the Fiscal Year Ending 2001 (SS) SEWER Budget Summary Estimated Revenues And Other Sources Est Rev - Real Property Taxes SS1049B Est Rev - Real Property Tax ~tams SS1099B Est Rev - Departmental income SS1299B Est Rev-intergovernmental Charges SS2399B Est Rev - Use of Money And Property SS2499B Est Rev - Sa~e of Prop And Comp For Loss SS2699B Est Rev-Miscellaneous Local Sources SS2799B Est Rev- ]nte~fund Revenues SS2801B Est Rev - State Aid SS3099B Est Rev - Federal Aid SS4099B 13.450 13,450 107.700 107.700 28.800 28.800 15.000 15.000 Estimated - [nterrund Transfer SS5031B Appropriated Reserve SS511B Obligations Authorized SS530B Estimated Proceeds of Obligations SS5799B Appropriated Fund Balance SS599B TOTAL Estimated OthAr Sources TOTAL Estimated Re~;~ues Arid Other.Sources 79.000 96,050 79,000, 96,D50 243~5~ 261,0~ 0 0 0 0 17,050 1~050 17,05~ Page 72 OSC Municipality Code 470379000000 TOWN OF Southold AnnuaI Update Document For the Fiscal Year Ending 2001 (SS) SEWER Budget Summary Appropriations And Other Uses App - General Government Support SS1999B 0 App - Home And Community Services SS8999B 211,450 228.330 -16,880 ADp-Employee Benefits SS9199B 10.950 11.120 -170 ADp - Debt Service SS9899B 3.150 3.150 0 Budgetary Provision For C4her Uses App - Interfund Transfer TOTAL Other Uses TOTAL Approp~iafio;~s An~[ Other U§es SS962B 0 SS9999B 18.400 18,400 0 18;400 .. 18.400 0 ~: 243.g50 251,000 -17,050 ~ Page 73 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Documenl For the Fiscal Year Ending 2001 (TA] AGENCY Balance Sheet Assets Cash 694.725 TA200 191,685 Time Deposits t 29.518 TA201 197,645 Due From Ot~er Funds 23 TA391 395,395 Other Asse[s 71.612 TA489 63.389 TOTAL Other 7~.612: , 63,389 TOTAL Ass~!s 895,879 8,68,~.~4 Page 74 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (TA) AGENCY Balance Sheet Liabilities And Fund Equi~ Due To Other Funds 581.196 TA630 106.702 Group insurance 276 TA20 279 Social Secudty Tax 23 TA26 Guaranty & 8id Deposits 314,384 TA30 741,134 OTAL Agb~y Liabtl'iti~. ' .... , .... 3 ~4,683 .',; 7,¢,! ,4~2 TO4C'AL b-=b~iit~ee An,:[ Fund E4~'it~ ...... 898.8?8 648,114 Page 75 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (Wl GENERAL LONG-TERM DEBT Balance Sheet Amts To Be Prov For Long-Term 13.494,887 W125 12,775,809 '~'OTAL Provision. To ;3e. Made in Future. Budgets 1.3,494,8~7 .12,~75.809 TOTAL' A~set.~ ~ 3,494=~,87 12.775.~g9 Page 76 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2001 (W) GENERAL LONC-TERM DEBT Balance Sheet Liabilities And Fund Equi~ Judgments And Claims Payable 2,000,000 W686 2,000,000 Compensated Absences 2.474.887 W687 2.515.809 TOTAL Other LiabiBiUes ' 4,474,957 4;515,509 D,~v o O,..e .~ovemme,,[s 65,000 W631 Bonds Payable .TOTAL SO~'-a A'~d' TOTAL Liabilities TOTAL Li~.bi[[ties And F~d 8,955,000 W628 8,260,000 8,.955,000 5.26(J.000 ~ 3:_ag4.887 ! 2,775~509 13,4...~,4.,887 ~2,775,80.c Page 77 QSC Municipality Code 470379000000 TOWN OF Southold Financial Comments For the Fiscal Year Ending 2001 (A) GENERAL Adjustment Reason Account Code A8019 Transfer from Capital Fund (SR) REFUSE AND GARBAGE Adiustment Reason Account Code SR8015 Fishers Island Refuse & Garbage District 2000 Audit Adjustment -- Town advised 3/7/02 {HI CAPITAL PROJECTS Adiustment Reason Account Code H8019 Residual Equity Transfer to General Fund Whele Town (A) Page 78 OSC Municipality Code 47037! ~000000 TOWN OF SouthoM Statement of Indebtedness For the Fiscal Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limil ~ond Anticipation Note No. 2001000002 EDPCODE Amount] Vlonth and Year of issue 5/11/20011 ~urpose of Issue ~own's Farm Preserve~ .3urrent Interest Rate .0325 3utstanding Beginning of Year ~2PI8761 ssued During the Fiscal Year I (do not include renewals here) ~2P18763 168,000 Said During the Fiscal Year (do not include renewals here) :)utstanding End of the Fiscal Year 2P18765 2P18767 168,006 :inal Maturity Date 5/10/2005 3ond Anticipation Note No. 2001000006 EDPCODE Amoun~ v~onth and Year of Issue 9/14/2001 ~urpose of issue New London Terminal ;urrent Interest Rate :}utstanding Beginning of Year 2P18761 ssued During the Fiscal Year (do not include renewals here) 2P18763 Paid During the Fiscal Year (do not include renewals here) 2P18765 Outstanding End of the Fiscal Year 2P18767 575,000 Final Maturity Date 9/13/200(~ Bond Anticioation Note No. 2001000004 EDPCODE Amoun~ Month and Year of issue 9/14/2001 Purpose of issue Watermain Extension Current interest Rate .0247 Outstanding Beginning of Year 2P 18761 ~ssued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year 2P18763 575,000 330,000 (do not include renewals here) -~P18765 Outstanding End of the Fiscal Year -~P18767 330,000 Final Maturity Date 9/13/2006 Bond Anticipation Note No. 2001000005 =DPCODE Amount Month and Year of Issue 9/14/2001 ~urpose of ~ssue Police Patrol Vessel Current Interest Rate .0247 ZP18761 Outstanding Beginning of Year ;ssued During the Fiscal Year (do not include renewals here) _~PI8763 90,00( ~aid During the Fiscal Year (do not include renewals here) .~P18765 Outstanding End of the Fiscal Year .~P18767 90,00( --ina[ Maturity Date 9/13/200( Page 79 OSC Municipality Code 470379000000 TOWN OF Southold Statement of indebtedness For the Fiscal Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limit IBond Anticipation Note No. 2001000007 IMonth and Year of Issue Purpose of issue Current Interest Rate Outstanding Beginning of Year [Issued During the Fiscal Year I (do not inciude renewals here) IPaid During the Fiscal Year (do not include renewals here) =DPCODEI Amoun ng 4/27/200' Land Developmen .030( ~P18761 ZP18763 2,600,00( ZP18765 2,600,000 Outstanding End of the Fiscal Year -~P18767 Final Maturity Date 4/27/2006 Bond Anticipation Note No. 2000000019 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year --DPCODE Amount 5/14/1999 Street Sweeper .0325 ~-P18761 100,000 Issued During the Fiscal Year (do not include renewals here) _~P18763 0 Paid During the Fiscal Year _~P18765 (do not include renewals here) OO~tanding End of the Fiscal Year ZP18767 Current Interest Rate 25,000 75,000 5/10~2004 Bond Anticipation Note No. 2001000008 EDPCODE Amount Month and Year of issue 10/4/2001 Purpose of issue Landfil~ Closure .0219 Outstanding Beginning of Year ZP18781 Issued During the Fiscal Year (do not include renewals here) _~P18763 5,300,000 ZPI8765 ZP18767 =DPCODE Paid During the Fiscal Year (do not include renewals here) O~tanding End of the Fiscal Year Bond Anticipation Note No. 2000000013 Month and Year of Issue 1014/2006~ 612511998{ Purpose of Issue ~ogue Landfill Closure Current Interest Rate ,0000I Outstanding Beginning of Year _~P18761 503,968 Issued During the Fisca] Year (do not include renewals here) Paid During the Fiscal Year ~P18763 ZP18765 2P18767 (do not include renewals here) IFina~ Maturity Date 654,709 7/9/2001 Page 80 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2000000018 F--DPCODE Month and Year of ~ssue P~urpose of ~ssue Current Interest Rate Outstanding Beginnin. g of Year issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year 2P18781 2PI8763 Amount 5/14/1999 Vacall Drain Cleaner .0325 60,000 (do not include renewals here) 2P18765 32,000 Outstanding End of the Fiscal Year 2P18767 28,000 Final