HomeMy WebLinkAboutEV & EM Vineyards 2024-35 RESOLUTION 2024-699
ADOPTED DOC ID: 20508
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-699 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JULY 30,2024:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to EV&
EIVI Vineyards to hold Special Event 2024-35 at 3165 Main RD, Laurel,New York as applied for
in Application EEV4a for a Private event on Friday, September 13th from 5:30PM - 8:30PM
These events are approved with the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the
special event application.
2. No parking, improvements or activities for these events are permitted on adjacent land
where development rights have been sold to the Suffolk County.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold
Policy for Special Events. This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Anne H. Smith, Councilwoman
SECONDER:Brian O. Mealy, Councilman
AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans
Noncarrow, Denis
From: Noncarrow, Denis
To: kristen@evandemvineyards.com
Subject: Special event attachment
Attachments: Printout-20508-1034-M63872.doc
Hi Kristen,
Please see attached for your Special event information.
Any questions give us a call.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisnPsoutholdtownny.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
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intended recipient, please contact the sender and destroy all copies of the communication.
1
Permit#: EE V CC,
TC Checklist for Special Events Farms/Wineries/Private Events
Applicant Name:
Date Received: Number of Events on Application: /
(max of 6 per application)
JApplication(all 6 pages completed)
Fees to be collected:
Application fee($150.00)
Late Application fee($250.00-if application is received less than 60 days)
Current Certificate of Ins.
1/ Application sent for approvals to the following people:
Gwynn Schroeder I Denis Noncarrow Stacey Norklun
After emailing application and all applicable paperwork to the people above, put application in
`pink' pending folder.
E•EVq cc.,
RECEIVE®
P
set
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application — up to six (6) multiple events of the same type may be
permitted on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application.
All applications'inust be submitted•at least 60 business days before the event:"plicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether'to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit.such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
ClerkPlease indicate submission of the following by checking off the boxes and signing elow.
A completed application form signed by the owner and the event manager. Applications without
p perty owner's signature/approval will be re ected.
j
FEE: Is the application being submitted at least 60 days before the event[ 44es [ ]No
LI If Yes,Fee of$ has been submitted
❑ If No,Fee of$ has been submitted
Updated 8/7/2018
/Th�.applicaht/dwner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
i
a' ' t : consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking,'sanitary facilities, and tents or other temporary structure(s).
(See.application form for details)
Events for three hundred (300) or more people require submission and approval of a traffic control
ar acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
ev nt. (See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to:ensure compliance with any
and all special event permit conditions.
My signature below affirms that i have submitted all the information required above in connection
with my application.
Da Signa r,
,.fc,
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale,of development rights to the Town of.Southold,and can only take place,on
land preserved through the.sale of development rights to t1ie.County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be serbe4 it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: 1 �'_ V QS
Date of Submission Name of Event n yme—
SCTM#'s 1000-Section i2E� Block- I Lots)
Dates of Each Event: q
If Multiple Dates are requested,applicant must give all information for all dates.
D 1
Nature of Event: riy-04e 'C 1 Ill
(Please attach a detailed description of EACH ejent to this application)
Time Period(Hours)of Event: From .- ® toSL-Sopon
Town Services requested: ( )Yes (�o If yes,Describe Police Dept. Highway Dept.
Describe Services Vsl
Maximum Number of Persons Attending At One Time: 80 Number of cars expected
Is a Tent or other temporary structure being used? [ ]Yes[11�0 If yes provide size(s)
1
Will food be serve ?[✓]Yes [ �]No If yes provide number and name(s)of food vendors)
uffolk County permit#(s)
ll ff if I
Will other vendors be on the premises during the event?[ ]Yes [ 400' If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): ({' S
Contact Person and Contact Tel.#
e-mail address . W- (n(Ia
Event Location: Street-Hamlet Address:3 l'in
too 6 --1 2 .3
Will any services be requested [ ]Yes No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: Sc'me oS cLbcmQ
Updated 8/7/2018
1
Have any of the development rights been sold to e Town of Southold[ ]Yes [ to and/or Suffolk
County Agricultural Program? [ ]Yes [, o If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE.YOU MUST ALSO ATTACH A_
TRAFFIC CONTROL{PLAN(see next cage)
A ParldngLEvent Plan may be a survey;site plan and/or aerial view (for example Google Earth) of
the subject property.iNDI ATE ON THE PLAN ALL of the following information:
A parking/event plan showing: f r
(1) The size.of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structures)that will be in,operation
during the course of the event and any proposed building,structure,or signs to be erected
•• temporarily for the•event:. r
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,.vendors,,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of;all temporary utilities to be'installed for the event,if any.
