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HomeMy WebLinkAboutBedell North Fork, LLC 2024-31 ✓"�SSFFQIf'`-j RESOLUTION 2024-695 ADOPTED DOC ID: 20489 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-695 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 30,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell North Fork, LLC to hold Special Event 2024-31 at Bedell Cellars, 36225 Main Road, Cutchogue, New York as applied for in Application BC6a-e for Weddings: 7/25, 8/1, 8/8, 8/15 and 8/22/2024 from 5PM - 9PM These events are approved with the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking for this event is permitted on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Noncarrow, Denis From: Noncarrow, Denis To: Elizabeth Hudson Subject: Special event resolutions Attachments: Printout-20489-1034-M63868.doc Hi Elizabeth, Here is one of a couple of Special event resolutions. Any questions please give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 RECEIVED {t Zi m zm C r APR 18 2024 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors, Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same e may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications inust be submitted at least 60 business days before the event Applicants are encouraged to submit applications as earl as possible Any completed application that is not submitted 60 or more businessdays prior to the scheduled event may be rejected or subject to a late processing fee of$250 00 by the Office of the' own Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing �o the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County nd/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. ` The Town reserves the right to request additional information from an applicant to address i sues related to the health,safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtai r a permit. Occasional events on private residential properties hosted by the owner thereof that are by in�I itation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not reglre permits. Any use of residential property for profit, such as a venue for weddings or other events is proliibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event JJ Yes [ ]No If Yes, Fee of$ 1 �� has been submitted ❑ If No,Fee of$ has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place in st provide a certificate of insurance not less than 2 million dollars naming the Town of Southo d as an additional insured ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject I roperty that includes the locations of on-site parking, sanitary facilities, and tents or other temporary tructure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control lean acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliai Lee with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Signature Activities associated with outdoor public events are strictly prohibited from taking ph ce on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a perh tit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who holti a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8n/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL oft the information requested below.Incomplete applications WILL OT be reviewed. II Special Event Permit# Applicant(s)name&&A No � "LC_ Date of Submission Name of Event SCTM#'s 1000-Section Block- Lp Lot(s) Dates of Each Event: r q %Wag - h5 ;)q If Multiple Dates are requested, applicant must give all infonnation for all dates. Nature of Event: Q_ a Goc, (—Please attach a detailed description of EACH event to this applicatio ) Time Period(Hours)of Event: From to Town Services requested: ( )Yes (*o If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:�(**)_Number of cars expected Is a Tent or other temporary structure being used? [ ] Yes{v No If yes provide size(s) Will food be served? [, Yes [ ]No If yes provide number and name(s)of food vendor(s) 32Q Q4aC_jn Q CA_ Suffolk County permit#(s) Will other vendors be on the premises during the event?I].Yes [ ]No If yes how many? Describe Type of vendor(s) Mosician ,1 ` ,,, f Property Owner(name/address):M 2�- � �'� �t ��ll NlCl1 6 I v ` ��35 Contact Person and Contact Tel.# ( [ l+cr� 1^- �—� p�`i�j e-mail address .\ Cp Event Location: Strect-Hamlet Address; q-?o it\ �J ` I q-1 I SCTM# Will any services be requested [ ]Yes k�rNo. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: QQuie, /fl(at Updated 8/7/2018 bAtyo � l V I « 35 Have any of the development rig its een sold to the Town of Southold [ ] Yes [titoe and/or Suffolk County Agricultural Program? Yes [ ]No If yes to either or both,also in on the attached plan the boundaries of th8 reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Goog a Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s) that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees an organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the me ns of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed d event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffc control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provide Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirentents of the Code of the Town of Southold, incla ding but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my�knowledge, and agree to provide notice to the Town intntediately should there be any material changes regarding to this application. . Updated 8n12018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Trent Preszler Print name of Owner Signature YOwner e ii2&kAl c' S(� Print name of Authorized Person/Representative Sign re of thorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary'sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, ingress/egress/access, tents or temporary structure(s), or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking ingress/egress/access tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remai a open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement o the speakers must be in a location that affords the greatest protection from noise intrusion upon a 'acent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold du e hours of the special event to malce any and all inspections necessary in connection �ith this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED_ HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 BEDENOR-01 CFRITZ CERTIFICATE OF LIABILITY INSURANCE DATDIYYYY) 71131213/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cassandra Fritz Lupton&Luce,225 Howell Ave Inc. 1 HONE ) (A/CC No):(631)727-7138 ac,No,E:t):(631 727-4114 245 Riverhead,NY 11901 ED AIL s.Cassandra@luptonandluce.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:CHUBB INSURED INSURER B: Bedell North Fork LLC INSURER C: 36225 Main Road INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR NSR I TYPE OF INSURANCE ADSD WVDR POLICY NUMBER POLICY M1DDf EFF YYYYl MM/DDY EXP IYYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FX OCCUR 3600-59-OOEUC 7/12/2023 7/12/2024 DAMAGE TO RENTED 1,000,000 SES a occurrence) $ MED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY❑JECT LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: A AUTOMOBILE LIABILITY COMa'II tlEeD SINGLE LIMIT $ 1,000,000 X ANY AUTO 227358-06-64 7/12/2023 7/12/2024 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HLRED NONWNED PROPERTY AMAGE A TOS ONLY AUTO OINJLY Per accident $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N T E ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ag size is 2.2 a l.`3."-' 1. Property acres.Approx. 200ft.from Rt. 25/Main Road. Existing structure—61' ' 2• g ucture— x 38 3. N/A I ". 4. See diagram—truck placement -,L 5. Open space, multiple exits.See diagram for ingress/egress. a w. 6. Three(3)located inside existing structure. `I 7. No temporary utilities will be installed 11+ 8. See diagram, parking area and ingress/egress ds` outlined in red. Parking area is 75'x 210'and can j S accommodate 52 vehicles(300 sq.ft. per vehicle). F 9. Bedell security stationed at Rt. 25 entrance, driveway/parking entrance, additional in parking ,¢ area dfo ',{0 10. Live music will consist of three musicians " (max)with light audio(one-two small speakers), located on back deck of tasting room. 11. Emergency access will be available from Rt. 25 entrance, ingress/egress defined, and use of driveway that wraps around the building. ` 12. Garbage, glass and cardboard receptacles are located on the west side of the existing R ,.^.^ .•,�; I" structure. V 13. No additional lighting will be utilized in conjunction with the event. 14. Sanitaryfacilities are located ed inside the existing structure. y e Yak. ''.''..'_.'x.�.. 1:•'1:f� 4 :i a t ._ �: •... ♦., -. .} ��r 4Ct -,4�`a 'tr7'' t 3.,�' ��,'d"r � ��cy�, :. 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'�;1.11L •t t s : �T 1 .. :' :. , � -•3;:'„ 1%'R�! '. -�--+ :-v. = Fc`fi`�wY •-�� ��'- `t,t. ��� � .X ':i \�:ti\ ?'�\ \ 1��� a�£{`=��lit•� :t'itl'� \ `t `,i\ wti�, �- {{� �f �a `� �i �• '� za�!',`->`�.-} .1t��,.,', -=F:t��\-,i-t, ��i L� G ''• �:;:k 'l'y ''� '1 R .'fix_ `i 'i- - ..- . .t t:':l \ a-,•,�� , i .,: \ .,Yl ti -:`'\.1`•'ii��,` • � :. -. a c - � , „ , T r t s '•E 'i _ -tr' rL\1, i!\ \ \ L4�`•' ;i<'� t \�'°t1,1` =,•l� \t.tL:�`< : i t i�t i\\L j a'�3 3 \,t,i• `" ., at 1 ` .t�t� -i�•*� a�v. �1,1\ t�.1 �` >••t . tt - � ��Y '•c .y r .� - � 4,a • �� '� - ,� 'x .. t t:. - �`�S tti,`li:,l!�'\it y�\?\\�t � r +`l?,1 t\ �:fi. °y � > �. # _ c` ,i t a z � K� __ \t \ ,: , s\ti..t , ;�tt �... , \r �+,• �:�,r PI V1. QTAL PARKING AREA := 15,750 SQ` FT . 52 CAR CAPACITY: - Additional Information for Corey Creek Application: Thursday,July 25th 2024 Nature of Event:A mid-week evening with a primaryfocus on drawing local residents while supporting local ingredients. Guests to enjoy farm fresh food that pairs perfectly with our wines. Event Hours:5pm-9pm Food Truck: Nice Buns PT0008857 Parkin: Bedell Security on-site to manage capacity&parking Max#of people attending:The max of 200 is in a rotating capacity. Most guests do not stay on-site for entire length of event. Please note, most cars contain between 2-4 guests,there is a lot of car- pooling&ride share drop offs. Thursday, August 1st 2024 Nature of Event:A mid-week evening with a primaryfocus on drawing local residents while supporting local ingredients. Guests to enjoy farm fresh food that pairs perfectly with our wines. Event Hours: 5pm-9pm Food Truck: Rollin Ghost/LMP-21-0011947 Parkin: Bedell Security on-site to manage capacity&parking Max#of eeoople attending:The max of 200 is in a rotating capacity. Most guests do not stay on-site for entire length of event. Please note, most cars contain between 2-4 guests,there is a lot of car- pooling&ride share drop offs. Thursday, August 8th 2024 Nature of Event:A mid-week evening with a primary focus on drawing local residents while supporting local ingredients. Guests to enjoy farm fresh food that pairs perfectly with our wines. Event Hours:5pm-9pm Food Truck: Nice Buns PT0008857 Parkin: Bedell Security on-site to manage capacity&parking Max#of people attending:The max of 200 is in a rotating capacity. Most guests do not stay on-site for entire length of event. Please note, most cars contain between 2-4 guests,there is a lot of car- pooling&ride share drop offs. Thursday;August 15th 2024 Nature of Event:A mid-week evening with a primaryfocus on drawing local residents while supporting local ingredients. Guests to enjoyfarm fresh food that pairs perfectlywith our wines. Event Hours:5pm-9pm Food Truck: Rollin Ghost/LMP-21-0011947 Parkin: Bedell Security on-site to manage capacity&parking Max#of people attending:The max of 200 is in a rotating capacity. Most guests do not stay on-site for entire length of event. Please note, most cars contain between 2-4 guests,there is a lot of car- pooling&ride share drop offs. Thursday,August 22nd 2024 Nature of Event:A mid-week evening with a primary focus on drawing local residents while supporting local ingredients. Guests to enjoy farm fresh food that pairs perfectly with our wines. Event Hours:5pm-9pm Food Truck: Nice Buns PT0008857 Parking: Bedell Security on;site to manage capacity&parking Max#of people attending:The.max of 200 is in a rotating capacity. Most guests do not stay on-site for entire length of event. Please note, most cars contain between 2-4 guests,there is a lot of car- pooling&ride share drop offs. a I i l 1 i I i Noncarrow, Denis From: Schroeder, Gwynn Sent: Wednesday,July 24, 2024 2:18 PM To: Noncarrow, Denis Subject: Bedell Denis, Per our conversation, please prepare two resolutions to approve two applications for Bedell: BC5 a-e and BC6 a-e. Thank you. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold gwynns@southoldtownnXgov 631-765-5806 1