Maturity Date EDPCODE Bo?d AnUcipation Note No. 2000000017 Month and Year of Issue 5/10/2002 Amount 5/14/1999 Put_ pose of Issue ;e/Various Equipmenl Current interest Rate .0325 2P18761 2P18763 Outstanding Beginning of Year ~ssued During the Fiscal Year ~(do not include renewals here) Paid During the Fiscal Year 66.000 (do not include renewals here) 2P18765 40,008 Outstanding End of the Fiscal Year :~P18767 26,000 Final Maturity Date 5/10/2002 Bond Anticipation Note No. 2001000003 EDPCODE Amount Month and Year of Issue 9/14/2001 P~urpose of~ssue Rich Park Phase Ill Current ~nterest Rate .0247 Outstanding Beginning of Year 2P18761 Issued During the Fiscal Year ~do not incIude renewals here) :~P18763 280,000 Paid During the Fiscal Year =(do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date o. 2000000021 ~rpose oflssue 2P18765 2P18767 EDPCODE" 2P18761 2P18763 2P18765 2P18767 Current interest Rate Outstandin_g Beginn?g of Year Issued During the Fiscal Year =_(do not include renewals here) Paid During the Fiscal Year __(do not include renewals here) Outstanding End of the Fiscal Year Fi=:nal Maturity Date 280.000 9/13/2006 Amount 5/14/1999 Payloade~ .0325 65,000 20,000 45,000 5/10/2004 Page 81 OSC Municipality Code 470379000000 TOWN OF Southold Statement of ~ndebtedness For the Fiscal Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limit .~ond Anticipation Note No. 2000000020 ~onth and Year of Issue ~urposeoflssue EDPCODE e Trailer/Dump Truck] .~urrent Interest Rate .0325 )utstanding Beginning of Year 2P18761 135,00(3 ssued During the Fiscal Year (do not include renewals here) 2P18763 ~aid During the Fiscal Year (do not include renewals here) 2P18765 35,006 3utstanding End of the Fiscal Year 2P18767 100,00(3 =inal Maturity Date 5/10/2004 3ond Anticipation Note No. 2001000001 EDPCODE Amount Vionth and Year of Issue 5/I 1/2001 ~urpose of Issue ceiver Computer Pro~c .~urrent ~nterest Rate .032~ )utstanding Beginning of Year 2P18781 ssued During the FiscaI Year (do not include renewals here) ~aid During the Fiscal Year (do not include renewals here} )utstanding End of the Fiscal Year :inal Maturity Date 2P18763 2P18765 2P18767 EDPCODE 3ond Anticipation Note No. 2000000022 Vlonth and Year of Issue 230,00¢ 230,00C 5/10/200~ Amouni 5/12/200C ~urpose of Issue Rich Park Phase 3urrent Interest Rate .032~ )utstanding Beginning of Year 2P 18761 275,00C ssued During the Fiscal Year (do not include renewaIs here} 2P18763 ~aid During the Fiscal Year 2P18765 (do net include renewals here) 55.00C )utstanding End of the Fiscal Year 2P18767 220,00C :inal Maturity Date 5/10/2005 3ond Anticipation Note No. 2000000023 EDPCODE Amounl ~4onth and Year of Issue 5/12/200( =urpose of Issue .~urrent Interest Rate Salt Storage Buildin~ .032~ )utstanding Beginning of Year 2P18761 90,00C ssued During the Fiscal Year (do not include renewals here) ~aid During the Fiscal Year .../do not include renewals here) 2P18763 2P18765 2P18767 :)utstanding End of the Fiscal Year 18,00£ 72,00C :inai Maturity Date 5/10/200~ Page 82 OSC Munidpality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2000000024 =_DPCODE Amount Month and Year of issue 9/17/1999 Purpose of ~ssue Computer_Equipment Current Interest Rate .0247 Outsta=nding Beginning of Year ~P18761 151,000 Issued During the Fiscal Year (do not include renewals her=e) 2P18763'=- Paid During the Fiscal Year (do not include renewals here) 2P18765~ 81,000 Outstanding End of the Fisca~ Year 2P18767-'- 70,000 Final Maturity Date 9/13/2002 Bond Anticipation Note No. 2000000025 EDPCODE Amoun Month and Year of Issue 9/17/1999 Purpose of Issue _Current ~nterest Rate Payloade~ .0247 Outstanding Beginning of Year ~2P18761 36,000 Issued During the Fiscal Year (do not include renewals here) ~P18763 Paid.~D_uring the Fiscal Year (do not include renewals here) 2P18765 Outstanding End of the Fiscal Year 2P18767 18,000 Final Maturity Date 9/13/2002 Bond Anticipation Note No. 2000000026 EDPCODE 2P18761 Month and Year of issue Purpose of~ssue Current interest Rate Outstandin:g Beginning of Year ~ssued During the Fiscal Year Amount 9/17/199~° Police Compute, .024' 102,00C (do not include renewals here) 2P18763 Paid During the Fiscal Year (do not include renewals here} 2P18765 38,000 Outstanding End of the Fiscal Year 2P18767 84,000 Final Maturity Date 9/13/200; Bond Anticipation Note No. 2000000027 IEDPCODE Amounl Month and Year of Issue I 9/17/I 99~c Purpose of issue Current interest Rate Park Land Acquisition .0247 Outstanding Beginning of Year 2P 18761 122,00(} issued During the Fiscal Year (do no1 include renewals here} 2P18763 ~[he Fiscal Year I (do not inc~herei 2P18765 42,000 O~tanding End the Fiscal Year 2P18767 80,000 o_f 9/13/2003 final Maturity Date Page 83 OSC Municipality Code 470379000000 TOWN OF Southold Statement of indebtedness For the Fiscal Year Ending 2001 indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2000000028 EDPCODE ~ Vlonth and Year of ~ssue ~ =urpose of issue Computer UpgradeI 3urrent interest Rate )utstanding Beginning of Year 2P18761 3urrent Interest Rate .0247 285,000 ssued During the FiscaI Year (do not include renewals here) 2P18763 :aid During the Fiscal Year (do not include renewals here} 2P18765 6I ,00( Outstanding End of the Fiscal Year 2P18787 224,00(: --inal Maturity Date 9/13/200.~ Bond Anticipation Note No. 2000000029 EDPCODE Amoun' ~onth and Year of issue 9/15/200( ~urpose of Issue Payloade~ .024] 2P18761 Outstanding Beginning of Year ssued During the Fiscal Year (do not include renewats here) 2P18763 ~aid During the Fiscal Year 192,50( (do not include renewals here) 2P18765 38,50( Outstanding End of the Fiscal Year _~P18767 154,00( Final Maturity Date 9/13/200.~ I I Bond Anticipation Note No. 2000000018 -ZDPCODE Amoun Vlonth and Year of Issue 5/I 4/I99(` ~urpose of Issue Garbage Truc~, Durrent interest Rate .032.~ Outstanding Beginning of Year .~P18761 35,00( ssued Durin9 the Fiscal Year I (do not include renewals here) .~P18763 ( ~aid During the Fiscal Year (do not include renewals here) .~P18765 20,00( Outstanding End of the FiscaI Year .~P 18767 15,00( Final Maturity Date 5/10/200; ¥otal Bond Anticipation Note Amoun Outstanding Beginning of Year 2,218,46~. ssued During Fiscal Year 9,573,00( Paid During Fiscal Year 1,178,20~. Outstanding End of Year I 10,764,00( ~** Bond Anticipation Notes Redeemed From Bond Proceeds During Fiscal Year -~P18885 512,13~. Page 84 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the FiscaI Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limit 3ond No. 2000000007 EDPCODE ~ VJonth and Year of Issue =urpose of Issue , .n Space PreservationJ 3urrent Interest Rate :3utstanding Beginning of Year 2P18771 ssued During the FiscaI Year (do not include renewals here) 2P18773 ~aid During the Fiscal Year (do not inctude renewals here) 2P18775 80,00C :)utstanding End of the Fiscal Year 2P18777 1,740,00£ =inal Maturity Date 5/1/201.( u EDPCODE Amoun~ e 5/1/199~ }ral Land Prese~vatior ~urrent interest Rate ~ of Year ~ (do not incIude renewals here) Paid During the Fiscal Year 2P18771 2P18773 2P18775 2P18777 (do not inciude renewals here) ::)utstanding End of the Fiscal Year Maturity Date 4.8500~ 1.840,001 80,00( 1,760,00C 5/18/201 3ond No. 2000000005 EDPCODE Amounl ~onth and Year of Issue 11/1/1995 ~urpose of Issue Jral Land Preservatior .~urrent interest Rate 5.100£ ::)utstanding Beginning of Year 2P18771 1,440,00£ ssued During the Fiscal Year (do not include renewals here) 2P18773 Said During the Fiscal Year I (do not include renewals here) 2P18775 ~ :3utstanding End of the Fiscal Year 2P18777 1~ :inal Matudty Date 1 I/1/2015jl 3ond No. 2000000004 iEDPCODE Amouni V~onth and Year of Issue I 10/1/199.! ~urpose of issue I Pension Systen' .3urrent interest Rate 6.000C :)utstanding Beginning of Year 2P18771 330,00C ssued During the Fiscal Year (do not include renewals here) 2P18773 Said During the Fiscal Year do not include renewals here) 2PI8775 60,00C :)utstanding End of the FiscaI Year 2P18777 270.00C :ina! Maturity Date 10/1/200~ Page 85 OSC Municipality Cede 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2001 indebtedness Not Exempt From Constitutional Debt Limit 00__3 Issue tPurpose of Issue Current ~nterest Rate Outstanding Beginning of Year Issued During the FiscaI Year (do not include renewals here} Paid During the Fiscal Year (do not include renewals here) ~utstanding End of the Fiscal Year Final Maturity Date Bond No. 2000000002 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year EDPCODE Outstanding End of the Fiscal Year Final Maturity Date ~P18771 ZP18773 ~P18775 ZP18777 DPCODE ZP18771 ZP18773 (do notinclude renewals here) ZP18775 ZP18777 Bond No. 2000000014 Month and Year of issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year =DPCODE ZP18771 ZP18773 ZP18775 ZP18777 Final Maturity Date Amoun 4/15/199." Variou., 5.000( 1,600,00( 125,000 1.475.000 ~15/2012 Amount 2/15/1991 Various 6.3750 1,050,000 125,000 925,000 N15/2011 Amount 2/1511996 FlLandfill Closure 3.9000 225,000 15.000 210,000 12/15/2014 Page 86 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2001 Indebtedness Not Exempt From Constitutional Debt Limit Bond No. 2000000001 EDPCODE Amount Month and Year of Issue 10/1/1984 Purpose of Issue Vadous 9.1000 Current Interest Rate 2P18771 650,000 Outstanding Beginning of Year ~sued During the Fiscal Year (do not include renewals here) 2P18773 Paid During the Fiscal Year (do not include renewals here} :~P18775 130,000 Outstanding End of the Fiscal Year 2P18777 520,000 Final Maturity Date 4/1/2005 Total Bond ~ Outstanding Beginning of Year 8,955,0000 Issued During Fiscal Year Paid During Fiscal Year 695,000~ Outstanding End of Year 8,260,000~ 01 Total of All Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt [Total Bond ~)utstanding Beginning of Year [Issued During Fiscal Year IPaid During Fisca! Year IOutstanding End of Year Amoun~ 11,173,46~ 9,573,000I 1,873,20~ 19,024,000 Page 87 OSC Municipality Code 470379000000 TOWN OF Southold Maturity Schedule For the Fiscal Year Ending 2001 Page 88 TOWN OF Southold Schedule of Securities for Collateralization For the Fiscal Year Ending 2001 General Municipal Law, Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be pledged for collateralization Please dick in the response box next to the type(s) of securities used by banks as collateral for your deposits. Yes 1. Obligations issued by the United States of America, an agency thereof or a United States sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government sponsored corporation. 2. Obligations issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American DeveIopment Bank, the Asian Development Bank and the African Development Yes 4. Obligations partially insured or fully guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or Obligations issued or fully insured or guaranteed by this state, obligations by a municipal corporation, school district or district corporation of this state or obligations of any public benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys. Obligations issued by states (other than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. Obligations of Puerto Rico rated in one of three highest rating categories by at least one nationally recognized statistical rating organization. 9. 10, Obligations of counties, cities, and other governmental entities of another state having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized stafistical rating organization. Any mortgage related securities, as defined in the Securities Exchange Act of 19;~4-, as amended, which may be purchased by banks under the limitations established by federal bank regulateW agencies, Commercial paper and bankers' acceptances issued by a bank (other than the bank with which the money is being deposited or invested) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as "Treasury Strips". 12. Letters of Credit. 13, Surety bonds. Page 89 OSC Municipality Code 470379000000 TOWN OF $outhold Schedule of Time Deposits and Investments For the Fiscal Year Ending 2001 OTHER THAN RESERVE FUNDS CASH: On Hand Demand Deposits Time Deposits Total COLLATERAL: - FDIC Insurance - Securities Located: (1) In Possession of Municipality (2) Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) Book Value (cost) Market Value at Balance Sheet Date - Securities Located: (1) in Posession of Municipali~ (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner - Repurchase Agreements (451) Book Value (cost) Market Value at Balance Sheet Date - Securities Located: (1) ~n Possession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner EDP Code Amount 9Z2001 $2,180.00 9Z2011 $11,890,030.00 9Z2021 $15,070,002.00 $26,962,212.00 9Z2014 $1,100,000.00 9Z2014A 9Z2014B $41,175,325.00 9Z2014C 9Z4501 9Z4502 9Z4504A 9Z4504B 9Z4504C 9Z4511 9Z4512 9Z4514A 9Z4514B 9Z4514C Page 90 OSC Municipality Code 470379000000 TOWN OF Southold Schedule of Time Deposits and investments For the Fiscal Year Ending 2001 RESERVE FUNDS CASH (All Reserve Funds): On Hand Demand Deposits Time Deposits Total COLLATERAL: - FDIC Insurance - Securities Located: (1) in Possession of Municipality (2} Held By Third Party Custodial Bank (3) Held By Trading Counter Partner INVESTMENTS: - Securities (450) Book Value (cost) Market Value at Balance Sheet Date - Securities Located: (1) In Posession of Municipality (2) Held by Third Party Custodial Bank (3) Held by Trading Counter Partner Repurchase Agreements (All Reserve Funds) (451) Book Value (cost) Market Value at Balance Sheet Date - Securities Located: (1) In Possession of Municipality (2) Held by Third Party CustodiaI Bank (3) Held by Trading Counter Partner EDP Code Amount 9Z2301 9Z2311 9Z2321 $0.00 9Z2324 9Z2324A 9Z2324B 9Z2324C 9Z4521 9Z4522 9Z4524A 9Z4524B 9Z4524C 9Z4531 9Z4532 9Z4534A 9Z4534B 9Z4534C Page 91 OSC Municipality Code 470379000000 TOWN OF Southold Investment Cerlification For the Fiscal Year Ending 2001 DEFINITIONS: Repurchase Agreement - A generic term for an agreement in which a government entity (buyer-lender) transfers cash to a broker-dealer or financial institution (seller-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. Reverse Repurchase Agreement - An agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the entity transfers securities to the broker-deeler of financial institution and promises ro repay the cash plus interest in exchange for the same securities or different securities. RESPONSE 1) Has your Local Government adopted an investment policy as Yes required by General MunicipaI Law, Section 39? 2) The following investments are permitted by your investment policy. * Obligations of the UNITED STATES Yes * ObIigations of the U.S. Government Agencies, guaranteed by Yes the UNITED STATES Government * Obligations of the STATE of NEW YORK Yes * Obligations of other NEW YORK STATE Local Governments Yes * Other 3) Do you engage in reverse repurchase agreements? No 4) Are Repurchase Agreements authorized by your investment Yes policy? Name: John Cushman Title: Town ComptroIIer Phone Number: (63I) 765-4333 Page 92 :)SC Municipality Code 470379000000 TOWN OF Southold Bank Reconciliation For the Fiscal Year Ending 2001 Include All Checking, Savings and C.D. Accounts Bank Account Number Bank Balance Add: Less: Adjusted Deposit Outstanding Bank In Transit Checks Balance Page 93 TOWN OF Southold Local Government Questionnaire For the Fiscal Year Ending 2001 1) Does your municipality have a written procurement policy? 2) Have the financial statements for your municipality been independently audited? if not, are you planning on having an audit conducted? 3) Does your local government participate in an insurance pool with other local governments? 4) Does your loca~ gevemment participate in an investment pool with other local governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) for volunteer firefighters? 6) Does your municipality have a Capital Plan? 7) Has your municipality prepared and documented a risk assessment plan? if yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscaI officer during ~he last year? 9) Does your mumcipality have access to the internet? Does your mun,cipality have an official E-maiI address? If yes, what is it? Does the chief fiscal officer have a separate E-mail address? If yes, what is it? Do you have a web site? If yes, what is the off',cial address of the web site for your municipality? Response Yes Yes Yes Yes No Yes No Yes Yes No Yes Joshua. Horton,~town.southold.ny.us Yes southoldtown.northfork.net Page 94 OSC Municipality Code 470379000000 CERTIFICATION OF CHIEF FISCAL OFFICER I. Joshua Y, Horton , hereby certify that I am the Chief Fiscal Officer of the Town of Southold , and that the information provided in the annual financial repot1 of the Town of Southold , for the fiscal year ended 12/3112001 , is TRUE and correct to the best of my knowledge and belief. By entering the personal indentification number assigned by the Office of the State ComptroiIer to me as the Chief Fiscal Officer of the Town of Southold , and adopted by me as my signature for use in conjunction with the filing of the Town of Southold's annual financial report, [ am evidencing my express intent to authenticate my certification of the Town of Southold's annual financial report for the fiscal year ended 1213112001 and filed by means of electronic data transmission. John Cushman Name of Report Preparer if different than Chief Fiscal Officer Joshua Y. Hodon Name Supervisor Title 53095 Route 25, Southold, NY 1197' Official Address (6311 765-1889 Official Telephone Number (631) 765-4333 Telephone Number 04/30/2002 Date of Certification Page 95 Municipality Code 470379000000 Town of SouthoM Notes To The Financial Statements December 31,2001 A Summary of Si.qnificant Accountin.q Policies The financial s[a[emems of the Town of Southo[d have ~)een prepared in conformity with generally accepted accounting principles (GAAP~ as applied [o government units. The Governmemal Accounting Standards Board fGASB) is the acceoted standard setting body for establishing governmental accounting and financial reporbng principles. The more significant of [ne government's accounting policies are described below. 1. Financial Reportin,q Enti~ The Town of Southold. which was established in 1640. ~s governed by its Charter, [ne Local Municipal Law and other general laws of the State of New York and various local Haws The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided included Public Safety, Health Transportation, Economic Assistance and Opportunity, Culture and Recreation, and Home and Community Services. All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Town of Southold. (b) organizations for which the primary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are sucn ma~ exclusion would cause the reporting entity's financial statements to be misleadinc~ or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on me application of these criteria. [he following is a brief review of certain entities considered in determining the Town of Southold's reporting entity. Certain special districts of the Town of Southold provide sanitation, ferry, and park services To residents anc businesses within the districts. These special districts are organized under New York State Town law and have separately elected boards. Long- term debt backed by the full faith and credit of the Town and other financial matters result in a fiscal interdepenaency with ~ne Town. Accordingly. these special districts have been determined to be component units of the Town of Southold and are presented discretely rna separate column in the combined financial statements to emphasize that they are legally separate from the primary government. These districts include the following: The Fishers Island Ferry District. established in 1947 Orient Moseuito District, established in 1916 Fishers island Garbage and Refuse District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Marion Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District, established in 1941 Town of $outho~d Notes To The Financial Statements December 31,2001 Summary of Si,qnificant Accountin,q Policies [continued) 1. Financial Reportin,q Entity (continued) Complete financial statements of these componen[ umts can be obtaineC from their respective administrative offices: Orient Mosouito District Fishers Island Garbage Main Road & Refuse District Orient. NY 11957 Fishers island. NY 06390 Cutchogue-New Suffolk Park District P.O. Box 311 Cutchogue. NY 11935 Southo]d Park District P.O. Box 959 Southolc, NY 11971 Orient-East Marion Park District Route 25 Orient, NY 11957 Mattituck Park District P.O. Box 1413 Mattituck, NY 11952 Fishers Island Ferry District Main Street Southold NY 11971 2. Fund Accountin.q The Town of Southo]d uses funds and accoun[ groups to report on its financial position and the results of its operations Fund accounting is designed [o demonstrate legal compliance and ~o aid financial management by segregating transactions related ~o certain government functions or activities. A fund is a seearate accounting entity with a self-balancing set of accounts. An account group, on the other nand, is a financial reporting device designed to provide accountability for certain asse~s and labilities that are not recorded n [he funds because they ac not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below. Fund Cate,qories Governmental Funds Governmental funds are those through which "nos[ governmental functions are financed. The acquisition, use and balance of expendable financial resources and the -elated liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial Position and changes in financial position The following are the Town's governmental fund types. Town of SouthoM Notes To The Financial Statements December 31,2001 A. Summary of Si.qnificant Accounfin,q Policies (continued) 2. Fund Accountin,q (continued) Fund Cate,qories (continued) General Fund - the principal operating fund which includes ail operations not required to be recorded in other funds. Special Revenue Funds - usec to account for the proceeds of specific 'evenue sources that are legally restrictec to ex[}enditures for specific purposes. The following Special Revenue Funds are utilized: Highway Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded by Community Development revenue. Special Districl Funds - To provide specia services to areas that encompass ess than the whole town. Capital Projects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by soecial assessment funds and trust funds). Fiducia~ Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust and Aclency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non- expendable trusts, and agency funds. Account Groups Account Groups are used to establish accounting control and accountability for genera fixed assets anc general long-term debt. The [wo account groups are not "funds" They are concerneo with measurement of financia position and not results of operations. The General Fixed Assets Account Group - used to account for and, buildings, 'mprovements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Lonq-Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary and special assessment funds. Town of Southo~d Notes To The Financial Statements December 31. 2001 A. Summarv of Si,q~ificant Accountin.q Policies (continued) 3. Basis of Accountinq/Measurement Focus Basis of accounting 'efers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting re,ares to the timing of [he measurements made. regardless of the measurement focus. Measurement focus is the determination of what is measuree..e. expenditures or expenses. Modified Accrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, 'evenues are recorded when measurable and available. Available means collectible within the current period or soon enougn thereafter to [}e used to pay liabilities of the current period Material revenues that are accrued include rea~ properly taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: Expenditures for prepaid expenses and inventory-type items are recognized at the time of purchase. Principal and Interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacations and sick leave, which vests or accumulates, are charged as an exeenditure when paid (See Note I (J)). Account Groups - General fixed assets are recorded at actual or estimated cos[ or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. 4. Encumbrances Encumbrance accounting, under which purchase orders, contracts anc other commitments for the expenditure of momes are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute exeenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability ~s incurred Town of Southo~d Notes To The Financial Statements December 31,2001 A, Summa~ of Sipnificant Accounting Policies (continued) 5, Assets, Liabilities and Fund Equity Receivables Receivables include amounts due from Federal. State, ana other governments and individuals for services provided bythe Town. Receivables are recorded end revenues as earned or as specific program expenditures are incurred. ~nventor~ - ~ateria~s and Sup¢ies Inventory in [he Genera[ Fund is valued a[ cos[, using weighted average cost methoc ]nven[ory in these funds is accounted for under the consumption method. Property, Plant and Equipment - Genera~ Fixed assets ourchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at costs (or estimated historical costs for assets purchased odor to 1976) in the General Fixed Assets Account Group. Contributed fixed asse[s are recorded at fair market value at the date receiveC Fixed asse[s consisting of certain infrastructure type improvements other than buildings, includin9 roads, bridges, curbs an(] gutters streets and sidewalks, drainage and lighting systems, have not been caoitalized. Such assets normally are immovable an(] of value omy to the Town. Therefore. the purposes of stewardship for capital expenditures can be satisfied without recording [nese assets. No depreciation has been provided on general fixed assets, nor has interes[ on genera[ fixed assets construcbon in progress been caoitalized. Deferred Revenue Deferred revenues are those where asse[ recognition criteria have Been met. but which revenue recognition criteria have not been me[. Such amounts have been deemed to De "measurable" but not "available" pursuant to GAAP. Long-Term Obligations Long-term debt is recognized as a liability of a governmemal fund when due For other ong-term obligations, only that portion expected to be financed from expendable available financial resources is reoorted as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Town of Southo~d Notes To The Financial Statements December 31 2001 A. Summary of Si.qnificant Accountin,q Policies (continued) 5. Assets, Liabilities and Fund Equity (continued) Fund ~quit¥ - Reservations and Desi.qnstions Portions of fund equity are segregated for future Jse and therefore not available for future appropriation or expenditure. Amounts reservee for encumbrances, inventory, insurance claims, represent portions of fund equity which are re(]uired to De segregated in accordance with State aw or GAAP. Designations of fund balances ~n governmental funds indicate the utilization of these resources in me subsequent year's budget or tentative plans for future use. 6. Revenue and IFxpenditures Property Taxes Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December ~ to May 31. with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. Taxes for county purposes (apportioned to the area of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their lewes annually out of the first amounts collected on [ne combined bills. The county assumes enforcement responsibility for all taxes levied in me towns (and for unpaid county taxes ]n the Town). Unpaid village taxes and school district taxes are turned over re the county for enforcement, Any such taxes remaining unpaid at year-end are relieved as county taxes in the subsequent year. ~nte~fund Transections Interfund Revenues interfund revenues are quasi-external transactions in the operating funds that represent amounts charged for services or facilities 3rovided by that operating Funds. The amounts paid by [he fund receiwng the benefit of tne service or facilities are reflected as an expenditure of that fund. Operatin,q Transfers Operating transfers represent payments to the Risk Retention Fund and Capital Projects Fund from other funds for their appropriate share of the risk retention and capital projects. Town of Southo[d Notes To The Financial Statements December 31, 2001 A. Summary of Significant Accountin.q PoEcies [continued) The Town assumes the liability for most risk including, but not limited to. property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been irt 3aired or a liability has been incurred and the amount of loss can be reasonably estimated. Compensated Absences Vested or accumulated vacation or sick leave of governmental funds that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of [ne respective fund that will pay it. Amounts of vested or accumulated vacation or sick leave of governmental funds that are no[ expected [o be liquidated with expendable available financial resources are reported in the General Long- Term Debt Account Group. No expenditure is reported for these amounts. In accordance with the prowsions of Statement No. 16 of the Governmental Accounting Standards Board. Accounting for Compensated Absences, no liability ~s recorded for non-vesting accumulating rights to receive sick pay benefits. Total Columns on the General Purpose Financia~ Statements Total columns on the general-purpose financial statements are captioned "Memorandum Onl.v" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes ir financial position ~n conformity with generally acceoted accounting pnnciDles, nor ~s such data corr3arable to a consolidation. [nterfund elimination's have not been made in the aggregation of the data. B. Stewardship, Compliance, Accountability Budgetary Data 1. Bud,eat Basis of Accountinq Budgets are adopted annually on a basis consistent with generally accepted accounting pnnciples. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for special revenue funds are established in accordance with the applicable gran[ agreement, which may cover a period other than [he Town's fiscal year. Appropriate budgetary adjustments i~ave been made to reflect [nese grant agreements during [ne Town's fisca year. Town of SouthoM Notes To The Financial Statements December 31 2001 B. Stewardshi9~ Compliance, Accountability (continued) Budgetary Data (continued) 2. Budget Policies - The budget policies are as follows: a. No later than October 1. the Supervisor submits a tentative budget to the Town Board for tne fiscal year commencing the following fiscal year. The [entetive budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, qo later than November 20. [he Town Board adopts the budget. c. The Town Board must approve all modifications of the budget. However. the Supervisor is authorized to transfer certain budgeted amounts within departments 3. Materia~ Violations of Finance Related Activities There are no material violations of finance-related provisions. 4. Fund Balances 1 Certain funds of the Town apply to areas [ess than the entire Town. The func equity at December 31, 2001 s allocated as follows: General Fund (Town wide) Special Revenue Funds General Fund Part Towr Highway Fund -- Town wide Highway Fund - Part Town Special Grant Special District Funds East-West Fire Protection Southold Wastewater Disposal Fishers Island Sewer Solid Waste Management Discretely Presented Component Units Fishers island Refuse & Garbage Fishers Island Ferry Cutchogue-New Suffolk Park Southold Park Orient-East Marion Park Mattituck Park Orient Mosquito Total $ 3,317,079 729,320 258,030 229.475 5,000 19.548 70,049 49.703 592.950 302,337 354,394 47,982 46,786 8,255 21,495 10,797 ~6.063.200 Town of $outho~d Notes To The Financial Statements December 31. 2001 B. Stewardship, Com¢iance, Accountability (continued) Budgetary Data (continued) 4. Fund Balances (continued) Deficit Fund Balances The capital projects fund had a deficit fund balance at December 31, 2000. The deficit will se eliminated as short-term debt is redeemed or converted to permanent financing. 2. Reserves The caoital projects fund equity includes capital reserve funds established for the following purpose: Purpose Agricultural Land Development Rights Cutchogue Landfill Capping & Closure Landfill Equipment & Scale House Preservation of Open Spaces Community Preservation Fund Waterways Improvement Computer Equipment Upgraee Seaview Trails of the North Fork New London Ferry Terminal Comoost Site Development Mattituck Park District Building Police Del}t, Computer System Computer Network Salt Storage Building Park Land Acquisition Rich Park improvements Downs Farm Preserve improvement Clerk & Receiver Computer Upgrades Cutchogue Watermains Police Patrol Boat Garbage Truck Acquisition Highway Drain Cleaner Landfill Payloader Landfill Payloader Highway Payloader Highway Sweeper Landfill Trailer & Dump Truck Total Balance End of Year $ 1,476 (997,646) (26,000) 695,586 3.445,373 32,540 (69,487) 3.960 (499,089) (1,507,056) (3,049) (64,000) (130,364) (72,000) (80,000) (151,616) (33,035) (215,652) (322,827) (85,68O) (15,000) (28,OOO) (18,000) (154,000) (45,000) (75,o00) (100,000) $ (513.568~ C= Town of Southo[d Notes To The Financial Statements December 31,200I Detai~ Notes on all Funds and Account Groups Assets Cash and investments Cash consists of funds deposited ir demand accounts, time deposit accounts and certificates of deposit with maturities of less than three months. State statutes govern Town investment policies. In addition, the Town has its own written nvestment 3olicy. Town monies are deposited in FDiC insured commercial banks or trust companies ocated within the state. The Supervisor is authodzea to use demand accounts and certificates of deposits. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, obligations of New York State or its localities, and investments made Dy the Cooperative Liquid Asset Security System (CLASS). CLASS ~s a cooperative investment p~an consisting of U.S. Treasury obligations and repurchase agreements relating to treasury obligations. The written investment 3olicy requires bhat repurchase agreements be purchased from banks located within the State and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 102 percent of the cost of the repurchase agreemenT. Collateral is required for demand deDosits an(3 certificates of deposit at 102 percent of all deposits not covered by federa peposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obliga£]ons of the State and its municipalities and school districts. DePosits - All deposits, including certificates of deposits, are carried at cost plus accrued ~nterest. Deposits at year-end were entirely covered Dy federal depositonj insurance or by collateral held by the Town's custodial banks in the Town's name. At December 31, 2000. the cash in banks was $26,972,212 and collateral held against cash in banks was ~;42.275.325 consisting of FDIC insurance and/or securities held in the name of the Town of Southoid. Restricted Cash Restricted Cash consists of assessments collected by [he Receiver of Taxes ~oI yet remitted to the appropriate governmental entity. Town of SouthoM Notes To The Financial Statements December 31,2001 Detail Notes on a~l Funds and Account Groups [continued) 2. Fixed Assets A summary of changes within the Genera[ Fixed Assets Account Group for the Town of Southold for the year ended December 31,2001 is as follows: Balance Balance 1/1/01 Additions Deletions 12/31/01 Pr]mary Government: Land $12,457,652 $2,506,145 129.717 $14.834.080 Buildings & Improvements 2.592.010 184.137 2.776.147 Other Improvements 132.389 132.389 Machinery & Equipment 10,675,440 1,172,682 392,566 11,455,556 Total $25.725.10;~ $3.995.35~ ,$~2;~22 ¢~ $29.198.17 Balance Balance 1/1/01 Additions Deletions 12/31/01 Component Units: Land $ 362.786 154.615 $517.401 Buildings & Improvements 7,394,267 1,951,829 5,442,438 Machinery & Equipment 2,894,783 2,066,627 4,961,410 Total $10.651.83~ $2.221.242_ $1_.951.829 $10.921.249 3. ~nterfund Receivables and Payables [nterfund receivables and payables for the primary government at December 31,2001 ere as follows: Fund Genera] Fund Whole Town Genera] Fund Pan Town Highway Fund Whole Town Highway Fund Part Town Special Grant East-West Fire Protection Distdct So]id Waste Management District Wastewater Disposal Distric[ Fishers island Sewer District Capital Projec[s Trust & Agency Total Interfund Interfund InteR'und Receivables Payables $ 33.831 $ 5,5'~0.958 314.302 1,102,210 2,326,885 5,000 305,758 861,242 129,329 2300 4.952 144,405 3,049 395,395 106,702 $5.623,309 $5.623.309 Town of $outho~d Notes To The Financial Statements December 31,200l Detail Notes on a]~ Funds and Account Groups (continued) Due To/From Primary Government and Component Units Amount Amount Receivable Payable Component Units: Fishers island Refuse & Garbage District $ 432,450 Fishers island Ferry District 401.204 Orient Moseuito District 50.000 Cutchogue-New Suffolk Park District 117,750 Southold Park District 246.100 Orient-East Marion Park District 21.700 Mattituck Park District 274.014 Primary Government General Fun¢ Totals $1,543,218 $1,543,218 $1.543.218 5. indebtedness Short-Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in [he capital projects funds. The notes or renewal thereof may not extend more than ~vo years beyond the original date of issue un[ess a portion is redeemed within two years and within eacn 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to long-term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may De renewed for periods eouivalent ro me maximum life of me permanent financing, provided that stipulated annual reductions of principal are made. To Be Redeemed 2001 nterest Budget Description Amount Rate Appropriations Bonds Various Purposes $ 97c~ 000 3.25% $ 310.000 $ 669,000 Various Purposes 1,885 000 2.47% 399,500 1.485.500 Landfill Closure 5,300,000 2.19% 310,000 4,990,000 Composting Site 2,600,000 3.00% 100,000 2,500,000 Tota $10,764,000 $1.119,500 $9,644,500 Lon.q-Term Debt a. At December 31, 2001 the total outstanding indebtedness of the Town, excluding the above obligations aggregated $8,260,000. Of this amount, $8,260,000 was subject to me constitutional debt limit and. combined with the short-term debt listed above, represented approximately 2.66% of its debt limit. Town of Southo~d Notes To The Financial Statements December 31,2001 Detsi~ Notes on all Funds and Account Groups (continued) Indebtedness (continued) Long-Term Debt (continued) D. Serial Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets, These long-term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group, The provision to De made in future budgets for capita indebtedness represents the amount exclusive of interest, authorized to de collected in future years from taxpayers and ethers for liouidation of the long-term liabilities. c. Other Long-Term Debt - In addition to the aeove long-term debt, the local government had the following non-current liabilities: Due to New York State Depar~mem of Environmental Conservation (NYSDEC) - Represents the non-current oortion of the liability due under the settlement in which all charges of operational violations a,: the Cutchogue landfill were dropped. Compensated Absences - Represents [he value of earned and unused portion of the liability for compensated absences. d. Summary Lonq-Term Debt - The following is a summary of long-term liabilities outstanding at Decem 3er 31. 2001 by fund type and account group: General Long Term Liability Debt Account Group Serial Bonds $ 8,130,086 Judgments and Claims 2,000,000 Compensated Absences 2,515,809 Total Long-Term Debt Account Group $12.645.895 Discretely Presented Component Unit Total $ 129,914 8,260,000 2,O0O,OOO 2,515,809 $129,914 $12.775,809 e. The following is a summary of changes n [he long-term liabilities for the period ended December 31. 2001 Bonds and Due to Compensated Notes NYSDEC Absences ~ayable at beginning of Fiscal Year $ 8.955,000 Additions Deletions 695,000 Payable at end of Fiscal Year $ 8.260.000 $65,000 $ 2,474,887 651000 $ 0 $ 2.515:809 Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. Town of SouthoOd Notes To The Financial Statements December 31,2001 Detai~ Notes on ali Funds and Account Groups (continued) 5. ~ndebtedness (continued) Lon,q-Term Debt (continued) f. The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31,2000: Year Endinq Principal Interest 2002 $ 645.000 $ 430,118 2003 665,000 391.019 2004 675,000 351,053 2005 700,000 309,748 2006 500.000 273.545 2007-2011 2.735.000 955,625 2012-2016 1,750.000 345,651 2017-2019 590,000 36,845 Totals $ 8.260.000 $ 3.093.604 Retirement System Plan Description The Town participates in me New York Employee's Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Employee's Group Life insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefit as wel as death and disability benefits. The New York State Retirement and Social Security Law (NYSRSSL) govern obligations of employers to contribute and benefits to employees. As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. ]-he Comptroller shall adopt and may amend rules and regulations for the administration and transactions of the ausiness of the Systems and for the custody and control of their funds. The SysTems issue a publicly available financial report that includes financial s~a~ements and required supplementary information. That repor~ may be obtained by writing the New York State and Local Retirement System, Gev. Alfred E. Smith State Office Building, Albany, N. Y. 12244. Fundinq Policy The Systems are noncontributory except for employees WhO joined the New York State and Local Employees' Retirement SysTem after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL the Comptroller shall certify annually the rates expressed as proportions of ~ayroll of members which shall be used in computing the ~.ontributions required to be made by employers to the pension accumulation fund Town of Southo~d Notes To The Financial Statements December 31,2001 Detai~ Notes on a~l Funds and Account Groups (continued) 6. Retirement System (continued) Fundin.q Policy (continued) The Town of Southold is required to contribute at an actuadally determined rate. The required contributions for the current year and two preceding years were as follows: ERS PFRS 2001 $ 61,327 $ 63,568 2000 $ 32,226 $ 86,149 1999 $ 24.343 $ 67,993 The Town's contributions made to the Systems were equalto 100%ofthe contributions required foreach year. Since 1989 the Systems' billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to have beer paid on June 30. 1989 and 1990, respectively) over a 17-year period, with an 8.75% interest factor added. Local governments were given the option to prepay this liability. The Town elected to make tne full payment on December 15, 1993, by issuing serial bonds f~o replace this debt. Pursuant to Chapter 30 of the Laws of 1996, tne State Legislature authorized local governments to make available a retirement incentive 2rogram with total costs of $9,500 plus interest, of which $1,900 was charged to expenditures/expense in the governmental funds in the current fiscal year. The cost of the programs are billed and paid over five years and began December 15, 1997, Furthermore. another incentive was maoe available pursuant £o Chapter 47 of me Laws of 1998 with a total estimated cost of $32,492 plus interest, of which $6.468 was charged to expenditures/expense in the governmental funds in the current fiscal year. The cost of the programs are billed and paid over five years and began December 15, 1999. 7. Post Retirement Benefits In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for 'etired employees and their survivors. Substantially, all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided through either an insurance company or a se[f-funded plan whose premiums are based on the benefits 3aid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the Genera Fund as expenditure in the year paid. During the year, $1,740,059 was paid on behalf of 80 retirees and 205 active employees and is recorded as expenditures in the General Fund. The cost of providing benefits for retirees ~s not separable from the cost of providing benefits for active employees. Town of SouthoM Notes To The Financial Statements December 31, 2001 Detail Notes on a~ Funds and Account Groups (continued) 8, Compensatory Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts, in the evem of termination or upon retirement, an employee s entitled to payment for accumulated vacation and sick leave and unused compensa[ory absences at various rates subject to certain maximum limitations. Estimated vacation and sick leave and compensatory absences accumulated Dy governmental fund type employees have been recordec in the general ong-term obligations account group. Vested vacation and sick leave are recorded as a long-term liability in the general long- term debt account group if payable from future financial resources, or as a fund liability and expenditures if payable from current resources. Deferred Compensation P~an ]n October 1997. the Governmental Accounting Standards Boarc issued Statement No. 32 Accounting and Financial Reporting for Internal Revenue Service Code Section 457 Deferred Compensation Plans. This statement established accounting and financial reporting standards for Interna Revenue Service Code Sectior 457 deferred compensation plans for state and local governments. On October 1, 1998, the Town of Southold Deferred Compensation Committee created a Trust and Custody agreement making Nationwide Trust Company F.S.B. and FMB Trust Company N.A. the Trustees and Custodians of the Town of Southold Deferred Compensation Plan. Consequently, Statement No. 32 became effective for the Town's Deferred Compensation Plan as of October 1, 1998. Since the Town is no longer the trustee of ~ne plan. ~ne Dian no longer meets the criteria for inclusion in the Town's financial statements. Therefore effective October 1, 1998, the market value of the plan assets are no longer displayea in the financial statements. D. Commitments and Continqencies There is a matter under discussion with [he United States Coast Guard regarding the reconstructior of the Brushes Creek Bridge. The Town believes it is at least reasonably possible that there will ~)e $1.000.000 of potential forced capital outlay to reconstruct the bridge. This amount has been 2rovided for in the General Long-Term debt account group. The Town is self-insured for medical insurance only. The amount of claims outstanding December 31,2001 is $108,581 and is reserve(] against fund balance in the General Fund. Town of Southo~d Notes To The Financial Statements December 31,2001 Commitments and Contin,qencies (continued) 1. Landfill C~osura and Post c~osure Care Costs The Town ceased accepting waste at it's Cutchogue landfill as of October 8. 1993. The Town entere(: into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which the Town agreed to close and place a final cover over the landfih; construction of the final cover commencec in the summer of 2001 and is expected to be completed in me summer of 2002. In addition to 31acement of the final cover on the landfill, state and federal regulations presently require the Town [o perform certain maintenance and monitoring functions at the site for up to thirty years. Actual costs associated with the placement of the final cover are estimated at $7,800.000. Financin~c for closure activities will be provided through a grant from the New York State Department of Environmental Conservation up to the max,mum of $2,000,000 with the 3alance provided with a State subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with post closure care will be covered by charges to future landfill users and future tax revenue. 2. Liti,qation The State of New York has commenced a lawsuit against the Town for unlawful discharge of gasoline and petroleum products at the Town's Highway department on Peconic Lane. As of the date of this report, the likelihood of an unfavorable outcome is uncertain, but is at least reasonably possible that cleanup costs and interest could total up to $1,000,000. Any amounts reserved on all lawsuits have been recorded in the General Long-Term debt account group and in the opinion of the Town's management and legal counsel all other claims are exoected to be resolved with no fudher anticioated reserves considered necessary. 3. Lease Commitments and Leasea Assets The Town leases property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended December 31 2001 were approximately $65.081. Future obligations over the primary terms of the Town's leases as of December 3', 2001 are as follows: 2002 $ 67,443 2003 56.431 2004 51,873 2005 53,997 2006 & thereafter 36,245 Total $ 265.989 Town of Southo~d Notes To The Financial Statements December 31,2001 E. Condensed Financia) Statements for the Discretely Presented Component Units The following represems condensed financial statements i~or the discretely presented component units as of and for the year ended December 31 2001: Condensed Balance Sheet Assets and Q~her Debits Liabilities Amounts Due From Property Provided for Other Bonds and Current Pdmary Building & Long-Term Current Long-Term Assets Government Equipment Debt Liabilities _iabi~ities Fishers island Fern District Fishers Island Garbage District Cutchogue-New Suffolk Park Dist. Southold Park Distdct Orient-East Marion Park D]stdcl Mattituck Park Distdct Odent Mosquito District $738.630 $401,204 $9,092,567 $129.914 $384.236 $129.914 788.789 432,450 1,209,816 488,452 165.732 117.750 478.869 117.750 292.886 246.100 245.100 37.122 2%700 28.867 296,973 274.014 181.47' 275,965 _ 60,797 __ 50,000 __ 1,945 50,000 $~2380929 ~1543218 ~096466S ~29.914 $1589.370 $129914 Condensed Statement of Revenues. Expenditures and Changes in Fund Balances Revenues Fishers island Ferry District $1.800.137 Fishers Island Garbage Districl 700.775 Cutchogue-New Suffolk Park Dist. 97.454 Southold Park Distdc~ 245.854 Orient-East Marion Park D]stri¢ 22.528 Mattituck Park District 329,732 Orient Mosquito District 55,049 $ 3281 .52 Expenditures Capital Debt Current Out]ay Service $1,319,207 $ 245.468 $ 45,390 389.077 157.092 61.288 58,863 172.421 82,690 22.514 246.700 94.037 54,488 Excess (Deficiency) of Revenues aRQ Expenditures $ 190,072 154.606 (22,697) (9,257) (11,005) 561