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HomeMy WebLinkAboutEV & EM Vineyards 2024-35 RESOLUTION 2024-699 ADOPTED DOC ID: 20508 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-699 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 30,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to EV& EIVI Vineyards to hold Special Event 2024-35 at 3165 Main RD, Laurel,New York as applied for in Application EEV4a for a Private event on Friday, September 13th from 5:30PM - 8:30PM These events are approved with the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking, improvements or activities for these events are permitted on adjacent land where development rights have been sold to the Suffolk County. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Noncarrow, Denis From: Noncarrow, Denis To: kristen@evandemvineyards.com Subject: Special event attachment Attachments: Printout-20508-1034-M63872.doc Hi Kristen, Please see attached for your Special event information. Any questions give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisnPsoutholdtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Permit#: EE V CC, TC Checklist for Special Events Farms/Wineries/Private Events Applicant Name: Date Received: Number of Events on Application: / (max of 6 per application) JApplication(all 6 pages completed) Fees to be collected: Application fee($150.00) Late Application fee($250.00-if application is received less than 60 days) Current Certificate of Ins. 1/ Application sent for approvals to the following people: Gwynn Schroeder I Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. E•EVq cc., RECEIVE® P set Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications'inust be submitted•at least 60 business days before the event:"plicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether'to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit.such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town ClerkPlease indicate submission of the following by checking off the boxes and signing elow. A completed application form signed by the owner and the event manager. Applications without p perty owner's signature/approval will be re ected. j FEE: Is the application being submitted at least 60 days before the event[ 44es [ ]No LI If Yes,Fee of$ has been submitted ❑ If No,Fee of$ has been submitted Updated 8/7/2018 /Th�.applicaht/dwner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional i a' ' t : consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking,'sanitary facilities, and tents or other temporary structure(s). (See.application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control ar acceptable to the Town of Southold AND a qualified traffic controller must be provided at the ev nt. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to:ensure compliance with any and all special event permit conditions. My signature below affirms that i have submitted all the information required above in connection with my application. Da Signa r, ,.fc, Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale,of development rights to the Town of.Southold,and can only take place,on land preserved through the.sale of development rights to t1ie.County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be serbe4 it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: 1 �'_ V QS Date of Submission Name of Event n yme— SCTM#'s 1000-Section i2E� Block- I Lots) Dates of Each Event: q If Multiple Dates are requested,applicant must give all information for all dates. D 1 Nature of Event: riy-04e 'C 1 Ill (Please attach a detailed description of EACH ejent to this application) Time Period(Hours)of Event: From .- ® toSL-Sopon Town Services requested: ( )Yes (�o If yes,Describe Police Dept. Highway Dept. Describe Services Vsl Maximum Number of Persons Attending At One Time: 80 Number of cars expected Is a Tent or other temporary structure being used? [ ]Yes[11�0 If yes provide size(s) 1 Will food be serve ?[✓]Yes [ �]No If yes provide number and name(s)of food vendors) uffolk County permit#(s) ll ff if I Will other vendors be on the premises during the event?[ ]Yes [ 400' If yes how many? Describe Type of vendor(s) Property Owner(name/address): ({' S Contact Person and Contact Tel.# e-mail address . W- (n(Ia Event Location: Street-Hamlet Address:3 l'in too 6 --1 2 .3 Will any services be requested [ ]Yes No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Sc'me oS cLbcmQ Updated 8/7/2018 1 Have any of the development rights been sold to e Town of Southold[ ]Yes [ to and/or Suffolk County Agricultural Program? [ ]Yes [, o If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE.YOU MUST ALSO ATTACH A_ TRAFFIC CONTROL{PLAN(see next cage) A ParldngLEvent Plan may be a survey;site plan and/or aerial view (for example Google Earth) of the subject property.iNDI ATE ON THE PLAN ALL of the following information: A parking/event plan showing: f r (1) The size.of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structures)that will be in,operation during the course of the event and any proposed building,structure,or signs to be erected •• temporarily for the•event:. r (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,.vendors,,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of;all temporary utilities to be'installed for the event,if any. (8) The layout'of any parking area for automobiles"and other vehicles-and the means of ,,, ingress and egress for such-parking areas. The parking spaces;must allow for 300 sq.ft. per car. .., . (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (1.0) Plan for the use`of live outdoor music,loudspeakers and other,sounds which will be used, if any,and the type and location of speakers;'and other audib.equipment. (11), A description,of emergency access and facilities related to the;event. 