(8) The layout'of any parking area for automobiles"and other vehicles-and the means of
,,, ingress and egress for such-parking areas. The parking spaces;must allow for 300 sq.ft.
per car. .., .
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(1.0) Plan for the use`of live outdoor music,loudspeakers and other,sounds which will be used,
if any,and the type and location of speakers;'and other audib.equipment.
(11), A description,of emergency access and facilities related to the;event.
02)ir. Provisions to dispose of any garbage,trash,rubbish or other'refuse.
(13) Location and description of any additional,lighting to betutilized in'conjunction•with the.
event. !4'
(14) Location'ofsanitary facilities'on site.
Traffic.C ontrol Plan
tventslf i-,three hundred,66)or morepeople also require submission and approval of a traffic control
plan,acceptable to the Town of Sout`hold,.AND'a qualified tiaffic controller must be provided.Please
attached a wiitten.description and/or notate,on the parking event.plan the following: 1)Who will,be
conducting traffic,2)Where they will be,stationed on site,3)How,they will direct the entrance,
circulation,parking,an&exiting of cars on site-,and 4).Contacf,information for use by SoutholdTown
Police:
OWNER'S SIGNATURE:
I'am,the.Owner of the Pro,Per where this,event is to be held,and I agree to,comply with the laws,
C
rules,.regulations,conditions,and'requirements of the Code of the Town of Southold, including but
n'ot limited to the conditions listed below,as well as all'other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein=and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to•'this gpplication..
Updated 8/7/201 8
� r ,
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to makeZadnspe 'on ecessary in
connection with this Special Event.o.
11
Print name of Owner S ature of Owner
Punt name of Authorize erson/Representative Sign e of rued Person/Rep tive
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit,-applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.Parking is strictly prohibited on ANY Town.County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses-including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the.designated
event. Each additional day will require a separate permit application, fee, and related documents for
review, etc. at-least-60 business days prior to the scheduled event.
7. Adequate temporary, sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is;NOT permitted;-although food may li6,catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with.this event, including but not limited to narking, in rg ess/egress/access
tent(s) or temporary structure(s) or tempoiary sanitary facilities shall'be conductedon Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event including but not limited to parking, in ess/egress/access
tent(s) or temporary structure(s), or temporary`sanitary facilities,,shall-be conducted on Suffolk County
Purchase of Development Rights land.-without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
Updated 8/7/2018
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed atall times. ,
13. Owner assures'ofl compliance.witFi a"Itfire,safety,building,and other Town laws.
14. Music,when outdoors,is required,to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise.intrusion upon adjacent
properties:
15. Owner will allow access to,Code Enforcement Personnel of the Town of,Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Even
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN,CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PER-MIT:.,
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 0/2018
HOLD HARMLESS AGREEMENT
The applicant + (f'� f this Special Permit shall defend,
indemnify and hold harmless the Town of outhold,its officers, employees; and representatives
from and against any and all damages, liability,judgments,losses, and expenses, including but
not limited to attorney's fees, including damages arising from injuries or death of persons and
damage to property which arise from or are connected with the event or events authorized by
resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct,
and/or omissions under this Agreement and that of applicant's agents, servants and/or employees.
If this Agreement is being executed in a representative capacity,the individual executing this
Agreement hereby represents that this action has been authorized.
Dated:
Signature: IL
Name: ,Authorized Agent
6n- nco cvff-^�Q
On behalf of: E�a Cm k ftwm(r S
(Name of Business Entity)
Dates of event(s):
Sworn to before me this
Day of (i , 20 ?,q .
=--fI-FFANY J BEREZNY
(N®t@ryr Public-Mate of New York
No.01 EE6284112
0WIflod In Suffolk County
My Commleslon Expires 06/17/2025
7 A DATE(MM/DDIYYYY)
ACORU • ,CERTIFICATE OF LIABILITY INSURANCE
07/08/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACTNAME: Matthew Daley
Farm Family Insurance PHONE 631-744-3350 FAX
No: 631-744-3383
85 Echo Ave-Suite 2 ADO'RESs: matt.daley@farm-family.com
INSURERS AFFORDING COVERAGE NAIC P
Miller Place NY 11764 INSURERA: Farm Family Casualty Insurance Company 13803
INSURED INSURER B.
Evanem Vineyards LLC INSURER C:
3165 Main Road INSURER D:
INSURER E:
Laurel NY 11948 INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER �MIUDD EFF P EXP DI LIMITS
LTR
A X COMMERCIAL GENERAL LIABILITY X X 3102X3156 03/01/2024 03/01/2025 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 100,000
X Liquor Liability MED EXP(Any one person) $ 5,000
X Contractual Liability PERSONAL&ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO-
POLICY 191 JECT ❑LOC PRODUCTS-COMPIOPAGG $ 2,000,000
EC
OTHER: $
A AUTOMOBILE LIABILITY X X 310106953 03/01/2024 03/01/2025 CO Ea acciMBINdentED SINGLE LIMIT $ 1,000,000
X ANY AUTO BODILY INJURY(Per person) $
OWNED SCHEDULED BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPER'ent DAMAGE $
AUTOS ONLY AUTOS ONLY Per accid
A X UMBRELLALIAB OCCUR X X 3101E4529 03/01/2024 03/01/2025 EACH OCCURRENCE $ 2,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED I I RETENTION$ 1 $
WORKERS COMPENSATION
AND EMPLOYERS'LABILITY YIN STATUTE ER
ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
Event Date: 09/13/2024
The Town of Southold is listed as additional insured for general liability on policy 3101X7436.
CERTIFICATE HOLDER CANCELLATION
Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Southold NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
@ 1988 2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
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P 3165 al Rd, !
`T Laurel,NY �+• �.,�; v y •
• Ev&Em Vine + �.
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3161'
• Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 07/08/24 Receipt#: 332418
Quantity Transactions Reference Subtotal
1 Event Fee EEV4a $150.00
Total Paid: $150.00
Notes:
Payment Type Amount Paid By
CK#0602 $150.00 EVANEM, Vineyards LLC
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: EVANEM, Vineyards LLC
3165 Main Rd
Laurel, NY 11948
Clerk ID: SABRINA Internal ID:EEV4a
1-2/210 - _
EVANEM VINEYARDS LLC t,
0602
.3165 Main Road f
Laurel;. ,Y 11948 DATE ' t IL
PAY TO THE;, C� _
ORDEROF
lj C � DOLLARS IJ
CHASE d j
e
JPMorgan Chase'Bank,N.A.
www.Chase.com
1:0 2 10000 2 1i: 70 2606 2 59ii'060 2
Born, Sabrina
From: Born, Sabrina
Sent: Monday,July 8, 2024 11:26 AM
To: DeChance, Paul;Johnson, Benjamin; Noncarrow, Denis; Norklun, Stacey; Schroeder,
Gwynn
Subject: EEV4a-Spec. Evnt. EVANEM Vineyards
Attachments: EEV4a Spec. Evnt._20240708112107.pdf
Importance: High
Good Morning,
Please review for approval, the attached special event application received from EVANEM Vineyards
to have an event on 9/13/2024. Please let this office know in writing if there are any concerns or if any
additional information is required.
Thank you,
S446M7? FOW
Sabrina M. Born
Sub-Registrar& Deputy Town Clerk
Senior Account Clerk
Southold Town Clerk's Office
53095 Route 25
P.O. Sox 1179
Southold,NY 11971
Ph: 631-765-1800 ext. 1226
Fax: 631-765-6145
Your message is ready to be sent with the following file or link attachments:
EEV4a Spec. Evnt._20240708112107.pdf
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