02)ir. Provisions to dispose of any garbage,trash,rubbish or other'refuse. (13) Location and description of any additional,lighting to betutilized in'conjunction•with the. event. !4' (14) Location'ofsanitary facilities'on site. Traffic.C ontrol Plan tventslf i-,three hundred,66)or morepeople also require submission and approval of a traffic control plan,acceptable to the Town of Sout`hold,.AND'a qualified tiaffic controller must be provided.Please attached a wiitten.description and/or notate,on the parking event.plan the following: 1)Who will,be conducting traffic,2)Where they will be,stationed on site,3)How,they will direct the entrance, circulation,parking,an&exiting of cars on site-,and 4).Contacf,information for use by SoutholdTown Police: OWNER'S SIGNATURE: I'am,the.Owner of the Pro,Per where this,event is to be held,and I agree to,comply with the laws, C rules,.regulations,conditions,and'requirements of the Code of the Town of Southold, including but n'ot limited to the conditions listed below,as well as all'other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein=and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to•'this gpplication.. Updated 8/7/201 8 � r , Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to makeZadnspe 'on ecessary in connection with this Special Event.o. 11 Print name of Owner S ature of Owner Punt name of Authorize erson/Representative Sign e of rued Person/Rep tive PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit,-applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town.County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses-including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the.designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at-least-60 business days prior to the scheduled event. 7. Adequate temporary, sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is;NOT permitted;-although food may li6,catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with.this event, including but not limited to narking, in rg ess/egress/access tent(s) or temporary structure(s) or tempoiary sanitary facilities shall'be conductedon Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking, in ess/egress/access tent(s) or temporary structure(s), or temporary`sanitary facilities,,shall-be conducted on Suffolk County Purchase of Development Rights land.-without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed atall times. , 13. Owner assures'ofl compliance.witFi a"Itfire,safety,building,and other Town laws. 14. Music,when outdoors,is required,to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise.intrusion upon adjacent properties: 15. Owner will allow access to,Code Enforcement Personnel of the Town of,Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Even 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN,CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PER-MIT:., APPROVED Town of Southold Resolution Number: Date Issued: Updated 0/2018 HOLD HARMLESS AGREEMENT The applicant + (f'� f this Special Permit shall defend, indemnify and hold harmless the Town of outhold,its officers, employees; and representatives from and against any and all damages, liability,judgments,losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: IL Name: ,Authorized Agent 6n- nco cvff-^�Q On behalf of: E�a Cm k ftwm(r S (Name of Business Entity) Dates of event(s): Sworn to before me this Day of (i , 20 ?,q . =--fI-FFANY J BEREZNY (N®t@ryr Public-Mate of New York No.01 EE6284112 0WIflod In Suffolk County My Commleslon Expires 06/17/2025 7 A DATE(MM/DDIYYYY) ACORU • ,CERTIFICATE OF LIABILITY INSURANCE 07/08/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACTNAME: Matthew Daley Farm Family Insurance PHONE 631-744-3350 FAX No: 631-744-3383 85 Echo Ave-Suite 2 ADO'RESs: matt.daley@farm-family.com INSURERS AFFORDING COVERAGE NAIC P Miller Place NY 11764 INSURERA: Farm Family Casualty Insurance Company 13803 INSURED INSURER B. Evanem Vineyards LLC INSURER C: 3165 Main Road INSURER D: INSURER E: Laurel NY 11948 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER �MIUDD EFF P EXP DI LIMITS LTR A X COMMERCIAL GENERAL LIABILITY X X 3102X3156 03/01/2024 03/01/2025 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 100,000 X Liquor Liability MED EXP(Any one person) $ 5,000 X Contractual Liability PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO- POLICY 191 JECT ❑LOC PRODUCTS-COMPIOPAGG $ 2,000,000 EC OTHER: $ A AUTOMOBILE LIABILITY X X 310106953 03/01/2024 03/01/2025 CO Ea acciMBINdentED SINGLE LIMIT $ 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPER'ent DAMAGE $ AUTOS ONLY AUTOS ONLY Per accid A X UMBRELLALIAB OCCUR X X 3101E4529 03/01/2024 03/01/2025 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ 1 $ WORKERS COMPENSATION AND EMPLOYERS'LABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Event Date: 09/13/2024 The Town of Southold is listed as additional insured for general liability on policy 3101X7436. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE @ 1988 2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD i► M .r {, ; .I{ .r *•. O +. !� �* ++� S ♦ i4 4 t '., ti i xy f a* t e t * p� " b a4 r "� ♦ r x< IL ON Aw P 3165 al Rd, ! `T Laurel,NY �+• �.,�; v y • • Ev&Em Vine + �. f� r f 3161' • Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/08/24 Receipt#: 332418 Quantity Transactions Reference Subtotal 1 Event Fee EEV4a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#0602 $150.00 EVANEM, Vineyards LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: EVANEM, Vineyards LLC 3165 Main Rd Laurel, NY 11948 Clerk ID: SABRINA Internal ID:EEV4a 1-2/210 - _ EVANEM VINEYARDS LLC t, 0602 .3165 Main Road f Laurel;. ,Y 11948 DATE ' t IL PAY TO THE;, C� _ ORDEROF lj C � DOLLARS IJ CHASE d j e JPMorgan Chase'Bank,N.A. www.Chase.com 1:0 2 10000 2 1i: 70 2606 2 59ii'060 2 Born, Sabrina From: Born, Sabrina Sent: Monday,July 8, 2024 11:26 AM To: DeChance, Paul;Johnson, Benjamin; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn Subject: EEV4a-Spec. Evnt. EVANEM Vineyards Attachments: EEV4a Spec. Evnt._20240708112107.pdf Importance: High Good Morning, Please review for approval, the attached special event application received from EVANEM Vineyards to have an event on 9/13/2024. Please let this office know in writing if there are any concerns or if any additional information is required. Thank you, S446M7? FOW Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Sox 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: EEV4a Spec. Evnt._20240708112107.pdf Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled.